HomeMy WebLinkAboutExhibit 1 SUBAttachment °A"
City of Miami
Department of Community and Economic Development
CDBG Public Services FY2013-2014
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Agency
TOTAL CDBG
FY2013-2014
Public Services
Allapattah Community Action, Inc,
$ 152,216
Catholic Charities of the Archdiocese of Miami, Inc,
Notre Dame Child Care Center
$ 4,635
Catholic Charities of the Archdiocese of Miami, Inc.
Sagrada Familia Child Care Center
$ 12,444
Centro Mater Child Care Sevices, Inc.
$ 12,090
Coconut Grove Cares, Inc.
$ -
Curley`s House of Style, Inc.
$ 29,930
De Hostos Senior Center, Inc.
$ 4,011
Fanm Ayisyen Nan Miyami/ Haitian Wornan of Miami, Inc.
$ 10,000
Fifty -Five Years & Up, Inc.
$ 5,396
Josefa Perez de Castano Kidney Foundation, Inc.
$ 5,810
KIDCO Child Care, Inc.
$ 8,367
Little Havana Activities & Nutrition Centers of Dade County, Inc.
$ 100,850
Multi Ethnic Youth Group Association, Inc. (Elderly Meals)
$ 25,000
Southwest Social Services Programs, Inc.
$ 57,100
Sunshine for All, Inc.
$ 50,000
The Association for Development of the Exceptional, Inc.
$ 23,663
The Sundari Foundation, Inc.
$ 25,000
Urgent, Inc. _
$ 10,000
World Literacy Crusade of Florida, Inc,
$ 10,000
Public Service Reserve Account
$ 198,346
Total Public Service Allocation.
$ 744,858
Ai-
CITY OF MLs,MI, FLORIDA
DEPARTMENT OF COMMUNITY.DEVELOPMENT
PUBLIC SERVICES AGREEMENT
SERVICES
ICES
This Aueement (thereinafter the "A4zeement') is entered into this day of
2013, between the City of Miami, a municipal corporation of the State of
Florida (hereinafter referred to as the "CITY'), and , a Florida not for profit
corporation (hereinafter referred to as the "SUBRECIPIENT°')..
FUND ING SOUJRCE: Community Development Block Grant ("CDBG")
AMOUNT: S
TERM OF TFOE AGREEMENT: Effective date of this Aueernent shall be.the latter of April
1. 2013 or the date that the City Clerk attests the si mature
PROJECT NUMBER:
ADDRESS:
of the Citv Manager through March 31. 2014. with the Citv
of Miami retaining the option to extend the term hereof for
a period not to exceed one (1) year. subject to extension of
Pro ram availability and appropriation of z-ant farads.
NOW, THEREFORE; in consideration of the mutual covenants and obligations herein set
forth, the parties understand and a . ee as follows:
L-77ie /0L--d--703
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ARTICLE I
EXHIBITS AND DEHNITIONS
1.1 EXHIBITS. Attached.hereto and forming apart of this Agreement are the following
Exhibits:
Exhibit -A Corporate Resolution Authorizing Execution of this Agreement
Exhibit B Work Pro2am
Exhibit C Compensation. and Budget Summary
Exhibit D Certification Regarding Lobbying Form
Exhibit E Certification -Regarding Debarment; Suspension and other
Responsibility Matters (Primary Covered Transactions Form):
Exhibit F Crime Entity Affidavit
Exhibit G Insurance Requirements
I.2 DEFIED 1b.RMS. As used herein the following terms shall mean:
Act OR 24 cfr 570: Title I of the Housing and Community
Development Act of 1974, as amended.
Az-eement Records:
Any and all books, records, documents,
information, data.; . papers, letters, materials, and
computerized or electronic storage data and media,
whether written; printed, computerized, electronic
or electrical; hoiever collected or preserved, which
is or was produced, developed, maintained,..
completed, received or compiled by or , at the
direction of the SUBRECIPIENT or any -
subcontra-ctor in carrying out the duties and
obligations required by the terms of this Agreement,
including, but not limited to, financial books and
records, ledgers, drawings, maps, pamphlets,
designs, electronic tapes, computer drives and
diskettes or surveys.
CDBG Program: . Community Development Block Grant Program.
CDBG Requirements:
The requirements contained in 24 CFR Part 570,
Rule 91 of the Florida Administrative Code and as
established by the City of Miami, Florida.
Department: The City of Miarrii Department of Corranunity
Development.
Federal Award:
Any federal funds received by the SUBRECIPIENT
from any source during the period of time in which
the SUBR.ECIPIENT is performing the obligations
set forth in this A eement.
Low -and -Moderate: A member of a low- or moderate -income household
Lncorre Person: whose income is within specific income levels set
forth by U.S. HUD.
U.S. HUD or HUD: The United_States Department of Housing and
Urban Development.
ARTICLE II
BASIC REQUIREIG'MFNTS
The following documents must be approved by the CITY and must be on file with the
Department prior to the Cll-Y's execution of this Agreement:
2.1 The Work Program submitted by the SUBRECIPIENT to the CITY which shall become
attached hereto as Exhibit "B" to this A°zeernent and shall include the following:
2.1.1 The description section shall detail the activities to be carried out by the
SI TBRECZPIENT. It should specifically describe the activities to be carried out as
a result of the expenditure of CDBG Funds. Where appropriate it should Est
measurable objectives, define the who, what, where and when of the project, and
in general detail how these activities will ensure that the intended beneficiaries
will be served.
2.1.2 The schedule of activities and measurable objectives play an essential role in the
grant marragem ent system. The schedule should provide projected milestones and
deadlines for the accomplishment of tasks in carrying out the Work Program.
These projected milestones and deadlines are a basis for measuring actual
progress during the term of this Agreement. These items shall be in sufficient
detail to provide a sound basis fox the CITY to effectively monitor performance
by the SUBRECIPIENT under this Agreement.
2.) The Budget Summary attached hereto as Exhibit "C", including the SUBRECIPLENT's
Itemized Budget, Cost Allocation, Budget Narrative; Staff Salaries Schedule and a copy
of all subcontracts.
2.3 A list of the SUBRECIPIENT"s present officers and members of the Board (names;
addresses and telephone numbers).
2.4 A list of key staff persons (with their titles) who Will carry out the Work Pro aaz .
2.5 Completion of an Authorized Representative Statement.
2.6 Completion of a Statement of Accounting System.
2.7 A copy of the SUBRECIPENT's corporate personnel policies and procedures.
2.8 Job description and resumes for all positions funded in whole or in part under this
Am -cement.
2.9 Copy of the SUBRECIPIENT's last federal income tax return (IRS Forrn 990).
2.10 The following corporate documents:
(1) Bylaws, resolutions, and incumbency certificates for the SUBRECIPIENT,
certified by the SUBRECLPIENT's Corporate Secretary, authorizing the
consummation of the transactions contemplated hereby, all in a form
satisfactory to the CITY.
2.11 ADA Certification.
2.12 Dnig Free Certification.
2.13 All other documents reasonably required by the CITY.
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ARTICLE M
TERMS AND PROCEDURES
3.1 CITY AUTHORIZATION:
For the purpose of this Agreement, the Department will act on behalf of the CITY in the
fiscal contol, pro gr n matic .monitaring and modification of this Agreement, except as otherwise
provided in this Agreement.
3.? EFFECTf E DATE AND TERM:
Effective date of this Agreement shall be the latter of April 1, 2013 or the date that the
City Clerk attests the signature of the City Manager through March 31, 2014; with the City of
Miami retairinff the option to extend the teen hereof for a period not to exceed one (1) year,
subject to extension of Program availability and appropriation of grant funds.
3.3 OBLIGATIONS OF SLJBRECII'IENT:
The SUBRECII'IENT shall carry out the services and activities as prescribed in its Work
Program, which is attached and incorporated herein and made a part of this Aeernent, in a
manner that is lawful, and satisfactory to the CITY, and in accordance with the written policies,
procedures, and requirements as prescribed in this Agreement, and as set forth by HID and the
CITY.
3.4 POLICIES AND PROCE-DT.i�ES MANUAL:
The SUBRECIPIENT is aware of and accepts the Policies and Procedures Manual for
Community Development Block Grant Subrecipients as the official document which outlines the
fiscal; administrative and federal guidelines Which shall regulate the day-to-day operations of the
SU-BRECIFI:ENT. The Policies and Procedures Manual for Conuni„rity Development Block
Grant Subrecipients is incorporated herein and made a part of this Ageement. The City of
Miami reserves the right to update this Policies and Procedures Manual via Proaaxn Directives.
These Progxam Directives and updated versions of this Policies and Procedures Manual shall be
incorporated and made a part of this Agreement.
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3,5 LEVEL OF SERVICE:
Should start-up time for the Work Program be required or in the event of the occurrence
of any delays in, the activities thereunder, the SUERECIPIENT shall immediately notify the
Department in writing, giving all pertinent details and indicating when the Work Program shall
begin and/or continue, It is understood and agreed that the SUBRECIPIENT shall miintain the
level of activities and expenditures in existence prior to the execution of this Ag-eernent. Any
activities funded through or as a result of this Agreement shall not result in the displacement of
employed workers, impair existing. agreements for services or activities, or result in the
substitution of funds allocated under this Ag,reernent for other funds in connection with work
which would have been performed in the absence of this Agreerent.
ARTICLE IV
CDBC FLNDTnG AND DISBURSETYEN'T REQUIRE/ ENTS
4.1 COMPENSATION
The amount of compensation payable by the CITY to the STJBRECIPIENT shall be
pursuant to the rates, schedules and conditions described in Exhibit "C" attached hereto and
incorporated into this A -eeru.ent.
4.? INSURANCE:
At all times during the term hereof, the SUERECIPIENT shall maintain insurance
acceptable to the CITY. Prior to commencing any activity under this Agreement, the
SUJBRECIPtENT shall furnish to the CITY original certificates of insurance indicating that the
STJBREC2IP ENrT is in compliance with the provisions described in Exhibit "G" attached hereto,
and incorporated into this Agreement.
4.3 FNANCLAL ACCOUNTABILITY:
The CITY reserves the right to audit the records of the SUBRE.CIPIENT at any time
during the perfoliriance of this Agreement and for a period of five (5) years after its
expiration/termination. The SUBRECIPIENT agrees to provide all financial and other
applicable records and documentation of services to the CITY. Any payment made shall be
subject to reduction for a.1-nounts included in the related invoice which are found by the CITY, on
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the basis of such audit and at its sole discretion; not to constitute reasonable and necessary
expenditures. Any payments made to the SUBRECIPTFNT are subject to reduction for
overpayments on previously submitted invoices.
4.4 REC.A.PTURE OF FUNDS:
The CITY resen;es the right to recapture funds in the event that the SUBRECIPIENT
shall fail: (i) to comply with the terms of this Am -cement, or (ii) to accept conditions imposed by
the CITY at the direction of the federal, state and local agencies.
4.5 CONTINGENCY CLAUSE:
Funding pursuant. to this Agreeient is contingent on the availability of funds and
continued authorization. for CDBG Progzain activities, and is .also subject to amenament or
termination due to lack of funds or authorization, reduction of funds, andior chauges in
regulations.
ARTICLE V
AUDIT
3.1 'As a necessary part of this Agreement, the SUBRECLPIENT shall adhere to the following
audit requirements:
5.1.1 If the SUBRECTPIENT expends $500,000 or more in the fiscal year it shall have
a single audit or progz-am specific audit conducted for that year. The audit shall
be conducted in accordance with GAGAS and 01\B Circular A-133. The audit
shall determine whether the financial statements are presented fairly in all
material respects in conformity with generally accepted accounting principles.
In addition to the above requirements, the auditor shall perform procedures to
obtain an understanding of internal controls and perform sufficient testing to
ensure compliance with the procedures. Further the auditor shall determine
whether the SUBRECIPIENT has complied with laws, regulations and the
provisions of this Agreement.
A reporting package shall be submitted within the earlier of 30 days after receipt
of the auditor's report(s) or nine (9) months after the end of the audit period. The
reporting package will include the certified financial statements and schedule of
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expenditures of Federal Awards; a summary schedule of prior audit findings; the
auditor's report and the corrective action plan. The auditor's report shall include:
1. An opinion (or disclaimer of opinion) as to whether the financial statements
are presented fairly in all material respects in conformity with generally
accepted principles and an opinion (or disclaimer of opinion) as to whether the
schedule of expenditures of Federal Awards is presented fairly in all material
respects in relation to the financial statements taken as a whole.
?. A report on internal controls related to the financial statements and major
programs. This report shall describe the scope of testing of internal controls
and the results of the test, and, where applicable, refer to the separate schedule
of findings and questioned costs.
3. A report on compliance with laws, regulations, and the provisions of contrasts
and/or this Agreement, noncompliance with which could have a material
effect on -the financial statements. This report shall also include an opinion (or
disclaimer of'opinion) as to whether the SUBRECIPIENT complied with -the
laws, regulations; and the provisions of contracts and this Agreement which
could have a direct and material effect on the program and, where applicable;
refer to the separate schedule of findings and questioned costs.
4. A schedule of findings and questioned costs which shall include the
requirements of OMB Circular A-133.
5.1.2 If the STIBRECIPLLNT expends less than S500,000 in the fiscal year, it is
exempted from Federal audit requirements for that year and consequently the
audit cost is not a reimbursable expense. The CITY, however, may request the
SUBRECiPIENT to have a limited scope audit for monitoring purposes. These
limited scope audits will be paid for and arranged by the CITY and address only
one or more of the following types of compliance requirements: activities allowed
or unallowed; allowable costs/cost principles; eligibility; rnatclring, level of effort,.
eannarking; and, reporting..
All reports presented to the CITY shall; where applicable, include sufficient information
to provide a proper perspective for judging the prevalence and -
consequences of the
findings, such as whether an audit finding represents an isolated instance or a systemic
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problem. ' Vhere appropriate, instances identified shall be related to the universe and the
number of cases examined and quantified in terms .of dollar value.
ARTICLE VI
RECORDS ND REPORTS
6.1 The SU`BRECIPih.NT shall establish and maizitMin sufficient records to enable the CITY
to deterr ine whether the SUBREC]PIENT has met the requirements of the CDBG Program.
At a minimum, the following records shall be maintained by the SUBRECTPIENT:
6.1.1 Records providing a full description of each activity assisted (or being assisted)
with CDBG Funds, including its location (if the activity has a geo aaphicallocus),
the amount of CDBG Funds budgeted, obligated and expended for the activity,
and the specific provision in 24 CFR Subpar C of the CDBG Pro awn regulations
under which the activity is eligible.
6.1.2 Records demonstrating that each activity undertaken meets one of the criteria set
forth in 24 CFR 570.208 of the CDBG Program regulations. Where information
on income by family size is required; the STJBRECIPIENT may substitute
evidence establishing that the person assisted qualified under another program
having income qualih.cation criteria at least as restrictive as that used in the
definitions of "low- and moderate -income person" and `low- and moderate -
income household" as set forth in 24 CFR 570.3; or. the SUBRECIPIENT naay
substitute a copy of a verifiable certification from the assisted person that his or
her family income does not exceed the applicable income limit established in
accordance with 24 CFR 570.3; or, the SU-BRECIPIENT May substitute a notice
that the assisted person is a referral from- any governmental agency that
determines persons to be "low- and ruoderate-income persons" based upon
HCTD's criteria and agrees to inaintaiii documentation supporting those
determinations. Such records shall include the following information:
(i)
For each activity determined to, benefit low-` and moderate -income
persons; the income limits applied and the point in time when the benefit
was deter -mined.
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(ii) For each activity determined to -benefit low- and moderate -income persons
based on the area served by the activity, only activities located in census
blocks with a percentage of low- and moderate- income persons in excess
of 51 percent will be undertaken by the SUBRECIPIENTT.
(iii) For each activity detemained to benefit low- and moderate -income persons
because the activity involves a facility or service designed for use by a
limited clientele consisting exclusively or predominantly of low- and
• moderate -income persons:
(a) Documentation establishing that the facility or service is designed
for and used by senior citizens, disabled persons; battered spouses,
abused children; the homeless, illiterate persons, or in-igrant farm
workers for which the regulations provide presumptive benefit to •
low- and moderate -income persons; or
(b) Documentation describing how the nature and, if applicable, the
location of the facility or service establishes that it is used
predominantly by low- and moderate -income persons; or
(c) Data showing the size and annual income of the family of each
person receiving the benefit.
6.1.3 Equal OpportunitY Records containing:
(i) Data on the extent to which each racial and ethnic group and single -
headed households (by gender of household head) have applied for;
participated in, or benefited fain, any program or activity funded in whole
or in part with CDBG Funds. Such inforrnation shall be used only as a
basis for further investigation relating to compliance with any requirement
to attain or maintain any particular statistical measure by race, ethnicity, or
gender in covered programs.
(ii) Documentation of actions undertaken to meet the requirements of 24 CFR
570.607(b) which implements Section 3 of the Housing and Urban
Development Act of 1968; as amended (12 •U.S.C. 1701U), relative to the
hiring and training of low- and moderate -income persons and the use of
local businesses.
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6.1.4 Financial records, in accordance with the applicable requirements listed in 24
CFR 370.302.
6.1.4 Records required to be maintained in accordance with other applicable laws and
regulations set forth in Subpart K of 24 CFR.
6.2 RETENTION AND ACCESSIBILITY OF RECORDS:
6,2.1 The Department shall have the authority to review the SU-BRE-Clr° LENT's
records, including Project and pro .-anamatic records and books of account, for a
period of five (5) years from the expiration/termination of this Agreement (the
"Retention Period''). All books of account and supporting documentation shall be
kept by the SUBRECIPIENT at least until the expiration of the Retention Period.
The SUBRECIPIENT shall maintain records sufficient to meet the requirements
of 24 CFR 570. All records and reports required herein shall be retained and
made accessible ,as provided thereunder. The SUBRECIPIENT farther agrees to
abide by Chapter 119, Florida Statutes, as the same nxay be amended from time to
time, pertaining to public records.
The SUBRECIPIENT shall ensure that the Agreement Records shall be at all
times subject to and available for full access and review, inspection and audit by
the CITY; federal personnel and any other personnel duly authorized by the
CITY.
6.2.2 The SUBRECIPIENT shall include in all the Department approved subcontracts
used to engage subcontractors to cant' out any eligible substantive project or
progranrniatic activities, as described in this Agreement and defined by the
Department, each of the record -keeping and audit requirements detailed in this
Agreement. The Department shall, in its sole discretion, determine when services
are eligible substantive project and/or programmatic activities and subject to the
audit and record -keeping requirements described in this Agreement
6.2.3 If the CITY or the SUBRECIPIENT has received or given notice of any kind
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indicating any threatened or pending litigation, claim or audit arising out of the
activities pursuant to the project, the -activities and/or the Work Program or under
the tears of tliis Agreement, the Retention Period shall be extended until such
time as the threatened or pending litigation, claim or audit is, in the sole and
absolute discretion of the Department fully, completely and finally resolved.
6.2.4 The SUT3RECIPIENT shall notify the Department in writing, both during the term
of this Agreement and after its expiration/termination as part of the final closeout
procedure, of the address where all Ag-eernent Records will be retained.
6.2.5 The SUBRECiPIENT shall obtain the prior written consent of, the Department to
the disposal of any Agreement Records within one year after the expiration of the
Retention Period.
6.3 PROVISION OF RECORDS:
6.3.1 At any time upon request by the Department, the SUBRECIP ENT shall provide
all Areement Records to the Depaiunent. The requested Agreement Records
shall become the property of the Department without restriction, reservation; or
limitation on their use. The Department shall 1-)Ave unlimited rights to all books;
articles, or other copyrightable materials developed in the performance of this
Agreement. These tights include the right of royalty -free, nonexclusive; and
irrevocable license to reproduce, publish, or otherwise use, and to authorize others
to use the Work ProgFam for public purposes.
6.3.2 If the SUERECIPIENT receives funds from or is under regulatory control of,
other governmental agencies, and those agencies issue monitoring reports,
regulatory examinations, or other similar reports, the SUBRECIPIENT shall
provide a copy of each such report and any follow-up comrnunications and reports
to the Department immediately upon such, issuance, unless such disclosure would
be prohibited by any such issuing agency.
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6.4 .MONITORING:
The SUBRECIPIENT shall permit the (Department and other persons duly authorized by
the Department to inspect all Agreement Records, facilities, goods, and activities of .the
SUBRECIPIENT which are in any way connected to the activities undertaken pursuant to the
terms of this Agreement, and/or interview any clients, employees, subcontractors or assignees of
the SUBRECIPIENT. Following such inspection or interviews, the Department will deliver to
the SITBRECIPIENT a report of.its findings. The SUBRECIPIFNT will rectify all deficiencies
cited by the Department within the specified period of time set forth in the report or provide the
Department with a reasonable justification for not correcting the same. The Department will
determine, in its sole and absolute discretion, whether or not the SUBRECIPIENT'S justification
is acceptable.
At the request of the CITY, the SUBRECIPIENT shall transmit to the CITY written
statements of the SUBRECIPIENT's official policies on specified issues relating to the
SUBRECIFIENT's activities, The CITY will carry, out monitoring and evaluation activities;
including visits and observations by CITY staff The SUBRECIPIENT shall ensure the
cooperation of its employees and its Board members in such efforts. Any inconsistent,
incomplete, or inadequate information, either received by the CITY or obtained through.
monitoring and evaluation by the CITY, shall constitute cause for the CT1 Y to terminate this
Agreement.
