The URL can be used to link to this page

Home My WebLink AboutEmail - Work Plan BudgetWilliams -Brewster, Janet From: Allen, Dornecia [Dornecia.Allen@dep.state.fl.us] Sent: Monday, October 22, 2012 10:32 AM To: Williams -Brewster, Janet Subject: RE: Work plan budget revisions & revised map Attachments: CM311 PWP 10-19-12.doc Importance: High Hi Janet, I've attached the project workplan with my comments. Please see my comments and return the revised workplan by the 29th. Thanks Dornecia Please take a few minutes to share your comments on the service you received from the department by clicking on this link DEP Customer Survey. From: Williams -Brewster, Janet [mailto:jwiliams-brewster@miamigov.com] Sent: Tuesday, October 16, 2012 3:21 PM To: Allen, Dornecia Cc: Goggin, Susan; Pascual, Juan; Blondet, Lillian; Fernandez, Juan; Robles, Mayra Subject: Work plan budget revisions & revised map Janet E. Williams -Brewster City of Miami Office of Grants Administration 444 S.W. 2nd Avenue, 5th floor Miami, Florida 33130 ph - (305) 416-1553 f- (305) 416-1505 iwilliams-brewster(c miamiaov.com ATTACHMENT A PROJECT WORK PLAN DEP Agreement # .CM311 Project Title: Restoring Coastal Miami Grantee • Organization Name: City of Miami Chief Elected Official or Agency Head: Johnny Martinez, P.E. Title: City Manager Address: 444 SW 2nd Ave. City: Miami Zip Code: 33130 Area Code and Telephone Number: (305) 416-1025 Area Code and Facsimile Machine Telephone Number: (305) 416-1019 E-Mail Address: jmartinez®miamigov.com Project Manager Organization Name: City of Miami Name: Juan Fernandez Address: 444 SW 2'd Ave. City: Miami Zip Code: 33130 Area Code and Telephone Number: (305) 856-6801 Area Code and Facsimile Machine Telephone Number: (305) 960-3019 E-Mail Address: jgfernandez(2 ci.miami.fl.us Fiscal Agent Organization Name: City of Miami Name: Janice Lamed Address: 444 SW 2"d Ave. City: Miami Zip Code: 33130 Area Code and Telephone Number: (305) 416-1011 Area Code and Facsimile Machine Telephone Number: (305) 416-1019 E-Mail Address: JLarned(a4miamigov.com DEP Agreement No. CM311, Attachment A, Page 1 of 7 Mailing Address for Warrant (if other than the Grantee address): FEID No.: 59-6000375 DUNS No.: 072220791 Project Location: Identify the location of the project and include the county/counties involved in the project area. If this project affects water, include the watershed and hydrologic unit code. Virginia Key island is located in Biscayne Bay, Township 54, Range 42, Sections 16, and 17, south of Fisher Island, north of Key Biscayne, bordered by the Atlantic Ocean to the east, and Biscayne Bay to the west. County in which project is located: Miami -Dade DEP Agreement No. CM311, Attachment A, Page 2 of 7 Scope of Work: Provide a summary of the project and the justification supporting the need for the Florida Department of Environmental Protection to fund the project. Provide a detailed description of the work to be performed for the project. Project descriptions should include specific tasks and deliverables. Virginia Key is a 1000-acre barrier island containing a variety of upland and wetland plant communities including seagrass beds, inter -tidal sand/mud flats, mangrove and herbaceous wetlands, beach dune communities and a coastal maritime hammock. The island is located west of Biscayne Bay, north of Key Biscayne and bordered by the Atlantic Ocean to the east. Although there has been some limited development, Virginia Key is non-residential and remains largely in its natural state. The Key is jointly owned by the City of Miami and Miami -Dade County. The proposed project will carefully extend the Virginia Key coastal hammock nature trail created in 2000 that is adjacent • to and through both wetland and dune ecosystems. The objective is to make these ecosystems more accessible for educational and ecological purposes serving the local community while ensuring the continued protection and preservation of these critical and unique natural resources. The project site, however, is currently overrun by invasive plants including Brazilian pepper, Australian pine, latherleaf and half -flower. Using matching funds, a 30- foot band of exotic plants lateral to the created nature trail will be removed and replaced with native plant species from the City of Miami's Virginia Key Native Plants Nursery. The native plants include, but are not limited to, lnkberry holly, Florida privet, sabal palm, cocoplum, sea grape and red mangrove. • The City of Miami requests FCMP funds to implement a portion of the Virginia Key restoration project for: Task: Enhanced public access at Virginia Key 1) Design and installation of signs, shelters and other park amenities (benches, waste containers). 2) Recruit volunteers. 3) Remove exotic, invasive vegetation located lateral to the proposed trail; revegetate the removal area with native plants. Ensure that all exotic vegetation removal and native revegetation activities associated with the FCMP- funded project take place during the grant period. Deliverables 1. Photos of before/after removal of exotic vegetation, and dates when exotic removal activities occurred. 