HomeMy WebLinkAboutSummary FormDate: 9/7/2012
AGENDA ITEM SUMMARY FORM
FILE ID: /61— O/09r
Requesting Department: Purchasing
Commission Meeting Date: 10/25/2012 District Impacted: ALL
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Elevator Maintenance Services -Citywide, IFB 284254
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to establish a contract for Elevator Maintenance Services -Citywide; on an as
needed basis, from Oracle Elevator , Inc., for a period of two (2) years with option to renew for two
(2) additional one-year periods; allocating funds from the various sources, subject to the availability
of funds and budgetary approval at time of need.
Background Information:
The Purchasing Department has identified a need to establish a city-wide contract for Elevator
Maintenance Services -citywide. On June 8, 2012, the Purchasing Department issued Invitation to Bid
No. 284254. As required by the Procurement Code, the IFB was advertised and issued on-line.
The Purchasing Department is recommending award to Oracle Elevator, Inc. the lowest responsive
and responsible bidder, per bid specifications. The total estimated annual amount is $85,783.50. .
This item is to award a new contract to Oracle Elevator, Inc., for elevator maintenance services citywide. This contract
replaces an expiring contract that was advertised in late 2007 under IFB 52028. The current contract has no renewal
options remaining. On February 14, 2008, the city commission approved Resolution R-08-0063, awarding the contract. to
Oracle Elevator, Inc. The incumbent vendor is the lowest responsive and responsible bidder in response to current IFB
284254.
NO . Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As required by the department.
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: N/A:
Final Approvals
IG AND DATE
CIP Budget
If using or receiv g capital funds ,�
Grants 1" %� Risk Management
Purchasing
Chief City Manager
e s t. Director
A