6.5 RELATED PARTIES:
The term "related -party transaction" includes, but is not limited to, a for -profit or
nonprofit subsidiary or affiliate organization, an organization with an overlapping Board of
Directors and an organization for which the SUBRECIPIENT is responsible for appointing
memberships. Upon forming the relationship or if already formed, before of at the time of '
execution of this Agreement, the SUBRECIPIENT shall report such relationship to the
Department. .Any supplemental information shall be promptly reported to the Department. The
SUBRECIPIENT shall report to the Department the name, purpose for and any and all other
relevant inforrnation in connection with any related -party transaction.
ARTICLE VII
OTHER CDBG PROGRAM REQUIREMENTS
7.1 - The SUBRECIPIENT shall maintain current documentation that its activities are-CDBG
eligible in accordance with 24 CFR Part 570.201(e).
7.2 The SUBRECIPIENT shall ensure and maintain documentation that conclusively; .
demonstrates that each activity assisted; in whole or in part; with CDBG Funds is an activity
which provides benefit to low and moderate -income persons.
7.3 The SUBRECIPIENT shall comply with all applicable provisions of 24 CFR Part 570
and shall carry out each activity in compliance with all applicable federal laws and regulations
described therein.
7.4 The SD-BRECTPIE-NT shall cooperate with the Department in informing the appropriate
citizen participation structures, including the appropriate area committees, of the activities of the
SUBRECIPIENT in adhering to the previsions of this Agreement. Representatives of the
SLBRECIPtENT shall attend meetings of the appropriate committees and citizen participation
structures upon the request of the citizen participation officers or the Depar-Went.
7.5 SUBRECIPIENT shall, to the gt.-eatest extent possible, give low -and -moderate -income
residents of the service areas opportunities for training and employment.
7.6 INN-D IS CRTMINATION:
The SUBRECIPIENT shall not discriminate on the basis of race, color, national origin,
sex, religion, age, marital or family status or handicap in corrrrection with the activities and/or the
Work Program or its performance under this Agreement.
Furthermore, the SUBRECIPIENT agrees that no otherwise qualified individual shall,
solely by reason of his/her race, sex, color, creed, national origin., age, marital status or handicap,
be excluded from the participation in, be denied benefits of, or be subjected to discrimination
under any program or activity receiving federal financial assistance.
7.7 The SUBRECIPIENT shall carry out its Work Prog-ain in compliance with all federal
laws and regulations, including those described in Subpart K of the CDBG Program regulations
(24 CFR 570.600-612).
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7.8 The SUBRECIPIENT and its subcontractors shall comply with the Davis -Bacon Act, the
Lead -Based Paint Poisoning Prevention Act, and any other applicable laws, ordinances and
regulations.
7.9 The SUBRECIPIENT shall abide by the Federal Labor Standards provisions of U.S.
HUD Form 4010 incorporated herein as part of this Agreement.
7.10 UNIFORM ADMINISTRA i 1VE REQUIREMENTS. The SUBRECTT'IENT shall
comply with the requirements and standards of OlvB Circular No. A-122, "Cost Principles for
Non -Profit Organizations" and with the applicable requirements of 24 CFR Part 84 (the revised
OMB Circular No. A-110).
7.11 RELIGIOUS ORGANIZATIONS/CONSTITUTIONAL PROHIBITION. If the
SUBRE-CIPIENT is or was created by a religious organization_ the SUBRECIPIENT agrees that
all CDBG Funds disbursed under this Agreement shall be subject to the conditions, restrictions,
and limitations of 24 CFR Part 570.200(j).
In accordance with the First Amendment of the United States Constitution, particularly
regarding the relationship between church and State, as a general rule, CDBG assistance may not
be used for religious activities or provided to primarily religious entities for ary activities;
including secular activities,. as provided in 24 CFR Part 570.200(j). The SUBRECIPIEN'T shall
coi-nply with those requirements and prohibitions when entering into subcontracts.
7.12 - REVERSION OF ASSETS. Upon expiration/termination of this Agreement, the
SUBRECrPrENT must transfer to the CITY any unused CDBG Funds at the time of
expiration/termination and any accounts receivable attributable to the use of CDBG Funds.
7.13 ENFORCEMENT OF THIS AGREEMENT. Any violation of this Agreement that
remains uncured thirty (30) days after the SUBRECIPIENT's receipt of notice from the CITY
(by certified or registered mail) of such.violation may, at the option of the CITY; be addressed
by an action for damages or equitable relief, or any other remedy provided at law or in equity. In
addition to the remedies of the CITY set forth herein, if the SUBRECIPIENT fails to comply
With the terms of this Agreement, the CITY may suspend or terminate this Agreement in
accordance with 24 CFR Part 85.43, as set forth more fully below in Article DC of this
Agreement.
7.14- The SUBRECIPIENT shall not assume the CITY's environmental responsibilities
described at 24 CFR 570.604 of the CDBG Prog1.-an regulations nor the CITY's responsibility
for initiating the review process under Executive Order 12372.
ARTICLE VIII
PROGRAM INCOME
8.1 Program income means Boss income received by the SUBRECIPIENT which has been
directly generated from the use of the CDBG Funds: When such income is generated by an
activity that is only partially assisted with the CDBG Funds, the income shall be prorated to
reflect the percentage of CDBG Funds used. Prom-arr income generated by CDBG funded
activities shall be used only to undertake those activities specifically approved by the CI I Y on
and for the Work Prom -am. All provisions.of this Aaeement shall apply to such activities. Any
prom-arn income on hand when this Agieerm.ent expires/terminates or received after such
expiration/termination shall be paid to the CITY; as required .by 24 CFR 5 i0.503(b)(8) of the
CDBG Prom -am regulations.
The SUBRECIPIENT shall submit to the CITY monthly a Program Income Report and a
Work Prom -am Status Report. The Prom -am Income Report shall identify CDBG activities in
which income was derived and how income has been utilized.
8.2 REPAYMENTS. Any interest or other return on the investment of the CDBG Funds
shall be remitted to the CITY on a monthly basis. Any CDBG Funds funded to the
SUBRECIPIENT that do not meet the eligibility requirements, as applicable, roust be repaid to
the C.D. Y .
ARTICLE LX
REMEDIES. SUSPENSION. TER_>�'ITNATION
9.1 REMEDIES FOR NONCOMPLIANCE. The CITY retains the right to terminate this
Agee=_vent at any time prior to the completion of the services required pursuant to this
Agreement without penalty to the CITY. In that event, notice of tennination of this Am-eement
shall be in writing to the SI_TBRECEPIENT, who shall be paid for those services performed prior
to the date of its receipt to the notice of termination. In no case, however, shall the CITY pay the
SUBRECIPIENT an amount in excess of the total sum provided by this Agreement.
It is hereby understood by and between the CITY and the SLJBRECIPIENT that any
payment made in accordance with this Agreement to the SUBRECIPIENT shall be made only if
the SUBRECIPIENT is not in default under the terms of this Agreement. If the
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SUBRECIPIENT is in default, the CITY shall not be obligated and shall not pay to the
SUBRECPIENT- any sum whatsoever.
If the SU-BRECPIENT fails to comply with any term of this Agreement, the 0.1 Y may
take one or more of the following courses of action:
9.1.1 Temporarily withhold cash payments pending correction of the deficiency by
the SUBRECIPIENT, or such more severe enforcement action as the CITY
determines is necessary or appropriate.
9.1.2 Disallow (that is, .deny both the use of funds and matching credit) for all or part
of the cost of the activity or action not in compliance.
9.1.3 Wholly or partially suspend or terminate the current CDBG Funds awarded to
the SUBRE:CPIENT.
9.1.4 Withhold further CDBG grants and/or loans for the SU3RECPIENT.
9.1.5 Take all such other remedies that maybe legally available.
Notwithstanding any other provision of #his Agreement, if the SUBRECPIE.NT fails to
comply with any term of this Agreement, the SUBRECIPIENT, at the sole discretion of the City,
shall pay to the City an amount equal to the current market value of any real property, under the
SU-BR.ECIPIENT's control, acquired or improved in whole or in part with CDBG Funds
(including CDBG Funds provided to the SUBRECIPIENT in the fonn of a loan and/or grant),
less any portion of the value -attributable to expenditures of non-CDBG funds for the acquisition
of, or irnprovement to, the property. The payment is program income to the City.
9.2 SUSPENSION:
9.2.1 The Department may, for reasonable cause, temporarily suspend the
SUBRECPIENNT's operations and authority to . obligate funds under this
Agreement or withhold payments to the SUBRECPIENT pending necessary
corrective action by the SUBRECPIENT, or both. Reasonable cause shall be
determined by the Department in its sole and absolute discretion, and may
include:
Ineffective or improper use of the CDBG Funds by the SUBRECIPIENT;
Failure by the SUBRECIPIENT to comply with any tenri or provision of
this Agreement;
17
(iii) Failure by the SUBRECIPIENT to submit any documents required by this
Agreement; or
(iv) The SUBRECIPIENT's submittal of incorrect or incomplete documents.
9.?.? The Department may at any time suspend the SUBRECIPIENT's authority to
obligate funds, withhold payments, or both,
9.2.3 The actions described in paragraphs 9.2.1 and 9.2.2 above maybe applied to all or
any part of the activities funded by this Agreement.
9.2.4 The Department will notify the SUBRECIPIENT in writing of any action taken
pursuant to this Article, by certified mail, return receipt requested, or by in person
delivery with proof of delivery. The notification will include the reason(s) for
such action, any conditions relating to the action taken, and the necessary
corrective action(s).
9.3 TERMINATION:
9.3.1 Ten-ninatian Because of Lack of Funds.
In the event the CITY does not receive funds to finance this Aaeement from its
funding source, or in the event that the CITY's funding source de -obligates the
funds allocated to fund this Agreement, the Department may terminate this
Agreement upon not less than twenty-four (24) hours prior notice in writing to the
SUBRECIPIENT. Said notice shall be delivered by certified mail, return receipt
requested, or by in person delivery with proof of delivery. in the event that the
CITY's funding source reduces the CITY's entitlement under the CDBG
Pro gram., the CITY shall determine, in its sole and absolute discretion, the
availability of funds for the SUBRECIPIENT pursuant to this Agreement.
9.3.? Termination for Breach.
The Department may termnate this Agreement, in whole or in part, in the event
the Department determines, , in its sole and absolute discretion, that the
SUBRECIPIENT is not cornpliant with any term or,provision of this Agreement.
The Department may terminate this Agreement, in whole or in part, in the event
that the Department determines, in its sole and absolute discretion, that there
exists an event of default under and pursuant to the terms of any other agreement
or obligation of any kind or nature whatsoever of the SUBRECIPIENT to the
18
CITY, direct or contingent; whether now or hereafter due, existing, created or
arising.
9.3.3 Unless the SUBRECIPIENT's breach is waived by the Department in writing, the
Department may, by written notice to the SLRECIPIENT, terminate this
Agreement upon not less than twenty-four (24) hours prior written notice. Said
notice shall be delivered by certified mail, return receipt requested, or by in
person delivery with proof of delivery. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any other breach and shall not
be construed to be a modification of the terms of this Agreement. The provisions
hereof are not intended to be, and shall not be, construed to limit the Department's
right to legal or equitable remedies.
ARTICLE X
MISCELLANEOUS PROVISIONS
10.1 INDEMNIFICATION. The SUBRECIPIENT shall pay and save the CITY harmless
from and against any and all claims, liabilities, losses, and causes of action which may arise out
of the SUBRECIPIENT's activities related to the Work Prograrn or otherwise under this
Agreement, including all acts or omissions to act on the part of the S`L73RECIPIENT and/or any
persons acting for or on its behalf, and from and against any relevant orders, judgments, or
decrees which may be entered against the CITY, and from and against all costs, attorney's fees,
expenses; and liabilities incurred by the CITY in the defense or investigation of any such claims
or other matters.
10.2 AMENDMENTS. No amendments to this Agzeeinent shall be binding unless in writing
and simed by both 'parties hereto. Budget modifications shall be approved by the Department in
wilting.
10.3 OWNERSHJP OF DOCUMENTS. All documents develolied by the SUBRECIPIENT
under this Agreement shall be delivered to the CITY upon completion of the activities required
pursuant to this Agreement and shall become the property of the CITY, without restriction or
limitation on their use, if requested by the City. The SUBRECIPIENT aees that all documents
maintained and generated pursuant to this Agreement shall be subject to all provisions of the
Public Records Law, Chapter 119, Florida Statutes.
]9
L
It is further understood by and between the parties that any document, which is given by
the CITY to the SUBRECIPIENT pursuant to this Areement, shall at all times remain the
property of the CITY and shall not be used by the SUBRECIPIENT for any other purpose
whatsoever without the prior written consent of the CITY.
10.4 AWARD OF AGREEMENT. The SUBRECIPIENT warrants that it has not employed
or retained any person employed by the CITY to solicit or secure this Agreement and that it has
not offered to pay, paid, or agreed to pay any person employed by the CITY any fee,
commission; percentage, brokerage fee, or gift of any kind contingent upon or resulting from the
award of this Areement.
10.5 NON-DE-LEGABILIFY. The obligations undertaken by the SUTBRECIPIENT pursuant
to this A Bement shall not be delegated or assigned to any other person or firm, in whole or in
part, without the CITY's prior written consent which may be granted or withheld in the CITY's
sole discretion.
10.6 CONSTRUCTION OF AGREEMENT. This Azeement shall be construed and enforced
according to the laws of the State of Florida.
10.7 CON L.ICT OF 11\ TEREST.
10.7.1 The SUJBRECIPIENT covenants that no person under its employ who presently
.exercises any functions or responsibilities in connection with CDEG Program
faded activities has any personal financial interest, direct or indirect; in this
Agreement.:, The SUBR.ECIPIENT further covenants that, in the performance of
this Agreement, no person having such a conflicting interest shall be employed.
Any such interest on the part of the SUBRECIPIEN i or its employees must be
disclosed in writing to the CITY.
10.7.2 The SUBRECIPIENT is aware of the conflict of interest laws of the City of
Miaani (City of Miami Code- Chapter 2, Article V), Dade County, Florida (Dade
County Code Section 2-11-1) and the State of Florida (Chapter 112, Florida
Statutes), and agrees that it shall coinply in all respects with the tercels of the
sabre.
10.7.3 PROCUREMENT. The SUBRECIPIENT shall comply with the standards
contained within 24 CFR Part 84 (the revised OMB Circular No. A-110).
10.7.4 In all other cases, the SUBRED-TENT shall coh ply with the standards contained
within 24 CFR 570.611
2a
10.8 NO OBLIGATION .TO RENEW. Upon expiration of the term of this Agreement, the
SUBRECIPIENT aerees and understands that the CITY has no obligation to renew this
Agreement.
10.9 ENTIRE AGREEMENT:
This instrument and its attachments constitute the only agreement of the parties hereto
relating to the CDBG Funds and sets forth the rights, duties, and obligations of each of the
parties hereto to the other as of its date. Any prior agreements, promises, negotiations, or
representations not expressly set forth in this Agreement are of no force or effect.
10.10 GENERAL CONDITIONS.
10.10.1 All notices or other com nuiucations which shall or may be given pursuant to
this Agreement shall be in writing and shall be delivered by in person delivery
or by registered mail addressed to the other party at the address indicated herein
or as the same may be changed from time to time, upon notice in writing. Such
notice shall be deemed gi.lien on the day on which personally served, or, if by
mail, on the fifth day after being posted or the date of actual receipt, whichever
is earlier.
CITY OF MIAMI
George Mensah, Director
• Department of Community Development
444 Southwest and Avenue, ?mod Floor
Miami, Florida 33130
SUBRECIPIENT
10.10.2 Title and paragraph headings are for convenient reference and are not a part of
this A areeinent.
10.10.3 In the event of conflict between the terms of this Aga-eement and any terms or
conditions contained in any attached documents, the- teens in this Agreement
shall control.
21
10.10.4 No waiver of breach of any provision of this Agreement shall constitute a waiver
. of, any subsequent breach of the same or any other provision hereof, and no
waiver shall be effective unless made in writing.
10.10.3 Should any provision; paragraph, sentence, word or phrase contained in this
Agreement be determined by a court of competent jurisdiction to be invalid,
. illegal or Othenvise unenforceable under the laws of the State of Florida or the
City of Mimi, such provision; paragraph, sentence, za=ord or phrase shall be
deemed modified to the extent necessary in order to conform, with such laws, or
if not modifiable to conform with such laws, then same shall be deemed severed,
and .in either event, the remaining terms and provisions of this Agreement shall
remain unmodified and in full force and effect.
10.11 L2'DEPENDENT CONTRACTOR. The SUBRECIPTFNT and its employees and
agents shall be deemed to be independent contractors and not agents or employees of the CITY,
and shall not attain any tights or benefits under the Civil Service or Pension Ordinances of the
Ci"fY or any rights generally afforded classified or unclassified employees; father, they shall
not be deemed entitled to the Florida Worker's Compensation benefits as employees of the
CITY.
10.12 SUCCESSORS AND ASSIGNS. This Agreement shall be binding upon the
parties hereto, and -their respective heirs, executors, legal representatives, successors, and
assims.
10.13 SUBRE.CIPIENT CERTIFICATION. The SUBRECIPIEENT certifies that it
possesses the legal authority to enter into this Agreement pursuant to authority that has been duly
adopted or passed as an official act of the SUBRECIlPIENT's governing body, authorizing the
execution of this Agreerent, including all understandings and assurances contained herein, and
directing and authorizing the person identified as the official representative of the
STJBRECIPIENT to act in connection with this Agreement and to provide such information as
may be required.
10.14 WAIVER OF JTJRY TRIAL. Neither the SUB -RECIPIENT, nor any assigaaee,
successor, heir or personal representative of the SUB -RECIPIENT, nor any other person or
entity, shall seek a jury trial in any lawsuit, proceeding, counterclaim or any other litigation
procedure based upon or arising out of any of the Agreement and/or any modifications, or the
dealings or the relationship between or srr}ong such persons or entities, or any of them. Neither
the SU-B-RECLPIENT, nor any other person of entity will seek to consolidate any such action in
which a jury trial has been waived with any other action. The provisions of this paragraph have
been fully discussed by the parties hereto, and the provisions hereof shall be subject to no
exceptions. No party to this Agreement has in any manner agreed with or represented to any
other party that the provisions of this paragraph )will not be fully enforced in all instances.
?3
IN Vv i i'NESS WHEREOF; the parties hereto have. caused this instrument to be executed
by their respective officials thereunto duly authorized on the date above written.
SUBRECIPIENT
a Florida not -for -profit corporation
ATTEST:
By:
Corporate Secretary Date Name:
Title:
ATTEST:
SEAL
Date
CITY OF MIAMI, a municipal
Corporation of the State of Florida
By:
Dwight S. Danie, MSL Date Johnny Martinez. P.E. Date
City Clerk City Manager
APPROVED AS TO APPROVED AS TO FORM AND
INSURANCE REQUIREMENTS: CORRECTNESS:
Calvin Ellis Date Julie O. Bru
Risk Management City Attorney
Date
a4
EXHIBIT B — WORK PROGRAM
AFTER SCHOOL AND SUM117ERISCHOOL RECESS PROGRAM
National Objective:
1. SUBRECLP ENT understands that the National Objective for this activity is assistance to
low to moderate income persons by serving a limited clientele as defined in 24 CFR
570.208(a)(2) and that the HUD matrix code associated with this activity is:
05D (Youth Services)
Scope of Services:
2. SUBRECIPIENT will provide After School and SummeI/School Recess services to
eligible program participants from April 1, 2013 to March 31, 2014 with funding from
the 2013-2014 CDBG Program Year.
3. SUBRECIPIENT will provide After School andlor Summer/School Recess
services to eligible program participants
a. Afterschool Program: Provide services on
Monday, Tuesday, Wednesday, Thursday, Friday
for a total of program days, between P.M. and P.M
to eligible participants, at the following site(s):
b. School recess program: Provide services on.
_ Monday, Tuesday, 7,Wednesday, Thursday, Friday
for a total of program days, between A.M. and P.M
to eligible participants, at the following site(s):
c. Summer program: Provide services on
_ Monday, — Tuesday, Wednesday, Thursday, Friday
for a total of prograra days, between A.M. and P.M
to eligible participants, at the following site(s):
Other tasks to be performed by the SUBRECIPIENT in connection with the provision of after
school and summer/school recess programs related services include, but is not limited to; the
following:
4. Perform eligibility determination:
A. Only children and family meeting the following criteria will be considered eligible
program participants:
a. Reside in the City of Miami
b. A member of a low -to moderate income household
c. Be under 19 years old
B. SUBRECIPIENT will submit the following infor ration to the City of Miami
Department of Community Development to obtain certification that proposed
participant is eligible to receive program benefits and for SUBRECIPIENT to invoice
the City of MLiami for services provided.
a. Program Application, in a form provided by the City of Miami Department of
Commlonity Development, signed by prospective participant or by legal
guardian. A copy of this form must also be kept in the participant's file.
C. SUBRECIPIENT must keep in file proof of the information listed below
demonstrating that each program participant is eligible to receive program benefits:
a. Proof of living in the City
b. Proof of income
c. Proof of age
This information must match the information listed by the SDTBRECIPIrNT in the
participant Program Application form submitted to the City. A copy of this form
must also be kept in the participant's file.
SUBRECIPIENT may replace program participants who stop receiving program
benefits by providing the information required in items 4 a. and b. for the new
participant. SUBRECIPIENT will not invoice the City of Miami until the proposed
participant is certified as eligible by the City of Miami.'
5. At all times, maintain facilities in conformance with all applicable codes, licensing, and
other requirements for the operation of day care center and/or youth center. The facilities
must be handicapped accessible.
6. Procure services and equipment in a mariner that provides, to the maximum extent,
practical, open and free competition and in compliance with 24 CFR 84.40-48.
7. As part of the programs, provide a range of structured social, educational and cultural
enrichment activities appropriate to the age group being served.
8. Ma int i rt program and financial records documenting the eligibility, attendance,
provision of services,. and SUBRECIPIENT expenses relative to the after school and
summer/school recess programs as a result of the assistance the CDBG program.
9. SI`ERECIPIENT will provide the following program reports to the City:
a. A monthly report for the services provided to eligible participants in a form
provided by the CITY. This report must include the date range when services
were provided, the name of the participant, type of service provided (after school,
recess, slimmer), the last five digits of the participant's social security number and
the number of days served. This form must be signed by the Program Manager
and Executive Director.
b. A final Close -Out (financial report) and inventory report.
c. A final performance report.
SIGNED:
Name:
Title:
STALb OF FLORIDA
couNTfY OF
Date
The foregoing instrument was acknowledged before me this [Date} by
of
[Name] [Title] [Agency]
a Florida not -for -profit corporation, on behalf of the corporation. He/she is personally known to
me or has produced as identification..
Print Notary Public's Name Signature
(SEAL)
EXHIBIT C - COMPENSATION AND BUDGET SUMMARY
AFTER SCHOOL AND SU/AMER/SCHOOL RECESS PROGRAM
A. The maximum compensation under this Agreement shall be S
B. SUBRECIPIENT's Itemized Budget, Cost Allocation, Budget Narrative, Staff Salaries
Schedule are attached hereto and made part of this Agreement.
C. Requests for payment should be made at least on a inontlily basis. Reimbursement
requests should be submitted to the CITY within thirty (30) calendar days after the
indebtedness has been incurred in a form provided by the Department. Failure to comply
with these time frames for requesting reimbursementlpayment may result in the rejection
of those invoices within the reimbursement package which do not meet these
requirements
D. Each written request for payment shall contain a statement declaring and affirming that
services were provided to certified program participants and in accordance with the
approved Work Program and Program Budget. All documentation in support of each
request shall be subject to review and approval by the CITY at the time the request is
made.
E. All expenditures must be verified with a copy of the original invoice and a copy of a
check or other form of payment which was used to pay that specific invoice. Within 60
days of submitting each reimbursement request, copies of the cancelled checks or other
City approved documents evidencing the payments by the SUBRECIPIENT, for which
reimbursement was requested, shall be submitted. In the event that an invoice is paid by
various funding sources, the copy of the invoice must indicate the exact amount
(allocation) paid by various funding sources equaling the total of the invoice. No
miscellaneous categories shall be accepted as a line -item budget.
F. The SUBRECIPIENT must submit the final request for payment to the CITY within ten
(10) calendar days following the termination date of this Agreement. If the
SUBRECIPIENT fails to comply with this requirement, the SLIBRECLPTENT shall
forfeit all rights to payment and the CITY shall not honor any request submitted
thereafter.
G. Any payment due under this Agreement may be withheld pending the receipt and
approval by the CITY of all reports due from the SUBRECIPIENT as a part of this
Agreement and any modifications thereto.
H. During the term hereof and for a period of five (5) years following the date of the last
payment made hereunder, the CITY shall have the right to review and audit the time
records and related records of the SUBRECIPIENT pertaining to any payments by the
CITY.
Nance:
Title:
Date
EXHIBIT B — WORK PROGRAM
CHTLCARE PROGRAM
National Objective:
1. SUBRECIPIENT understands that the National Objective for this activity is assistance to
low to moderate income persons by serving a limited clientele as defined in 24 CFR
570.208(a)(2) and that the HUD matrix code associated with this activity is:
05L (Child Care Services)
Scope of Services:
2. SUBRECIPIENT will provide Childcare services to eligible program participants from
April 1, 2013 to March 31, 2014 with funding from the 2013-2014 CDBG Program Year.
3. SUBRECIPIENT will provide Childcare services to eligible program participants
a. Afterschool Program: Provide childcare services
Monday, Tuesday, Wednesday, Thursday. Friday
for a total of program days, between P,M. and P.M
to eligible participants, at the following site(s):
b. Full Day Program: Provide childcare services
_ Monday, _ Tuesday, i Wednesday, Thursday. Friday
for a total of program days, between _ A.M. and P.M
to eligible participants, at the following site(s):
Other tasks to 'be performed by the SUBRECIPIENT in connection with the provision of
childcare services include, but are not limited to, the following:
4. Perform eligibility determination:
A. Only children and family meeting .the following criteria will be considered eligible
program participants:
a. Reside in the City of Miami
b. Amember of a low -to moderate income household
c. Be under 6 years old
B. SUBRECIPLENT will submit the following information to the City of Miami
Department of Community Development to obtain certification that proposed
participant is eligible to receive program benefits and for SUBRECIPIENT to invoice
the City of Miami for services provided.
a. Program Application, in a form provided by the City of Miami Department of
Community Development, signed .by prospective participant or by legal
guardian. A copy of this forrn must also be kept in the participant's file.
C. SUBRECIPIENT must keep in file proof of the information lasted below
demonstrating that each program participant is eligible to receive prograro benefits:
a_ Proof of living in the City
b. Proof of income
c. Proof of age
This information must match the information listed by the SUBRECIPIENT in the
participant Program Application form submitted to the City. A copy of this form
must also be kept in the participant's file.
SUBRECE TENT may replace program participants who stop receiving program
benefits by providing the information required in items 4 a. and b. for the new
participant. SUBRECIPIENT will not invoice the City of Miami until the proposed
participant is certified as eligible by the City of Miami.
5. At all times, maintain facilities in conformance with all applicable codes, licensing, and
other requirements for the operation of daycare center and/or youth center. The facilities
must be handicapped accessible.
6. Procure services and equipment in a manner that provides, to the maximum extent,
practical, open and free competition and in compliance with 24 CFR 84.40-48.
7. As part of the programs, provide a range of structured social, educational and cultural
enrichment activities appropriate to the age 'group being served.
8. Maintain program and financial records documenting the eligibility, attendance,
provision of services, and SUBRECIPIENT expenses relative to the child care services as
a result of the assistance the CDBG program.
9. SUBRECIPIENT will provide the following program reports to the City:
a. A monthly report for the services provided to eligible participants in a form
provided by the CITY. This report must include the date range when services
were provided, the name of the participant, type of service provided (after school
or full day), the last five digits of the participant's social security number and the
number of days served. This form must be signed by the Program Manager and
Executive Director.
b. A final Close -Out (financial report) and inventory report.
c. A final performance report.
SIGNED:
Name:
Title:
STATE OF FLORIDA
COUNTY OF
Date
The foregoing instrument was • acknowledged before me this
by
[Date
of
[Name] [Title] [Agency]
a Florida not -for -profit corporation, on behalf of the corporation. He/she is personally known to
me or has
produced as identification.
Print Notary Public's Name - Signature
(SEAL)
EXTIIBIT C - COMPENSATION AND BUDGET SUMMARY
CHILCARE PROGRAM
A. The maximum compensation under this Agreement shall be $
B. SUBRECIPIENT's Itemized Budget, Cost Allocation, Budget Narrative, Staff Salaries
Schedule are attached hereto and made part of this Agreement.
C. Requests for .payment should be made at least on a monthly basis. Reimbursement
requests should be submitted to the CITY within thirty (30) calendar days after the
indebtedness has been incurred in a form provided by the Department. Failure to comply
with these time frames for requesting reimbursement/payment may result in the rejection
of those invoices within the reimbursement package which do not meet these
requirements
D. Each written request for payment shall contain a statement declaring and affirming that
services were provided to certified program participants and in accordance with the
approved Work Program and Program Budget. All documentation in support of each
request shall be subject to review and approval by the CITY at the time the request is
made,
E. All expenditures must be verified with a copy of the original invoice and a copy of a
check or other form of payment which was used to pay that specific invoice. Within 60
days of submitting each reimbursement request, copies of the cancelled checks or other
City approVed documents evidencing the payments by the SUBRECIPIENT, for which
reimbursement was requested, shall be submitted. In the event that an invoice is paid by
various funding sources; the copy of the invoice must indicate the exact amount
(allocation) paid by various funding sources equaling the total of the invoice. No
miscellaneous categories shall be accepted as a line -item budget.
F. The SUBRECIPIENT must submit the final request for payment to the CITY within ten
(10) calendar days following the termination date of this Agreement. If the
SUBRECIPIENT fails to comply with this requirement, the SUBRECIPIENT shall
forfeit all rights to payment and the CITY shall not honor any request submitted
thereafter.
G. Any payment due under this Agreement may be withheld pending the receipt and
approval by the CITY of all reports due from the SUBRECIPIENT as a part of this
Agreement and any modifications thereto.
H. During the term hereof and for a period of five (5) years follovying the date of the last
payment made hereunder, the CITY shall have the right to review and audit the time
records and related records of the SUBRECIPIENT pertaining to any payments by the
CITY.
Name:
Title:
Date
EXBIBIT B — WORK PROGRAM
PUBLIC SERVICE — SERVICES FOR TEE DISABLED
National Objective:
1. SUBRECIPIENT understands that the National Objective for this activity is assistance to
low to moderate income persons by serving a limited clientele as defined in 24 CFR
570.208(a)(2) and that the HUD matrix code associated with this activity is:
OSB (Services for the Disabled) - services for persons with disability.
Scope of Services:
2. SUBRECLP ENT will provide vocational training and other services to eligible disabled
program participants from April 1, 2013 to March 31, 2014 with funding from the 2013-
2014 CDBG Program. Year.
3. SUBRECLPIENT will provide vocational training and other services to eligible program
participants
a. Vocational traini.g: Provide training and related services on
Monday, Tuesday, — Wednesday, Thursday, Friday
for a total of program days; between A.M. and P.M
to eligible disabled program participants; at the following site(s):
Other tasks to be performed by the STJBRECIPIENT in connection with the provision of the
vocational training and related services to disable individuals include, but are not limited to, the
following:
4. Perform eligibility determination:
A. Only individiiais meeting the following criteria will be considered eligible program
participants:
a. Be a resident of the City of Miami
b. Be a member of a low -to moderate income household
c. Have a medical certification for a developmental disability
d. Be at least 18 years of age
B. SUBRECIPIENT will submit the following information to the City of Miami
Department of Community Development to obtain certification that proposed
participant is eligible to receive program benefits and for SUBRECIPIENT to invoice
the City of Miami for services provided.
a. Program Application, in a form provided by the City of Miami Department of
Community Development, signed by prospective participant or by legal
guardian; A copy of this form must also be kept in the participant's file.
C. SUBRECIPIENT must keep in file proof of the information listed below
demonstrating that each program participant is eligible to receive program benefits:
a. Proof of living in the City
b. Proof of income
c. Proof of age
d. Proof of developmental disability.
This information must match the information listed by the SUJBRECIPIENT in the
participant Program Application form submitted to the City. A copy of this form
must also be kept in the participant's file.
SUBRECIPIENT may replace program participants who stop receiving program
benefits by providing the information required in items 4 a. and b. for the new
participant. SU-BRECIPIENT will not invoice the City of Miami until the proposed
participant is certified as eligible by the City of Miami.
5. At all times, maintain facilities in conformance with all applicable codes, licensing, and
other requirements for facility providing services to people with disabilities. The
facilities must be handicapped accessible.
6. Procure services and equipment in a manner that provides, to the maximum extent,
practical, open and free competition and in compliance with 24 CFR 84.40-48.
7. As part of the programs, provide vocational training, educational and cultural enrichment
activities appropriate.
8. Maintain program and financial records documenting the eligibility, attendance,
provision of services 'and SUBRECIPIENT expenses relative to the vocational training
and other services as a result of the assistance the CDBG program.
9. SUBRECIPIENT will provide the following program reports to the City:
a. A monthly report for the services provided to. eligible participants in a form
provided by the CITY. This report must include the date range when services
were provided, the name of the participant, type of service provided, the last five
digits of the participant's social security number and the number of days served.
This form must be signed by the Program Manager and Executive Director.
b. A final Close -Out (financial report) and inventory report.
c. A final performance report.
SIGNED:
Name:
Title:
Date
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me this
= [Date] by [Marne],
[Title] of [Agency],
a Florida not -for -profit corporation, on behalf of the corporation. He/she is personally known to
me or has produced 'as identification.
Print Notary Public's Name Signature
(SEAL)
EXHIBIT C - COMPENSATION 4ND BUDGET SUMMARY
PUBLIC SERVICE - SERVICES FOR THE DISABLED
A. The maximum compensation under this Agreement shall be $
B. SUBRECIPIENT's Itemized Budget, Cost Allocation, Budget Narrative, Staff Salaries
Schedule are attached hereto and made part of this Agreement.
C. Requests. for payment should be made at least on a monthly basis. Reimbursement
requests should be submitted to the CITY within thirty (30) calendar days after the
indebtedness has been incurred in a form provided by the Department. Failure to comply
with these time frames for.requesting reimbursement/payment may result in the rejection
of those invoices within the reimbursement package which do not meet these
requirements
D. Each written request for payment shall contain a statement declaring and affirming that
services were provided to certified program participants and in accordance with the
approved Work Program and Program Budget. All documentation in support of each
request shall be subject to review and approval by the CITY at the time the request is
made.
E. All expenditures must be verified with a copy of the original invoice and a copy of a .
check or other form of payment which was used to pay that specific invoice. Within 60
days of submitting each reimbursement request, copies of the cancelled checks or other
City approved documents evidencing the payments by the SUBRECIPLENT, for which
reimbursement was requested, shall be submitted. In the event that an invoice is paid by
various funding sources, the copy of the invoice must indicate the exact amount
(allocation) paid by various funding sources equaling the total of the invoice. No
miscellaneous categories shall be accepted as a line -item budget.
F. • The SUBRECIPIENT must submit the final request for payment to the CITY within ten
(10) calendar days following the termination date of this Agreement. If the
SUBRECIPTFINTT fails to comply with this requirement, the SUBRECIPIENT shall
forfeit all rights to payment and the CITY shall not honor any request submitted
thereafter.
G. Any payment due under this Agreement may be withheld pending the receipt and
approval by the CITY of all reports due from the SUBRECIP]ENT as a part of this
Agreement and any modifications thereto.
H. During the terrn hereof and for a period of five (5) years following the date of the last
payment made hereunder, the CITY shall have the right to review and audit the time
records and related records of the SUBRECIPIENT pertaining to any payments by the
CITY.
Name:
Title:
Date
EXHIBIT B — WORK PROGRAM
PUBLIC SERVICE HANDICAPPED AND MENTAL HEALTH SERVICES
1. SUBRECIPIENT understands that the National Objective is assistance to low to
moderate income persons by serving a limited clientele,
2. SUBRECIPIENT will recruit program participants that meet the following criteria:
a. Must be a resident of the City of Miami
b. Must be a member of a low -to moderate income household
c. Musta medical certification for a developmental disability
d. Must be at least 18 years of age
SUBRECIPIENT will submit the following information to the City of Miami
Department of Community Development to obtain certification that proposed
participant is eligible to receive program benefits and for SUBRECIPIENT to invoice
the CITY for services provided.
a. Program Application, in a form provided by the City of Miami Department of
Community Development, signed by prospective participant and the
SUBRECTIENT. A copy of this form must also be kept in the participant's file.
4 SUBRECIPIENT must keep in file proof of the information listed below demonstrating
that each program participant is eligible to receive program benefits:
a. Proof of living in the City of Miami
b. Proof of income
c. Proof of age
This information must match the information listed by the SUBRECIPIENT in the
• participant Program Application form submitted to the CITY. A copy of this fair must
also be kept in the participant's file.
5. SUBRECIPIENT may replace program' participants who stop receiving . pro.gram
beneflts by providing the infoiivation,required in items 2 and 3 for the new participant.
SUBRECIPIENT will not invbice the CITY until the proposed participant is certified as
eligible by the CITY.
6. SUBRECIPIENT will provide:
a. Vocational training and other services to disabled individuals will be provided to a
minimum of q'3alified participants on a monthly basis, at the following
sites:
Vocational training and other services to disabled individuals will be provided for
up to a total of program days. The program- is available between
and P.M.
SUBRECIPLENT will provide program reports for the services provided to the
participants in a form provided by the CITY.
3i3aTLiZ3n}� Cf?Yi]IlIi7i1: '° �_ a_ K
SIGNED:
Narn e:
Title:
Date
STATE OF FLORIDA
COUNTY OF
797'a'raw
' 1 I
The foregoing instrument was acknowledged before me this by
a Florida not -for -profit corporation, on behalf of the
corporation. He/she is personally known to me or has produced as
identification.
Print Notary Public's Name Signature
(SEAL)
EXHIBIT C
Cd1' 2ENSATION AND BUDGET SUMMARY
A. The maximum compensation under this Agreement shall be $
B. SUBRECIPIENT's Itemized Budget; Cost Allocation, Budget Narrative, Staff Salaries
Schedule are attached hereto and made part of this Agreement.
C. Requests for payment should be made at least on a monthly basis. Reimbursement requests
should be submitted to the CITY within thirty (30) calendar days after the indebtedness has
been incurred in a form provided by the Department. Failure to comply with these .time
frames for requesting reimbursement/payment may result in the rejection of those invoices
within the reimbursement package which do not meet these requirements.
D. Each written request for payment shall contain a statement declaring and affirming that
services were provided to certified program participants and in accordance with the
approved Work Program and Program. Budget. All documentation in support of each
request shall be subject to review and approval by the CITY at the time the request is made.
E. All expenditures must be verified with a copy of the original invoice and a copy of a check
or other form of payment which was used to pay that specific invoice. Within 60 days of
submitting each reimbursement request, copies of the cancelled checks or other CITY
approved docIlments evidencing the payments by the SUBRECIPLENT, for which
reimbursement was requested, shall be submitted. In the event that an invoice is paid by
various funding sources, the copy of the invoice must indicate the exact amount (allocation)
paid by various funding sources equaling the total of the invoice. No miscellaneous
categories shall be accepted as a line -item budget.
F. The SUBRECIPIENT must submit the final request for payment to the CITY within thirty
(30) calendar days following the termination date of this Agreement. If the
SUBRECIPTFNT fails .to comply with this requirement, the SUBRECIPIENT shall forfeit
all rights to payment and the CITY shall not honor any request submitted thereafter.
G. Any payment due under this Agreement may be withheld pending the receipt and approval
by the CITY of all reports due from the SUBRECIPIENT as a part of this Agreement and
any modifications thereto.
H. During the term hereof and for a period of five (5) years following the date of the last
payment made hereunder, the CITY shall have the right to review and audit the time records
and related records of the SUBRECIPIENT pertaining to any payments by the CITY.
Name:
Title:
Date
EKHIBIT B -- WORK PROGRAM
ELDERLY SERVICES
National Objective:
1. SUBRECIPIENT understands that the National Objective for this activity is
assistance to low to moderate income persons by serving a limited clientele as defined
in 24 CFR 570.20$(a)(2) and that the HUD matrix code associated with this activity
is 05A (Senior Services).
Scope of Services:
1. SUBRECIPIENT will provide Elderly meals and related services to eligible program
participants from April 1, 2013 to March 31, 2014 with funding from the 2013-2014
CDBG Program Year.
2. SUBRECIPIENT will provide Congregate Meals and/or Homebound Meals
a.. Congregate Meals Program: Provide a nutritionally balanced meal, Monday
through Friday, to eligible participants, at the following location(s):
Address:
b. Homebound Meals Program: Ensure delivery of a nutritionally balanced hot
meal, Monday through Friday, to eligible participants at their home
address.
Other tasks to be performed by the SUBRECIPIENT in connection with the provision of meals
and related services include, but are not limited to, the following:
3. Perform eligibility determination:
A. Only elderly individuals meeting the following criteria will be considered eligible
program participants:
a. Must be a resident of the City of Miami
b. Must be a member of a low -to moderate income household
c, Must be at least 62 years of age
B. SUBRECIPIENT will submit the following information to the Department to
obtain certification that proposed participant is eligible to receive program
benefits and for SUBRECIPIENT to invoice the CITY for services provided:
a. Program Application, in a form provided by the Department, signed by
prospective participant and the SUBRECIPIENT. A copy of this form must
also be kept in the participant's file.
C. SUBRECIPIENT must keep in file proof of the information Listed below
demonstrating that each program participant is eligible to receive program
benefits:
a. Proof of living in the City of Miami
b. Proof of income
c. Proof of atre
This information must match the information listed by the SUBRECIPIENT in
the participant Program Application form submitted to the CITY. A copy of this
form roust also be kept in the participant's file.
SUBRECIPIENT may replace program participants who stop receiving program
benefits by providing the information required in items 3.a and b for the new
participant. SUBRECIPIENT will not invoice the CITY until the proposed
participant is certified as eligible by the CITY.
4. At all times, maintain facilities in conformance with all applicable codes, licensing,
and other requirements for the operation of an elderly center and/or provision of
meals. The facilities must be handicapped accessible.
5. Procure meals in a mariner that provides, to the maximum extent, practical, open and
free competition and in compliance with 24 CFR 84.40-48.
6.. As part of the congregate meal program, provide a range of structured social and
cultural activities.
7. As part of the homebound meal program; ensure that meals are delivered in a timely
manner.
8. Maintain program and financial records documenting the eligibility, attendance,
provision of services, and SUBRECIPIENT expenses relative to the elderly
individuals receiving meals services as a result of the assistance provided through the
CDBG proem. -
9. SUBRECIPIENT will provide the following program reports to the City:
a. A monthly report for the services provided to eligible participants in a form
provided by the CITY. This report must include the date range when services
were provided, the name of the client's), the last five digits of the client's social
security number and the number of days served. This form must be signed by the
Program Manager and Executive Director.
b. A final Close -Out (financial report) and inventory report.
c, A final performance report.
SIGNED:
Name: Date
Executive Director
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me this day of , 2013.by
.Executive Director of
, a Floriria not -for -profit corporation, on behalf of the corporation.
He/she is personally known to me or has produced as
identification.
Signature of Notary
State of Florida
Type, Print or stamp name of
Notary Public
EXHIBIT C .
COMPENSATION AND BUDGET
A. The maximum compensation under this Agreement shall be $
B. SU 3RECIPIENT's Itemized Budget, Cost Allocation.; Budget Narrative, Staff Salaries
Schedule are attached hereto and made part of this Agreement.
C. Requests for payment should be made at least on a monthly basis. Reimbursement requests
should be submitted to the CITY within thirty (30) calendar days after the indebtedness has
been incurred in a form provided by the Department, Failure to complywith these time
frames for requesting reimbursement/payment inay result in the rejection of those invoices
within the reimbursement package which do not meet these requirements.
D. Each written request for payment shall contain a statement declaring and affirming that
services described in Exhibit B Scope of Services were provided to certified program
participants and in accordance with the approved Work Program and Program Budget. All
documentation in support of each request shall be subject to review and approval by the
CITY at the time the request is made.
E. All expenditures must be verified with a copy of the original invoice and a copy of a check
or other form of payment which was used to pay that specific invoice. Within 60 days of
submitting each_ reimbursement request, copies of the cancelled checks or other CITY
approved documents evidencing the payments by the SUBRECIPIENT, for which
reimbursement was requested, shall be submitted. In the event that an invoice is paid by
various funding sources, the copy of the invoice must indicate the exact amount (allocation)
paid by various funding sources egn2ling the total of the invoice. No miscellaneous
categories shall be accepted as a line -item budget.
F. The SUBRECIPIENT must submit the final request for payment to the CITY within ten (10)
calendar days following the termination date of this Agreement. If the SUBRECIPIENT
fails to comply with this requirement, the SUBRECIPIENT shall forfeit all rights to
payment and the CITY shall not honor any request submitted thereafter.
G. Any payment due under this Agreement may be withheld pending the receipt and approval
by the CITY of all reports due from the SUBRECIPIENT as a part of this Agreement and
any modifications thereto,
H. During the term hereof and for a period of five (5) years following the date of the last
payment made hereunder, the CITY shall have the right to review and audit the time records
and related records of the SUBRECIPIENT pertaining to any payments by the CITY.
Name:
Title:
Date
EXHIBIT B — WORK PROGRAM
PUBLIC SERVICE — HOMELESS SERVICES
National Objective:
1. SUBRECIPIENT understands that the National Objective for this activity is assistance to
low to moderate income persons by serving a limited clientele as defined in 24 CFR
570.208(a)(2) and that the HUD matrix code associated with this activity is:
05 (Public Services)
Scope of Services:
2. SUBRECIPIENT will provide transitional shelter and support services to eligible women
and infants program participants from April 1, 2013 to March 31, 2014 with funding from
the 2013-2014 CDBG Program Year.
3. SUBRECL'IENT will provide the following transitional shelter and support services to
eligible program participants:
a. Transitional Shelter:
b. No les's than three meals a day, clothing, and other basic human services to
residents.
c. Offer comprehensive support services such as individual and group counseling,
computer classes, job training and placement, medical and mental health services,
and access to a wide range of community resources.
d. Offer educational workshops and a host of enrichrnent activities, including 'arts
and crafts, creative writing, yoga; dance, alternative paths to healing, self
exploration, growth and creative expression..
e. For pregnant women, offer pre -natal care, birthing and parenting classes, and
infant medical care and screening.
Other tasks to be performed by the SUBRECIPIENT in connection with the provision of
transitional shelter and support services to homeless women include, but are not limited to, the
following:
4. Perform eligibility determination:
A. Only individuals meeting the following criteria will be considered eligible program
participants:
a. Be a resident
b. Be a member of a low -to moderate income_household
c. Be at least 18 years of age
B. SUBRECIPIENT will submit the following information to the City of Miami
Department of Community Development to obtain certification that proposed
participant is eligible to receive program benefits and for SUBRECIPIENT to invoice
the City of Miami for services provided.
a. Program Application, in a form provided by the City of Miami Department of
Community Development, signed by prospective participant or by legal
guardian. A copy of this form must also be kept in the participant's file.
C. SUBRECIPIENT must keep in file proof of the information listed below
demonstrating that each program participant is eligible to receive program benefits:
a. Proof of living at the Lotus House
b. Proof of income
c. Proof of age
This information must match the information listed by the SUBRECIPIENT in the
participant Program Application form submitted to the City. A copy of this form
must also be kept in the participant's file.
SLTBRECIPIENT may replace program participants who stop receiving program
benefits by providing the information required in items 4 a. and b. for the new
participant. SUBRE.CIPIENT will not invoice the City of Miami until the proposed
participant is certifj.ed as eligible by the City of Miami, --
5. At all times, maintain facilities in conformance with all applicable codes, licensing, and
other requirements for facility providing shelter to adults and children. The facilities
must be handicapped accessible.
b. Procure services and equipment in a manner that provides, to the maximum extent,
practical, open and free competition and in compliance with 24 CFR 84.40-48.
7. Maintain program and financial records documenting the eligibility, attendance,
provision of services, and SLTBRECIPIENT expenses relative to the shelter services and
support programs offered as a result of the assistance the CDBG program.
8. SUBRECIPIENT will provide the following program reports to the City:
a. A monthly report for the services provided to eligible participants in a form
provided by the CITY. This report must include the date range when services
were provided, the name of the participant, type of service provided, the last five
digits of the participant's social security number and the number of days served.
This form must be signed by the Program Manager and Executive Director.
b. A final Close -Out (financial report) and inventory report.
c. A final performance report.
SIGNED:
Name;
Title:
Date
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me this
[Date] by
[Name] [Title] [Agency]
a Florida not -for -profit corporation, on behalf of the corporation. He/she is personally known to
me or has produced as identification.
Print Notary Public's Name Signature
(SEAL)
EXHIBIT C - COMPENSATION AND BUDGET SUMMARY
PUBLIC SERVICE - HOMELESS SERVICES
A. The maximum compensation under this Agreement shall be S
B. SUBRECIPIENT's Itemized Budgets Cost Allocation, Budget Narrative; Staff Salaries
Schedule are attached hereto and made part of this Agreement.
C. Requests for payment should be made at least on a monthly basis. Reimbursement
requests should be submitted to the CITY within thirty (30) calendar days after the
indebtedness has been incurred in a form provided by the Department. Failure to comply
with these time frames.forrequesting reimbursement/payment may result in the rejection
of those invoices within the reimbursement package which do not meet these
requirements
D. Each written request for payment shall contain a statement declaring and
afErming that services were provided to certified program participants and in accordance
with the approved Work Program and Program Budget. All documentation in support of
each request shall be subject to review and approval by the CITY at the time the request
is made.
E.
All expenditures must be verified with a copy of the original invoice and a copy
of a check or other form of payment which was used to pay that specific invoice. Within
60 days of submitting each reimbursement request, copies of the cancelled checks or
other City approved documents evidencing the payments by the SUBRECIPIENT; for
which reimbursement was requested, shall be submitted. In the event that an invoice is
paid by various finding sources, the copy of the invoice mist indicate the exact amount
(allocation) paid by various funding sources equaling the total of the invoice. No
miscellaneous categories shall be accepted as a line -item budget.
F. The SUBRECIPIENT must submit the final request for payment to the CITY within ten
(10) calendar days following the termination date of this Agreement. If the
SI.t�RECIPIENT fails to comply with this requirement, the SUBRECIPIENT shall
forfeit all rights to payment and the CITY shall not honor any request submitted
thereafter.
G. Any payment due under this Agreement may be withheld pending. the receipt and
approval by the CITY of all reports due from the SUBRECIPIENT as a part of this
Agreement and any modifications thereto.
H. During the term hereof and for a period of five (5) years following the date of the last
payment made hereunder, the CITY shall have the right to review and audit the time
records and related records of the SUBRECIPIENT pertaining to any payments by the
CITY.
Name:
Title:
Date
EXHIBIT B — WORK PROGRAM
YOUTH SERVICES -LEGAL AID SERVICES/ALTERNATIVE TO LNCARCERATION
SUBRECIPIENT understands that the National Objective is assistance to low to
moderate income persons by serving a limited clientele.
SUBRECPIENT will recruit program participants that meet the following criteria,
a) Must be a resident of the City of Miami
b) Must be a member of a low -to moderate income household
3. SUBRECIPIENT will provide the following services on a monthly basis:
a) participants will receive counseling services
b) participants will be provided with court services
c) participants will provided with the opportunity to make
restitution payments
d) participants will receive visitation and telephone contacts.
SU-BRECIPIENT will provide program reports for the sen'ices provided to the
participants in a form provided by the CITY.
4. Program will commence on April 1, 2013 and will end on March 31, 2014.
SIGNED:
Name: Date
Executive Director
STATE OF FLORIDA
COUNTY OF
The foregoing instr ment was acknowviedaed before me this by
. Executive Director of , Inc., a Florida not -for -profit
corporation. on behalf of the corporation. He/she is, personally known to me or has produced
as identification.
Print Notary Public's Name Signature
(SEAL)
EiIBIT C
CC}117PENSATIONAND BUDGET SUMMARY
A. The maximnni compensation under this Agreement shall be S
B. SUBRECIP1h1\T`s Itemized Budget, Cost Allocation, Budget. Narrative, Staff Salaries
Schedule are attached hereto and made part of this Agreement.
C. Requests for payment should be made at least on a monthly basis. Reimbursement requests
should be submitted to the CITY within thirty (30) calendar days after the indebtedness has
been incurred in a form provided by the Department. Failure to comply with these time
frames for requesting reimbursementlpayment may result in the rejection of those invoices
within the reimbursement package which do not meet these requirements.
D. Each written request for payment shall contain a statement .declarizag and affirming that
services were provided to certified program participants and in accorrlAnce with the approved
Work Program and Program Budges. All documentation in support of each request shall be
subject to review and approval by the CITY at the time the request is made.
E. All expenditures must be verified with a copy of the original invoice and a copy of a check or
other form of payment which was used to pay that specific invoice. Within 60 days of
submitting each reimbursement request, copies of the cancelled checks or other City
approved documentsevidencing the payments by the STJBRECIPIENT, for which
reimbursement was requested shall be submitted. In the event that an invoice is paid by
various funding sources, the copy of the invoice must indicate the exact amount (allocation)
paid by variousfunding sources equaling the total of the invoice. No miscellaneous
categories shP11 be accepted as a line -item budget.
F. The SUBRECIPIENT must submit the final request for payment to the CITY within thirty
(30) calendar days following the termination date of this Agreement. If the SUBRECIPIENT
fails to comply with this requirement, the SUBRECIPIENT shall forfeit all rights to payment
and the CITY shall not honor any request submitted thereafter.
}
G. Any payment due under this Agreement may be withheld pending the receipt and approval
by the CITY of all reports due from the STJBRECIPIENT as a part of this Agreement and
any modifications thereto.
H. During the term hereof and for a period of five (5) years following the date of the last
payment made hereunder, the CITY shall have the right to review and audit the time records
and related records of the SUBRECIPIENT pertaining to any payments by the CITY.
Name:
Title:
Date
EXEIBIT B — WORK PROGRAM
COUNSELING SERVICES
1. SUBRECIPIENT understands that the National Objective is assistance to low to
moderate income persons by serving a limited clientele.
?. SUBRECIPIENT will recruit program participants that meet the following criteria:
a. Must be a resident of the City of Miami
b. Must be a member of a low -to -moderate income household
3. SUBRECIPIENT will submit the following information to the City of Miami Department
of Community Development to obtain certification that proposed participant is eligible to
receive program benefits and for SUBRECIPIENT to invoice the CITY for services
provided.
a) Program Application, in a form provided by the City of Miami Department of
Community Development; signed by prospective participant. A copy of this form
must also be kept in the participant's file,
4. SUBRECIPIENT must keep in file proof of the information listed below demonstrating
that each program participant is eligible to receive program benefits:
a) Proof of living in the City
b) Proof of income
This information must match the information listed by the SUBRECIPIENT in the
participant's Program Application form submitted to the CITY. A. copy of this form must
also be kept in the participant's file.
5. SUBRECIPIENT may replace program participants two stop receiving program benefits
by providing the information required in items 2 and 3 for the new participant.
SUBRECIPIENT will not invoice the CITY until the proposed participant is certified as
eligible by the CITY.
6. SUBRECIPIENT will provide the following services:
a. participants will receive counseling services
b. participants will receive visitation and telephone contacts
c. homebound participants will receive groceries
7. Program will commence on April 1.2013 and end on March 31.2014.
SIGNED:
Executive Director Date
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me this by
a Florida not -for -profit corporation; on behalf
of the corporation. He/she is personally known to me or has produced as
identification.
Print Notary Publics Name Siature
(SEAL)
EXHIBIT C — COMTENSATION AND BUDGET SU ENI ARY
A. The maximum compensation under this Agreement shall be $
B. SUBRECIPIENT's Itemized Budget, Cost Allocation, Budget Narrative, Staff Salaries
Schedule are attached hereto and made part of this Agreement.
C. Requests .for payment should be made at least on a monthly basis. Reimbursement
requests should be submitted to the CITY within thirty (30) calendar days after the
indebtedness has been incurred in a form provided by the Department. Failure to comply
with these rime frames for requesting reimbursement/payment may result in the rejection
of those invoices within the reimbursement package which do not meet these
requirements.
D. Each written request for payment shall contNin a statement declaring and
affirming that services were provided to certified program participants and in accordance
with the approved Work Program and Program Budget. All documentation in support of
each request shall be subject to review and approval by the CITY at the time the request
is made.
E. All expenditures must be verified with a copy of the original invoice and a copy
of a check or other form of payment which was used to pay that specific invoice. Within
60 days of submitting each reimbursement request_ copies of the cancelled checks or
other CITY approved documents evidencing the payments by the StJBRECIPIENT, for
which reimbursement was requested, shall be submitted. In the event that an invoice is
paid by various funding sources, the copy of the invoice must indicate the exact amount
(allocation) paid by various funding sources equaling the total of the invoice. No
miscellaneous categories shall be accepted as a line -item budget.
F. The SUBRECIP)ENT must submit the final request for payment to the CITY within
thirty (30) calendar days following the termination date of this Agreement. If the
SLTBRECJPIENT fails to comply with this requirement, the SUBRECIPIENT shall
forfeit all rights to payment and the CITY shall not honor any request submitted
thereafter.
G. Ariy payment due under this Agreement may be withheld pending the receipt and
approval by the CITY of all reports due from the STJBRECIPIENT as a part of this
Agreement and any modifications thereto.
H. During the term hereof and for a period of five (5) years following the date of the last
payment made hereunder, the CITY shall have the right to review and audit the time
records and related records of the SUBRECIPIENT pertaining to any payments by the
CITY
Name:
Title:
Date
t
EXHIBIT B — WORK PROGRAM
PUBLIC SERVICE - HANDICAPPED AND MENTAL HEALTH SERVICES
1. SUBRECEPIENT understands that the National Objective is assistance to low to
moderate income persons by serving a limited clientele.
SUBRECIPIENT will recruit program participants that meet the following criteria:
a. Must be a resident of the City of Miami
b. Must be a member of a low -to moderate income household
c. Must a medical certification for a developmental disability
d. Must be at least 18 years of age
3. SUBRECIPIENT will submit the following information to the City of • Miami
Department of Community Development to obtain certification that proposed
participant is eligible to receive program benefits and for StJBRECIPIENT to invoice
the CITY for services provided.
a. Program Application, in a form provided by the City of Miami Department of
Community Development, signed by prospective participant and the
SUBRECIPIENT. A copy of this form must also be kept in the participant's file.
4 SUBRECIPIENT must keep in file proof of the information listed below demonstrating
that each program participant is eligible to receive program benefits:
a. Proof of living in the City of Miami
b. Proof of income •
c. Proof of age -
This information must match the information listed by the SUBRECIPIENT in the
participant. Program Application form submitted to the CITY. A copy of this form must
also be kept in the participant's file.
5. SUBRECIPIENT may replace program participants who stop receiving program
benefits by providing the information required in items 2 and 3 for the new participant.
SUBRECIPIENT will not invoice the CITY until the proposed participant is certified as
eligible by the CITY.
6. SUBRECIPIENT will provide:
a. Vocational training and other services to disabled individuals will be provided to a
minimum of qualified participants on a monthly basis, at the following
sites:
Vocational training and other services to disabled individuals will be provided for •
up to a total of program days. The program is available between
P.M. and P.M.
SUBRECIPIENT will provide program reports for the services provided to the
participants in a form provided by the CITY.
?. Program will comtnence on April 1. 2013 and will end on 1,2arch 31. 2014.
SIGNED:
Name.
Title:
Date
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was aclmowledged before me this by
a Florida not -for -profit corporation, on bebglf of the
corporation. He/she is personally known n to me or has produced as
identification.
Print Notary Public's Name
(SEAL)
Signature
EXHIBIT C
COMPENSATION AND BUDGET. SINLMARY
A. The maximum compensation under this Agreement shall be $
B. SUBRECIPIENT`s Itemized Budget, Cost Allocation, Budget Narrative, Staff Salaries
Schedule are attached hereto and made part of this Agreement.
C. Requests for payment should be made at least on a monthly basis. Reimbursement
requests should be submitted to the CITY within thirty (30), calendar days after the
indebtedness has been incurred in a form provided by the Department. Failure to comply
with these time frames for requesting reimbursement/payment may result in the rejection of
those invoices within, the reimbursement package which do not meet these requirements.
D. Each written request for payment shall contain a statement declaring and
affirming that services were provided to certified program participants and in accordance
with the approved Work Proram and Program Budget. All documentation in support of
each request shall be subject to review and approval by the CITY at the time the request is
made.
E. All expenditures must be verified with a copy of the original invoice and a copy
of a check or other form of payment which was used to pay that specific invoice. Within 60
days of submitting each reimbursement request; copies of the cancelled checks er other
CITY approved documents evidencing the payments by the SUBRECIPtENT, for which
reimbursement was requested, shall be submitted. In the event that an invoice is paid by
various funding sources, the copy of the invoice must indicate the exact amount (allocation)
paid by various funding sources equaling the total of the invoice. No miscellaneous
categories shall be accepted as a line -item budget.
F. The SUBRECIPIENT must submit the final request for payment to the CITY within
thirty (30) calendar days following the termination date of this Agreement. If the
SUBRECIP ENT fails to comply with this requirement, the SUBRECIPIENT shall forfeit
all rights to payment and the CITY shall not honor any request submitted thereafter.
G. Any payment due under this Agreement may be withheld pending the receipt and approval
by the CITY of all reports due from the SUBRECIPIENT as a part of this Agreement and
any modifications thereto.
H. During the term hereof and for a period of five (5) years following the date of the last
payment made hereunder, the CITY shall have the right to review and audit the time records
and related records of the SUBRECIPIENT pertaining to any payments by the CITY.
Name:
Title;
Date
Attachment "A"
Community and Economic Development Department
CDBG Proposed Public Service PY2013-21014
- Y : FN7�•"33 r,,,. • : `2:- .�?,fa'• i l:i^ ��'crL4
Y..�rc : re; i�■,p�p?s.{�-�y-y t
,"-- • �,
I•` F.7 is •���_i Li '.T { F{.
s , `,h - •3 �'• S i ..,
� F-Y
Allapattah Community Action, Inc.
y_34. S,t;ys:.' •''F�: Fi:r="C? •'3•.. :�._ .:::','!.m't' s .v k
- '"€'s°� syA},��. �..r",r•i �,{..�- x, �'�..r:�: .�:'::... }�
Pra csed I�ecctrrrriei0dat#on for
�r ! �• 4'Vi sdrip Mc -�.`' - 4 J?'x. M 7
{ f M n F '. ,a,- .f_- 3 '�'' t- .: ~ 1 l/� 'Lil�+l, T,i s �r�.
rk ��� �. a -n�' 3 ,.J`. S .:Fe.� ' � ;�'a-r.�
Elderly Meals
$
152,216
Catholic Charities of the Archdiocese of Miami, Inc.
Centro Hispano Catolico Child Care Center
Child Care Services
$
3,654
Catholic Charities of the Archdiocese of Miami, Inc.
Services for the Elderly -
Elderly Meals
$
8,043
Catholic Charities of the Archdiocese of Miami, Inc.
Notre Dame Child Care Center
Child Care Services
$
4,635
Catholic Charities of the Archdiocese of Miami, Inc.
Sagrada Familia Child Care Center
Child Care Services,
$
12,444
Centro Mater Child Care Sevices, Inc.
Child Care Servi s
$
12,090
Coconut Grave Cares, inc.
Child Care rvices
$
6,7001
Gurley's House of Style, Inc.
Elderleals
$
33,180
De Hostos Senior Center, Inc,
Elderly Meals
$
57,261
Fanm Ayisyen Nan Miyami, Haitian Woman of Miami, c.
Youth Services
$
10,000
Fifty -Five Years & Up, Inc_ /
Elderly Meals
$
5,396
Josefa Perez de Castano Kidney Foundaton,IInc.
Elderly Meals
$
5,810
KIDCO Child Care, Inc. /
Child Care Services
$
12,567
Little Havana Activities & Nutritio enters of Dade
County Inc.
Elderly Nutrition Services
_
$
109,850
Multi Ethnic Youth G Association, Inc. (Elderly Meals)
Elderly Meals
$
25,000
5t. Alban's Day Nursery, Inc.
Child Care Services
$
6,700
Southwest So Ical Services Programs, Inc.
Elderly meals
$
57,100
Sunshhire'for All, Inc.
