HomeMy WebLinkAboutSummary FormDate: 9/19/2012
AGENDA ITEM SUMMARY FORM
FILE ID: A.. 0,017 .
Requesting Department:, Police
Commission Meeting Date: 10/25/2012 District Impacted: . All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
.❑ Other
Subject: Fully Managed, Hosted NG911 Solution - Sole Source
Purpose of Item:
Law Department
Matter ID No.
12 — 709
A Resolution of the Miami City Commission, with attachment(s), by a four -fifths (4/5ths), affirmative vote,
pursuant to Section 18-92(a)(1) and (3) of the Code of the .City of Miami, Florida, as amended, after an
advertised public . hearing, ratifying, approving and confirming .the City Manager's. finding of. a. sole source;
waiving the. requirements for competitive sealed bidding procedures and.approving•the procurement of services
from AT&T fora fully managed, hosted, NG911 Solution for the Department of. Police; for an initial term of
five (5) years with the option to renew for one (1) additional five (5) year period, at a. first year cost not •to
exceed $2,577;778.88 and for each subsequent. fiscal year.at an annual amount not. to exceed $577,778.88 plus
an additional annual amount of $128,964.96 to be paid directly to the State of Florida for annual network
.access fees, pursuant to MyFloridaNet statewide :prices, subject to future rate adjustments by the State of
Florida;, further authorizing the City. Manager, after consultation with the City Attorney, to. negotiate and
execute a professional services agreement, in substantially the attached form, with AT&T. Allocating funds
from the • E-911 Special Revenue Project No: 19-196003; Award • •1214,• Account. Codes:
12000.190351.534000.0000:00000 and 12000.190351. 541000: 0000.00000.
Background Information:
The Department of Police is seeking for the:City to enter into an agreement for a fully managed, hosted NG911
solution that would replace the current E911 infrastructure at both the primary E911 site at the Miami Police Central
Station and the backup site at the Miami Fire College. The new system will replace the current analog system, which
has been deemed end of life because it is no Ionger manufactured, and will reduce the overall long term costs and
improve the reliability, upkeep, and maintenance 'Of the system. This new system will also provide the City with the
most advanced technology currently available in the market. AT&T is the only company that can provide this kind of
fully managed, hosted solution for 911 equipment, located in 2 geographically.diverse AT&T offices, and co -located
to the network connection points that service the City: In an effort to assist the Police Department in the selection of
the best solution, Informal Request for Proposals No. 284273 was issued to AT&T so that they may propose various
hosted solution options for the City to consider.. AT&T providedan oral presentation and functional demonstration to
the evaluation committee and the .committee was also allowed to ask technical questions: After deliberation, the
evaluation committee recommended that the City enter into negotiations with AT&T to. provide the fully managed,
hosted NG911 solution.
• Budget Impact Analysis
NO • Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below,
General Account No:
Special Revenue.Account No: Project No. 19-196003, Award 1214, Account Codes:
12000.190351.534000 and 12000.190351. 541000
CIP Project No.
NO • Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact::
CIP
Final Approvals
(SIGN AND DATE)
Budget 0-
Risk Manag a ent
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