HomeMy WebLinkAboutExhibit 1STREET LIGHTING MAINTENANCE AND COMPENSATION AGREEMENT
BETWEEN THE CITY OF MIAMI AND MIAMI-DADE COUNTY
NORTHWEST 14 STREET FROM NORTHWEST 42 AVENUE TO NORTHWEST 37 AVENUE
This AGREEMENT, made and entered into this day of , 20J by and
between the CITY OF MIAMI, FLORIDA, a municipal corporation of the STATE OF FLORIDA,
hereinafter referred to as "City", and MIAMI-DADE COUNTY, a political subdivision of the STATE
OF FLORIDA, hereinafter referred to as the "County".
WITNESSETH
WHEREAS, the County has the authority to enter into this agreement and to undertake the
maintenance and operation of the street lighting system on Northwest 14 Street from
Northwest 42 Avenue to Northwest 37 Avenue; and
WHEREAS, the County has authorized its undersigned officials to enter into and execute this
Agreement, and has designated the officer(s) authorized to receive and respond to the City's
work orders;
NOW, THEREFORE, in consideration of the premises and the mutual covenants contained
herein, the City and the County hereby agree as follows:
1. Maintenance of facilities
a. The County shall maintain all the street lighting now located on Northwest 14 Street
from Northwest 42 Avenue to Northwest 37 Avenue, as shown on Exhibit "A"
attached hereto and by this reference made a part hereof, hereinafter referred to as
the "Facilities", throughout its expected useful life.
b. in maintaining the Facilities, the County shall perform all activities necessary to keep
the Facilities fully operating, properly functioning, with a minimum of 90%of the
lights burning at all times for their normal expected useful life in accordance with
the original design thereof, whether necessitated by normal wear and tear,
accidental or intentional damage, or acts of nature. Said maintenance shall include,
but shall not be limited to, providing electrical power and paying all charges
associated therewith, routine inspection and testing, preventative maintenance,
emergency maintenance, replacement of any component parts of the Facilities
(including the poles and any and all other component parts installed as part of the
Facilities), and locating (both vertically and horizontally) the Facilities, as may be
necessary.
R5R /01
c. All maintenance shall be in accordance with the provisions of the Manual of Uniform
Traffic Control Devices and all other applicable local, state, or federal Iav✓s, rules,
resolutions, or ordinances.
d. The continuing obligations under this paragraph 1 beyond the first fiscal year hereof
are subject to the voluntary negotiation of the amount to be paid as set forth in
subparagraph 2b hereof.
2. Compensation and Payment
a. The City agrees to pay to the County a lump sum of $ for the fiscal
year in which this agreement is signed (fiscal year as referenced in this Agreement
shall be the City's fiscal year).
b. For each future fiscal year, the City and the County shall agree on the amount to be
paid prior to the fiscal year beginning. The City will issue a work order confirming the
amount and authorizing the performance of maintenance for each new fiscal year.
c. Invoices may be submitted anytime after of the fiscal year in which the
services were provided, but no later than days after the end of said
fiscal year. Payment shall be made in one lump sum as provided in subsection 2d
hereof.
d. Upon receipt of the invoice, the City has working days to inspect and
approve the goods and services. The City has days to deliver payment to the
County. The days are measured from the date the goods and services are
inspected and approved.
e. Bills for fees or other compensation for services or expenses shall be submitted in a
format acceptable to the City and in detail sufficient for a proper pre -audit and post -
audit thereof.
3. Record Keeping
The County shall keep records of all activities pursuant to this Agreement. Records shall
be maintained and made available upon request to the City at all times during the
period of this Agreement and for three (3) years after final payment for the work
pursuant to this Agreement is made. Copies of these documents and records shall be
furnished to the City upon request.
4. Default
In the event that the County breaches any provisions of this agreement, then in addition
to any other remedies which are otherwise provided for in this Agreement, the City may
exercise one or more of the following options, provided at no time shall the City be
entitled to receive double recovery damages:
a. As to any work not performed by the County, perform such work with its own forces
or through contractors and seek reimbursement for the cost thereof from the
County if the County fails to cure the non-performance within fourteen (14) days
after written notice from the City of the non-performance; provided, however, that
advance notice and cure shall not be preconditions in the event of an emergency.
b. Pursue any other remedies legally available.
