HomeMy WebLinkAboutMemo - Point of Sale Cashiering SystemCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Tor Kenneth Robertson
Chief Procurement Officer/Purchasing Director
FROM:•
sbel GQnzdl ez (� P
enior Procurement Specialist
6.1/.2-01(A.
DATE: December20, 2012 FILE:
SUBJECT ; Point of Sale Cashiering System License,
Maintenance, Technical Support, and
Managed Services Gateway for Credit
Card Processing — Sole Source # 12-13-
REFERENCEM3
ENCLOSURES:
conducted an investigation to determine whether Wonderware, Inc., d/b/a CORE Business
Technologies, a Non -Local vendor, located at 2224 Pawtucket Avenue, East Providence, RI
02914-1784 is the sole -source provider of Software Licenses, Maintenance, Technical Support,
and the Credit Card Managed Services Gateway for the City's Point of Sale Cashiering System.
Resolution No. 05-0457, adopted on July 28, 2005, authorized the acquisition of a Point of Sales
Cashiering System ("System"), which included hardware, software, integration services, limited
expansion, and maintenanceservices, from Wonderware, Inc., d/b/a CORE Business
Technologies ("Provider"), utilizing the then existing Clark County, Washington Request for
Proposals No. 365, in an amount not to exceed $150,000. The resolution authorized the City
Manager to execute a Professional Services Agreement ("PSA") with the Provider for a term of five
(5) years, from December 1, 2007 to November 30, 2012.
The City is still utilizing the System purchased from the Provider and needs to continue paying
annually for proprietary software licenses, maintenance and technical support as well as a
managed services gateway for credit card processing. The System is proprietary to the Provider
and the Provider is the only provider of the software licenses, maintenance, technical support, and
managed services gateway for credit card processing.
Part of my research to determine whether the Provider is the sole provider included online
("Internet") research to locate perhaps authorized resellers or service providers that may respond
to a competitive solicitation from the City; no authorized resellers or service providers were
located.. Additionally, I reached out to the Purchasing Department of Clark County, Washington to
inquire if they had perhaps established an agreement, pursuant to a competitively bid process, that
the City may piggyback to procure the needed services: Clark County is still utilizing the system,
but entered into a direct agreement With the Provider for ongoing maintenance.
With the above mentioned, my findings indicate that Wonderware, Inc., d/b/a CORE Business
Technologies, is the sole -source provider of Software Licenses, Maintenance, Technical Support,
and the Credit Card Managed Services Gateway for the City's Point of Sale Cashiering System. As
such, issuing a competitive solicitation (Invitation for Bid or Request for Proposals) for this
procurement wouldn't be practical for the City. In accordance with Section 18-92(a)(3) of the City •
of Miami Procurement Ordinance, "sole -source awards may be made [...] Where the unique and
specialized expertise of one source of services is unlikely to be obtained from any other source."
1
Accordingly, pursuant to Section 18-92 of the Code of the City of Miami, I am recommending that
the requirements for competitive bidding be waived, and these findings be approved: Wonderware,
Inc., d/b/a CORE Business Technologies, a Non -Local vendor, located at 2224 Pawtucket Avenue,
East Providence, RI 02914-1784 is the sole -source provider of Software Licenses, Maintenance,
Technical Support, and the Credit Card Managed Services Gateway for the City's Point of Sale
Cashiering System. The terms and conditions of the award have been negotiated so as to obtain
the most favorable terms and conditions, Including price, as may be offered to other customers or
clients by the Provider. Funds will be allocated from the Department of Information Technology
Account No. 00001.251000.546000.0.0., and the Department of Finance Account No.
00001.162000.534000.0.0., subject to the availability of funds and budgetary approval at the time
of need.
APPROVED BY:
APPROVED BY:
nneth Roberts
Chief Procurement Officer/Purchasing Director
Jo ny Martine: , P.E.,
Ci Manager
ate
t-'1-13
Date