HomeMy WebLinkAboutSummary FormDate: 10/24/2012
AGENDA ITEM SUMMARY FORM
FILE ID: 18— 0/.07'7l
Requesting Department:
Risk Management
Commission Meeting Date: ] 11/15/2012 District Impacted: All
Type: 21 Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
Other
Subject: Employee Benefit Dental Plan, RFP No. 336312
Purpose of Item:
Law Department
Matter ID No.
A Resolution accepting the recommendation of the City Manager approving the findings of the Evaluation
Committee, pursuant to Request for Proposal ("RFP") 336312, for Employee Benefit Dental Plan. Further,
authorizing the City Manager, after consultation with the City Attorney, to negotiate and execute Professional
Services Agreements, in substantially the attached form, with Cigna Health and Life Insurance / Cigna Dental
Health of Florida, for the DIDvIO Plan, and with The Guardian Life Insurance Company of America for the
PPO Plan, for a period of three (3) years with the option to renew for two (2) additional one (1) year periods.
Allocating funds from the various sources of funds of the user department, subject to availability of funds and
budgetary approval at time of need.
Background Information:
The City of Miami Department of Risk Management is in need of securing a contract for an Employee Group
Benefit Dental Plan. These services include the provision of Dental HMO and PPO Plans. To fulfill this
requirement, RFP No. 336312 was issued on August 16, 2012 to secure a provider to perform these services.
On September 28, 2012, a total of nine (9) proposals were received
Based on the evaluation of the Proposals by the Evaluation Committee, and approved by the City Manager, it is
recommended that the City Commission accept the findings of the Committee and authorize the City Manager,
after consultation with the City Attorney, to negotiate and execute a Professional Services Agreement ("PSA"),
in substantially the attached form, with the top ranked firm, Cigna Health and Life Insurance / Cigna Dental
Health of Florida, for the DHMO Plan; and with the top ranked firm, The Guardian Life Insurance Company of
America, for the PPO Plan. Should negotiations fail with the top ranked firms for each of the plans, the City
Manager will be authorized to negotiate and execute a PSA with the second ranked firms, The Guardian Life
Insurance Company of America, for the DHMO Plan, and with Humana, Inc., for the PPO Plan. Should
negotiations fail with the second ranked firms, the City Manager will be authorized to negotiate and execute a
`PSA with the third ranked firms, Metlife and SafeGuard Health Plan, Inc., for the DHMO Plan, and with Cigna
Health and Life Insurance / Cigna Dental Health of Florida, for the PPO Plan. Should negotiations fail with the
third ranked funs, the City Manager will be authorized to reject all proposals and issue a new RFP solicitation.
Budaet Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
Risk Management Budget Item: 50001.302001.523000.0000.00000
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
SIGN AND DAT
CIP Budget 111(?1
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RiskManagemen
Purchasin / ,, eptDirector _� ' / ; rt / ZfJ/�-
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