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File Number: 1]-0]087 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ESTABLISHING A SPECIAL REVENUE PROJECT ENTITLED: "2011-2012
MEMORANDUM OFAGREEMENT-DISCHARGE PLANNING GRANT', AND
APPROPRIATING FUNDS, INAN AMOUNT NOT TO EXCEED $340,000,
CONSISTING OF GRANT FROM THE MIAMI-DADE COUNTY HOMELESS
TRUST, TO PROVIDE EXTENDED OUTREACH, AND HOUSING SERVICES TO
HOMELESS INDIVIDUALS REFERRED THROUGH THE MIAMI-DADE COUNTY
JUDICIAL AND HEALTH SYSTEMS;•AUTHORIZING THE CITY MANAGER TO
EXECUTE THE EXTENSION AND AMENDMENT NO. 2 TO THE 2011-2012
MEMORANDUM OFAGREEMENT-DISCHARGE PLANNING, IN SUBSTANTIALLY
THE ATTACHED FORM, BETWEEN THE CITY OF MIAMI AND MIAMI-DADE
COUNTY, AND ANY OTHER NECESSARY DOCUMENTS, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, IN ORDER TO IMPLEMENT THE
ACCEPTANCE AND ADMINISTRATION OF SAID GRANT AWARD.
WHEREAS, pursuant to Resolution No. 10-0007, adopted January 14, 2010, the Miami -Dade
County Homeless Trust awarded the City of Miami. ("City") a grant in the amount of $340,000, for the
provision of services to homeless individuals referred through the Miami -Dade County Judicial and
Health Systems ; and
WHEREAS, pursuant to Resolution No. 10-0517, adopted November 18, 2010, the'City was
awarded an extension and amendment of the initial grant with additional funds in the amount of
$340,000, for the operation of the Miami Homeless Assistance Programs for Fiscal Year 2010-2011;
and
WHEREAS, the City has been awarded an additional extension and amendment of said grant, in
the amount of $340,000, for the operation of the Miami Homeless Assistance Programs for Fiscal Year
2011-2012; and
WHEREAS, said funds will be used by the Miami Homeless Assistance Programs to provide
intervention services for the temporarily and chronically homeless, as well as provide housing,
transportation and other supportive services as necessary; and
WHEREAS, it is appropriate for the City Manager to accept said grant and to establish a special
project for the appropriation of said grant award;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA: .•
.Section 1. The recitals and-findings'contained in the Preamble•to this Resolution are adopted by
• reference and incorporated as if fully set forth in this Section.
City ojAfiami
Page I of
File Id: II-01087 (Version: 11 Printed On: 72/5/2011
File Number. 11-01087
Section 2. The following Special Revenue Project is established and resources are appropriated as
described below:
FUND TITLE: 2011-2012 Memorandum of Agreement -Discharge
Planning Grant •
RESOURCES: Miami -Dade County Homeless Trust $340,000
APPROPRIATIONS: $340,000
Section 3. The City Manager is authorized {1} to execute the Extension and Amendment No. 2 to
the 2011-2012 Memorandum of Agreement -Discharge Planning, in substantially the attached form,
between the City and Miami -Dade County to provide extended outreach and housing services to,
homeless individuals referred through the Miami -Dade County Judicial and the Health System, and to
further execute any other necessary documents, in a form acceptable to the City Attorney, in order to
implement the acceptance and administration of said grant award.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
APPROVED AS TO FORM AND CORRECTNES —
JULIE O. BRU
CITY ATTORNEY
Footnotes :
{1} The herein authorization is further subject -to compliance with at requirements that may be imposed
by the City Attorney, including, but not limited to, •those prescribed by applicable City Charter and Code
provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Corrimission.
City ofMianu
Page 2of2
File Id: II-01087 (Persian: 1) Printed On: 12/5/2011
EXTENSION AND AMENDMENT #2 OF THE AGREEMENT
BETWEEN
MIAMI-DADE COUNTY AND
THE CITY OF — MEMORANDUM OF AGREEMENT (MOA) PROGRAM
CONTRACT#: PC-1112-MOA
THIS AMENDMENT OF AGREEMENT #2 (the "Agreement Amendment") is made as of
rf�o;. 2272.csrz by and between Miami -Dade County, through the Miami -Dade County
Homeless Trust (the "County") and The City of Miami, a provider of services to homeless
individuals, hereinafter referred to as the "Provider".