Elderly Meals
$
50,000
ihs*Associatian for Development of the Exceptional, Inc.
Handicapped, Mental Health, Elderly Services
$
27,063
'The Sundari Foundation, Inc.
Homeless Services for Women
$
25,000
Urgent, Inc.
Youth Services
$
10,000
World Literacy Crusade of Florida, Inc.
Youth Services
$
10,000
Public Service Reserve Account
Reserve
$
100,153
Total Proposed Public Service Allocation:
$
744,856
Me 7,2_---e9--yO3
CITY OF MIAMI FLORIDA •
DEPARTMENT OF COI\DI- vITY DEVELOPMENT
PUBLIC SERVICES AGREEMFNT
SERVICES
This Aereement (hereinafter the "Azeeaient") is ente!ed into this _ day of
2013, between the City of Miami, a municipd corporation of the State of
Florida (hereinafter referred to as the "CITY")_ and //
corporation (hereinafter referred to as the "SU-ERI CTPENT''/
E UND LNG SOURCE:
HMO UTN T:
a Florida not for profit
Comr:17.1unity Develo.ment Block. Grant ("CDEG'
TERM OF TEE AGREEMENT: Effective d, e of this A ueernent shall be.the latter of Anril
1. 2013 o the date that the City Clerk attests the si nature
of the CManazer through March 31_ 2014. with the City
of Mi .a retaining. the option to extend the tenm hereof for
a t, eri d not to exceed one () vear. subs ect to extension of
Pro am availability and apnronriation of rant funds.
PROSECT Nt M-3ER:
_ADDRESS:
NOW, THEREFORE, in consideration of the mutual covenants and obiiaations herein set
forth, the parties understand and agree as follows:
c-77/Q__ # d- -7O3
1.1 - ExxrBITs.
Exhibits:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
1.)
Exhibit F
Ebit G
ARTICLE r
EXHIB ITS AND DEF LNTITIONS
Attached -hereto and forming apart of this Agreement
DEFNED TERMS.
Act OR 24 cfr 570:
Ameernent Records:
cork Pro grain
Compensation and Budget Surunary
Certif cati on Regarding Lobbying Form
Certification.Regarding Debarment, Suspeais
are the fpliowing
Corporate Resolution Authorizing Execution of this Azreement
//
n and other
Resplonsibility Matters (Primary Covered Taisactions Form.).
Crime Entity Affidavit
Insurance Requirements
As used herein the following. terms s 1 mean:
Title I of the Housing and Community -
Development Act of 1974, as amended.
Any and a1_ books, records, dOcurnents,
1,
information, ata, -papers, letters; materials, and
computeriz or electronic storage data and media,
whether 1 t`ten; printed, computerized; electronic
or electrical, hoi ever collected or preserved, which
is or •' was produced, developed, maintained,.,
completed, received or compiled . by or . at the
direction of the SLBRECIPIJ Irk or any .
subcontractor in caving out the duties and
obligations required by the terns of this Agreement,
including, but not limited to, financial books and
records, ledgers, drawings, maps, pamphlets,
designs, electronic tapes, computer drives and
diskettes or surveys.
CDBG Program: Community Development Block Grant Prom
CDBG Reoirements:
D en artinent:
Federal Award:
The requirements contained in 24 CFR Pat 570,
Rule 91 of the Florida Administrative Code and as
established by the City of Miami, Florida.
The City of Mianii Department / f Conununity
Development.
Any federal funds received by the SUBREC 1 IENT
from any source during the p riod of time ni which
the SUBRECII.'IENT is pe iorming the obligations
set forth in this Agreemen/
Low -and -Moderate: A member of a low- o moderate-in.coine household
ncorze Person: whose income is wi specific income levels set
forth by U.S. HUD
U.S. HUD or HUD: The United, States Department of Housing and
Urban Develoiment.
ARTICLE HI
i
BASIC REQUIREMENTS
The following documents must be approved by the CITY and must be on file with the
Department prior to the CITY's execution of this Agreement:
2.1 The Work Pragram submitted by the SUB1.ECIPIENT to the CITY which shall become
attached hereto as Exhibit " B" to this Agreement and shall include the following:
2.1.1 The description section shall detail the activities to be carried out by the
SUBRECIPIEN"T. It should specifically describe the activities to be carried out as
a result of the expenditure of CDBG Funds. Where appropriate it should list
measurable objectives, define the who, what, here and when of the project, and
in general detail how these activities will ensure that the intended beneficiaries
will be served. 1
2,1.2 The schedule of activities and measurable objectives play an essential role in the
giant management system. The schedule should provide projected milestones and
deadlines for the accomplishment of tasks in carrying out the Work .Program.
These projected milestones and deadlines are a basis for measuring actual
progress during the term of this Agreement. These items shall be in sufficient
detail to provide a sound basis for the CITY to effectively monSor performance
by the SUBRECIPIENT under this Agreement. /
2.2 The Budget Suminary attached hereto as Ex.hibit "C", including the SUBRECIPT NT 's
Ite ized Budget, Cost' Allocation, Budget Narrative; Staff Sala- s Schedule and a copy
of all subcontracts.
2.3 A list of the SUBR.E.C:1PIENT's present officers and mez bers of the Board (names,
addresses and telephone numbers).
2.4 A list of key staff persons (with their titles) who Will c out the Work Program.
2.5 Completion of an Authorized Representative Stateme:
2.6 Completion of a Statement of Accounting System.
2.7 A copy of the SUBRECIPI-N i 's corporate perso • el policies and procedures.
2.8 Job description and resumes for all positions funded in whole or in part under this
Agreement.
2.9 Copy of the STJBRECIPIENT's Last federal iicome tax return (IRS Form 990).
2.10 The following corporate documents:
(i) Bylaws, resolutions, and incumbency certificates for the SUBRECIPJ±.NT;
certified by the SUBR.ECLPIENT's Corporate Secretary; authorizing- the
consunmaation of the transactions contemplated hereby, all in a form
satisfactory to the CITY.
2.11 ADA Certification.
2.12 Drag Free Certification.
2.13 All other documents reasonably required by the CITY.
4
?ARTICLE M
TERMS AND PROCEDURES
3.1 CITY AUTHORIZATION:
For the purpose of this Agree_nent, the Deparnaient will act on behalf of the ' ITY in the
fiscal control_ proPilimatic monitoring and modification of this Agreement, excet as otherwise
provided in this Aeement.
3.) EFFECTIVE DATE AND TERM:
Effective date of ;his AZ.=e ent shall belie latter of April 1, 113 or the date that the
City Clerk attests the signature of the City Manager t1rcug_h. March • 1, 2014, v,Pitlh the City of
Miami retains r l cr the option to extend the term hereof for a period of to exceed one (1) year,
subject to extension of Proam availability and appropriation of • ant finds.
3.3 OBLIGATIONS OF SUBRECLPTFNT:
The SUBRECIPIEl tT shall carry out the services ar: activities as prescribed in its Work
Pro ni,. which is attackhed and incorporated herein and made a part of this AY+-eement, in a
manner that is law ul, and satisfactory to the CITY, an' in accordance with the written policies,
procedures, and requirements as prescribed in this A eement, and as set forth by l iLTD and the
CITE.
3.4 POLICIES AND PROCEDURES MAN UAL:
The SUBRECEPTFNT is aware of and accepts the Policies and Procedures Manual for
Community Development Block Grant Subre'ipierLts as the official document which outlines the
fiscal, administrative and federal guidehihes hdch shall regulate the day-to-day operations of the
SLBRECIPIEhTT. The Policies and Pro edures Manual for Coinrnimity Development Block
Grant Subrecipients is incorporated herein and made a part of this A-eement. The City of
Miami reserves the right to update this Policies and Procedures Manual via. Prozar Directives.
These Proaan Directives and updated versions of this Policies and Procedures Manual shall be
incorporated and made a part of this Auee_ment.
5
3.5 LEVEL OF SERVICE: /
Should startup time for the Work Program be required or in the event of the occurr "ice
of any delays in the activities thereunder, the SUBRECIPIENT shall immediately notify the
Department in writing, giving all pertinent details and indicating when the Work Progr shall
bedn and/or continue. It is understood and a-eed that the SUBRECIPIENT shall rn intRin the
level of activities and expenditures in existence prior to the execution of this Agr nent. Any
activities funded through or as a result of this Am-eem.eat shall not result in the 'splacement of
employed workers, impair existing. a-eements for services or activities, r result in the
substitution of funds allocated under this Agreement for other funds in co ection with work
which would have been performed in the absence of this Agreement.
ARTICLE IV
CDBG FUND DG AND DISBURSEMFNT RE ?UrREMEl";rTS
4.1 COMPENSATION
The amount of compensation payable by the CITY the SUBRECIPIENT shall be
pursuant to the rates, schedules and conditions described 'f Exhibit :_C,° attached hereto and
incorporated into this Az-eement.
4? INSURANCE:
At all times during the term hereof, the SU : RECIPIENT shall maintain insurance
acceptable to the Cli Y. Prior to commencing y activity under this Agzeernent, the
SUBRECIPIENT shall furnish to the Ci l Y original/certificates of insurance dicating that the
SUBRECEP1ENTT is in compliance with the provisions described in Exhibit "G" attached hereto,
and incorporated into this Agreement.
4.3 FINANCIALACCOUNTABILITY:
The CITY reserves the right to audit the records of the SUBRECIPIENT at any time
during the performance of this Aeement and for a period of five (5) years after its
expirationitermination. The SUBRECIPIENT agrees to provide all financial and other
applicable records and documentation of services to the CITY. Any payment made shall be
subject to reduction for amounts included in the related invoice which are found by the CITY, on
6
the basis of such audit and at its sole discretion; not to constitute reasonable and necessary
expenditures. Any payments rnade to the SUBRECIPI•ENT are subject to reduction for
overpayments on previously submitted invoices.
4.4 REC A.PTURE OF FUNDS:
The CITY resen'es the right to recapture funds in the event that the SUBRECIPIENT
shall fail: (i) to comply with the tci its of this Agreement, or to accept conditions imposed by
the CIl 7 at the direction of the federal, state and local agencies_
4.5 CONTINGENCY CLAUSE:
Funding pursuant. to this Agreement is contingent oil theai+ai).ability of funds and
continued authorization for CDBG Proaraz? activities, and is .^ so subject to a e Beni or
termination due to lack of funds or authorization, reduction of funds, and./or changes in
regulations.
ARTICLE 'V
A.LTDIT
5.1 As a necessary part of this Aareerent, the SUB t CIPIENT shall adhere to the. following
audit requirements:
5.1.1 If the SUBRECIPIENT expends S50.r000 or more in. the fiscal year it shall have
a single audit or program. specific . dit conducted for that year. The audit shall
be conducted in accordance with AGAS and OMB Circular A-133. The audit
shall determine whether - the "3iancial statements are presented fairly in all
material respects in conform / with generally accepted accounting principles.
In addition to the above re.uirernents; the auditor shall perform procedures to
obtain an understanding o internal controls and perform sufficient testing to
ensure compliance with ae procedures. Further the auditor shall deteir_nine
whether the SUBREC LENT bas complied with laws, regulations and the
provisions of this Agreeinent.
A reporting package shall be submitted within the earlier of 30 days after receipt
of the auditor's report(s) or nine (Q) months after the end of the audit period. The
reporting package will include the certified financial statements and schedule of
7
expenditures of Federal Awards; a summary schedule of prior audit F.-radii-pas; the
auditor's report and the corrective action plan. The auditor's report shall incli}de::
1. Ain opinion (or disclaimer of opinion) as to whether the financial statements
are presented fairly in all material respects in conformity with ge erally
accepted principle's and an opinion (or disclaimer of opin on) as to zher the
schedule of expenditures of Federal Awards is presented fairly in material
respects in relation to the financial statements taken as a whole.
2. A report on internal controls related to the financial stater; nts and major
progl-ams. This report shall describe the scope of testing o internal controls.
and the results of the test, and, where applicable, refer to ti separate schedule
of findings and questioned costs.
3. A report on compliance with laws, regulations, and th provisions of contracts
and/or this Agreement, noncompliance with wliic could have a material
effect on the financial statements. This report shal also include an opinion (or
disclaimer of 'opinion) as to whether the SUS •CIPI:EN'T complied with the
laws, regulations, and the provisions of contr is and this Agreement which
could have a direct and material effect on the rograri and, where applicable,
refer to the separate schedule of findings an questioned costs.
4. A schedule of findings and question costs which shall include the
requirements of OlvD3 Circular A- 133.
5.1.2 If the SUBRECl-t'IEENT expends less tl S50O,000 in the fiscaal year; it is
exempted from Federal audit requirexi er s for that year and consequently the
audit cost is not a reimbursable expense. The CITY, however, may request the
SUBRECIPIENT to have a limited scope audit for monitoring purposes. These
limited scope audits will be paid for and arranged by the CITY and address only
one or more of the following types of commpliance requirements: activities allowed
or unalloza'ed; allowable costs/cost principles; eligibility; inatohiii a, level of effort,.
earmarking; and, reporting.
All reports presented to the CITY shall, where applicable; include sufficient information
to provide a proper perspective for judging the prevalence and consequences of the
findings, such as whether an audit Ending represents an isolated instance or a systemic
8
problem. Where appropriate; instances identified shall be related to the universe and the
number of cases examined and quantified in terms of dollar value.
ARTICLE VI
RECORDS AND REPORTS
6.1 The SUBRECIIPTENT shall establish and maintain sufficient records to ena .e the CI Y
to determine whether the SUBREC 'IE rT has met the requirements of the CDB Prograin_.
At a minimum, the following records shall be maintained by the SUB_ il='IENT:
6.1.1 Records providing a full description of each activity assiste
with CDBG Funds including its location (if the activity ha
the arnount of CDBG Funds budgeted, obligated and
and he specific provision in .24 CFR Subpart C of the
under which the activity is eligible.
6.1.2 Records demonstrating that each activity undert.
forth in 24 CFR 570.208 of the CDBG Prom
-
on income by family size is required, th.
(or being assisted)
a g eo a.1) hi cal 1ocus),
pended for the activity.
-DEG Program regulations
en meets one of the criteria set
regulations. .\Vhere niorna.ation
SUBRECIPLFNT may substitute
evidence establis-ling that the person assi ed qualified under another proon-air.
having income qualification criteria at east as restrictive as that used in the
definitions of "low- and moderate -in ome person" and `'lo iti'- and moderate -
income household' as set forth. in 24 CFR 570.3; or. the SU3RECiPI .NT may
substitute a copy of a verifiable cei .fication from the assisted person that his or
her fainily income does net exceed the applicable income limit established in
accordance with 24 CFR 570.3; r. the SUBRECIPIENT May substitute a notice
that the assisted person is referral from, any governmental agency that
determines persons to be " ov,7- and moderate -income persons" based upon
Ht.]D's criteria and agrees to maintain documentation supporting those
determinations. Such records shall include the following information:
(i)
For each activity determined to, benefit low-• and moderate -income
persons, the income limits applied and the point in time when the benefit
was determined.
9
(ii) For each activity determined to benefit low- and moderate -income persons
based on the area served by the activity, only activities located in census
blocks with a percentage of low- and moderate- income persons in exo
of 51 percent will be undertaken by he SUBRECIPIENT.
(iii) For each activity determined to benefit low- and moderate-i.ncom- persons
because the activity involves a facility or service desioaed fs use by a
limited clientele consisting exclusively or predorninantly of low- and
. moderate -income persons:
(a)
(b)
Documentation establishing that the facility or .rvice is designed
for and used by senior citizens, disabled pers+� s, battered spouses,
abused children, the homeless; illiterate p. sons; or mi ant farm.
workersfor which the regulations prop=i' e presumptive benefit to -
low- and moderate -income persons; or
Documentation describing how the nature and, if applicable, the
location of the facility or sell: ce establishes that it is used
predorninpritly by low- and mods rate -income persons; or
(c) Data showing the size and .ual income of the family of each
person receiving the benefit.
6.1.3 Equal OpportunitY Records containing:
(i) Data on the extent to which -•ch racial and etImic group and single -
headed households (by Bend. r of household head) liave applied for,
participated in or benefited orn., any pro m-n or activity funded in whole
or in port with. CDBG Flu ds. Such information shall be used only as a
basis for firther ilvestig ion relating to compliance with any requirement
to attain or maintain an particular statistical measure by race, ethnicity, or
gender in covered pro ams.
(ii) Documentation of actions undertaken to meet the requirements of 24 CFR
570.607(b) which 'implements
Section 3 of the Housing. and Urban
Development Act of 1968, as Pmended (12 •U.S.C. 1701U), relative to the
firing and trPining of low- and moderate -income persons d the use of
local businesses.
10
6.1.4 Financial records, in accordance with the applicable requirements listed in 24
CFR 370.502.
6.1.4 Records required to be maintained in accordance with other applicable laws and
regulations set forth in Subpart K of 24 CFR.
6.2 RETENTION AND ACCESSIBILITY OF RECORDS:
6.2.1 The Department shall have the aurhot ty to review the SLIBRE.0 '•`I.ENT's
records, including Project and programmatic records and books of ac ■ut, for a
period of live (3) years from the expiration/termination of this A•. eement (the
"Retention Period"). All books of account and supporting docur.• tation shall be
kept by the SUBR.ECPIENT at least until the expiration of the . etention Peziod.
The SUBRECLPIENT shall maintain records sufficient to met the requirements
of 24 CFR 570. All records and reports required herein shall be retained and
made accessible as provided thereunder. The SU-BREC i° LENT further agrees to
abide by Chapter 119, Florida Statutes, as the same ma be amended from time to
time, pertaining to public records.
The SLiBRECIPI NT shall ensure that the A2Te gent Records shall be at all
times subject to and available for full access and eview, inspection and audit by
the CITY, federal personnel and any other personnel duly authorized by the
CI Y.
6.2.9 The SUBRECIPIEN-T shall include in all `` e Department approved subcontracts
used to engage subcontractors to carry o t any eligible subbstantive project or
programmatic activities, as described this Agreement and defined by the
Department, each of the record-keepin-: and audit requirements detailed in this
Agreerrzent. The Department shall, in i s sole discretion, determine when services
are eligible substantive project and/or progzatzunatic activities and subject to the
audit and record -keeping reg3Tiremen described in this Agreement
6.2.3 If the CITY or the SUBRECPIE T has received or given notice of any kind
11
indicating any threatened or pending litigation, claim or audit arising out of the
activities pursuant to the project, the activities and/or the Work Program or unde
the terms of this Agreement. the Retention Period shall be extended until cb
time as the threatened or pending litigation, claim or audit is, in the so and
absolute discretion of the Department fully, completely and fia11y resole d.
6..).4 The SU-BRtC P ENT shall notify the Department in writing, both d '.¢ the terra
of this A-eerent and after its expiration/termination as part of the lal closeout
procedure, of the address where all Agreement Records will be re aced.
6.?.5 The SUTBRECIPIENT shall obtain the prior written consent of.' e Department to
the disposal of any Agteement Records witliin one year after `+, expiration of the
Retention Period.
6.3 PROVISION OF RECORDS:
6.3.1 At any time upon request by the Department, the SUB `4 CtPIENT shall provide
all Agreement Records to the Department. The req ested Aeement Records
shall become the property of the DepaLturent with() t restriction, reservation, or
limitation on their use. The Department shall have unlimited rights to all books,
articles, cr other copyrightable materials develo.ed in the performance of this
.greei?ient. These lights include the right of royalty -free, nonexclusive, and
irrevocable license to reproduce, publish, or otla seise use, and to authorize. others
to use the Work Program for public purposes.
6.3.7 If the STJBRECIPIENT receives funds fora.. or is under regulatory control of,
other gover"Ymental agencies, and those agencies issue monitoring reports,
regulatory examinations, or other sirri.lar reports, the SLUBRECIPIENT shall
provide a copy of each such report and any ollow-up communications and reports
to the Department immediately upon such Issuance, unless such disclosure would
be prohibited by any such issuing agency.
12
6.4 •MONITORING:
The SUBRECPIENT shall permit the Department and other persons duly authorized by
the Department to inspect all Agreement Records, facilities, goods, and activities of ,the
SUBRECIPIENT which are in any way connected to the activities undertaken pursuant to the
terms of this Agreement, and/or interview any clients; employees; subcontractors or assignees of
the SUBRECIPIENT. Following such inspection or -interviews, the Department will deliver to
the SUBRECIP IE.NT a report of -its Endings. The SUER=IPIEN±-will rectify all deficiencies
cited by the Department within the specified period of time set forth in the report or provide the
I
Depa-rxient with a reasonable justification for not correct the same. The Department will
determine, in its sole and absolute discretion, whether or t the SUBRECIPIENT's justification
is acceptable.
At the request of the CITY, the SURE:CI LENT shall transmit to the CITY written
statements of the SUBRECIPIENT's official noiicies on specified issues relating to the
SU-BRECIPIENT's activities, The CITY will carry out monitoring and evaluation activities;
including visits and observations by C staff The SUBRECIPt.NT shall ensure the
cooperation of its employees and its B and members in such efforts. Any inconsistent,
ti
incomplete, or inadequate information i either received by the CITY or obtained through
monitoring and evaluation by the CITY, shall constitute cause for the CITY to tedlluinate this
A_ geerment.
6.5 RELATED PARTLES:
The term "related. -party transaction" includes., but is not limited to, a for -profit or
nonprofit subsidiary or affiliate organization, an organization with an overlapping Board of
Directors and an organization for which the SU-.FBRECPIENT is responsible for appointing
memberships. Upon forrnirg the relationship or if already formed, before of at the time of •
execution of this Agreement, the SUBRECIPIENTT shall report such relationship to the
Department. Any supplemental information shall be promptly reported to the Department. The
SUBRECIPIENT shall report to the Department the name, purpose for and any and all other
relevant information in connection with any related -party transaction.
