HomeMy WebLinkAboutMemo - Purchase of Mission Critical RadiosCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Kenneth Robertson
Chief Procurement Officer/Purchasing Director
FROM :
Yusbel Gonzalez, CPPB
Sgnior rq u ment Specialist
/f 8/`" 3
DATE: January 8, 2013
SUBJECT:
FILE :
Purchase of Mission Critical Radios
for Urban Search and Rescue, Sole
Source No. 12-13-012
REFERENCES:
•ENCLOSURES:
IAonductedan investigation to determine whether Motorola Solutions, Inc., a Non -Local vendor,
located at 8000 W. Sunrise Blvd., MD 42-14B, Plantation, FL 33322 is the sole -source provider of
Mission Critical Radios for Urban Search and Rescue ("USAR"), for the Department of Fire -
Rescue ("Department").
The USAR Team Task Force 2 needs to purchase Mission Critical Radios in order to have
interoperability capability with other municipalities during deployments. This would enable the City
of Miami and USAR Task Force 2 personnel and/or team members to deploy and work safely in
response to any catastrophe that might occur.
The Motorola Radios listed on the enclosed quotations fall under the product line of "Mission
Critical Solutions", which are geared at first responders, public safety, government...etc. As such,
these radios are sold exclusively by Motorola Solutions Direct Sales. This was verified by speaking
directly with the sales representative Ms. Lourdes Sori and other Motorola Authorized dealers
listed on the Motorola webpage.
Motorola Solutions is providing to the City a 25% discount off the manufacturer suggested list
price. This pricing is the same as provided under the Broward Sherriff's Office ("BSO") contract
with Motorola (Contract # 12-29077/JHJ). This BSO contract cannot be piggybacked by the City
because it was entered into pursuant to a sole source finding made by the BSO. Section 18-111 of
the City Code stipulates, as one of the requirements, that in order to utilize contracts of another
government agency, said contracts must have been entered into pursuant to a competitive
process (i.e. Invitation for Bid, Request for Proposals...etc).
Of the three (3) quotations enclosed, only one was negotiated with Motorola. Two of the quotations
already provided the 25% discount, while one of quotations (quote # Q00000212796) provided
initially only a 16% discount. Motorola agreed to provide an additional 9% discount, which brought
the purchase price of the equipment under said quote from $33,230 to $29,850.
Since Motorola Solutions, Inc., is the exclusive provider of these Mission Critical Radios, Motorola
Authorized Dealers will not be authorized to respond to a competitive solicitation issued by the
City. As such, issuing a competitive solicitation (Invitation for Bid or Request for Proposals) for this
procurement wouldn't be practical for the City. In accordance with Section 18-92(a)(3) of the City
of Miami Procurement Ordinance, "sole -source awards may be made [...] Where the compatibility
of equipment, accessories, or replacement parts permits one reasonable source of supply."
Accordingly, pursuant to Section 18-92 of the Code of the City of Miami, I am recommending that
the requirements for competitive bidding be waived, and these findings be approved: Motorola
Solutions, Inc:, a Non -Local vendor, located at 8000 W. Sunrise Blvd., MD 42-14B, Plantation, FL
33322 is the sole -source provider of Mission Critical Radios for Urban Search and Rescue
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("USAR"), for the Department of Fire -Rescue. The terms and conditions of the award have been
negotiated so as to obtain the most favorable terms and conditions, including price, as may be
offered to other customers or clients by Motorola Solutions. The total purchase price shall not
exceed $228,406.99, with funds allocated from Project No. 18-180025, Task: 03, Award: 1824,
Expenditure: Equipment, Organization: 184010 and Project No. 18-180027, Task: 05, Award:
1886, Expenditure: Equipment, Organization: 184010.
APPROVED BY: Q,(.6/�/�
Keen 'eth Robertson
Chief Procurement Officer/Purchasing Director
APPROVED BY:
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