5. Indemnification
To the extent authorized by Florida law, the County hereby agrees to indemnify, defend,
save and hold harmless the City to the extent of all the limitations included in §768.28,
Florida Statutes, from all claims, demands, liabilities and suits of any nature whatsoever
arising out of, because of or due to the breach of this Agreement by the County, its
agents or employees. It is specifically understood and agreed that this indemnification
clause does not cover or indemnify the City for its sole negligence or breach of contract.
To the extent authorized by Florida law, the City hereby agrees to indemnify, defend,
save and hold harmless the County to the extent of all the limitations included in §
768.28, Florida Statutes, from all claims, demands, liabilities and suits of any nature
whatsoever arising out of, because of or due to the breach of this Agreement by the
City, its agents or employees. It is specifically understood and agreed that this
indemnification does not cover or indemnify the county for its sole negligence or breach
of contract.
6. Force Majeure
Neither the County nor the City shall be liable to the other for any failure to perform
under this Agreement to the extent such performance is prevented by an act of God,
war, riots, natural catastrophe, or other event beyond the control of the non-
performing party and which could not have been avoided or overcome by the exercise
of due diligence; provided that the party claiming the excuse from performance has (a)
promptly notified the other party of the occurrence and its estimated duration, (b)
promptly remedied or mitigated the effect of the occurrence to the extent possible, and
(c) resumed performance as soon as possible.
7. Miscellaneous
a. The County shall allow public access to all documents, papers, letters, or other
material subject to the provisions of Chapter 119, Florida Statutes, and made or
received by the County in conjunction with this Agreement. Failure by the County to
grant such public access shall be grounds for immediate unilateral cancellation of
this Agreement by the City.
b. This Agreement constitutes the complete and final expression of the parties with
respect to the subject matter hereof and supersedes all prior agreements,
understandings, or negotiations with respect thereto.
c. This Agreement shall be governed by the laws of the State of Florida. Any provision
hereof found to be unlawful or unenforceable shall be severable and shall not affect
the validity of the remaining portions hereof.
d. Time is of the essence in the performance of all obligations under this Agreement.
e. All notices required pursuant to the terms hereof may be sent by first class United
States Mail, facsimile transmission, hand delivery, or express mail and shall be
deemed to have been received by the end of five (5) business days from the proper
sending thereof unless proof of prior actual receipt is provided. Unless otherwise
notified in writing, notices shall be sent to the following addresses:
TO THE COUNTY
ATTENTION: Kathleen Woods -Richardson
Director
Miami -Dade County
Public Works/Waste Management Department
111 NW First Street, 16th Floor
Miami, Florida 33128
TO THE CITY
ATTENTION: Alice Bravo, P.E.
Assistant City Manager/ Chief of Infrastructure
City of Miami
4414 SW 2nd Avenue
Miami, Florida 33128
WITH COPY TO: Nzeribe Ihekwaba, Ph.D., P.E.
Director
City of Miami
Public Works Department
444 SW 2nd Avenue, 8th Floor
Miami, Florida 33128
IN WITNESS WHEREOF, the parties hereto set their hands and official seals the day and year
first above written.
ATTEST:
HARVEY RUVIN
CLERK OF THE BOARD
MIAMI-DADE COUNTY, FLORIDA
BY ITS BOARD OF
COUNTY COMMISSIONERS
BY: BY:
Deputy Clerk County Mayor or County Mayor's
Designee
Approved by County Attorney
as to form and legal sufficiency
County Attorney
ATTEST:
CITY OF MIAMI, a municipal
Corporation of the State of Florida
BY: BY:
Dwight 5. Danie, MSL
City Clerk
Johnny Martinez
City Manager
Approved by City Attorney Approved as to insurance requirements:
as to form and legal sufficiency
Julie O. Bru
City Attorney
Calvin Ellis, Director
Risk Management Department
i
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