HomeMy WebLinkAboutSummary FormDate: 2/5/ 2013
AGENDA ITEM SUMMARY FORM
FILE ID: /3-- O O I �5
Requesting Department: Purchasing Department
Commission Meeting Date: 3/14/2013 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance 0-Discussion Item
❑ Other
Subject: Piggyback — Structural Fire Fighter Protective Clothing — National Purchasing Partners d/b/a
FireRescue-GPO, Contract No. 804
Law Department
Matter ID No.
12-2423
Purpose of Item:
A resolution of the Miami City Commission, authorizing the procurement of Structural Fire Fighter Protective
Clothing, from Municipal Emergency Services, Inc., utilizing an existing National Purchasing Partners ("NPP")
d/b/a FireRescue-GPO contract, for Structural Fire Fighter Protective Clothing, Contract # 804, effective
through July 31, 2014, subject to any further renewals, extensions and/or replacement contracts by FireRescue-
GPO, for the Department of Fire -Rescue, to be utilized by various City departments and agencies, on as -
needed -contract basis, subject to availability of funds and budgetary approval at the time of need; further
acknowledging the cooperative procurement benefits of the NPP program that enables the City to aggregate its
purchasing volume with that of other participating agencies in order to realize a larger percentage discount
pricing structure to the financial benefit of the Citizens of the City; further authorizing piggybacks of other and
future cooperative NPP d/b/a FireRescue-GPO contracts without additional City Commission authorization
upon determination by the Chief Procurement Officer that said piggybacks are in compliance with section 18-
1 1 1 of the procurement code, subject to availability of funds and budgetary approval at the time of need.
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify fundin source below.
General Account No: .1)44ApOOv/ /PVD/D, SS-2 240
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/ATotal Fiscal Impact: DW-A. D _n
Maintenance Cost: N/A
ya
Final Approvals
(SIGN AND DATE)
CIP N/A Budge
If using or receiving capital funds
Grants _ N/A Risk Management N/A
Purchacin
Chief
2717 A") n !71�ept. Director N/A
anager
P�..o 1 .,f 7
Agenda Item Summary Form, Continued...
Subject: Piggyback — Structural Fire Fighter Protective Clothing — National Purchasing Partners d/b/a
FireRescue-GPO, Contract No. 804
Background Information:
The City's Department of Fire -Rescue was in need of completing an initial $50,000 purchase of
Structural Fire Fighter Protective Clothing for a new recruit class that began September 25, 2012. The
National Purchasing Partners ("NPP") d/b/a FireRescue GPO, owned by non-profit Virginia Mason
Medical Center, is a group purchasing organization offering access to competitively procured contracts
and membership is free and voluntary without any purchasing obligations. Tualatin Valley Fire and
Rescue, Colorado, in conjunction with FireRescue GPO, served as the Lead Agency to solicit proposals
from Structural Fire Fighter Protective Clothing providers to service Tualatin Valley Fire and Rescue
and FireRescue GPO membership. The published Request for Proposals ("RFP") by Tualatin Valley
Fire and Rescue contained provisions that permitted all members of FireRescue ;GPO throughout the
nation to piggyback off the resulting Master Price Agreement.
Per Section 18-111 of the City's Procurement Code, the Chief Procurement Officer determined that the
FireRescue GPO contract for Fire Fighter Protective Clothing was entered into pursuant to a competitive
process in compliance with the City laws, policies, and procedures. As such, per Section 18-111 of the
City's Procurement Code, the City Manager signed a Member Intergovernmental Cooperative
Purchasing Agreement with NPP d/b/a FireRescue GPO and approved a purchase exceeding $25,000,
but less than $50,000 with Municipal Emergency Services, Inc., in order for the Department of Fire -
Rescue to buy Structural Fire Fighter Protective Clothing for the new recruit class.
It is now requested of the City Commission that a resolution be adopted enabling the Department of
Fire -Rescue and other various City Departments and Agencies to continue to purchase goods/services,
as needed, from FireRescue GPO competitively solicited contracts, subject to budgetary approval and
availability of funds at the time of need.
Benefits of utilizing FireRescue-GPO competitively bid contracts:
National contract pricing is available to all Fire Departments
Time, Money and Resources are saved because the Procurement Processes are done by another
organization (Lead Public Agency) and not the City
No minimum purchasing requirements or membership fees
Ann. of