HomeMy WebLinkAboutLegislationCity of Miami
Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 12-01440 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY
A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92
OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AFTER AN
ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING
THE CITY MANAGER'S FINDING OF A SOLE SOURCE; WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND
APPROVING THE PURCHASE, FROM MOTOROLA SOLUTIONS, OF AN -
INTERFACE BETWEEN THE DEPARTMENT OF POLICE MOTOROLA INFOTRAK
LAW RECORDS MANAGEMENT SYSTEM AND MIAMI-DADE COUNTY'S
THINKSTREAM A -FORM AUTOMATION SOLUTION, IN A TOTAL AMOUNT NOT
TO EXCEED $31,101, WHICH INCLUDES THE CREATION OF THE INTERFACE,
IMPLEMENTATION/INSTALLATION, AND ONE (1) YEAR OF WARRANTY;
ALLOCATING FUNDS FROM PROJECT NO. 19-199990, AWARD: 1855,
ACCOUNT NO. 12000.191602.664000; FURTHER AUTHORIZING THE.
PURCHASE OF ANNUAL MAINTENANCE, BEGINNING IN YEAR TWO (2), FOR
FOUR (4) YEARS, IN THE ESTIMATED AMOUNT OF $2,000; ALLOCATING
FUNDS FROM ACCOUNT NO. 00001.191501.546000.0000.00000; AUTHORIZING
THE CITY MANAGER TO EXECUTE THE PROFESSIONAL SERVICES
AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, AND ANY OTHER
DOCUMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID
PURPOSE.
WHEREAS, pursuant to Resolution No. 12-0170, adopted April 26, 2012, the City of Miami ("City")
entered into an agreement with Miami -Dade County ("County") in order to accept a grant and
appropriate funds in the amount of $31,101; and
WHEREAS, the grant serves as a reimbursement for implementing an automated arrest affidavit
system that will interface with the City Police Department's ("Department") existing Motorola Infotrak
Law Records Management ("LRMS") System and the County's Thinkstream A -Form Automation
Solution; and
WHEREAS, the interface will expedite the booking process by having arrest information available
at the correctional/detention facilities by the time the officer arrives with the arrestee; and
WHEREAS, Motorola Solutions ("Provider"), as the exclusive manufacturer and provider of the
Infotrak LRMS System, does not have authorized service providers that are authorized to develop
program code in support of an interface between the Department's LRMS system and the County's
Thinkstream A -Form Automated Solution; and
WHEREAS, issuing a competitive solicitation (Invitation for Bid or Request for Proposals) for this
procurement wouldn't be practical for the City; and
City of Miami Page 1 of 3 File Id: 12-01440 (Version: 1) Printed On: 1/7/2013
File Number.' 12-01440
WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City
Code"), the Chief Procurement Officer has adopted a finding that the Provider, is the sole source
provider of an interface between the Department's Motorola Infotrak LRMS System and the County's
Thinkstream A -Form Automation Solution; and
WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as the
finding of the City Manager; and
WHEREAS, the City Manager and the Chief Procurement Officer recommend that the
requirements for competitive sealed bidding procedures be waived and the procurement of the above
goods and services as specified be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the City Code,
after an advertised public hearing, the City Manager's finding of a sole source, is ratified, approved
and confirmed, the requirements for competitive sealed bidding procedures are waived, and the
procurement, from the Provider, for an interface between the Department's Motorola Infotrak LRMS
and the County's Thinkstream A -Form Automation Solution, for the Department, is authorized, in a
total amount not to exceed $31,101, which includes the creation of the interface,
implementation/installation, and one (1) year of warranty, with funds allocated from Project No. 19-
199990, Award: 1855, Account No. 12000.191602.66400.
Section 3. The purchase of annual maintenance, beginning in year two (2), for four (4) years, in
the estimated amount of $2,000, is authorized, with funds allocated from Account No.
00001.191501.546000.0000.00000.
Section 4. The City Manager is authorized{1} to execute the Professional Services Agreement, in
substantially the attached form, and any other documents, in a form acceptable to the City Attorney,
for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
APPROVED AS TO FORMD CORRECTNES
JULIE O. BR
CITY ATTORNEY
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File Number: 12-01440
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page 3 of 3 File Id: 12-01440 (Version: 1) Printed On: 1/7/2013