HomeMy WebLinkAboutMemo - Finding of Sole SourceCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Kenneth Robertson, Director
Department of Purchasing
FROM: Janice Larned
Assistant City Manager/CFO
1)`
DATE: December 13, 2012 FILE:
SUBJECT: Finding of Sole Source
REFERENCES: Point of Sale Cashiering System
ENCLOSURES:
The Department of Finance, in collaboration with Information Technology Department, is requesting a
sole source finding for the purchase of proprietary software licenses, maintenance, and technical support
as well as a managed services gateway for credit card processing, from "Wonderware, Inc.", D/B/A Core
Business Technologies for the City's Point of Sale cashiering system; allocating funds from the
Department of Information Technology Account No. 00001.251000.546000.0.0 and the Department of
Finance Account No. 00001.162000.534000.0.0. Based upon the attached, please take the necessary
steps to verify that Wonderware, Inc., D/B/A Core Business Technologies, located at 2224 Pawtucket
Avenue East Providence, RI 02914-1784, is the sole provider for the provision of the aforementioned
software licenses and services.
Resolution No. 05-0457, adopted on July 28, 2005, authorized the acquisition of a Point of Sales
Cashiering System ("System"), which included hardware, software, integration services, limited
expansion, and maintenance services, from Wonderware, Inc., d/b/a CORE Business Technologies
("Provider"), utilizing the then existing Clark County, Washington Request for Proposals No. 365, in an
amount not to exceed $150,000. The resolution authorized the City Manager to execute a Professional
Services Agreement ("PSA") with the Provider for a term of five (5) years; however, the term of five (5)
years is set to expire on November 30, 2012.
The City is still utilizing the System purchased from the Provider and needs to continue paying annually
for proprietary software licenses, maintenance and technical support as well as a managed services
gateway for credit card processing. The System is proprietary to the Provider and the Provider is the only
provider of the software licenses, maintenance, technical support, and managed services gateway for
credit card processing.
Below is the detailed breakdown of the budget impact:
Account Code:
00001.251000.546000.0.0
(For Licenses)
Account Code:
00001.162000.534000.0.0
(For Credit Card
Processing)
TOTAL
FY 2012 - 2013
$7,500.00
$1,331.67
$8,831.67
FY 2013 — 2014
& future years
$7,500.00
$3,995.00
$11,495.00
Please review and upon completion of your findings, please forward a copy of the Resolution and the
Agenda Summary Form for our files.
Your attention to this matter is greatly appreciated.
FINDING OF SOLE SOURCE APPROVED:
, g%&7t-1 i 3/3
eth Roberts, Dir ctor
Department of Purchasing
c: Alice Bravo, Assistant City Manager/COO
Cindy Torres, Interim IT Dept Director/ ERP Director