ARTICLE VII
OTri±R CDBG PROGRAM REQUIREMENTS
7.1 - The SUBRECIPIENT shall maintain current documentation that its activi es are CDBG
ehgible in accordance with 24 CFR Part 570.201(e).
7.2 The SIJBR_ECLPE .NT shall ensure and maintain documentatithat conclusively ,
demonstrates that each activity assisted; in whole or in part; with CD
which provides benefit to 1o7w- and moderate -income persons.
7.3 The SU-BRFCIPIENT shall comply with all applicable p
•
G Funds is
an activity
visions of 24 CFR Part 570
and shall carry out each, activity in compliance with all applic..le federal laws and regulations
described therein.
7.4 The SUBRECTPTENT shall cooperate with the Dep- ent iin info iiig the appropriate.
citizen participation stnrctures, including the appropriate ea committees, of the activities of the
SUBRECLP ENT in adhering to the provisions of t Agreement. Representatives of the
SUBREC1t LENT shall attend meetings of the appro.riate, committees and citizen participation
structures upon the request of the citizen participati.n officers or the Depart rnent.
7.5 SUBR.EC].T TENrT shall, to the greatest tent possible, give low -and -moderate -income
residents of the service areas opport inities for fining and. ernployinent.
7.6 NON-DISCRIl�MINATTCN:
The SUBRECTPIENT shall not disc inmate on the basis of race; color, national origin,
sex, religion, age, marital or family status Sr handicap in connection with the activities and/or the
Work Program or its performance under s Agreement.
Furthermore, the SUBPEC2WiNv ' agrees that no otherwise qualified individual shall,
solely by reason of his/her race, seq., color, creed, national origin, age, marital status or handicap,
be excluded from the participation in, be denied benefits of, or be subjected to discrimination
under any program or activity receiving federal financial assistance.
7.7 The SUBRECU'IENT shall carry out its Work Praglan in compliance with all federal
laws and regulations, including those described in Subpart K of the CDBG Program regulations
(24 CFR 570.600-612).
14
-1
-e
7.8 The SUBRECIENTl�and its subcontractors shall comply with the Davis -Bacon Act,
Lead -Based Paint Poisoning Prevention Act, and any other applicable laws, ordinance ' and
regulations.
7.9 The SLBRECIPIENT shall abide by the Federal Labor Standards provisi n.s of U.S.
HUD Form 4010 incorporated herein as part of this A -eerLent.
7.10 LNIFORM RECUIREJ'ilEN S. The SLBRE EPIEN-T shall
comply with the requirements and standards of 01v3 Circular No. A-127, " ost Principles for
Non -Profit Organizations" and with the applicable requirements of 24 CFR art 84 (the revised
02t0 Circular No. A-110).
7.11 RE.L.IGIOUS ORGANTIZA T IONS/CQN S T ITUTIONAL PRO ITION. If the
SUBi. ECD ENT is or was created by a religious orga. ization. the SU RE-CP1LNT agrees that
all CDEG Funds disbursed under this Agreement shall be subject to `:•c conditions, restrictions,
and limitations of 24 CFR Part 570.200(j).
In accordance with the First Amendment of the United St. es Constitution, particularly
regarding the relationship between church and State, as a general le; CDEG assistance may not
be used for religious activities or provided to primarily reli•.ous entities for any activities,
including secular activities,. as provided in 24 CFR Part 570.2 (j). The SUTBRECIPIENT shall
comply with those requirements and nrojhibitions when elite into subcontracts.
7.12 REVERSION OF ASSETS. Upon expiratiorv'tei ation of this Aneernent, the
SUBRECPL-NT must transfer to the CITY any -on t : ed CDBG Funds at the time of
expirationitermination and any accounts receivable attribut••ble to the use of CDBG Funds.
7.13 ENFORCEMENT OF TIiIS AGREEMEN i . y violation of this Au cement that
remains uncured thirty (30) days after the SUBRECIP NT's receipt of notice from the CITY
(by certified or registered mail) of such violation may. at the option of the CITY, be addressed
by an action for damages or equitable relief or any otl r remedy provided at law or in equity. In
addition to the remedies of the CITY set forth here if the SUBRECIPIENrT fails to comply
ith the terms of this Agreement, the CITY may I suspend or terminate this A.greeinent
accordance with 24 CFR Part 85.43, as set forth more fully below in Article a of this
Am -cement.
7.14: The SUBRECIPIENT shall not assume the CITY's environmental responsibilities
described at 24 CFR 570.604 of the CDBG program regulations nor the C1I Y's responsibility
for initiating the review process under Executive Order 12372.
15
ARTICLE VIII
PROGRAM E COME
-8.1 Program income means moss income received by the SUBRECIPIENT which has been
directly generated from the use of the CDBG Fends. When such. InCoi-Ie is generated by an
activity that is only partially assisted with he CDBG Funds, the income shall be prorated to
reflect the percentage of CDBG Funds used. Program ineo?xre generated CDBG fended
activities shall be used only to undertake those activities specifically appr' ed by the CITY on
an_d for the Work Prom -am. All provisions of this Agreement shall appl to such activities. Any
program income on hand when this Aareenient expires/terminat s er received after such
expiration/termination shall be paid to the CITY, as required -by CFR 570.503(b)(8) of the
CDBG Program regulations.
The SUBRF.CiPTENT shell submit to the CITY rnon_ y a Prom -am Income Report and a
Work Program Status Report. The Program income Rep shall identify CDBG activities in
which income was derived and how income has been u ed.
8.2 REPAYMENTS. Any interest or other retu on the investment of the CDBG Funds
shall be remitted to the CITY on a monthly asis. Any CDBG Funds funded to the
SUBRECIPIENT that do not meet the eligibility Vequirernents, as applicable, must be repaid to
the CITY.
ARTICLE as
REMEDLES. SUSPENSION. TERMINATION
9.1 REMEDIES FOR NONCOMPLIANCE. The CITY retains the right to terminate this
Ameernent at any time prior to the Completion of the services required pursuant to this
Agreement without penalty to the CI _ In that event, notice of tem ination of this Azeement
shall be in writing to the SUBRECIF NT, txvho shall be paid for those services performed prior
to the date of its receipt to the notice f termination: In no case, however; shall the CITY pay the
SUBRECIPIENT an amount in excess of the total sum provided by this Agreement.
It is hereby understood by alpd between the CITY and the SUBRECIPIENT that any
payment made in accordance with tlis Azeernent to the SUBRECIPIENT shall be made only if
the SUBRECIPIENT is not in default under the teens of this Agfeement. If the
16
SU-BRECIPIENT is in default, the CITY shall not be obligated and shall not pay to the
SUBRECIPIEN T. any sum whatsoever.
lithe SUBRECTPIENT fails to comply with any term of this A reement, the CITY may
take one or snore of the following courses of action:
9.1.1 Temporarily withhold cash payments pending correction of the deficiency by
the SU"BRECTPIENT, or such more severe enforcement action as the CITY
determines is necessary or appropriate.
9.1.2 Disallow (that is, .deny both the use of funds and matching credit or all or part
of the cost of the activity or action not in compliance.
9.1.3 Wholly or partially suspend or terminate the current CD : Funds awarded to
the SUJBRECSPTENT.
9.1.4 Withhold further CDBG rants andior loans for the :TJBRECIPIEN^T.
9.1.5 Take all such other remedies that may be legally .vailable. +
Notwithstanding any other provision of this Ame-.r eut, if the SUBRECTPTFNTT fails to
comply with any term of this Aaeement, the SUBRECtP NT, at the sole discretion of the City,
shall pay to the City an amount equal to the current m ket value of any real property, under the
SUTBRE.CIPIEN T's control, acquired or improved in whole or in part with CDBG Funds
(including CDBG Funds provided to the SUBREV IPTENT in the form of a loan andlor aant),
less any portion of the value.attributable to expeditures of non-CDBG funds for the acquisition
of, or improvement to, the property. The paym at is pro Zara income to the City.
9.2 SUSPENSION:
9.2.1 The Department inay, f'r reasonable cause, temporarily suspend the
SUBRECTPIENTT's opera ns and authority to obligate funds under this
Aeement or withhold aynnents to the SLBRECIPIENT pending necessary
corrective action by the UBRECIPIENT, or both. Reasonable cause shall be
determined by the Dep ent in its sole and absolute discretion, and may
Y
include:
Ineffective or improper use of the CDBG Funds by the SUBRE_CIPIEN"T
Failure by the UBRECIPIENT to comply with any term or provision of
this Agreement;
17
(iii) Failure by the SUBRECIPIENT to submit any documents required by this
Agzeement; or
(iv) The SUBRECIFLENrT''s submittal of incorrect or incomplete documents.
9.2.2 The Department may at any time suspend the SLTBRECIPIENT's authority to
obligate funds, withhold payments, or both.
9.2.3' The actions described in paragraphs 9.2.1 and 9.2.2 aboveaay be applied to or
any part of the activities funded by this Agreement,
9..2.4 The Department will notify the SUBREC]PIENT in writing of any n tion taken
pursuant to this Article, by certified mail_ return receipt requested, by in person
delivery with proof of delivery. The notification will includ the reason(s) for
such action; any conditions relating to the action takes and the necessary
corrective action(s) .
9.3 TERN6 ATION:
9.3.1 Termination Because of Lack of Funds.
in the event the CITY does not receive fun•. to finance this Azreement from its
funding source, or in the event that the TY 's finding source de -obligates the
funds allocated to fund this Agreem t. the Departnent may terminate this
Agreement upon not less than twenty ' our (24) hours prior notice in writing to the
SUBRECE'IENTT. Said notice. be delivered by certified mail, reium receipt
requested, or by in person delivery with proof of delivery. In the event that the
CITYs funding source red • ces the CITY's entitlement' under the CDBG
Fromm, the CITY shall etennine, in its sole and absolute discretion., the
availability of funds for t STBRECI? ENS T' pursuant to this Aa-eement.
9.3.2 Termination for Breach.
The Department may erniilate-this Agaeement, in whole or in part, in the event
the Department d- ermines, . in its sole and absolute discretion, that the
SUBRE.CTPIEINNT 's not compliant with any term or,provision of this Agreement.
The Departnen may terminate this Agreement, in whole or in part, in the event
that the Department determines, in its sole and absolute discretion, that there
exists an event of default under and pursuant to the terms of any other agreement
or obligation of any kind or nature whatsoever of the ST BRECIPIENT to the
18
C1I`Y. direct or contingent, whether now or hereafter due, existing, created or
arising.
9.3.3 Unless the SUBRECIPIENrT's breach is waived by the Deparanent in writing, the
Department may, by written notice to the SLIBRECLPIENT, terminate this
Agreement upon not less than twenty-four (24) hours prior written notice. ,Said
notice shall be delivered by certified mail, return receipt requested, .. by in
person delivery with proof of delivery. Waiver of breach of any provi .'on of this
Agreement shall not be deemed to be a waiver of any other breach assd shall not
be construed to be a modification of the terms of this Agreement. _ie provisions
hereof are not intended to be, and shall not be, construed to Elult ire Depafient's
right to legal or equitable remedies.
ARTICLE X
MISCELLANEOUS PROVISIONS
10.1 INZDEINCN FICATICN. The SUIBRECIPIEThTT shall pa and save the CITY harmless
from and against any and all claims, liabilities, losses; ad -id ca y es of action which may arise out
of the SU 3RECIPIEl,3 T's activities related to the Work 'roam or otherwise under this
Agreement, including all acts or omissions to act on the p i. of the SUJRECIPIENT and/or any
persons acting for or on its behalf, and from and agast any relevant orders, judgments, or
decrees which may he entered against the CITY, and orn and against all costs, attorney's fees,
expenses, and liabilities incur-ed by the CITY in the . dense or investigation of any such claims
or other matters.
10.2 MEN i MELTS. No amendments to tl-' - A areement shall be binding unless in writing
and signed by both parties hereto. Budget r-no•: (cations shall be approved by the Department in
writing.
10.3 OWNERSHIP OF DOCUMENTS. All documents develo;ied by the SU-BRECIPIENT
under this Agreement shall be delivered s the CITY upon completion of the activities required
pursuant to this A eement and shall e me - the property of the CITY, without restriction or
limitation on their use, if requested by- e City. The SUBRECLPI_ENT atrrees that all documents
maintained and generated pursuant to this Agreement shall be subject to all provisions of the
Public Records Law, Chapter 119, Florida Statutes.
19
It is further understood by and between the parties that any document, which is given by
CIT
Y CY to the SLBRECIPIENTT pursuant to this Axeernent, shall at all times reinFin the
property of the CITY and shall not be used by the SLBRECLPLENT for ariy other purpo e
/
whatsoever without the prior written consent of the CITY.
10.4 AWARD OF AGREE:NIENT. The SUBRECIPIENT warrants that it has not en ployed
or retained any person eazaplayed by the CITY to solicit or secure this Agreement and that it has
r
not offered to patio, paid, or am-eed to pay any person employed by the CIT,? any fee,
commission, percentage, brokerage fee; or gift of any kind contingent upon or res '.tang from the
award of this Agreement.
10.5 NON-DELEGABILITY. The obligations undertaken by the SUBRE.' TEN pursivnt
to this Agreernent shall not be delegated or assigned to any other person o a 1, in whole or in
part, without the CITY's prior written consent which may be ranted or
sole discretion_.
10.6 CONSTRUCTION OF AGREEMENT. This Agreement shall •e construed and enforced
according_ to the laws of the State of Florida.
10.7 CONFLICT OF INTEREST.
10.7.1 The SLBRECIPIENT covenants that no person
.exercises any functions or responsibilities in
funded activities has any personal financial
Agreement.. The SUBR; CALL NT further c
this A -Bement, no person having such a
Any such interest on the part of the SUB
disclosed. in writing to the CITY.
10.7.2 The SUBRECIPIENT is aware of the
lG iarni (City of Miami Cade Chapter
County Code Section 2-11-1) and t
Statutes), and agzees that it shall
same.
10.7.3 PROCUREMENT. The SUBREC '1ENT shall comply with the standards
contained within 24 CFR Part 84 (the revised OMB Circular No. A -I 10).
10.7.4 Ira all other cases, the SUBRECE:TENTi' shallcoi-nply with the standards contained
within 24 CFR 570.611
-:thheld in the C±.TY's
-ader its employ who presently
nnection with CDBG Program
Brest, direct or indirect, in tbis
tfenants that; in the perfori�a ce of
of icting interest shall be employed.
CEPIE1` i or its employees must be
conflict of interest laws of the City of
, Article V)i Dade County, Florida (Dade
ae State of Florida (Chapter 112, Florida
Triply in all respects with the terms of the
,a
1 O.S NO OBLIGATION. TO RENEW. Upon expiration of the term of this Ag;-eement, the
SUBRECIPIENTT agrees and understands that the CITY has no obligation to renew this
AgTeenent,
10.9 ENETIR AGREEMENT:
This instrument and its attachments constitute the only aaeement of the parties ereto
relating to the CDBG Funds and sets forth the rights, duties, and obligations of ea of the
parties hereto to the other as of its date. Any prior agreements, promises, negot .bans or
representations not expressly set form] in this a,.preenient a_re of no force or effect.
10.10 GENERAL CONNDITICNS.
10.10.1 All notices or other communications which shall or may be yen pursuant to
this Ag?-eenent shall be in writing and shall be delivered by person delivery
or by registered mail addressed to the other party at he addr s indicated herein
or as the same maybe changed from time to time; upon no ce in writing. Such
notice shall be deemed given on the day on which perso + ally ser ed, or, if by
mail: on the fifth day after being posted or the date of a+E.ial receipt, whicbever
is earlier.
CITY OF hVMLAM
George Mensah, Director
- Deparinent of Community Development
444 Southwest 2 Avenue, 4 �a 2'` Floor
Miami, Florida 33130
SUBRECfIENT
10.10.2 Title and paragraph headings are for convenient reference and are not a part of
this Agreement.
10.10.3 In the event of conflict between the terms of this Agreement and any tennns or
conditions contained in any attached documents, the terns in this Agreement
shall control.
?1
10.10.4 No waiver of breach of any provision of this Agreement shall constitute a waiver
of. any subsequent breach .of the sane or any other provision hereof and no
waiver shall be effective unless made in writing.
10.10.5 Should any provision, paragraph, sentence, word or phrase contained in this
Agreement be determined by a court of competent jurisdiction to be invalid;
. illegal or otherwise unenforceable under the laws of the State of Florida or the
City of iriliPrni; such provision, paragraph, sentence; ward or phrase shall be
deemed modified to the extent necessary in order to conform with such laws, or
if not modifiable to conform with such laws; then same shall be deemed severed,
and ,in either event, the remaining terms and provisions of this Agree; e t shall
remain unumodified and in full force and effect.
10.11 NDEPENDENT C:ONTRAC T OR. The SUBRECW ENT and i' employees and
agents shall be deemed to be independent contractors and not agents or e p 45yees of the CITY,
and shall not attain any r ri¢hts or benefits under the Civil Service or'Pe on. Ordinances of the
Ci fY or any ri a-hts generally afforded classified or unclassified emplgees; further, they shall
not be deemed entitled to the Florida Worker's Compensation b efits as employees of the
CITY.
10.12 SUCCESSORS AND ASSIGNS. This A g.-ee= + at shall be binding. upon the
parries hereto, and .their respective heirs, executors, lega representatives, successors, and
assi as.
10.13 SUBRECIt IENT CERTYICATION. t e SUER F:I' CIPIEN certifies `hat it
possesses the legal authority to enter into this Agzeame1pauthority
pursuant to auority that has been duly
p
adopted or passed as an official act of the SUBREC PLENT's govenling body, authorizing the
i
execution of this Agreement, including all understandings and assurances contained herein, and
directing and authorizing the person idendi d as the official representative of the
SUBRECIPIENT to act in connection with this 4greement and to provide such information as
may be reginired. 1
10.14 WAIVER OF TLRY TRIAL. ]either the SUB -RECIPIENT, nor any assi ee;
1
successor, heir or personal representative of the SUB -RECIPIENT, nor any other person or
entity; shall seek a jury trial in any lawsu/, proceeding., counterclaim or any other litigation
procedure based upon or arising out of an of the Agreement and/or any modifications, or the
dealings or the relationship between or a ona such persons or entities, or any of them. Neither
the 5UJ-RECIPIENT. nor any other person or entity will seek to consolidate.any such action in
which a jury t-iial has been waived with any other action. The provisions of thi: paragraph have
been fully discussed by the parties hereto, and the provisions hereof sha be subject to no
exceptions, No party to this A eement has in any m2-ner a-eed with r represented to any
other party that the provisions of this parawill not be fully enforced n all instances.
23
1N Vv11.NNESS .WHEREOF; the parties hereto have. caused this instrument to be executed
by their respective officialsi,ereunto duly authorized on the date above written.
SUBRECIPIENT
a Florida not -for -profit corporation
ATTEST:
By:
Corporate Secretary Date Name:
Title:
ATTEST:
SEAL
D ate
CITY/OF MLAMI, a iii icipal
• Co_ oration of the State of Florida
Y•
Dwight 5. Dam; MSL Date To};zmnyMartinez; P.E. Date
City ClerkCity Manager
APPROVED AS TO APPROVED AS TO FORM AND
INSURANCE REQUIREMENTS: v CORRECTNESS: .
Calvin Ellis Date Julie O. Bru
Risk Management City Attorney t
Date
EXHIBIT B — WORK PROGRAM
AFTER SCHOOL AND STJMMER/SCHOOL RECESS PROGRAM
National Objective:
1. SUBRECIPIENT understands that the National Objective for this activity is assistance to
low to moderate income persons by serving a limited clientele as defined in 24 CFR
570.208(a)(2) and that the HUD matrix code associated with this activity is:
05D (Youth Services)
Scope of Services:
2. SL1 RECI PENT will provide After School and Summer/School Rec s services to
eligible program participants from April 1, 2013 to March 31, 2014 wi funding from
the 2013-2014 CDBG Pro¢ rn Year.
3. Sig-BRECIPENT will provide Aver School and/or _ S er/Schoo1 Recess
services to eligible proarPm participants
a. A. terschool Progi am: Provide services on
Monday, — Tuesday, Wednesday, Thursday, Friday
for a total of program days, between P.M. and/ P.M ,
to eligible participants, at the following site(s): ,1
b. School recess program: Provide services on
_ Monday; Tuesday; Wednesday, Thursday, Friday
for a total of program. days; between. ' A..M. and P.M
to eligible participants, at the folloty g site(s):
c. Summer program: Provide services on
_ Monday, _ Tuesday, _ Wednesday, _ Thursday, Friday
for a total of program days, between A.M. and P.M
to eligible participants, at the following site(s):
f
Other tasks to be perfoued by the SUBRECIPIENT in connection with the prosion of after
school and summer/school recess pro rams related services include, but is no/limited to, the
following:
4. Perform eligibility determination:
A. Only children and family meeting the following criteria wvi)1Ybe considered eligible
program participants:
a. Reside in the City of Miami
b. A member of a low -to moderate income house o old
c. Be under 19 years old
B. SLBREC2IENT will submit the following `• ortnation to the City of Mii.nmi
Department of Community Development . obtain certification that proposed
participant is eligible to receive program be+. fits and for SUBRECIPIENTT to invoice
the City of Ivriarni for services provided.
a. Program Application, in a form p dvided by the City of Miami Department of
CommImity Development, si' ed by prospective participant or by legal -
guardian. A copy of this form v ust also be kept in the participant's file.
