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Home My WebLink AboutExhibit 1FY 2011-12 EMS COUNTY GRANT C1013 LETTER OF UNDERSTANDING/AGREEMENT PER PAYMENT FROM THE STATE The Florida Department of Health is authorized by chapter 401, Part II, Florida Statutes to provide grants to boards of county commissioners for the purpose of improving and expanding pre - hospital emergency medical services. County grants are awarded only to boards of county commissioners, but may subsequently be distributed to municipalities and other agencies or organizations involved in the provision of EMS pre -hospital care. The enclosed grant application, incorporating projects submitted by your non-profit organization, has been approved by the Miami -Dade County Board of County Commissioners and the State of Florida Department of Health, Bureau or Emergency Medical Services (EMS). Disbursements will be made to the participating non-profit organizations in accordance with theapproved grant work plan, upon receipt of new grant funds from the Florida Department of Health Bureau of EMS and submission of this approved document to Miami -Dade County Fire Rescue Department, Grants Management Bureau, Office 24B-A, located at 9300N,W. 41 Street, Doral, Florida 33178-2414. Your signature below acknowledges and ensures that you have read, understood and will comply fully with your agency's grant application work plan and/or approved change requests and the terms and conditions outlined In the October 2012 EMS COUNTY GRANT PROGRAM APPLICATION PACKET. You also agree to assume all compliance and reporting responsibilities for your grant projects and to provide timely Expenditure and Activity Reports to Miami -Dade County Fire Rescue Grants Management Bureau for submission to the state as required under the approved grant. Name and address of EMS Agency/Non-Profit Organization: Authorized Contact Person — Person designated authority and responsibility to provide Miami - Dade County Fire Rescue with reports and documentation on all expenditures and activities that involve this grant: Name Title Alternate Title Telephone Fax City Manager' Signature Telephone Attachments 8/2. -,/2%, FY 2011-12 EMS COUNTY GRANT APPLICATION STATE EMS GRANT# PENDING WORK PLAN PROJECTS BUDGET DETAIL (ESTIMATED) PER NEW REVENUE PAYMENTS EXPECTED FROM THE STATE Revised 11/13/12 CITY OF MIAMI FIRE RESCUE DEPARTMENT OBJECTIVES I FY 2010-11 GRANT #C0013 PROJECTS NUMBER AND TITLE MF.03.01 EMS EQUIP... MF.03.02 CONF, SEMINARS... MF.02.01 JUVENILE FIRE SETTER... TOTAL FOR ALL PROJECTS 1 , Revenue Carryover Balance and 1st payment from FY 2010-11 per third report (through 4/13/12) ! $146,430.07 $26,085.71 $27,772.45 $200,288.23 2 FY 2011-12 new revenue 2nd pent portion added to the project, if any (per 3rd report to the State) $29,988.00 $0.00 $0.00 $29,988.00 FY 2010-11 Total Budget approved for the project $176,418.07 $26,085.71 $27,772.45 $230,276.23 3 4 Actual Expenditures for the project through 4/13/12 (1st payment) (Per Third Exp Rpt to State) $25,345.78 $13,690.50 $36.266.35 $75,302.63 Actual Expenditures for the project through 4/13/12 (2nd payment) (Per Third Exp Rpt to State) $0.00 $0.00 $0.00 $0.00 FY 2010-11 Total Expenditures for the pip ect as of 4-13-2012 $25,345.78 $13,690.50 $36,266.35 $75,302.63 5 Increase per Financial Reports data. If any; explain why $0.001 $0.00 $0.00 $0_00 6 $0.00 $0.00 $0.00 $0.00 Decrease per Financial Reports data. if any, explain why FY 2010-11 Net Increase/Decrease $0.00 $0.00 $0.00 $0.00 FY 2010-11 Estimated Revenue Balance as of 04-13-2012, before adjustments $151,072.29 $12,395.21 ($8,493.90) $154,973.60 7 Adjustments: Should the Project be Closed? Enter Yes or No. No No Yes 8 9 If