HomeMy WebLinkAboutExhibit 1Homeless Trust
111 N.Vd. 1 st Street • 27th Floor Suite 310
Miami, Florida 33128-1930
T 305-375-1490 F 305-375-2722
miamidade.gov
October 23, 2012
Mr. Johnny Martinez, City Manager
c/o Sergio Torres, Program Director
City of Miami
444 SW 2❑d Avenue
Miami, FL 33130
RE: 2012-2013 Primary Care Program — The City of Miami
Primary Care Extension and Amendment of the Agreement #3 for the
Memorandum of Agreement (MOA) Program — PC-1213-MOA
Dear Mr. Martinez:
Enclosed, please find for your review, the Agreement between Miami -Dade County, through the
Miami -Dade County Homeless Trust and The City of Miami to provide housing and services to the homeless
individuals in Miami -Dade County. Please review the Agreement thoroughly, as well as the attachments and
become familiar with the amended contract lanmlaoe. In addition, please include an updated Attachment
A, Scope of Services, and Attachment B, Budget for the 2012-2013 contract year.
Please si_n and complete all three (3) copies of the Extension and Amendment Agreement #3 and return it to
our. office, attention Terrell T. Ellis, Contract Monitoring and Management Supervisor no later than
Tuesday, October 30, 2012. One fully executed Agreement will be returned to your agency for your files.
Miami -Dade County requires that the President/Chairman of the Board execute the Agreement on behalf of
the agency. However, the Executive Director may execute the Agreement if approved by a resolution of the
agency's Board. A copy of the applicable Board resolution(s) must be submitted with the Agreement. In
addition, the corporate seal must be affixed to the signature page of the document.
The Miami -Dade County Homeless Trust looks forward to continuing work with your agency in
implementing this project. If you have any questions, please contact me or Terrell T. Ellis, Contract
Monitoring and Management Supervisor at (305) 375-1490.
Sincerely,
il•. M. Fernandez
Executive Director
Enclosures
I have received the Agreements for the abovementioned grant.
Signature of Authorized Agency Representative Date
Printed Name of Agency Representative
EXTENSION AND AMENDMENT #3 OF THE AGREEMENT
BETWEEN
MIAMI-DADE COUNTY AND
THE CITY OF MIAMI — MEMORANDUM OF AGREEMENT (MOA) PROGRAM
CONTRACT#: PC-1213-MOA
THIS AMENDMENT OF AGREEMENT #3 (the "Agreement Amendment") is made as of
by and between Miami -Dade County, through the Miami -Dade County
Homeless Trust (the "County") and The City of Miami, a provider of services to homeless
individuals, hereinafter referred to as the "Provider".
WITNESSETH:
WHEREAS, On February 1, 2010, the County and the Provider entered into an Agreement
("Agreement") which provides funding for the provision of housing and services to homeless
individuals and families in Miami -Dade County.
WHEREAS, On January 8, 2011 and February 22, 2012, said Agreement was amended
and extended for one (1) year; and
WHEREAS, this Agreement provides for certain rights and responsibilities of the County;
and
WHEREAS, the Agreement allows for amendments and extensions at the sole discretion of
the County; and
WHEREAS, the County is desirous of extending and amending the Agreement for one (1)
additional year pursuant to the terms of the Agreement;
NOW, THEREFORE, BE IT RESOLVED, for and consideration of the mutual agreements
between the County and the Provider, which are set forth in this Amendment of the
Agreement #3, the receipt and sufficiency of which are acknowledged, the County and the
Provider amend this Agreement as follows:
ARTICLE I — Recitals
The foregoing recitals are true and correct and constitute a part of this Amendment of the
Agreement #3.
ARTICLE 11 — Ratification of the Agreement
Other than expressly modified or amended herein, all other terms and conditions of the
Agreement shall remain in full force and effect.
tr,t, y. 1;
a-73q
The City of Miami -Memorandum of Agreement Program
Contract Number: PC-1112-MOA
ARTICLE III — Amendments
The Agreement is hereby amended as follows:
Article 2 is replaced as follows:
ARTICLE 2. AMOUNT PAYABLE.
Subject to available funds, the maximum amount payable for services rendered under
this contract shall not exceed:
Memorandum of Agreement (MOA) Program $340,000.00
Both parties- agree that should available County funding be reduced, the amount
payable under this Contract may be proportionately reduced at the sole discretion and
option of the County.
All services undertaken by the Provider before the County's execution of this Contract
shall be at the Provider's risk and expense.
It is the responsibility of the Provider to maintain sufficient financial resources to meet
the expenses incurred during the period between the provision of services and payment
by the County.
The County, at its sole discretion, may allow Provider an advance of N/A
once the Provider has submitted an appropriate request and submitted an. invoice in the
form required by the County_
Article 3 is replaced as follows:
ARTICLE 3. SCOPE OF SERVICES
The Provider shall render services in accordance with the 2012-2013 Scope of
Services incorporated herein and attached hereto as Attachment A.
The Provider shall implement the Scope of Services as described in Attachment
A in a manner deemed satisfactory to the County. Any modification or amendment to
the Scope of Services shall not be effective until approved by the County and Provider
in writing.
2
The City of Miami -Memorandum of Agreement Program
Contract Number: PC-1 112-MOA
Article 4 is replaced as follows:
ARTICLE 4. BUDGET SUMMARY
The Provider agrees that all expenditures or costs shall be made in accordance
with the 2012-2013 Budget, which is attached hereto and incorporated herein as
Attachment B.
The parties agree that the Provider may, with the County's prior. written approval;
revise the schedule of payments in Article 17 of the contract or the line item budget
(Attachment B), and such revision shall not require an amendment to this Contract.
Article 5 is replaced as follows:
ARTICLE 5. EFFECTIVE TERM
Both parties agree that the Effective Term of this Contract shall commence on
October 1, 2012 and terminate at the close of business on September 30, 2013.
Contingent of the existence of sufficient funding and the approval of the County, this
Contract may be extended for two (2) additional one (1) year terms, at the County's sole
discretion.
SIGNATURES APPEAR ON THE FOLLOWING PAGE
3
IN WITNESS WHEREOF, the parties have caused this four {4) page Amendment of the
Agreement #3 to be executed by their respective and duty authorized officers the day and
year first above written.
THE CITY OF MIAMI MIAMI-DADE COUNTY
By: By:
Name: Johnny Martinez Name:
Title: City Manager Title:
Date: Date:
By:
Name: 1},r.7ttW'
Title: City Clerk Attest:
Date: HARVEY RUVIN, Clerk
Board of County Commissioners
Approved as to Form and Correctness:
By: By:
Name: Julie O. Bru
Title: City Attorney
Date:
Approved as to Insurance Requirements
By:
Name: Calvin Ellis
Title: Director, Risk Management
Date:
Attest:
Print Name:
Title:
Authorized Person OR Notary
Public
Corporate Seal OR Notary Seal/Stamp:
Print Name: