HomeMy WebLinkAboutMemo - Recommendation of AwardCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Johnny Martinez, P.E. DATE: October 4, 2012 FILE:
City Manager
FROM: Mark Spanioli, P.E.
Director
apital Improvements Program
SUBJECT: Recommendation of Award
New Dinner Key Marina
Dockmaster Building, B-60464
REFERENCES: ITB 11-12-032
ENCLOSURES: Bid Security List,
Best and Final letters
Recommendation
Based on the findings below, Capital Improvements Program hereby recommends the Project be
awarded to Thornton Construction Company Inc., who has been determined to be the lowest responsive
and responsible bidder for ITB 11-12-032 New Dinner Key Marina Dockmaster Building, B-60464.
Background
Capital Improvements Program (CIP) received eight (8) bids on August 13, 2012, in response to the
solicitation for the New Dinner Key Marina Dockmaster Building, which are reflected on the attached Bid
Security List.
Bidders were required to hold a current active certified license as a General Contractor or Building
Contractor from the State of Florida with a minimum of five (5) years experience under its current
business name, in the construction of similar projects including a minimum of three (3) to maximum of five
(5) separate project references as the Prime Contractor for Completed Projects of similar size, scope, and
complexity, within the past five (5) years. In addition, the three (3) or more completed project references
must be for either an addition to an existing commercial or institutional building of at least 10,000 sf.; or
construction of new commercial or institutional buildings of at least 10,000 sf. The Bidder must as of the
Bid Due Date: (i) have at least one (1) Project as the Prime Contractor that has been LEED certified; or ii)
have on their staff a LEED Accredited Professional who has successfully completed LEED certification for
a recent project in a supervisory role.
The Bidder also must provide a one page resume with LEED project reference(s) that includes contact
information for the project owner and design firm on the City's reference form and a copy of the LEED
certification included with their bid submittal. All Bidders shall identify in their bid a LEED Accredited
Professional on their staff who must prepare all construction LEED templates and compile any required
calculations and supporting :information. This person must also provide LEED quality control on -site
throughout project. Failure to meet this requirement will result in the bid submittal being deemed non-
responsive.
Findings
The City's staff had determined that Perez-Gurri Corp., d/b/a N &J Construction, Inc., ("N & J"), is a
responsive and responsible, non -local bidder; and Thornton Construction Company., Inc., ("Thornton"),
is a responsible local bidder and submitted a responsive bid within fifteen percent (15%) of N & J's bid
and maintains a local office, as defined in City Code Section 18-73.
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In accordance with Section 18-85(a) of the City of Miami Code, as amended, any responsible local
bidder(s) who have submitted responsive bids within fifteen percent (15%) of the non -local low bidder(s),
are granted the opportunity to submit their "Best and Final" bid, equal to or lower than the non- local low
bidder's original bid amount.
Each bidder was sent a letter dated September 5, 2012, with a new blank bid form, instructing them to
complete the bid form and submit two originals in a sealed, addressed and dated envelope to the CIP
office no later than September 12, 2012 at 5:00 p.m., to comply with the City's request.
Both bidders submitted a Best and Final bid within the seven day period. Thornton's bid was the lowest
coming in at $3,860,030, which is a $206,987 reduction from their original bid price of $4,067,017. N &
J's was second lowest at $3,861,308, an $82,302 reduction from their original bid price of $3,943,610.
Thornton's total lump sum bid amount consisted of $3,677,167 for the Base Bid amount, plus; a Bid
Additive Alternate lump sum amount of $34,166, for building demolition and Asbestos abatement; a Bid
Additive Alternate lump sum price of $96,389, for construction of a new waterfront plaza; and an
allowance of $52,308 for permit fees.
At this time, CIP has elected not to construct the new waterfront plaza, and therefore, the $96,389 for this
item has been deducted from the total lump sum bid amount.
Accordingly, CIP hereby requests approval of the recommendation of award to Thornton, the lowest
responsive and responsible bidder in the reduced Best and Final bid amount of $3,763,641, plus a ten
percent (10%) contingency of $376,364.10, for a total contract amount not to exceed $4,140,005.10.
Upon approval of this recommendation, CIP will prepare the necessary legislation to have this award
brought before the City Commission.
Approved by:
Joh Martine. , P.E.
City u . nager
Date: 1 d-- 1— t 'L
Attachments
c: Alice Bravo, P.E., Assistant City Manager/Chief of Infrastructure
Jeovanny Rodriguez, P.E., Assistant Director, CIP
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