HomeMy WebLinkAboutSummary Form:'rCQ klOp/
Date: 10/2/12
Commission Meeting Da
AGENDA ITEM SUMMARY FORM
FILE ID: M— U L!y
Requesting Department: Public Works
District Impacted: 2
Type: ® Resolution ❑ ra'dmanance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: A Resolution awarding a contract to SFM Services, Inc. in an annual amount not to exceed
$93,220.00 for the project entitled "US-1 Landscape Maintenance Contract, M-0087."
Law Department
Matter ID No.
Purpose of Item:
A Resolution awarding a contract to SFM Services, Inc. for a one (1) year period in an annual amount
not to exceed $93,220.00, for the project entitled "US-1 Landscape Maintenance Contract, M-0087;"
further authorizing four (4) additional one (1) year options to renew in an annual amount not to
exceed $93,220.00, subject to the availability of funding and contractor's performance.
Background Information:
See attached supplement.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
00001.204000.534000.0.0
and 00001.207000.534000.0.0
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP ►4 1 A
$466,100 (if all renewal options are exercised),
$93,220.00 (1 year period)
Final Approvals
(SIGN AND DATEl
If';usmg or ieceivmR.Fapital:fiuds � A
Grants f'b
Purchasing
Chief l
Budget
Risk Management
Dept. Director
City Manager
Pagel of2
September 28, 2012, the Office of the City Clerk received formal bid #11-12-052 for the project entitled
"US-1 Landscape Maintenance Contract, M-0087." A total of five (5) prospective bidders picked up
specifications and all five (5) contractors submitted bids. SFM Services, Inc. submitted the lowest
responsive and responsible bid in the amount of $102,778.00. -Florida Lawn Services, Inc., a bidder with
a local office as defined in Section 18-73 of the City Code, submitted a bid in the amount of
$109,930.00. In accordance with Section 18-89 of the City Code, when a responsive, responsible non -
local bidder submits the lowest bid price, and the bid submitted by one or more responsive, responsible
local bidders who maintain a local office is within fifteen percent (15%) of the price submitted by the
non -local bidder, then that non -local bidder and each of the aforementioned responsive, responsible
local bidder(s) shall have the opportunity to submit a best and final bid equal to or lower than the
amount of the low bid previously submitted by the non -local bidder. A "best and final" offer letter was
sent to both bidders. SFM Services, Inc. submitted the lowest best and final bid in the annual amount of
$93,220.00.
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