C. SUBRECIPIFNT must keep file proof of the information listed below
dernonstratin_g that each program •aticipant is eligible to receive prop -am benefits:
a. Proof of living in the Ci►
b. Proof of income
c. Proof of ase
This information must m. ch the information listed by the SUBRECIPIENT in the
participant Program Ap r. ication form submitted to the City. A copy of this form
must also be kept in the articipant's
SUBRECIPIENT may replace program participants who stop receiving program
benefits by providing the information required in items 4 a. and b. for the new
participant. SUBRECIPIENT will not invoice the City of Miami until the proposed
participant is certified as eligible by the City of Miami.'
5. At all times, maintain facilities in coaforxaa_nce with all applicable codes, licensing, and
other requirements for the operation of day care center and/or youth center. The facilities
must be handicapped accessible.
6. Procure services and equipment in a manner that provides; to the maximum extent,
practical; open and free competition and in compliance with 24 CFR 84.40-48.
7. As part of the programs, provide a range of structured social, educational and cultural
enrichment activities appropriate to the age group being served..
8. Maintnin program and financial records documenting the eligibility, attendance,
provision of services-,- and SUBRECIPIENT expenses relative to the after school and
summer/school recess programs as a result of the assistance the CDBG program.
9. SUBRECIPIENT will provide the following program reports to the City:
a. A monthly report for the services provided to eligible participants in a form
provided by the CITY. This report must include the elate range then services
were provided, the name of the participant, type of service provided (after school,
recess, sr1rm-rer), the last five digits of the participant's soc.ial security number and
the number of days served. This fonn must be simed by the Program Manager
and Executive Director. t 1
b. A firal Close -Out (fnaDciai report) and inventory report.
c. A feral performance report..
SIGNED:
Name:
Title:
STATE OF FLORIDA
COUNTY OF
Date
The foregoing instrument was acknowledged beforme this [Date} by
of
[Name] [Tile] [Agency]
a Florida. not -for -profit corporation, on behalf the corporation. He/she is personally known to
me or Has produced as identification.
Print Notary Public's Name
(SEAL)
Signature
EXHIBIT C - COMPENSATION AND BUDGET SUMMARY
AFTER SCHOOL AND .SUMMER/SCHOOL RECESS PROGRAM
A. The maximum compensation under this Agreement shall be S
B. SUBRECIPIENT's Itemized Budget, Cost Allocation, Budget Narrative, Staff Salaried/
Schedule are attached hereto and made part of this Agreement.
C. Requests for payment should be made at least on a monthly basis. Reimbursement
requests should be submitted to the CITY within thirty (30) calendar days atier the
indebtedness has been incurred in a form provided by the Department. Failure to comply
with these time frames for requesting reimbursement/payment may result in th rejection
of those invoices within the reimbursement package which do not eet these
requirements
D. Each written request for payment shall contain a statement declaring an affirming that
services were provided to certified program participants and in accf]nce with the
approved Work Program and Program Budget. All documentation ;■ support of each
request shall be subject to review and approval by the CITY at th time the request is
made.
E. All expenditures must be verified with a copy of the original ivoice and a copy of a
check or other form of payment which was used to pay that s•ecific invoice. Within 60
days of submitting each reimbursement request, copies of e cancelled checks or other
City approved documents evidencing the payments by th. SUBRECIPIENT, for which
reimbursement was requested; shall be submitted. hi the vent that an invoice is paid by
various funding sources, the copy of the invoice .. ust indicate the exact amount
(allocation) paid by various f�mding sources equal". g the total of the invoice. No
miscellaneous categories shall be accepted as a line-i am budget.
F. The SU3RECIPTENT must submit the final requr st for payment to the CITY within ten
(10) calendar days following the terrninati• date of this Agreement. If the
SUBRECIPIENTT fails to comply with this equirement, the SUBRECIPIENT shall
forfeit all rights to payment and the CIT shall not honor any request submitted
thereafter. -
G. Any payment due under this Agreeme, may be withheld pending the receipt and
approval by the CITY of all reports d e from the SUBRECIPIENT as a part of this
Agreement and any modifications thereto.
H. During the term hereof and for a period of five (5) years following the date of the last
payment made hereunder, the CIT shall have the right to review and audit the time
records and related records of the SUBRECIPIENT pertaining to any payments by the
CITY.
Name:
Title:
Date
EXHIBIT B — WORK PROGRAM
CBILCARE PROGRAM
National Objective:
1. SUBRECIPIENT understands that the National Objective. for this activity is assistance to
low to moderate income persons by serving a limited clientele as defined in 24 CFR
370.208(a)(2) and that the HUD matrix code associated with this activity is:
05L (Child Care Services)
Scope of Services:
2. SUBRECIPIENTT will provide Childcare services to eligible pro Earn .participants from
April 1, 2013 to March 31, 2014 with funding from the 2013-2014 CDBG Proaarn Year.
3. SUBRECIPENT will provide Childcare services to eligible progr ru participants
a. Afterschool Pro¢ram: Provide childcare services
Monday, Tuesday, Wednesday, Thursday, Friday
for a total of program days, between P.M. and P.M
to eligible participants, at the following site(s):
1
b. Full Day Prograr,, • Provide childcare services
Monday, _ Tuesday, Wednesday. Thursday, Friday
for a total of program days, between A.M. and P.M
to eligible participants, atthe,following site(s):
Other tasks to be performed by the SU-BRECIPIENT in connection with the provision of
childcare services include, but are not limited to, the following:
4. Perform eligibility determination:
A. Only children and fan ily meeting_ .the following criteria will be considered eligible
program participants:
a. Reside in the City of Miami
b. • A -member of•a low -to moderate income household
c. Be under 6 years old
B. SUBRECIPIENT will submit the following information to the City of Miami
Department of Community Development to obtain certification that proposed
participant is eligible to receive program, benefits and for SU-BRECPLENT to invoice
the City of Miami for services provided.
a, Program Application, in a form provided by the City of Mianai Department of
Community Development; shed •by prospective participant or by legal
guardian, A copy of this form must also be kept in the parricipanO. file.
C. SUBRECIPIENT must keep in file proof of the information listed below
demon.st-ating that each program participant is eligible to receive program. benefits:
a. Proof of living in the City
b. Proof of income
c. Proof of age
This information must match the information listed by the SUBRECIPIENtT in the
participant Program Application form submitted to the Cit,.• A copy of this form
must also be kept in the participant's file.
/
SUBRECIPTENT may replace program participants' who stop receiving program
benefits by providing the information required in/items 4 a. and b. for the new
participant. SUBRECIPIENT will not invoice the ity of Miami until the proposed
participant is certified as eligible by the City of 11 .
5. At all times, maintain facilities in conformance with all applicable codes, licensing; and
other requirements for the operation of daycare o'enter and/or youth center, The facilities
must be handicapped accessible.
1
6. Procure services and equipment in a •mane. r that provides, to the maximum extent;
practical, open and free competition and in compliance with 24 CFR 84.40-48.
7. As part of the prog.`arns, provide a range .of structured social, educational and cultural
enrichment activities appropriate to the age 'group being served.
8. Maintain program and financial records documenting the eligibility, attendance,
provision of services, and SUBRECPIENT expenses relative to the child care services as
a result of the assistance the CDBG program.
9. SUBRECIPIENT will provide the following prograrn reports to the City:
a. A monthly report for the services provided to eligible participants in a for .
provided by the CITY. This report must include the date range when services
were provided, the name of the participant, type of service provided (after sciool
or full day), the last five digits of the participant's social security number `athe
number of days served. This form must be signed by the program Manaar and
Executive Director.
b. A final Close -Out (f nancial report) and inventory report,
c. A fmal performance report.
SIGNED:
Nate:
Title:
Date
1
1
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged/ before me this
by
of
[Name] [Title] I
a Florida not -for -profit corporation, on behalf of the corporation. He/she is personally known to
me or has
produced
Print Notary Public's Name
(SEAL)
[Agency]
as identification.
Signature
E5CELIBIT C - COMIPENS ATION AND BUDGET SU/NEK RY
CHILCARE PRO GRAM
A. The maximum compensation under this Agreement shall be $ '
B. SUBRECIPIENT's Itemized Budget, Cost Allocation, Budget Narrative, Staff Salaries
Schedule are attached hereto and made part of this Agreement,
C. Requests for .payment should be made at least on a monthly basis. Reimbursement
requests should be submitted to the CITY within thirty (30) calendar days after the
indebtedness has been incurred in a form provided by the Department. Failure to comply
with these time frsrnes for requesting-reimbursement/payment may result iu the rejection
of those invoices within the reimbursement package which do ,..not meet these
requirements
D. Each written request for payment shall contain a statement declaring and affirming that
services were provided to certified program participants and in accordance with the
approved Work Program and Program Budget. All documentation in support of each
request shall be subject to review and approval by the CITY at the time the request is
made.
E. All expenditures must be verified with a copy of the original invoice and a copy of a
check or other form of payment which was used to pay that specific invoice. Within 6d
days of submitting each reimbursement request, copies of the cancelled checks or other
City approved documents evidencing the payments by the SUBRECIPIENT, for which
reimbursement was requested, shall be submitted. In the event that an invoice is paid by
various funding sources, the copy of the invoice, must indicate the exact amount
(allocation) paid by various funding sources equaling the total of the invoice. No
miscellaneous categories shall be accepted as a line -item budget.
F. The SUBRECIPIENT must submit the final request for payment to the CITY -within ten
(10) calendar days following the termination date of this Agreement. If the
SUBRECIPIENT fails to comply with this ,requirement, the SUBRECIPIENT shall
forfeit all rights to payment and the CITY shall not honor any request submitted
thereafter. '
G. Any payment due under this Agreement may be withheld pending the receipt and
approval by the CITY of all reports dug from the SUBRECIPIENT as a part of this
Agreement and any modifications thereto.
H. • During the term hereof and for a period of five (5) years follojying the date of the last
payment made hereunder, the CITY shall have the right to review and audit the time
records and related records of the SUBRECPIENT pertaining to any payments by the
CITY.
Name:
Title:
D ate
EXHIBIT B — WORK PROGRAM
PUBLIC SERVICE — SERVICES FOR TEE DISABLED
National Objective:
1. SUBR_ECIPIENT understands that the National Objective for this activity is assistanceto
low to moderate income persons by serving. a limited clientele as defined in 24 ,CFR
570.208(a)(2) and That the HUD matrix code associated with this activity is:
05B (Services for the Disabled) - services for persons with disability. i
Scope of Services:
SUBRECIPIENT will provide vocational training and other services to eligible disabled
program participants from April 1, 2013 to March 31, 2014 with funding/from the 2013-
2014 CDBG Program Year.
3. SUBRECIPENT' will provide vocational training and other services/to eligible program
participants i
a. Vocational training: Provide training and related services on/
_Monday. Tuesday, — Wednesday, ThursdaS% Friday
for a total of program days, between
A.M. and P.M
to eligible disabled program participants, at - following site(s):
Other tasks to be performed by the SUBRECIPIENT in connection with the provision of the
vocational training and related services to disable individuals include, but are not limited to; the
following:
4. Perform eligibility determination:
A. Only individuals meeting the following criteria will be considered eligible program
participants:
a. Be a resident of the City of Miami
b. Be a member of a low -to moderate income household
c. Have a medical certification for a developmental disability
d. Be at least 18 years of age
B. SUBRECIPIENT will submit the following information to the City of Miami
Department of Community Development to obtain certification that proposed
participant is eligible to receive program benefits and for SUBRECIPIENT to invoice
the City of Miami for services provided.
a. Program Application, in a form provided by the City of IvLiam.i Department of
Community Development, signed by prospective participant or by legal
guardian: A copy of fhi S form must also be kept in the participant's file.
C. SUBRECIPIENrT must keep in file proof of the information listed below
demonstrating that each program participant is eligible to receive program. benefits:
a, Proof of living in the City
b. Proof of income
c, Proof of awe
d. Proof of developmental disability.
This iriforrmtion must match the information listed by the SUBRECIPIEN1' in the
participant Program Application form submitted to the City. A copy of this form
must also be kept in the participant's file.
SLlBRECIP1ENT may replace program participants who stop receiving progra-r-i
benefits by providing the information required items 4 a. and b. for the new
participant. SUBRECiPIEN T will not invoice the City of lvfiami until the proposed
• participant is certified as eligible by the City of Midi.
5. At all times, maintain facilities in conformance with all applicable codes, licensing, and
other requirements for facility providing services to people with disabilities. The
facilities rriust be handicapped accessible.
6. Procure services and equipment in a manner that provides, to the maximum extent,
practical, open and free competition. and •in compliance with 24 CFR 84.40-48.
7. As part of the programs, provide vocational trPin;na;'educational and cultural emicbment
activities appropriate. ,�
8. Maintain program and fnancial records documenting the eligibility, attendance,
provision of services and SUBREC]PIENT expenses relative to the vocational training
and other services as a result of the assistance the CDBG program,
9. SUBRECIPIENT will provide the following program reports to the City:
a. A monthly report for the services provided to eligible participants in a form
provided by the CITY. This report must include the date range when services
were provided, the name of the participant, type of service provided, the last five
digits of the participant's social security number and the number of days served.
This form must be signed by the Proaran Manager and Executive Director.
b. A final Close -Out (financial report) and inventory report.
c. A final performance report.
SIGNED:
]Fame;
Title:
STALE, OF FLORIDA
COUNTY OF
Date
The foregoing instalment was acknowledged before me this
[Date] by [Name],
[Title] of [Agency],
a Florida not -for -profit corporation, on behalf of the corporation. He/she is personally known to
me or has produced as identification.
Print Notary Public's Name
(SEAL)
Signature
EXHIBIT C - COMPENSATION AND BUDGET SINLMAR1.7
PUBLIC SERVICE - SERVICES FOR THE DISABLED
A. The maximum compensation under this Agzeement shall be S
B. SUBRECIPIF.NT's Itemized Budget; Cost Allocation, Budget Narrative,
Schedule are attached hereto and made part of this Agreement.
/
r
Ff Salaries
C. Requests for payment should be made at least on a monthly basis. reimbursement
requests should be submitted to the CITY within thirty (30) calend^ days after the
indebtedness has been incurred in a form provided by the Department./ allure to comply
with these time frames forrequesting reimbursement/payment may re nit in the rejection
of those invoices within the reimbursement package which ,o not meet these
requirements
D. Each written request for payment shall contain a statement dec aritig and affinning that
services were provided to certified program participants an 9 in accordance with the
approved Work Program and Program Budget. All docu-me `tation in support of each
request shall be subject to review and approval by the CI ,' at the time the request is
made.
E. All expenditures must be verified with a copy of the o 'ginal invoice and a copy of a
check or other form of payment which was used to pay at specific invoice. Within 60
days of submitting each reimbursement request, copie of the r.ancelled checks or other
City approved documents evidencing the payments b the SUBRECLLENT, for which
reimbursement was requested, shall be submitted. In e event that an invoice is paid by
various funding sources, the copy of the invoi - must indicate the exact amount
(allocation) paid by various funding sources eq i:ling the total of the invoice. No
miscellaneous categories shall be accepted as a line item budget.
F. The SUBRECIPIENT ;oust submit the final req est for payment to the CITY within ten
(10) calendar days following the tertninati n date of this Agreement. If the
SUBRECIPLENT fails to comply with this equirement, the SUBRECIP]ENT shall
forfeit all rights to payment and the CITY/ shall not honor any request submitted
thereafter.
G. Any payment due under this Agreement Jnay be withheld pending the receipt and
• approval by the CITY of all reports due tom the SUBRECIPIENT as a part of this
Agreement and any modifications thereto. f1
H. During the term hereof and for a period off five (5) years following the date of the last
payDent made hereunder, the CITY shall have the right to review and audit the time
records and related records of the SUBRECIPIENT pertaining to any payments by the
CITY.
Name:
Title:
Date
EXHIBIT B - WORK PROGRAM
PUBLIC SERVICE- HANDICAPPED -AND MENTAL HEALTH SERVICES
1. SUBRECIPIFIN T understands that the National Objective is assistance to low to
moderate income persons by serving a limited clientele.
2. SUBRECIPIENT will recruit program participants that meet the following criteria:
a. Must be a resident of the City of Miami
b. Must be a member of a low -to moderate income household
c. Must a medical certification for a developmental disability
d. Must be at least 18 years of age
SUBRECIPIENT will submit the following information to tl e City of Mimi
Department of Community Development to obtain certification that proposed
participant is eligible to receive prora-o benefits and for SLTB CIPIENT to invoice
the CITY for services provided.
a. Program Application, in a form provided by the City 'f Department of
Community Development; signed- by prospectiv participant and the
SUBRECLPfNT. A copy of rhis form must also be key n the participant's file.
4 SUBRECIPIENT must keep in file proof of the inforra an listed below demonstrating
that each program participant is eligible to receive pro_ , . benefits:
a. Proof of living in the City of Miami
b. Proof of income
c. Proof of age
This i formation must match the information listed by the SUBRECIPIENT in the
participant Program Application form subs fitted • the CITY. A copy of this form must
also be kept in the participant's file
5.. SUBRECITIENtT may replace program p: r icipants who stop receiving . program
benefits by providing the inforrnation.require• in items 2 and 3 for the new participant.
SUBRECIPIENT will not invoice the CITY d7tii the proposed participant is certified as
eligible by the CITY.
6. SUBRECIPIENT will provide:
a. Vocational training and other services o disabled individuals will be provided to a
minimum of qualified partic3 ants on a monthly basis, at the following
sites:
Vocational training and other services to disabled individuals will be provide
up to a total of program days. The programs is available between
P.M. and •
SUBRECIP ENT will provide prom -am reports for the services pro ■ided to the
participants in a form provided by the CITY. ,
w � f3M-.n3 Illi uw.tumuuc iYr
SIGNED:
Name:
Title:
Date
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before m- this by
a Florida not-for-p: ofit corporation; on behRlf of the
corporation. He,/she is personally krn.own to me or h produced - - as
identification.
Print.Notary Public's Name
(SEAL)
EXHIBIT C
COMPENSATION AND BUDGET SUTh'ENIARY
A. The rnaximirm compensation under this Agreement shall be $
B. SUBRECIPIENT's Itemized Budget, Cost Allocation, Budget Narrative, Staff Salaries
Schedule are attached hereto and made part of this Agreement.
C. Requests for payment should be made at least on a monthly basis. eimbursement requests
should be submitted to the CITY within thirty (30) calendar days, after the indebtedness has
been incurred in a form provided by the Department. Failur /to comply with these time
frames for requesting reimbursement/payment may result in the rejection of those invoices
within the reimbursernent package which do not meet these requirements.
D. Each written request for payment shall contain a statem nt declaring and afrirming that
services were provided to certified program participants and in accordance with the
approved Work Prom and Pro gr; rn Budget. All idocumentation in support of each
request shall be subject to review and approval by the CITY at the time the request is made.
E. All expenditures must be verified with a copy of th original invoice and a copy of a check
or other form of paytent which was used to pay /hat specific invoice. Within 60 days of
submitting each reimbursement request copies of the cancelled checks or other CITY
approved documents evidencing the payme by the SUBRT:CIPIENT, for which
reimbursement was requested, shall be submiied. In the event that an invoice is paid by
- various funding sources, the copy of the invoi e must indicate the exact amount (allocation)
paid by various funding sources egii Ring e total of the invoice. No miscellaneous
categories shall be accepted as a line -item by.dget.
F. The SUBRECIPIENT must submit the fina1 request for payment to the CITY within thirty
(30) calendar days following the t rmination date of this • Agreement. If the
SUBRECIPIENT fails to comply with s requirement, the SUBRECTPIENT shall forfeit
all rights to payment and the CITY shal not honor any request submitted thereafter.
G. Any payment due under this Agreem. nt may be withheld penriing the receipt and approval
by the CITY of all reports due from r e SUBRECTPIENT as a part of this Agreement and
any modifications thereto. r
H. During the term hereof and for a period of five (5) years following the date of the last
payment made hereunder; the CITY shall have the right to review and audit the time records
and related records of the SUBRECTPIENT pertaining to any payments by the CITY.
Name:
Title:
Date
EXaIBIT B — WORK PROGRAM
ELDERLY SERVICES
National Objective:
1. SUJBRECIPIENT understands that the National Objective for this activity is
assistance to low to moderate income persons by serving a limited clientele as defined
in 24 CFR 570.208(a)(2) and that the HUD matrix code associated wii i this activity
is 05A (Senior Services).
Scope of Services:
1. SUBRECIPLENT will provide Elderly meals and relate • services to eligible proms-i n
participants from April 1, 2013 to March 31, 2014 z funding from the 2013-2014
CIJBG Pro -am Year.
2. SUBP.ECLPIENT will provide Congregate _ eals and/or Homebound Meals
a. Congregate Meals Program: Provide nutritionally balanced meal, Monday
through Friday, to eligible pa
Address:
cipants, at the following location(s):
b. Homebound Meals Pro• am: Ensure delivery of a nutritionally balanced hot
meal, Monday though Friday, to eligible participants at their home
address.
Other tasks to be performed by the TJBRECIPIENT T in connection with the provision of meals
and related services include, but ar- not limited to, the following:
3. Perform eligibility d .ernnination:
A. Only elderly inuividuals meeting the following criteria will be considered eligible
program partic pants:
a, Must be a tesident of the City of Miami
b. Must be a member of a low -to moderate income household
c. Must be atIlleast 62 years of age •�
B. SUBRECIPIENT will submit the following information to the Department to
obtain certification that proposed participant is eligible to receive program
benefits and for SUBRECIPIENT to invoice the CITY for services provided:
a. Program Application, in a form provided by the Department, signed by
prospective participant and the SUBRECIPIENT. A copy of this form must
also be kept in the participant's file.
