HomeMy WebLinkAboutR-13-0117City of Miami
Legislation
Resolution: R-13-0117
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 13-00319 Final Action Date: 3/28/2013
A RESOLUTION OF THE MIAMI CITY COMMISSION, BYA FOUR -FIFTHS (4/STHS)
AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE
CITY OF MIAMI, FLORIDA, AS AMENDED, AFTER AN ADVERTISED PUBLIC
HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S
FINDING OF A SOLE SOURCE; WAIVING THE REQUIREMENTS FOR
COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE
PURCHASE OF THE SITEOMAT FUEL MANAGEMENT SYSTEM PROPRIETARY
SOFTWARE FROM ORPAK USA, INC. AND ITS SOLE DISTRIBUTOR AND
SERVICE PROVIDER FOR THE CITY OF MIAMI, AHA ELECTRONICS & FUEL
SYSTEMS, INC., FOR THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION, IN A TOTAL AMOUNT NOT TO EXCEED $52,787; ALLOCATING
FUNDS FROM THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION
GENERAL FUND ACCOUNT CODE NO. 31000.241000.664000.0000.00000,
SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT
THE TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO
EXECUTE ANY DOCUMENTS, AND TO NEGOTIATE AND EXECUTE ANY
NECESSARY AMENDMENTS, EXTENSIONS, AND MODIFICATIONS, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY.
WHEREAS, the Department of General Services Administration ("GSA") currently utilizes the
RNI-2000 Fuel Management System ("RNI-2000") which provides GSA with a fuel accountability
system using information communicated by the Vehicle Information Unit ("VIU") currently installed in
City of Miami ("City") vehicles via fuel collars; and
WHEREAS, the vendor of the RNI-2000, Orpak USA, Inc. ("Orpak") and AHA Electronic & Fuel
Systems, Inc. ("AHA"), Orpak's sole distributor and service provider for the City, notified GSA that due
to new market demands, technological innovations, and the decreasing availability of older electrical
components, the RNI-2000 was designated for end -of -life and would be replaced with its upgraded
version, the SiteOmat Fuel Management System ("SiteOmat"); and
WHEREAS, the SiteOmat will ensure GSA continued fuel accountability, will eliminate the
possible interruptions of the obsolete RNI-2000, and will allow continued use of the same VIU fuel
collars currently installed in City vehicles; and
WHEREAS, these VIU fuel collars are only operational with the Orpak proprietary software
systems and would require their complete replacement, at a large additional capital investment from
the City, for use with a non-Orpak software system; and
WHEREAS, in conjunction with the cost savings, the SiteOmat will also allow GSA the option of
adding vehicles to the system using Orpak's new VIU FuelOpass rings and DataPass units, consisting
of wireless nozzle readers that eliminate the need for running wires along the fuel hoses, allow for
City of Miami
Page 1 of 3 File Id: 13-00319 (Version: 1) Printed On: 8/28/2017
File Number: 13-00319 Enactment Number: R-13-011 7
simpler installation, and provide more information concerning vehicle odometer readings, engine
operation hours, idle time, vehicle errors and diagnostics, online real time monitoring, and higher
reliability; and
WHEREAS, Orpak is the exclusive manufacturer of the RNI-2000 system and its upgraded
SiteOmat version, as well as the VIU fuel collars currently in use and only compatible with these same
systems, and AHA is Orpak's sole distributor and service provider for the City; and
WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended
("City Code"), the Chief Procurement Officer has adopted a finding that Orpak and AHA are the
sole -source provider of SiteOmat; and
WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as
the finding of the City Manager; and
WHEREAS, the City Manager and the Chief Procurement Officer recommend that the
requirements for competitive sealed bidding procedures be waived and that a contract for the
procurement of SiteOmat from Orpak and AHA as a sole source, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the City Code, as
amended, after an advertised public hearing, the City Manager's finding of a sole source, is ratified,
approved and confirmed, the requirements for competitive sealed bidding procedures are waived, and
a contract for the procurement of SiteOmat from Orpak and its sole distributor and service provider for
the City, AHA, for the Department of General Services Administration, is approved, in a total amount
not to exceed $52,787, with funds allocated from the Department of General Services Administration
General Fund Account Code No. 31000.241000.664000.0000.00000, subject to the availability of
funds and budgetary approval at the time of need.
Section 3. The City Manager is authorized{1} to execute any documents, and to negotiate and
execute any other necessary amendments, extensions, and modifications, in a form acceptable to the
City Attorney.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
Footnotes:
City of Miami Page 2 of 3 File Id: 13-00319 (Version: 1) Printed On: 8/28/2017
File Number: 13-00319 Enactment Number: R-13-011 7
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page 3 of 3 File Id: 13-00319 (Version: 1) Printed On: 8/28/2017