Yes. Subtract total Revenue amount moved -out from the project and add amount moved -in to other project (s). Verify that total moved -out equals total moved -in. Net adjustment must be zero. $0.00 $0.00 $0.00 $0.00 If No. Subtract partial Revenue amount moved -out from the project and add amount moved -in to other project (s). Verify that total moved -out equals total moved -in. Net adjustment must be zero. ($8,493.90) $0.00 $0.00 ($8,493.90) 10 r If No_ Add total Revenue amount moved -in to the project and subtract amount moved -out from other project(s). Verify that total moved -in equals total moved -out Net adjustment must be zero. $0.00 $0.00 $8,493.90 $8,493.90 - FY 2010-11 Total Estimated Revenue Balance to FY 2011-12 Grant, before Interest $142,578.39 $12,395.21 $0.00 $154,973.60 Interest Carryover from FY 2010-11 (through 3131/12)Ithird report to the State) 5110.26 $110.26 11 FY 2011-12 Estimated New Revenue amount moved in to the pr2ject, if any _ $39,949.00 $8,000.00 $0.00 $47,949.00 TOTAL ESTIMATED BUDGET FOR ALL PROJECTS APPROVED FY 2011-12 WORK PLAN ,. ': :: . $182,637.65 .:. t $20;395.21 .: ;. ..... $0.00 $203,032.86 SOURCE: "FY 11-12 WORK PLAN BUDGET-2MF-DETAIL.xts" Fte. Revised: 11-09-2012 MIAMI-DADE COUNTY - ATTACHMENT I DEPT. OF HEALTH - BUREAU OF EMS FY 2011-12 EMS COUNTY GRANT #PENDING PROJECTS WORK PLAN Revised 11/13/12 - CITY OF MIAMI FIRE RESCUE DEPARTMENT OBJECTIVES PROJECTS CARRIED OVER FROM EMS COUNTY GRANT #C0013, FY 2010-11 Project # MF,03.01 EMS EQUIPMENT, MATERIALS, SUPPLIES & SERVICES AND COMPUTER .. HARDWARE, SOFTWARE & SUPPLIES FOR EMS Revenue Carryover Balance from FY 2010-11 Grant = $142,578.39 Interest Carryover Balance from FY 2010-11 Grant = $110,26 Allocation from New Revenue for FY 2011-12= $39,949.00 Estimated Budget Approved for this Project for FY 2011-12 = $182,637.65 Provide new EMS equipment, materials, supplies and services and computer hardware, software & supplies, which will enhance the service capabilities of the EMS System and improve the level of service provided to the residents of the City of Miami. Some of the equipment to be purchased for FY 2002-03, FY 2003-04, FY 2004-05, & FY 2005-06 included the following: • A computer system (hardware and software) to maintain tracking and control of EMS supplies (expiration dates, controlled substances, etc,) • Thumpers for all ALS emergency response vehicles, • Life Pak 500 units for BLS response units. • Multi -range gas detectors for emergency response personnel. • A laptop computer needed to provide the State's mandated "Fit Testing" for EMS particulate face masks. The new laptop will maintain records, run the required software, and provide the actual testing at different designated locations. SOURCE: "FY 2011-12 EMS GRT PLAN WORK-CNTY-CITIES-Revised 11-09-2012" FILE. Page 1 of 4 MIAMI-DADE COUNTY - ATTACHMENT I DEPT, OF HEALTH - BUREAU OF EMS FY 2011-12 EMS COUNTY GRANT #PENDING PROJECTS WORK PLAN CITY OF MIAMI FIRE RESCUE DEPARTMENT OBJECTIVES PROJECTS CARRIED OVER FROM EMS COUNTY GRANT #C0013, FY 2010-11 Project# MF.03.01-Continued: EMS EQUIPMENT, MATERIALS, SUPPLIES & SERVICES AND COMPUTER HARDWARE, SOFTWARE & SUPPLIES FOR EMS • New items will be purchased for FY 2006-07. New items will be purchased for FY 2007- 08. Some of the items to be purchased for FY 2007-08 include the following; • Ferno stretchers. • EKG and video transmission system. • Life Net receiving stations. • Airway training kits • Smart Strip chemical ID badges. Actions and Time Frames: Identify, purchase, and place into service the new equipment, materials, supplies and services needed and the computer hardware, software & supplies needed for EMS within the grant period, upon formal approval