HomeMy WebLinkAboutMemo - Infusion SystemCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO:
FROM :
Kenneth Robertson
Chief Procurement Officer/Purchasing Director
Yusbel Gonzalez, CPPB
Sr Procurement Sp; ialist
DATE :
SUBJECT:
REFERENCES:
ENCLOSURES:
November 26, 2012
FILE :
EZ-IO Intraosseous Infusion System
and Accessories
Sole Source# 12-13-007
investigation was conducted to determine whether Vidacare Corp., a Non -Local vendor, located
at 4350 Lockhill Selma Road, Suite 150, Shavano Park, TX 78249 is still the sole -source provider
of the EZ-IO Intraosseous Infusion System and Accessories, for the Department of Fire -Rescue.
Fire Departments across the nation utilize the EZ-IO Intraosseous Infusion System as the leading
choice for intraosseous access across multiple health care settings, and it is used by 90 percent of
United States (US) advanced life support ambulances over half of US Emergency Departments.
EZ-IO can be used to quickly establish stable and secure vascular access in less than 10 seconds
for adults and children, awake or unconscious. Many EMS services in the US are using EZ-IO as
their first line solution for vascular access in cardiac arrest and resuscitation scenarios, enabling
critical medications and fluids to be given very early in resuscitative efforts. Recent research
suggests early interventions in resuscitation can substantially improve patient outcomes.
Although in the market there exists other Intraosseous Infusion Systems (Cook Med, WaisMed
Ltd., and Pyng Medical), only Vidacare Corp., offers a "power driver" to easily establish
intraosseous access as opposed to it being established manually. The use of the power driver
provides a higher success rate of establishing infusions as opposed to the manual infusion method
provided by others.
PURCHASE HISTORY
Effective October 26, 2009, via an informal bid process, the EZ-IO 15 mm, 25 mm, and 45 mm
sterile needle sets were added and made a part of the City's Bid Contract IFB 34019 for the
provision of Medical Supplies. The awarded bidder for these products was Sovereign Medical LLC.
Effective November 1, 2011, Vidacare Corp., the manufacturer of the EZ-IO Intraosseous Infusion
System and Accessories, discontinued the distribution of these products through authorized
reseliers and began to sell them directly (see Attachment 1). That change was done in different
phases, with Florida being one of the States in Vidacare's last phase of switching its distribution
channel.
As a result of the above mentioned change, on October 31, 2011, the Chief Procurement Officer
approved a sole -source finding and made a determination to award a sole -source contract to
Vidacare, Corp., not exceeding $25,000 with a one (1) year term (November 1, 2011 through
October 31, 2012), in accordance with Section 18-92 of the City Code. To date, the $25,000
contract spend limit has been reached.
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RECOMMENDED ACTION
Given that the Department of Fire -Rescue still needs to continue procuring the EZ-IO Intraosseous
Infusion System and Accessories, and given that a recent investigation has determined that
Vidcare Corp., is still the only provider of this equipment, issuing a competitive solicitation for this
procurement wouldn't be practical for the City. In accordance with Section 18-92(a)(1) of the City
of Miami Procurement Ordinance, "sole -source awards may be made [...] Where the compatibility
of equipment, accessories, or replacement parts permits one reasonable source of supply."
Accordingly, pursuant to Section 18-92 of the City of Miami Procurement Ordinance, I am
recommending that the requirements for competitive bidding be waived, and these findings be
approved: Vidacare Corp., a Non -Local vendor, located at 4350 Lockhill Selma Road, Suite 150,
Shavano Park, TX 78249. is the sole -source provider of the EZ-IO lntraosseous Infusion System
and Accessories for the Department of Fire -Rescue. The terms and conditions of the sole -source
contract have been negotiated so as to obtain the most favorable terms and conditions, including
price, as may be offer to other customers or clients by Vidacare, Corp. The sole -source contract
will be for a term of one (1) year, with the option to renew for two (2) additional one (1) year
periods. Prices will remain fixed and firm for the first year of the contract. Price
increases/decreases will be mutually approved by both Vidacare and the City. Funds for this
procurement will be allocated from the Department of Fire -Rescue general fund account no.
00001.184010.552100.0000.00000.
APPROVED BY: 1?,g
nneth Robertso
hief Procurement Officer/Purchasing Director
APPROVED BY:
Johnny Ma Inez, P.E.,
City Manager
if—2-
Date
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