WITNESSETH:
WHEREAS, On February 1, 2010, the County and the Provider entered into an Agreement
("Agreement") which provides funding for the provision of housing and services to homeless
individuals and families in Miami -Dade County.
WHEREAS, On January 8; 2011, said Agreement was amended and extended for one (1) year; and
WHEREAS, this Agreement provides for certain rights and responsibilities of the County; and
WHEREAS, the Agreement allows for amendments and extensions at the sole discretion of the
County; and
WHEREAS, the County is desirous of extending and amending the Agreement for one (1) additional
year pursuant to the terms of the Agreement;
NOW, THEREFORE, BE IT RESOLVED, for and consideration of the mutual agreements
between the County and the Provider, which are set forth in this Amendment of the Agreement #2,
the receipt and sufficiency of which are acknowledged, the County and the Provider amend this
Agreement as follows:
ARTICLE I — Recitals
The foregoing recitals are true and correct and constitute a part of this Amendment of the
Agreement #2.
ARTICLE II — Ratification of the Agreement
Other than expressly modified or amended herein, all other terms and conditions of the Agreement
shall remain in full force and effect.
The City of Miami -Memorandum of Agreement Program
Contract Number: PC-1 ] 12-MOA
ARTICLE III — Amendments
The Agreement is hereby amended as follows:
Article 2 is replaced as follows:
ARTICLE 2. AMOUNT PAYABLE.
Subject to available funds, the maximum amount payable for services rendered under this
contract shall not exceed:
Memorandum of Agreement (MOA) Program S340,000.00
Both parties agree that should available County funding be reduced, the amount payable under
this Contract may be proportionately reduced at the sole discretion and option of the County.
All services undertaken by the Provider before the County's execution of this Contract shall be at
the Provider's risk and expense.
It is the responsibility of the Provider to maintain sufficient financial resources to meet the
expenses incurred during the period between the provision of services and payment by the
County.
The County, at its sole discretion, may allow Provider an advance of NIA once the
Provider has submitted an appropriate request and submitted an invoice in the form required by
the County.
Article 3 is replaced as follows:
ARTICLE 3. SCOPE OF SERVICES
The Provider shall render services in accordance with the.2011-2012 Scope of Services
incorporated herein and attached hereto as Attachment A.
The Provider shall implement the Scope of Services as described in Attachment A in a
manner deemed satisfactory to the County. Any modification or amendment to the Scope of
Services shall not be effective until approved by the County and Provider in writing.
The City of Miami -Memorandum of Agreement Program
Contract Number: PC-1112-MOA
Article 4 is replaced as follows:
ARTICLE 4. BUDGET SUMMARY
The Provider agrees that all expenditures or costs shall be made in accordance with the
2011-2012 Budget, which is attached hereto and incorporated herein as Attachment B.
The parties agree that the Provider may, with the County's prior written approval; revise
the schedule of payments or the line item budget, and such revision shall not require an
amendment to this Contract.
Article 5 is replaced as follows:
ARTICLE 5. EFFECTIVE TERM
Both parties agree that the Effective Term of this Contract shall commence on
October 1, 2011 and terminate at the close of business on September 30, 2012. Contingent of
the existence of sufficient funding and the approval of the County, this Contract may be extended
for two (2) additional one (1) year terms, at the County's sole discretion.
SIGNATURES APPEAR ON THE FOLLOWING PAGE
3
GRANT NUMBER: 2011/2012 Primary Care Program
City of Miami Memorandum of Agreement
IN WITNESS WHEREOF, the parties hereto have caused Agreement to be executed by their respective
and duly authorized officers the day and year first above written.
(SEAL)
ATTEST:
By:
PRISCILLA A. HOMPSO _
CITY CLERK(2-
CITY OF MIAMI, FLORIDA
A municipal corporation
of the State of Florida
/
/
Approved as to Form and Correctness: Approved as to ItisuraneeAcquirements:
By.
A I I EST:
JUL 1- :. BRU
CITY ATTORNEY
HARVEY RUVIN,
BY:
DEPUTY CLERK
(DATE)
%2
See memorandum dated /0/41)l
By:
CAILVI*r ELLIS
RISK IGfA1{4AGEMENT
(AFFIX SUBRECIPIENT INCORPORATION SEAL)
MIAMI-DARE COUNTY
A political subdivision
of the State of Florida
CARLOS GIMENEZ
COUNTY MAYOR
approved as to form and legal sufficiency:
GRANT NUMBER: PC-MO.A
City of Miami. — MOA program/ Page 20 of 20
ATTACHMENT A•
SCOPE OF SERVICES
The Provider will provide Memoranda of Agreement ("MOA") services as specified
below. The MOA participating entities are Miami -Dade County. Department of
Corrections and Rehabilitation, The Florida Department of Corrections, The Florida
Department of Children and Families, The State of Florida 11h Judicial Circuit, Jackson
Memorial Hospital/Public Health Trust, Our Kids, Inc, and Community Mental Health
Facilities ("MOA Entities".
The following services will be provided:
• Homeless outreach services from 5:00 pm. to 8:00 a.m. Monday through Friday and 24
hour homeless outreach on Saturdays and Sundays County -wide. Outreach services will
include staffing the Homeless Helpline during these hours and accepting calls from MOA
participating entities as described above and as outlined in the MOA document
(Attachment A-1):
Establish a team of three (3) Housing 'Specialists, (dedicated staff who will develop
housing resources) linked to the Homeless Helpline, who will accept referrals and serve
as appropriate within available resources, homeless individuals or those at risk of
homelessness, from all of the -other parties involved in this Agreement. These specialists
may be located at strategic locations (e.g. The Justice Center) or other sites to be
determined by the Homeless Trust and will accept referrals from MOA entities in need of
services for individuals and families at risk of homelessness who are exiting their
systems.
s .Housing Specialists shall assist those clients with housing search and placement into
affordable housing and or appropriate homeless/other programs.
E Housing Specialists shall develop/identify an inventory of . appropriate housing and
services for individuals referred by the MOA Entities.
• Identify housing and services, within available resources, or through the development of
new resources within budgetary and legal limitations, for homeless individuals or those at
risk of homelessness referred by the MOA Entities.
• Utilize the Homeless Trust Homeless Management Information System (HMIS) for client
• referral, trackin, and case management purposes.
• Work with the other a,encies under this Aereenhent to collect data on those individuals
referred, placed, and/or unable to he served; to identify trends, high utilizers, unmet
needs, and barriers to placement.
• Identity Chronically Homeless -High Utilizers of multiple systems of care who veil] be
referred to the Homeless Trust coordinated outreach program (operated by Citrus Health
Network) to facilitate referrals to low demand permanent supportive housing, or other
housing and services as available and appropriate.
• Provide bus tokens to individuals in need of transportation .assistance referred by the
MOA Entities.
• Provide 30, P0, 180 and 365 day post -placement reporting via HMIS and narrative data
on people placed.through this.program.
r
- ATT14614M t rJT 13
Miami Homeless Assistance Program,
Miami Homeless. Assistance Program is respectfully submitting for your review and approval the er
Budget Amendment Request for Memorandum of Agreement FY 11-12 Contract. The prog
requesting shift in funding activities for Memorandum of Agreement FY 11-12 services.
Supportive Services Expense
Budget
I3.OFTE (4-100% 8-20%,1-16%)Community Outreach Specialist. Reduced
,
1.0FTE
Total
113,436.36
Salary
105, 375.16
FICA
8,061.20
1.OFTE 20% Intake and Referral Specialist
Total
4,944.14
Salary
4,592.79
FICA
351.35
2.0 FTE Housing Specialist
Total .
72,218.19
Salary
67, 086.10
_FICA
5,132.09
1.00 FTE 19% Program Clerk
Total
5,783.60
Salary
5,372.60
FICA
411.00
1.00 FTE Housing Specialist Supervisor
Total
48,687.41
Salary
45,227.51
FICA
3,459.90
1.00 FTE 20% Assessment RefSpecialist
Total
11,022.24
Salary
. 10,238.96
FICA
783.28
1.00 FTE 20% Special Project Assistance.
Total
7,289.61
Salary
6,771.58
FICA
518.03
1.00 FTE 20% Case Manager Assistant
Total
8,598.21
Salary
7,987.19
FICA
611.02
1.00 FTE 54% Feeding Coordinator
Total
17,600.24
Salary
16,349.50
r:
289, 580.00:
Communication
2,000.00
Hotel / Motel (temporary emergency housing for families)
10, 000.00
Transportation
9,000.00
Operating Supplies
25,120.00
Indirect Administrative Costs
4,300.00
Total
340, 000.00
Re: Budget Amendment Request for Memorandum of Agreement FY 11-12 Contract