2. List of volunteers, and dates and number of hours volunteers worked on project. 3. List of native vegetation to be planted on project site; dates of native revegetation work, and photos of planted native vegetation. 4. Draft sign submitted for FCMP approval; and copies of finalized signs and shelters. 5. Photos of installed benches and waste containers. DEP Agreement No. CM311, Attachment A, Page 3 of 7 Project Description, Related Tasks and Deliverables: Provide detailed tasks for the completion of the project, deliverables specific to the tasks (required reports such as progress reports and final reports are not deliverables as they are required by all agreements and are not project specific), timeline for the completion of the tasks and submittal of the deliverables, the criteria that will be used to evaluate the successful completion of the task and deliverable budget information for each deliverable. PAYMENT WILL BE BASED ON COMPLETION OF DELIVERABLES: Deliverables must be submitted and approved prior to payment. Deliverables must be quantifiable, measurable and verifiable. Each deliverable must be directly related to a task specified in the scope of work and must identify the minimum level of service to be performed. Task 1 ($30,091.98): Remove exotic, invasive vegetation located lateral to the proposed trail; revegetate the removal area with native plants. Deliverable 1.1 ($5,458.50): Photos of before/after removal of exotic vegetation, and dates when exotic removal activities occurred. Performance Measures: Deliverable reviewed to ensure specifications in scope have been met. Financial Consequences: No payment for unsatisfactory or incomplete work. In addition, agreement can be terminated for failure to perform. Completion Date: September 30, 2013(deliverables are due no later than 10 days after the completion date) Budget Information: $5,458.50-Match Salaries: $5,458.50-Parks Naturalist Senior — 3`hours,per week`.for 40 weeks at a rate of $32'S1! $1;300;40. Grounds Tender —3 hours per week for 40 weeks at a rate of $17.19 = $2,062.80. Two Temporary Laborers — 3 hours per week for 40 weeks at a rate of $8.73 = $2,095.20. Fringe Benefits: FICA/MICA —$5,458.50 x 7.65% = $417.58. Deliverable 1.2 ($15,601.58): List of native vegetation planted on project site; dates of native revegetation work, and photos of planted native vegetation. Performance Measures: Deliverable reviewed to ensure specifications in scope have been met. Financial Consequences: No payment for unsatisfactory or incomplete work. In addition, agreement can be terminated for failure to perform. Completion Date: September 30, 2013 (deliverables are due no later than 10 days after the completion date) Budget Information: $15,601.58-Match Salaries: $2,365.58-Parks Naturalist Senior — 2 hours per week for 14 weeks at a rate of $32.51 = $910.28. Grounds Tender — 3 hours per week for 14 weeks at a rate of $17.19 = $721.98. Two Temporary Laborers — 3 hours per week for 14 weeks at a rate of $8.73 = $733.32. Fringe Benefits: FICA/MICA —$2,365.58 x 7.65% = $180.97. Supplies: Native vegetation will be supplied as match valued at $13,055 from the City of Miami nursery. Deliverable 1.3 ($8,613): List of volunteers, and dates and number of hours volunteers worked on project. Performance Measures: Deliverable reviewed to ensure specifications in scope have been met. Financial Consequences: No payment for unsatisfactory or incomplete work. In addition, agreement can be terminated for failure to perform. Completion Date: September 30, 2013 (deliverables are due no later than 10 days after the completion date) Budget Information: $8,613-Match Other Expenses: The Restoring Coastal Miami project reflects 33volunteers working at least 3 hours per month on the restoration component. 33 Volunteers @ 3 hours p/mo. x $7.25 (Miami volunteer service rate) x 12 months = $8,613 Task 2 ($29,043): Design and installation of signs, shelters and other park amenities (benches, waste containers). Deliverable 2.1 ($11,883): Photos of installed educational signage. Performance Measures: Deliverable reviewed to ensure specifications in scope have been met. Financial Consequences: No payment for unsatisfactory or incomplete work. In addition, agreement can be terminated for failure to perform. DEP Agreement No. CM311, Attachment A, Page 4 of 7 omment[DA1]. 3 hours per for 40 weeks totals t . $3,901.20. Please coireetthe amount of hours Completion Date: September 30, 2013 (deliverables are due no later than 10 days after the completion date) Budget Information: $11,883- FCMP Other Expenses: $1 I,883The Restoring Coastal Miami project will provide public access to coastal and marine resources. Restoring Coastal Miami creates a nature trail that provides educational opportunities through signage and tours. 