HomeMy WebLinkAboutSummary FormDate: 12/11/ 2012
AGENDA ITEM SUMMARY FORM
FILE ID: /2-0/4W
Requesting Department: Police
Commission Meeting Date: 01/24/2013 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Law Department
Matter ID No.
Subject: Installation, Warranty, and Maintenance of Motorola Infotrak LRMS Interface with
Thinkstream Arrest (A -Form), Sole Source 12-13-010
Purpose of Item:
The nature of this item is to authorize a resolution, with attachment(s), by a four -fifths (4/5ths), affirmative
vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended, after an advertised
public hearing, ratifying, approving and confirming the City Manager's finding of a sole source; waiving the
requirements for competitive sealed bidding procedures and approving the purchase, from Motorola Solutions
("provider"), of an interface between the Department of Police Motorola Infotrak Law Records Management
System ("LRMS") and Miami -Dade County's Thinkstream A -Form Automation Solution, in a total amount not
to exceed $31,101.00, which includes the creation of the interface, implementation/installation, and one (1)
year of warranty, allocating funds from Project No. 19-199990, Award: 1855, Account No.
12000.191602.664000., further authorizing the purchase of annual maintenance, beginning in year two (2), for
four (4) years, in the estimated amount of $2,000, allocating funds from Account No.
00001.1915 01.546000.0000.00000.
Background Information:
SEE ATTACHED.
Budget Impact Analysis
Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.191501.546000.0000.00000
Special Revenue Account No: 12000.191602.664000
(Project 19-199990; Award: 1855)
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
N/A
$31,101 (Interface, Implementation/Installation, 1 Year Warranty)
$7,759 (Approx. $2,000 Per Year, beginning Year 24 for four (4) years)
$38,860.00 , PY20/3-I i 7*-o g
Final Approvals
(SIGN AND DATE)
Budget
, �j�Risk Management
,(,�;� 'nept. Director
If using or receiving capital funds
Grants
Purchasing
Chief City Manager
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AGENDA ITEM SUMMARY FORM (CONTINUED...)
Subject: Installation, Warranty, and Maintenance of Motorola Infotrak LRMS Interface with
Thinkstream Arrest (A -Form), Sole Source 12-13-010
Background Information:
Pursuant to Resolution No. 12-0170, adopted April 26, 2012, the City of Miami entered into an
agreement with Miami -Dade County in order to accept a grant and appropriate funds in the amount of
$31,101. This grant serves as a reimbursement for implementing an automated arrest affidavit system
that will interface with the Department of Police existing LRMS system and Miami -Dade County's
Thinkstream A -Form Automation Solution.
The objective of the project is to expedite the booking process by having arrest information available at
the correctional/detention facilities by the time the Officer arrives with the arrestee by automating the
arrest affidavit (A -Form) for those agencies that utilize a paper arrest affidavit or by collecting data from
existing automated solutions.
Motorola Solutions, as the exclusive manufacturer and provider of the Infotrak LRMS System, does not
have authorized service providers that are authorized to develop program code in support of an interface
between the Department's LRMS system and the County's Thinkstream A -Form Automated Solution.
As such, issuing a competitive solicitation (Invitation for Bid or Request for Proposals) for this
procurement wouldn't be practical for the City. In accordance with Section 18-92(a)(3) of the City of
Miami Procurement Ordinance, "sole -source awards may be made [...] Where the unique and
specialized expertise of one source of services is unlikely to be obtained from any other source."
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