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HomeMy WebLinkAboutCost Reimbursement Agrmt. - FBI & MPDCOST REIMBURSEMENT AGREEMENT BETWEEN THE FEDERAL BUREAU OF INVESTIGATION (FBI) AND CITY OF MIAMI POLICE DEPARTMENT (MPD) TASK FORCE FILE # 88A-MM-C107701 Pursuant to Congressional appropriations, the FBI receives authority to pay overtime for police officers assigned to the formalized SOUTH FLORIDA VIOLENT CRIMES/FUGITIVE TASK FORCE (VC/FTF) as set forth below for expenses necessary for detection, investigation, and prosecution of crimes against the United States. It is hereby agreed between the FBI and the CITY OF MIAMI POLICE DEPARTMENT located at 400 N.W. 2ND AVENUE, MIAMI, FLORIDA 33128, Taxpayer Identification Number:S9Loo0.3.7Phone Number: (305) 796-6640, that: 1) Commencing upon execution of this agreement, the FBI will, subject to availability of the required funding, reimburse the agency for overtime payments made to the officers assigned full-time to the task force. 2) Requests for reimbursement will be made on a monthly basis and should be forwarded to the FBI field office as soon as practical after the first of the month which follows the month for which reimbursement is requested. Such requests should be forwarded by the Supervisor of the agency to the FBI Task Force'Squad Supervisor and Special Agent in Charge for their review, approval, and processing for payment. 3) Overtime reimbursements will be made directly to the agency by the FBI.. All overtime reimbursement payments are made.by electronic fund transfer (EFT). An ACH Vendor/Miscellaneous Payment Enrollment Form must be on file with the FBI to facilitate EFT. 4) Overtime reimbursements will be calculated at the usual rate for which the individual officer's time would be compensated in the absence of this agreement. However, said reimbursement, per officer, shall not exceed monthly and/or annual limits established annually by the FBI. The limits, calculated using Federal pay tables, will be in effect for the Federal fiscal year running from October 1st of one year through September 30th of the following year, unless changed during the period. The FBI reserves the right to change the reimbursement limits, upward or downward, for subsequent periods based on fiscal priorities and appropriations limits. The FBI will notify the agency of the applicable annual limits prior to October 1st of each year. 5) The number of agency officers assigned full-time to the task force and entitled to overtime reimbursement by the FBI shall be approved by the FBI in advance of each fiscal year. Based on the needs of the task force, this number may change periodically, upward or downward, as approved in advance by the FBI. 6) Prior to submission of any overtime reimbursement requests, the agency must prepare an official document setting forth the identity of each officer assigned full-time to the task force, along with the regular and overtime hourly rates for each officer. Should any officers change during the year, a similar statement must be prepared regarding the new officers prior to submitting any overtime reimbursement requests for the officers. The document should be sent to the field office for FBI review and approval. 7) Each request for reimbursement will include the name, rank, ID number, overtime compensation rate, number of reimbursable hours claimed, and the datesof those hours for each officer for whom reimbursement is sought. The request must be accompanied by a certification, signed by an appropriate Supervisor, of the agency, that the request has been personally reviewed, the information described in this paragraph is accurate, and the personnel for whom reimbursement is claimed were assigned full-time to the task force. 8) Each request for reimbursement will include an invoice number, invoice date, taxpayer identification number (TIN), and the correct banking information to complete the electronic fund transfer. The necessary banking information is the Depositor Account Title, Bank Account Number, Routing. Number, and Type. of Account (either checking, savings, or lockbox). If the banking information changes, a new.ACH Vendor/Miscellaneous Payment Enrollment Form must be submitted to the FBI. 9) Requests for reimbursement must be received by the FBI no later than December 31st of the next fiscal year for which the reimbursement applies. For example, reimbursements for the fiscal year ending September 30, 2008, must be received by the FBI by December 31, 2008. The FBI is not obligated to reimburse any requests received after that time. 10) This agreement is effective upon signature of the parties and will remain in effect for the duration of the agency's participation in the task force, contingent upon approval of necessary funding, and unless terminated in accordance with the provisions herein. This agreement may be modified at any time by written consent of the parties. It may be terminated at any time upon mutual consent of the parties., or unilaterally upon written notice from the terminating party to the other party at least 30 days prior to the termination date. FOR THE AGENCY: John`'. Timoney Chief of Police Miami Police Department OCCO CRA template 5/23/04 FOR THE FBI: LAW 10)?' 6 AUG 1 4 2008 Date SpecJ.al Agentin/Charge Date f fX. /u14/op Contactin O,fficer rlatk FBI Headau rters �. aury V.Taylor Contracting Officer Federal Bureau of Investigation Federal Bureau of Investigation Memorandum of Understanding File No.: 88A-MM-C107701 CITY OF MIAMI, a municipal Corporation of the State of Florida ATTEST: It/(PRISCILLA TfTOMPSON .7/-47 CITY CLERK APPROVED AS TO INSURANCE REQUIREMENTS: RISK MANAGEMENT PEDRO G. HERNANDEZ CITY MANAGER APPROVED AS TO FORM AND CORRECTNES JU 1 O. BRU Wv CI Y ATTO'