HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: ia-0�2A`�
Date: 12/20/2012
Commission Meeting Date: 01/24/2012
Type: ® Resolution
❑ Other
Requesting Department: Finance
District Impacted: ALL
Ordinance ❑ Emergency Ordinance ❑ Discussion Item
Law Department
Matter ID No.
12-2605
Subject: Point of Sale Cashiering System License, Maintenance, Technical Support, and Managed
Services Gateway for Credit Card Processing. Sole Source No. 12-13-013
Purpose of Item:
A resolution of the Miami City Commission, with attachment(s), by a four -fifths (4/5ths), affirmative
vote, pursuant to Section 18-92 of the Code of The City of Miami, Florida, as amended, after an
advertised public hearing, ratifying, approving and confirming the City Manager's finding of a sole
source; waiving the requirements for competitive sealed bidding procedures and approving the
purchase of proprietary software licenses, maintenance, and technical support as well as a managed
services gateway for credit card processing, from Wonderware, Inc., dlb/a Core Business
Technologies ("Provider"), for the City's Point of Sale Cashiering System ("System"), allocating
funds from the Department of Information Technology Account No. 00001.251000.546000.0.0., and
the Department of Finance Account No. 00001.162000.534000.0.0., subject to the availability of
funds and budgetary approval at the time of need; further authorizing the City Manager to execute an
amendment effective December 1, 2012, in substantially the attached form, to the Professional
Services Agreement ("PSA") with the "Provider".
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.251000.546000.0.0 (For Licenses)
00001.162000.534000.0.0 (For Credit Card Processing)
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: (See detailed breakdown in Page 2 of 2)
Final Approvals
(SIGN AND DATE) _
CIP N/A Budget--
If usm o60IVmg capi at funds
Grants N/A /jam f Risk Management
Purchasing'` j,Q� Q t/i'..2A,ez,l---Dept. Director
Chief e,.�i City Manage
Page I of2
Subject: Point of Sale Cashiering System License, Maintenance, Technical Support, and Managed
Services Gateway for Credit Card Processing, Sole Source No. 12-13-013
Background Information (Continued):
Resolution No. 05-0457, adopted on July 28, 2005, authorized the acquisition of a Point of Sales
Cashiering System ("System"), which included hardware, software, integration services, limited
expansion, and maintenance services, from Wonderware, Inc., d/b/a CORE Business Technologies
("Provider"), utilizing the then existing Clark County, Washington Request for Proposals No. 365, in an
amount not to exceed $150,000. The resolution authorized the City Manager to execute a Professional
Services Agreement ("PSA") with the Provider for a term of five (5) years; however, the term of five (5)
years is set to expire on November 30, 2012.
The City is still utilizing the System purchased from the Provider and needs to continue paying annually
for proprietary software licenses, maintenance and technical support as well as a managed services
gateway for credit card processing. The System is proprietary to the Provider and the Provider is the
only provider of the software licenses, maintenance, technical support, and managed services gateway
for credit card processing.
Budget Impact Analysis — Detailed Breakdown
Account Code:
00001.251000.546000.0.0
(For Licenses)
Account Code:
00001.162000.534000.0.0
(For Credit Card Processing)
TOTAL
FY 2012 - 2013
$7,500.00
$1,331.67
$8,831.67
FY 2013 — 2014
and Future
Years
$7,500.00
$3,995.00
$11,495.00
Page 2 of 2