HomeMy WebLinkAboutPre-LegislationCity of Miami
VKBPT Resolution VKBPT-R-24-0006
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 16329 Final Action Date: 7/11/2024
A RESOLUTION OF THE VIRGINIA KEY BEACH PARK TRUST ("TRUST"),
WITH ATTACHMENT(S), APPROVING AND ADOPTING ITS GENERAL
OPERATING BUDGET, ATTACHED AND INCORPORATED AS EXHIBIT "A," IN
THE TOTAL AMOUNT OF ONE MILLION NINE HUNDRED EIGHTY FIVE
THOUSAND DOLLARS $1,985,000.00, FOR THE FISCAL YEAR
COMMENCING OCTOBER 1, 2024, AND ENDING SEPTEMBER 30, 2025
("FY24-25 BUDGET"), SUBJECT TO THE CITY OF MIAMI, CITY
COMMISSION'S APPROVAL; DIRECTING THE EXECUTIVE DIRECTOR TO
PRESENT THE FY24-25 BUDGET TO THE CITY OF MIAMI FOR ITS
APPROVAL AND FORMAL ADOPTION; IF ADOPTED, RATIFYING,
APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE
EXECUTIVE DIRECTOR TO UPDATE THE RELEVANT FINANCIAL
CONTROLS, CREATE THE NECESSARY FUND ACCOUNTS, AND
UNDERTAKE PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND
COMPUTER SYSTEMS IN CONNECTION THEREWITH, ALL IN
ACCORDANCE WITH APPLICABLE SECTIONS OF THE CODE OF THE CITY
OF MIAMI, FLORIDA, AS AMENDED; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Virginia Key Beach Park Trust ("Trust") in cooperation with the
Department of Parks and Recreation and other City departments, is guided by its vision to
preserve the Historic Virginia Key Beach Park property in a manner consistent with the
environmental health, public use, historical importance of the park, and the aspirations of the
African American community; and
WHEREAS, the Trust desires to adopt its general operating budget, attached and
incorporated as Exhibit "A," in the amount of One Million Nine Hundred Eighty -Five Thousand
Dollars ($1,985,000.00), for the fiscal year commencing October 1, 2024, and ending
September 30, 2025 ("FY24-25 Budget"); and
WHEREAS, as a prerequisite for the FY24-25 Budget's adoption, Section 38-237 of the
Code of the City of Miami, Florida, as amended ("City Code") provides that no expenditure shall
be made in any given year without approval by the City Commission of the Trust budget for that
year; and
WHEREAS, if approved and adopted by the City Commission, it is in the best interests
of the Trust to authorize the Executive Director to make any and all necessary changes to
adjust, appropriate, and allocate the Trust's FY24-25 Budget for the purposes set forth in this
Resolution;
City of Miami Page 1 of 2 File ID: 16329 (Revision:) Printed On: 8/27/2024
File ID: 16329 Enactment Number: VKBPT-R-24-0006
WHEREAS, it is also in the best interests of the Trust to ratify, approve, and confirm
certain necessary actions of the Executive Director to update the relevant financial controls,
create necessary fund accounts, and undertake project close-outs, accounting entries, and
computer systems in connection therewith, all in accordance with applicable Sections of the City
Code;
NOW, THEREFORE, BE IT RESOLVED BY THE VIRGINIA KEY BEACH PARK TRUST OF
THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The Trust's FY24-25 Budget is hereby approved and adopted, subject to the
City Commission's approval.
Section 3. The Executive Director is hereby directed to transmit a copy of the FY24-25
Budget to the City for its approval and formal adoption.
Section 4. If adopted, certain necessary actions of the Executive Director to update the
relevant financial controls, create necessary fund accounts, and undertake project close-outs,
accounting entries, and computer systems in connection therewith, all in accordance with
applicable Sections of the City Code, are hereby ratified, approved, and confirmed.
Section 5. This Resolution shall become effective upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
City of Miami Page 2 of 2 File ID: 16329 (Revision:) Printed on: 8/27/2024
Virginia Key Beach Park Trust
Fiscal Year: 2024-2025 Budget
Mission & Vision of the Trust:
Our mission is to create a vision for the development and use of Virginia Key Beach Park
promoting and maintaining absolute public ownership and access, fostering its perpetuation as
a passive open green -space that includes nature trail, recreational facilities and museums
structures appropriate and compatible with the nature of Virginia Key; preserving it as a
valuable resource to be enjoyed for posterity, and to honor the rich historical legacy of the
social and civil rights history of South Florida.
