HomeMy WebLinkAboutExhibit 1COST REIMBURSEMENT AGREEMENT
BETWEEN
THE FEDERAL BUREAU OF INVESTIGATION (FBI)
AND
Miami Police Department
TASK FORCE FILE # 88A-MM-C107701
Pursuant to Congressional appropriations, the FBI receives authority to pay
overtime for police officers assigned to the formalized South Florida
Violent/Crime Fugitive Task Force as set forth below for expenses necessary
for detection, investigation, and prosecution of crimes against the United
States. It is hereby agreed between the FBI and the Miami Police Department,
located at 400 N.W. 2nd Ave, Miami,, Florida 33128. Taxpayer Identification
Number: , Phone Number: (305) 603-6-9-Q-0 that:
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1) Commencing upon execution of this agreement, the FBI will, subject to
availability of the required funding, reimburse the Miami Police Department
for overtime payments made to the officers assigned full-time to the South
Florida Violent Crimes/Fugitive Task Force.
2) Requests for reimbursement will be made on a monthly basis and should
be forwarded to the FBI field office as soon as practical after the first of
the -month which follows the month for which reimbursement is requested. Such
requests should be forwarded by the Supervisor of the agency to the FBI Task
Force Squad Supervisor and Special Agent in Charge for their review, approval,
and processing for payment.
3) Overtime reimbursements will be made directly to the agency by the
FBI. All overtime reimbursement payments are made by electronic fund transfer
(EFT). An ACH Vendor/Miscellaneous Payment Enrollment Form must be on file
with the FBI to facilitate EFT.
4) Overtime reimbursements will be calculated at the usual rate for which
the individual officer's time would be compensated in the absence of this
agreement. However, said reimbursement, per officer, shall not exceed
monthly, 1,433.52 and/or annual, 17,202.24 limits established annually by the
FBI. The limits, calculated using Federal pay tables, will be in effect for
the Federal fiscal year running from October 1st of one year through September
30th of the following year, unless changed during the period. The FBI
reserves the right to change the reimbursement limits, upward or downward, for
subsequent periods based on fiscal priorities and appropriations limits. The
FBI will notify the agency of the applicable annual limits prior to October
1st of each year.
5) The number of officers assigned full-time to the South Florida Violent
Crimes/Fugitive Task Force and entitled to overtime reimbursement by the FBI
shall be approved by the FBI in advance of each fiscal year. Based on the
needs of the task force, this number may change periodically, upward or
downward, as approved in advance by the FBI.
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6) Prior to submission of any overtime reimbursement requests, the
agency must prepare an official document setting forth the identity of each
officer assigned full-time to the task force, along with the regular and
overtime hourly rates for each officer. Should any officers change during the
year, a similar statement must be prepared regarding the new officers prior to
submitting any overtime reimbursement requests for the officers. The document
should be sent to the field office for FBI review and approval.
7) Each request for reimbursement will include the name, rank, ID
number, overtime compensation rate, number of reimbursable hours claimed, and
the dates of those hours for each officer for whom reimbursement is sought.
The request must be accompanied by a certification, signed by an appropriate
Supervisor of the agency, which the request has been personally reviewed, the
information described in this paragraph is accurate, and the personnel for
whom reimbursement is claimed were assigned full-time to the South Florida
Violent Crimes/Fugitive Task Force.
8) Each request for reimbursement will include an invoice number, invoice
date, taxpayer identification number (TIN), and the correct banking
information to complete the electronic fund transfer. The necessary banking
information is the Depositor Account Title, Bank Account Number, Routing
Number, and Type of Account (checking, savings, or lockbox). If the banking
information changes, a new ACH Vendor/Miscellaneous Payment Enrollment Form
must be submitted to the FBI. _
9) Requests for reimbursement must be received by the FBI no later than
December 31st of the next fiscal year for which the reimbursement applies.
For example, reimbursements for the fiscal year ending September 30, 2010,
must be received by the FBI by December 31, 2010. The FBI is not obligated to
reimburse any requests received after that time.
10) This agreement is effective upon signature of the parties and will
remain in effect for the duration of the agency's participation in the South
Florida Violent/Crime Fugitive Task Force, contingent upon approval of
necessary funding, and unless terminated in accordance with the provisions
herein. This agreement may be modified at any time by written consent of the
parties. It may be terminated at any time upon mutual consent of the parties,
or unilaterally upon written notice from the terminating party to the other
party at least 30 days prior to the termination date.
FOR THE MIAMI POLICE DEPARTMENT: FOR THE FBI:
Date
Special Agent in Charge Date
Miami Division
Contracting Officer Date
FBI Headquarters