C, SUBRECIPIENT must keep in file proof of the information listed below
demonstrating that each program participant is eligible to receive program
benefits:
a. Proof of living in the City of MiPrni
b. Proof of income
c. Proof of ate
This information must mach the information listed y the SUBRECIPIENT in
the participant Program Application form subnittt, to the CITY. A. copy of this
form must also be kept in the participant's file.
SU73REC1PIENT may replace program p icipants who stop receiving progzarn
benefits by providing the information r quired in items 3.a and b for the new
participant. SUBRECIPIENT will n invoice the CITY until the proposed
participant is certified as eligible by hie CITY.
4. At all tunes, maintain facilities in nformance with all applicable codes, licensing,
and other requirements for the eration of an elderly center and/or provision of
meals. The facilities must dicapped accessible.
5. Procure meals in a manner a.at provides, to the maximum ex -tent, practical, open. and
free competition and in c
pliance with 24 CFR 84.40-48.
6.. As part of the congr gate meal program, provide a range of structured social and •
cultural activities.
7. As part of the
manner.
8. Maintain
provisio
individ
CDBG pro
mebound meal program, ensure that meals are delivered in a timely
rogram and financial records documenting the eligibility, attendance,
of services, and SUBRECIPIENT expenses relative to the elderly
s receiving meals services as a result of the assistance provided through the
arn,
9. SUBRECIPIENT will provide the following program reports to the City:
a. A monthly report for the services provided to eligible participants in a form
prodded by the CITY. This report must include the date range when services
were provided, the name of the client(s), the last five digits of the client's social
security roimber and the number of days served. This form must be signed by the
Program AZanaeer and Executive Director.
b. A final Close -Out (financial report) and inventory report.
c. A final performance report.
SIGNED:
Name:
Executive Director
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowled led before me this day of ; 2013.by
.E7ecutive Director of
. a Florida not -for -profit corporation, on behalf of the corporation.
He/she is personally ln.ow.n to me or has produced as
identification.
Signature of Notary
State of Florida
Type, Print or stamp name of
Notary Public
EXHIBIT C .
COMPENSATION AND BUDGET
A. The maximum compensation under this Agreement shall be $
B. SUBRECLPIENT's Itemized Budget, Cost Allocation, Budget Narrativ-, Staff Salaries
Schedule are attached hereto and made part of this A.axeernent.
C. Requests for payment should be made at least on a monthly basis. imbursement requests ,
should be submitted to the CITY within thirty (30) calendar days . ' er the indebtedness has
been incurred in a form provided by the Department. Failure + comply with these tiioae
frames for requesting reimbursementipayment may result in th• rejection of those invoices
within the reimbursement package which do not meet these re `~ements.
D. Each written request for payment shall contain a state -nt declaring and affirming that
services described in Exhibit B Scope of Services w-re provided to certified progznn
participants and in accordance with the approved Wor Prograand Program. Budget. All
documentation in support of each request shall be bject to review and approval by the
CITY at the time the request is made.
E. All expenditures must be verified with a copy o e original invoice and a copy of a check
or other form of payment which was used to ..y that specific invoice. Within 60 days of
submitting each. reimbursement request, co es of the cancelled checks or other CITY
approved documents evidencing the pay ++ents by the SUBRECIPIENT, for which
reimbursement was requested; shall be sur .i tted. In the event that an invoice is paid by
various finding sources, the copy of the ' voice must indicate the exact amount (allocation)
,paid by various funding sources eq g the total of the invoice. No miscellaneous
categories shall be accepted as a line -it.. budget.
F. The SUBRECIPIENT must submit r e final request for payment to the CITY within ten (10)
calendar days following the to nation date of this Agreement. If the SUBRECIPIENT
fails to comply with this requ ernent, the SUBRECIPIENT shall forfeit all rights to
payment and the CITY shall not ,• onor any request submitted thereafter.
G. Any payment due under this greernent may be withheld pending the receipt and approval
by the CITY of all reports due from the SUBRECIPIENT as a part of this Agreement and
any modifications thereto.
H. During the terra hereof and for a period of five (5) years following the date of the last
payment made hereunder, the CITY shall have the right to review and audit the time records
and related records of the SUBRECIPIENT pertaining to any payments by the CITY.
Name:
Title:
Date
EXHIBIT $ — WORK PROGR_, _M
PUBLIC SERVICE — HOMFLESS SERVICES
National Objective:
1. SU-BRECLPTiENT understrnds that the National Objective for this activity is as istance to
low to moderate income persons by serving a limited clientele as defined m 24 CFR
570.208(a)(2) and that the IUD matrix code associated with this activity is:
05 (Public Services)
Scope of Services:
2. SU3RECIPENT will provide transitional shelter and support servi s to eligible women
and infants pro aam participants from April 1, 2013 to March 31, 7I14 with funding from
the 2013-2014 CDBG Programs Year.
3. STJBRECIPIENT vi11 provide the following transitional she.
eligible program participants:
a. Transitional Shelter:
er and support services to
b. No leis than three meals a day, clothing,
resi dents.
c-. Offer comprehensive support services such individual and group counseling,
computer classes, job training and placerne t, medical and mental heal`th services,
and access to a wide range of corm -amity r sources.
d. Offer educational workshops and a hos of enrichment activities, including 'arts
and crafts, creative writ:ng, yoga; •' sce, alternative paths to healing, self
exploration, growth and creative expr sion.
e. For pregnant women, offer pre-na care, birthing and parenting classes, and
i fant medical care and screening.
other basic human services to
Other tasks to be performed by the SUBREIIPIENT in connection with the provision of
transitional shelter and support services to hot. eless women include but are not limited to, the
following:
4. Perform eligibility determination:
A. Only individuals meeting the
participants:
a. Bea resident
b. Be a member of a low -to moderate
c. Be at least 18 years of age
owing criteria will be considered eligible program
income_household
B. SUTBRECIPFFNT will submit the following information to the City of Miami
Department of Community Development to obtain certification that proposed
participant is eligible to receive program benefits and for SUBRECIPLENT to invoice
the City of Miami for services provided.
a. Program Application, in a form provided by the Ciry of Miami Department of
Community Development; signed by prospective participant or by legal
guardian. A copy of this form must also be kept in the participant's file.
C. SU-BR.ECIPIENT must keep in file proof of the information listed' below
demonstrating that each program participant is eligible to receive program b efts:
a. Proof of living at the Lotus House
b. Proof of income
c. Proof of age
This information must match the information listed by the STJBRE IPLENT in the
participant Program Application form submitted to the City. A c.py of this form
must also be ltiept in the participant's file.
SU-ERECTFNT may replace progam participants who storeceiving program
benefits by providing the information required in items 4 . and b. for the new
participant. SUBRE.CIPIENT will. not invoice the City of Iti 'amii until the proposed
participant is certified as eligible by the City of Miami.
f. At all times, maintain facilities in conformance with all a..licable codes, licensing, and
other requirements for facility providing shelter to ad s and children. The facilities
must be handicapped accessible.
6. Procure services and equipment in a manner tha provides, to the ?naxirnun extent,
practical, open and free competition and in cornpli., ce with 24 CFR 84.40-448.
7. Maintain program and f n mcial records dicu-nenting the eligibility, attendance,
provision of services, and SUBRECIPIEN'I' e penses relative to the shelter services and
support progr'am.s offered as a result of the a- 'stance. the CDBG proaatn.
8. SUBRECIPIENT will provide the following progrxrn reports to the City:
a. A monthly report for the services provided to eligible participants in a P•rm
provided by the CITY. This report must include the date range i�Theia se ices
were provided, the name of the participant, type of service provided, the I- t five
digits of the participant's social security number and the number of days served.
This form must be signed by the Program Manager and Executive Direct
b. A final Close -Out (financial report) and inventory report.
c. A final. performance report.
SIGNED:
NAme:
Title:
Date
STAI.b OF FLORIDA
COUNTY OF
The foregoing instrument was owledged before me this
[Date] by
OI
[Name] Title] [Agency]
a Florida not -for -profit corporation, on be.;. f of the corporation. He/she is personally known to
me or has produced as identification.
Print Notary Public's Name Signature
(SEAL)
EXHIBIT C - COMPENSATION AND BUDGET SUMMARY
PUBLIC SERVICE - HOMELESS SERVICES
A. The maximum compensation under this Agreement shall be $
B. SUBRECIPTENT's Itemized Budget, Cost Allocation, Budget Narrative, Staff S. ies
Schedule are attached hereto and made part of this Agreement.
C. Requests for payment should be made at least on a monthly basis. Reimbursement
requests should be submitted to the CITY within thirty (30) calendar days Ler the
indebtedness has been incurred in a form provided by the Department. Failure to comply
with these time frarnes.for requesting reimbursement/payment may result in the ejection
of those invoices within the reimbursement package which do not et these
requirements
D.
E.
Each written request for payment shall contain a statement w eclari_ g and
affirming that services were provided to certified program participants anin accordance
with the approved Work Program and Program Budget. All documents on in support of
each request shall be subject to review and approval by the CITY at r e time the request
is made.
All expenditures must be verified with a copy of the on al invoice and a copy
of a check or other form of payment which was used to pay specific invoice. Within
60 days of submitting each reimbursement request, copies • f the cancelled checks or
other City approved documents evidencing the payments •y the SUBRECLPIENT, for
which reimbursement was requested, shall be submitted. the event that an invoice is
paid by various finding sources, the copy of the invoic must indicate the exact amount
(allocation) paid by various funding sources equal', g the total of the invoice. No
miscellaneous categories shall be accepted as a line-i}-m. budget.
F. The STJBIECIPIENT must submit the final req st for payment to the CITY within ten
(10) calendar days following the ternzina n date of this Agreement. If the
SUBRECIPIENT fails to comply with this requirement, the SUBRECIPVFN"T shall
forfeit all rights to payment and the C shall riot honor any request submitted
thereafter.
G. Any payment due under this Agree, en t may be withheld pending the receipt and
approval by the CITY of all reports due from the SUBRECIPIENT as a part of this
Agreement and any modifications th retc.
H. During the term hereof and for a period of five (5) years following the date of the last
payment made hereunder, the CITY shall have the right to review and audit the time
records and. related records of the SUBRECIPIhNiT pertaining to any payments by the
CITY.
Name:
Title:
Date
EX TIT B — WORK PROGRAM
YOUTH SERVICES -LEGAL ATD SERVICES/AL rERNATr E TO LNCARCERATION
1. SUBRECiPIENT understands that the National Objective is
moderate income persons by serving a limited clientele.
assistance to
low
SUBRECIPIENT will recruit progrm participants that meet the following criteria:
a) Must be a resident of the City of Miami
b) Must be a member of a low -to moderate income household
SUBRECIPIENT will provide the following services on. a monthly basis:
a) participants will receive courselina services
b) participants will be provided with court services
c) participants will prdvided with the oppo • ty to make
restitution payments
d) participants will receive visitation and tele.. one contacts.
SUBRECIPIENT will provide program reports for the services provided to the
participants in a form provided by the CITY.
4. Program will commence on April 1, 2013 and will end on 4arck 31, 2014.
SIGNED:
Name:
Executive Director
ti
STATE OF FLORIDA
COUNTY OF
Date
The foregoing instrument was acknowledged before me this by
. Executive Director of , Ina., a Florida not -for -profit
corporation, on behalf of the corporation. He/she is personally known to me or has producy`'d
as identification.
Print Notary Public's Name Signature
(SEAL)
E-IIBIT C
C0I4'IPENSATIO AND BUDGET SUMMARY
A. The rnaximum compensation under this Agreement shall be $
B. SUBRECIPIE%rTs Itemized Budget, Cost Allocation, Budget Narrative, Staff SalaTies
Schedule are attached hereto and made part of this Agreement.
C. Requests for payment should be made at least on a monthly basis. Reimbursement requests
should be submitted to the CITY within thirty (30) calendar days after the indebterdness has
been incurred in a form provided by the Department. Failure to comply with/these time
fames for requesting reimbursement/payment may result in the rejection of ose invoices
within the reimbursement package which do not meet these requirements.
D. Each written request for payment shall contain a statement .declaring /nd affirming that
services were provided to certified program participants and in accor ee with the approved
Work Program and Program Budget. All documentation in suppoeach request shall be
subject to review and approval by the CITY at the time the 'request is •s 2de.
E. All expenditures must be verified with a copy of the original inv■"ce and a copy of a check or
other form of payment which was used to pay that specific .voice. Within 60 days of
submitting each reimbursement request, copies of the c celled checks or other City
approved documentsevidencing the payments by the SU-BR.ECIPIENT, for which
reimbursement vvas requested shall be submitted. In th event that an invoice is paid by
various funding sources; the copy of the invoice must in cate the exact amount (allocation)
paid by variousfunding sources equaling the total 6f the invoice. No miscellaneous
categories shall be accepted as a line -item budget.
F. The SIBRECEPIENT must submit the final reques for payment to the CITY within_ thirty
(30) calendar days following the termination date o this Agreement. If the SUBREC P1ENT
fails to comply with this requirement, the SUB ' IPIENT shall forfeit all rights to payment
and the CITY shall not honor any request subma • ed thereafter.
G. Any payment due under this Agreement may be withheld pend;n.g the receipt and approval
by the CITY of all reports due from the S : RECUT-FN-T as a part of this Agreement and
any modifications thereto.
H. During the teurn hereof and for a perio• of five (5) years following the date of the last
payment made hereunder, the CITY sh 1 have the right to review and audit the time records
and related records of the SUBRECEPI NT pertaining to any payments by the CITY.
Name:
Title:
D ate
EDIT E — WORK PROGRAM
COUNSELING SERVICES
1. SL-BRECIPIENT understands that the National Objective is assistance to low to
moderate income persons by serving a limited clientele.
SUBRECIPIENT will recruit program participants that meet the following criteria:
a. Must be a resident of the City of Miami
b. hest be a member of a low -to -moderate income household
3. SUBRECIPIENT will submit the following information to the City of Miami" Department
of Community Development to obtain certification that proposed participant is eligible to
receive pro z-am benefits and for SUBRECIPIENT' to invoice the C) TY for services
provided.
a) Program Application, in a form provided by the City of h arni Department of
Community Development, signed by prospective participant. A copy of this form
must also be kept in the participant's file.
4. SUBREC1PLENT must keep in file proof of the information seed below demonstrating
that each program participant is eligible to receive program ID/ nefits:
a) Proof of living in the City
b) Proof of income
This information must match the information listed by the SUBRECIPMNT in the
participant's Program Application form submitted to e CITY. A copy of this form must
also be kept in the participant's file. ,
5. SUBRECIPIENT may replace program participafits who stop receiving program benefits
by providing the information required in i 4ms 2 and 3 for the new participant.
SUBRECIPIENT will not invoice the CITY til the proposed paricipant is certified as
eligible by the CITY.
6. SUBRECIPIENT will provide the follow', g services:
a. participants will receive ounseling services
b. participants will receive/visitation and telephone contacts
c. homebound particip is will receive groceries
7. Program will commence on Axzi1 . 2013 and end on March 31. 2014,
SIGNED:
Executive Director Date
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me this by
a Florida not -for -profit corporation, on behilf
of the corporation. He/she is personally known to me or has produced as
identification.
Print Notary Public's Name Signature
(SEAL)
EXHIBIT C — COMPENSATION AND BUDGET SUMMARY
A. The maximum compensation under this Agreement shall be $
B. SUBRECIPIENT's Itemized Budget, Cost Allocation, Budget Narrative, Staff Salaries
Schedule are attached hereto and made part of this Agreement.
C. Requests .for payment should be made at least on a monthly basis. Reimburs meat
requests should be submitted to the CITY within thirty (30) calendar day 'after the
indebtedness has been incurred in a for provided by the Department. Fail e to comply
with these time frames for requesting reimbursementlpayment may resul in the rejection
of those invoices within the reimbursement package which do not meet these
requirements.
D.
Each written request for payment shall contPirt a tement declaring and
affirming chat set -vices were provided to certifed program p. cipants and in accordance
with the approved Work Program and Program Budget. All o ocumentation in support of
each request shall be subject to review and approval by the CITY at the time the request
is made.
E. All expenditures must be verified with a cop 1 of the original invoice and a copy
of a check or ether form of payment which was useto pay that specific invoice. Within
60 days of submitting each reimbursement requ: st, copies of the cancelled checks or
other CITY approved documents evidencing th. payments by the SUBRECfPIENT, for
7,rhich reimbursement was requested, shall be . omitted. In the event that an invoice is
paid by various funding sources, the copy of e invoice must indicate the exact amount
(allocation) paid by various funding sour es equaling the total of the invoice. No
miscellaneous categories shall be accepted a line -item budget.
F. The SUBRECIPLENT must submit the final request for payment to the CITY within
thirty (30) calendar days following e termination date of this Agreement. If the
SUBRECIPIENT fails to comply tla this requirement, the SLTBRECIPIENT shall
forfeit all rights to payment and e CITY shall not honor any request submitted
thereafter.
G. Any paym.ent due under this Areernent may be withheld pending the receipt and
approval by the CITY of all re/'arts due from the SUBRECIPIENT as a part of this
A reement and any rnodificatio • thereto.
H. During the term hereof and. fo a period of five (5) years following the date of the last
payment made hereunder, the CITY shall have the right to review and audit the time
records and related records o the SUBRECIPIENT pertaining to any payments by the
CITY
Name:
Title: •
Date
EXHIBIT B — WORK PROGRAM
PUBLIC SERVICE - I NDICAPPED AND MENTAL HEALTH SERVICES
1. SUBRECJTIENT understands that the National Objective is assistance to low to
moderate income persons by serving a limited clientele.
2. SUBRECIPIENT will recruit program participants that meet the following criteria:
a. Must be a resident of the City of Mimi
b. Must be a member of a low -to moderate income household
c. Must a naedical certification for a developmental disability
d. Must be at least 18 years of age
3. SU-BRECIPIEhTT Will submit the following information to the City of - Miami
Department of Comrnuiity Development to ❑brain certification tat proposed
participant is eligible to receive program benefits and for SUBRECEPT7ENT to invoice
the CITY for services provided.
a. Progrryni Application_ in a form provided by the City of Mi rni Depart rent of
Comm'rnity Development, signed by prospective participant and the
SIBRECIPLENT..A copy of this form must also be kept in tb,e participant's file.
4 ST BR.ECIPTENT must keep in file proof of the information listed below demonstrating
that each proaxmrn participant is eligible to receive program benefits:
a. Proof of living in the City of Miami
b. Proof of income
c. Proof of age
1
This information must match the information liste by the SUERECIPTENT in the
participant Program Application form submitted to CITY. " A copy of this forma must
also be kept in the participant's ale.
6. SUBREClp1ENT may replace program partbipants who stop receiving program
benefits by providing the information required' in items 2 and 3 for the new participant.
SUBRECJPIENT will not invoice the CITY piitii the proposed participant is certified as
eligible by the CITY. r
6. SUBRECIPIENT will provide:
a. Vocational training and other serve ces to disabled individuals will be provided to a
minimum of Y qualified ucipants on a monthly basis, at the following
sites:
Vocational training and other services to disabled individuals will be provided for
up to a total of program days. The program is available between
P.M. and P.M.
SU-BRECIPIENT will provide program reports for the s/vices provided to the
participants in a form provided by the CITY.
Program will cominence on April 1. 2013 and will end o31. 2014
SIGNED:
Name:
Title:
D ate
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowle fed before me this by
a F'orida not -for -profit corporation, an behalf of the
corporation. He/she is personally lmov to me or has produced as
identification.
Print Notary Public's Narne j' Signature
(SEAL)
EXH BIT C
COMPENSATION AND BUDGET. STJM 'IARY
A. The maximum compensation under this Agreement shall be S
B. SUBRECIPIENT's Iterni7ed Budget, Cost Allocafon, Budget Narrative, Staff Salaries
Schedule are attached hereto and made part of this Agreement.
C. Requests for payment should be made at least on a monthly)asis. Reimbursement
requests should be submitted to the CITY within thirty? (30)' lendar days after the
indebtedness has been incurred in a form provided by the Dep ent. Failure to comply
with these time fares for requesting reimbursement/payment ay result in the rejection of
those invoices within to reimbursement package which do not eet these requirements.
D. Each written request for payment shall cant a statement declaring and
affirming that services were provided to certified proms. •r participants and in accordance
with the approved Work Program and Program Budget. All documentation in support of
each request shall be subject to review and approval by i.e CITY at the time the request is
made.
E,
All expenditures must be verified with a cpy of the original invoice and a copy
of a check or other form of payment which was use to pay that specific invoice. Within 60
rays of subrn itti.nff each reimbursement request, • epics of the cancelled checks or other
CITY approved documents evidencing the paym nts by the SUBRECIPTFINT, for which
reimbursement was requested, shall be subinitte.. In the event that an invoice is paid by
various funding sources, the copy of the invoice ••ust indicate the exact amount (allocation)
paid by various funding sources equaling th• total of the invoice. No miscellaneous
categories shall be accepted as a line -item b • - t.
F. The SUBRECIl'LENT must submit the ual request for payment to the CITY within -
thirty (30) calendar days following the termination date of this Agreement. If the
SUBRECI.PFFNT fails to comply with this/ requirement, the SUBRECIPIENT shall forfeit
all rights to payment and the CITY shall n t honor any request submitted thereafter.
G. Any payment due under this Agreemen may be withheld pending the receipt and approval
by the CITY of pi] reports due from t1 SUBRECIPIENT as a part of this Agreement and
any modifications thereto.
H. During the terra hereof and for a/period of five (5) years following the date of the last
payment made hereunder; the CITY shall have the right to review and audit the time records
and related records of the SUBRECIPIENT pertaining to any payments by the CITY.
Name:
Title:
Date