HomeMy WebLinkAboutMemo - Finding of Sole SourceCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM
Kenneth Robertson
Director
Purchasing Department
el Orosa
Chieflof Police
DATE:
OCT 1 6 2012
SUBJECT Finding of Sole Source
FILE : LEG 7-2
lnfotrak Thinkstream Interface
REFERENOEs:
Implementation/Installation
ENCLOSURES: & One Year Warranty
The police department is requesting a sole source finding for the•acquisition of lnfotrak LRMS
Interface to Miami -Dade A -Form Automated Solution from Motorola Solutions located at 7237
Church Ranch Blvd., Suite 406, Westminster, CO 80021 for an initial payment of $31,101, to
include one year of warranty; allocating funds from Project No. 19-199990, Award 1855, Account
No. 12000.191602.664000 and an estimated annual cost of approximately $2,000, for years 2
through 5, allocating funds from Account No. 00001.191501.546000. Based upon the attached,
please take the necessary steps to verify that Motorola Solutions located at 7237 Church Ranch
Blvd., Suite 406, Westminster, CO 80021, is the sole provider for the implementation of
interfacing with Miami -Dade County. Upon completion of your findings, please forward a copy of
the Resolution and the Agenda Summary Form for our files.
Pursuant to Resolution No. 12-0170, adopted April 26, 2012, the City of Miami entered into an
agreement with Miami -Dade County in order to accept a grant and appropriate funds in the
amount of $31,101. This grant serves as a reimbursement for implementing an automated arrest
affidavit system that will interface with our existing Records Management Systems.
The objective of the project is to expedite the booking process by having arrest information
available at correctional/detention facilities by the time the officer arrives with the arrestee by
automating the arrest affidavit (A -Form), for those agencies that utilize a paper arrest affidavit or
by collecting data from existing automated solutions.
It is required of the City of Miami to coordinate and pay the cost of the interfacing with our
information technology vendor, and Miami -Dade County will reimburse upon the submission of a
paid invoice. The City of Miami must meet the deadline of February 28, 2013, for completing the
entire project, in order to get reimbursed.
Motorola Solutions affirms that the LRMS software is proprietary and that they are the only
vendor that will be able to provide us with this interfacing.
Your attention to this matter is greatly appreciated.
FINDING OF SOLE SOURCE APPROVED:
Ken ieth Robertson, Director
MO/RL/jms
Attachment
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