and actual receipt of grant funds and formal approval of Change Request #1-B.1 and 3-B.1 during FY 2004-05. New equipment, computer hardware, software, materials, supplies and services will be purchased during FY 2008-09 and FY 2009-10, FY2010-11, and FY2011-12. SOURCE: "FY 2011-12 EMS GRT PLAN WORK-CNTY-CITIES-Revised 11-09-2012" FILE. Page 2 of 4 MIAMI-DADE COUNTY - ATTACHMENT 1 DEPT. OF HEALTH - BUREAU OF EMS FY 2011-12 EMS COUNTY GRANT #PENDING PROJECTS WORK PLAN CITY OF MIAMI FIRE RESCUE DEPARTMENT OBJECTIVES PROJECTS CARRIED OVER FROM EMS COUNTY GRANT #C0013, FY 2010-11 Project # MF.03.02 CONFERENCES, SEMINARS & TRAINING SESSIONS Revenue Carryover Balance from FY 2010-11 Grant = $12,395.21 Interest Carryover Balance from FY 2010-11 Grant = $0.00 Allocation from New Revenue for FY 2011-12= $8,000.00 Estimated Budget Approved for this Project for FY 2011-12 = $20,395,21 Provide fonds for Fire -Rescue personnel to participate in national, regional and local conferences, seminars and training sessions to keep the department abreast of trends and innovation: occurring in the EMS field. Actions and Time Frames: Pay for registration fees and travel expenses incurred in attending national, regional and local conferences, seminars and training sessions throughout the grant period, upon formal approval and actual receipt of grant funds and formal approval of Change Request #1-B.2 during FY 2004-05. New conferences, seminars and trainings will be attended during FY 2009-10, FY2010-11, and FY2011-12. SOURCE: "FY2011-12 EMS GRT PLAN WORK-CNTY-CITIES-Revised 11-09-2012"FILE. Page 3 of 4 MIAMI-DADE COUNTY - ATTACHMENT I DEPT. OF HEALTH - BUREAU OF EMS FY 2011-12 EMS COUNTY GRANT #PENDING PROJECTS WORK PLAN Revised 11/13/12 CITY .OF MIAMI FIRE RESCUE DEPARTMENT OBJECTIVES PROJECTS CARRIED OVER FROM EMS COUNTY GRANT #C0013, FY 2010.11 Project # MF.02.01 JUVENILE FIRE SETTER PREVENTION & INTERVENTION / RISKWATCH PROGRAM Revenue Carryover Balance from FY 2010-11 Grant = $0.00 Interest Carryover Balance from FY 2010-11 Grant = $0.00 Allocation from New Revenue for FY 2011-12= $0.00 Estimated Budget Approved for this Project for FY 2011-12 = $0.00 Provide funds to deliver a city wideJUVENILE FIRE SETTER Program. Training will be provided by the Grant Resource Teacher and Teacher's Assistant at Miami -Dade County Public School Teacher Re -certification Program workshops, and school classroom presentations. These individuals will be certified NFPA JUVENILE FIRE SETTER Training Providers. This fire prevention curriculum targets the majorrisk areas that are associated with juvenile interest in starting fires: pre -adolescent to adolescent ages. Actions and Time Frames; Identify, purchase or lease the related student and teacher curriculum materials, printing services, training seminars and equipment needed to deliver this program within the grant period, upon formal approval and actual receipt of grant funds and formal approval of Change Request #1-8.3 during FY 2004-05. For FY2006-07, there will be no immediate need to hire the Grant Resource Teacher and Teacher's Assistant. For FY 2007-08, there will be a need to hire a Grant Resource Teacher's Assistant. The first allocation of FY2010- 11 will provide funds for the part-time Fire and Life Safety Educator position, hired in April 2009. Per the State, ",..after its establishment and implementation, when the element of being a new project is no longer present, and the project is operating regularly, then it would not be eligible for continuing grant funds". Therefore, this project is closed and total expenditures will be reflected in the final report. SOURCE: "FY 2011-12 EMS GRT PLAN WORK-CNTY-CITIES-Revised 11-09-2012" FILE. Page 4 of 4