Priority Areas: Restoring the following locations: Historic Bathhouse, Boardwalk, Historic
Carousel and Playgrounds.
Organization Structure
Procurement & Special
Projects Coordinator
Administrative Aide
Board of Trustees
Executive Director/CEO
Assistant Director
Finance Coordinator Park Supervisor
Park Lead
1
Development/Special
Event Coordinator
Park Tender II ` Park Tender II
Park Tender 1 Park Tender 1
Park Tender 1 Park Tender 1
Park Tender 1 Park Tender 1
Revenue Collector Revenue Collector
History. Culture &
Volunteer
Education Coordinator
Science &
Environment
Education Coordinator
1 I VKBPT 2024-2025 Budget
Virginia Key Beach Park Trust Proposed Budget
Line -Item (Account Code)
Budget by Fiscal Year (FY)
Projected Revenue
FY 2024 — 2025
Proposed Budget
Park Revenue (449000)
Small Events, Photo/Film Shoots, Entrance Fee, etc.
$350,000
Special Events (469000)
$1,000,000
Grants (437000)
$25,000
City of Miami Contributions (439000)
$600,000
Donations (466000)
$10,000
Total Projected Revenue
$1,985,000
Projected Expenditures
Administration Salaries (512000)
Executive Director/CEO
$160,000
Assistant Director
$120,000
Procurement & Special Projects Coordinator
$75,000
Finance Coordinator
$63,000
Development/Special Events Coordinator
$68,500
History & Culture Education/Volunteer Coordinator
$57,000
Science & Environment Education/Volunteer Coordinator
$56,000
Administrative Aide
$56,000
Overtime
$7,000
Total Administration Salaries
$662,500
Park Salaries (513000)
Park Supervisor
$63,540
Park Lead
$50,300
Park Tender II
$40,250
Park Tender II
$40,250
Park Tender I
$32,830
Park Tender I
$31,000
2 I VKBPT 2024-2025 Budget
Park Tender I
$23,700
Park Tender I
$28,200
Park Tender I
$18,000
Park Tender I
$22,230
Revenue Collector
$27,200
Revenue Collector
$21,500
Overtime
$5,000
Total Park Salaries
$404,000
Fringe Benefit (516000)
$50.00 Phone Monthly Stipend
$6,000
FICA (521000)
7.65%
$81,600
Retirement Contributions (522000)
Trust Matches Up To 5%
$53,400
Health & Dental Insurance (523000)
$110,000
Unemployment Compensation (525000)
$10,000
Professional Services (531000)
$50,000
Auditing (532000)
$13,500
Other Contractual Services (534000)
Aerial Photography, Marketing Consultant, Seasonal Police
Officer, Paychex, Community Events, Virginia Key Beach 80th
Anniversary, Juneteenth etc.
$214,000
Travel and Per Diem (540000)
Commuter Pass, Mileage, Travel Expenses, etc.
$8,000
Postage (541100)
$150
Communications and Related (541000)
Website, Quality Wiring, JotForm, Constant Contact, etc.
$20,000
Rent and Lease (544000)
Public Storage, Fortress, Office Modular, Equipment, etc.
$92,500
Repair and Maintenance (546000)
Pump Station Monthly Maintenance, Pump Station
Replacement, Seasonal Cleaning Crew, Pest Control, Equipment
Maintenance, etc.
$87,000
3 1 VKBPT 2024-2025 Budget
Printing and Binding (547100)
$15,000
Promotional Expenses (548000)
T-shirts, Fans, Museum Promotion, etc.
$20,000
Advertising (548100)
Billboards, Open Position Ad, etc.
$20,000
Other Current Charges (549000)
$10,000
Office Supplies (551000)
Toner, Paper, Pens, etc.
$5,000
Operating Supplies (551000)
Garbage Cans, Grills, Toilet Paper, Cleaning Supplies, Trash Bags,
Insect Repellant, Sun Protection Supplies, etc.
$82,000
Uniforms (552000)
$6,000
Subscriptions, Memberships (554000)
$4,350
Donations
$10,000
Total Projected Expenditures
$1,985,000
4 I VKBPT 2024-2025 Budget