1 plastic sign @ $1,300 = $1,300 10 plastic signs @ $575 = $5,750 3 custom signs @ $500 =$1,500 100 color pictures printed resistant to sunlight @ $33.33 = $3,333 Deliverable 2.2 ($17,607): Photos of installed shelters, benches and waste containers Performance Measures: Deliverable reviewed to ensure specifications in scope have been met. .Financial Consequences: No payment, for unsatisfactory or, incomplete work: In addition, agreement can be terminated for failure to perform. Completion date: September 30, 2013 (deliverables are due no later than 10 days after the completion date) Budget Information: $17,607- FCMP Other Expenses: The Restoring Coastal Miami project will provide public access to coastal and marine resources. Restoring Coastal Miami creates a nature trail that provides educational opportunities and safe, enjoyable experiences with shelters and benches for comfort and leisure. The trash receptacles are provided out of respect and protection of Virginia Key resources. 6 tiki huts @ $2,370 + $446 = $14,666 4 plastic benches @ $425 = $1,700 4 33-gallon trash receptacles @ $310.25 = $1,241 DEP Agreement No. CM311, Attachment A, Page 5 of 7 Total Pro iect Budget Schedule: Please type the total dollar amounts in all applicable categories and leave other categories blank. If your grant Agreement requires match, it must equal the FCMP funds requested, or one hundred percent (100%). Budget Category FCMP Funds Funds amount of (Oment{DA2] Match should total awar< $29 490 Please revise, m 1. Salaries 7,824.08 2. Fringe Benefits 598.55 3. Travel 4. Equipment Purchases 5. Supplies 13,055 6. Contractual Services 7. Other Expenses 29,400 8,613 8. Indirect Charges FCMP Total Match. Total NOAA Project Total $29,490 $58,980 $29,490 Total Project Cost: $59,581 (The total cost of the project includes all costs for the project provided by all funding sources) DEP Agreement No. CM311, Attachment A, Page 6 of 7 Project Budget Narrative: Describe line items for each applicable budget category shown on the budget schedule. Provide sufficient detail to show cost relationship to project activities. Complete for both FCMP and match items, if applicable. If in -kind match is being provided by a third party, a letter from that party confirming the amount and type of that match must be included with this project work plan. Note: Indirect costs are not allowed as match. FCMP Funds: Other Expenses $29,400: The Restoring Coastal Miami project will provide public access to coastal and marine resources. Restoring Coastal Miami creates a nature trail that provides educational opportunities through signage and tours. The nature trail will allow for safe, enjoyable experiences with shelters and benches for comfort and leisure. The trash receptacles are provided out of respect and protection of Virginia Key resources. 1 plastic sign @ $1,300 = $1,300 10 plastic signs @ $575 = $5,750 3 custom signs @ $500 = $1,500 100 color pictures printed resistant to sunlight @ $33.33 = $3,333 6 tiki huts @ $2,370 + $446 = $14,666 4 plastic benches @ $425 = $1,700 4 33-gallon trash receptacles @ $310.25 = $1,241 Match Funds: Salaries $7,823.98: Staff is responsible for manually removing the exotic and invasive species as well as oversight of the restoration component. The signs, shelters, benches and trash receptacles will be placed along the nature trail. Exotic, Invasive Removal $5,458:_, Parks Naturalist Senior-3?hours perweek_x 40 weeks at a rate of $32 51 Grounds Tender- 3 hours per week x 40 weeks at a rate of $17.19 = $2,062.80. 2 Temporary Laborers-3 hours per week x 40 weeks at a rate of $8.73 x 2 = $2,095.20. Native Revegetation Work $2,366: Senior Parks Naturalist-2 hours per week x 14 weeks at a rate of $32.51 = $910.28 Grounds Tender-3 hours per week x 14weeks at a rate of $17.19 = $721.98 2 Temporary Laborers-3 hours per week x 14 weeks at a rate of $8.73 x 2 = $733.32 Fringe Benefits $599: Exotic, Invasive Removal - FICA/MICA — $5,458 x 7.65% = $417.58 Native Revegetation Work - FICA/MICA — $2,366 x 7.65% = $180.97 Supplies $13,055: Native Vegetation from the City of Miami Virginia Key nursery valued at $13,055. Specifically, Sabal palmetto, Wild coffee, Pigeon plum, Wild lime, Florida privet, Black bead, Coco plum, Paradise tree, Counties, Sea grape, Lance wood, Gumbo limbo, Mastic, Strangler fig, Indigo berry, Red mangrove, Bloly, Satin leaf, Green button wood, Dahoon holly, Myrtle -of -the -river, Spanish stopper, West Indian cherry, Calabash tree ( Enalagma latifolia). In addition: a) Schaus Swallowtail Butterfly: Since 1997, Miami has been creating conditions to attract the Schaus Swallowtail Butterfly by planting species such as: Zanthoxylum fagara, Zanthoxylum coriaceum, and Amyris elemifera. These species will be reintroduced as part of the project. b) Biscayne Prickly Ash: One of the most important populations of Prickly Ash in Florida is in this portion of the coastal hammock of Virginia Key. These populations will have conditions to expand once the reforestation that is part of this project is completed. Other Expenses $8,613: The Restoring Coastal Miami project reflects 33volunteers working at least 3 hours per month on the restoration component. 33 volunteers x 3 hours p/mo x $7.25 p/hour x 12 months = $8,613. DEP Agreement No. CM311, Attachment A, Page 7 of 7 «COmmerit[DA3] 3 hours per fo%40 wceks totals'` ?$3 901.20.-21ease co`r'ectthe amount of hours