HomeMy WebLinkAboutMemo - Pass/Fail Admin. Eval.CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Procurement File
Kin, Robertson, Dir f("-(X7-
or
Purchasing Department
DATE :
SUBJECT:
REFERENCES:
ENCLOSURES:
September21, 2012
FILE :
Pass/Fail Administrative Evaluation
for RFQ 322294: Automotive and Truck
Body Repairs and Painting Services
In accordance with City Code Section 18-542(12)(a.), it is neither feasible nor in the City of Miami's best
interests to convene an evaluation committee for Request for Qualifications (RFQ) 322294: Automotive and
Truck Body Repairs and Painting Services. This RFQ is to be awarded to ALL qualified proposers on a
pass/fail administrative evaluation basis. There is no subjective evaluation criteria out of 100 points that
would otherwise require an evaluation committee to score and/or rank proposers qualitatively. The RFQ pre -
identifies the minimum qualification requirements that proposers are required to meet in order to be eligible
for contract award per group. Each proposer's minimum qualifications are to be confirmed via the Purchasing
Department's due diligence evaluation process prior to recommending award of contract. This makes the
evaluation more like an Invitation for Bid, wherein the verification of a respondent's minimum qualifications is
equally performed as an administrative function of the Purchasing Department.
Sec. 18-542. - Financial integrity principles.
The following financial integrity principles are hereby adopted:
(12) Evaluation committees.
a. Solicitations. An evaluation committee, consisting of a majority of citizen and/or business
appointees from outside city employment, shall be created, to the extent feasible, to review
city solicitations ("requests for proposals," "requests for qualifications," etc.). The
recommendation(s) of the evaluation committee shall be provided to the mayor and city
commission on all such solicitations prior to presentation to the city commission for official
action.
This memo is to be placed in the procurement file in order to document the pass/fail administrative evaluation
basis for this RFQ. Thank you.