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Award Package
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U S. Deparmenl of Homeland Security
Washington, D.C. 20472
Mr. Robert Turner
City of Miami Department of Fire Rescue
1151 NW7St.
Miami, Florida 33135-3604
Re: Grant No_EMW-2011 FH-00899
Dear Mr. Turner.
On behalf of the Department of Homeland Security (DHS), I am pleased to inform you that your grant application
submitted under the FY 2011 Staffing for Adequate Fire and Emergency Response (SAFER) grants has been
approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S. Fire Administration (USFA),
carries out the Federal responsibilities of administering your grant. The approved project costs total to
$3,646,800.00. The Federal share is $3,646,800.00 of the approved amount and your share of the costs is
$0.00.
As part of your award package, you wit find Grant Agreement Articles. Please make sure you read and
understand the articles as they outline the terms and conditions of your grant award. Maintain a copy of these
documents for your official file. You establish acceptance of the grant and Grant -Agreement Articles when
you formally receive the award through the AFG online system. By accepting the grant, you agree not to
deviate from the approved scope of work without prior written approval, via an amendment request, from FEMA.
If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember,
you shouid request funds no more frequently than quarterly.
If you have any questions or concerns regarding the process to request your grant funds, please call 1-866-274-
0950.
Elizabeth M. Harman
Assistant Administrator
Grant Programs Directorate
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Agreement Articles
U.S. Department of Homeland Security
Washington, D.C. 20472
AGREEMENT ARTICLES
STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE - Hiring program
GRANTEE: City of Miami Department of Fire Rescue
PROGRAM: Staffing for Adequate Fire and Emergency Response (SAFER) - Hiring
AGREEMENT NUMBER: EMW-2011-FH-00899
AMENDMENT NUMBER:
TABLE OF CONTENTS
Article I Project Description
Article II Grantee Concurrence
Article Ill Period of Performance
Article IV Amount Awarded
Article V Financial Guidelines
Article VI Prohibition on Using Federal Funds
Article VII GPD Allocations
Article VIII Financial Reporting
Article IX FEMA Officials
Article X Central Contractor Registration (CCR)
Article I - Project Description
The purpose of the Staffing for Adequate Fire and Emergency Response program is to provide funding directly
to fire departments and volunteer firefighter interest organizations in order to help them increase the number of
trained, "front-line" firefighters or to rehire firefighters that have been laid -off.
After careful consideration, FEMA has determined that the grantee's project submitted as part of the grantee's
application, and detailed in the project narrative as well as the request details section of the application -
including budget information -was consistent with the program's purpose and worthy of award. The grantee
shall perform the work described in the approved grant application as itemized in the request details section of
the application and further described in the grant application's narrative. These sections of the application are
made a part of these grant agreement articles by reference. The grantee may not change or make any material
deviations from the approved scope of work outlined in the above referenced sections of the application without
prior written approval, via an amendment request, from FEMA.
Article II - Grantee Concurrence
By receiving the award through the AFG online system, the grantee accepts and agrees to abide by the terms
and conditions of the grant as set forth in this document and the documents identified below. By receiving funds
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under this grant, grantees agree that they will use the funds provided through the Fiscal Year 2011 Staffing for
Adequate Fire and Emergency Response grant in accordance with these Articles of Agreement and the program
guidelines provided in the Fiscal Year 2011 Staffing for Adequate Fire and Emergency Response program
guidance. All documents submitted as part of the original grant application are made a part of this agreement by
reference,
Article III - Period of Performance
The period of performance shall be from 30-NOV-12 to 29-NOV-14.
Article 1V - Amount Awarded
The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following
are the budgeted estimates for object lasses for this grant (including Federal share plus applicable grantee
match):
Personnel:
Fringe Benefits
Travel
Equipment
Supplies
Contractual
Other
Indirect Charges
Total
$2,678,875.00
$967,925.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,646,800.00
NEGOTIATION COMMENTS IF APPLICABLE (max 4000 characters_)
Any questions pertaining to your award package, please contact your GPD Grants Management Specialist:
Chanee Williams at Chanee.WIliams@dhs.gov
Article V - Financial Guidelines
The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements,
Cost Principles, and Audit Requirements. A non-exclusive list of regulations commonly applicable to DHS grants
are listed below:
A. Administrative Requirements
1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals, and Other Nonprofit Organizations (OMB Circular A-110)
B. Cost Principles
1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87)
2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21)
3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations (OMB Circular A-122)
4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts
with Commercial Organizations
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Audit Requirements
OMB CircularA-133, Audits of States, Local Governments, and Nonprofit Organizations
VI - Prohibition on Using Federal Funds
,ipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support
nactment, repeal, modification or adoption of any law, regulation or policy, at any level of government,
the express prior written approval of FEMA.
VII - GPD Allocations
:;ipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2011
for Adequate Fire and Emergency Response Program guidance and application kit.
VIII - Financial Reporting
:fits of a SAFER grant will be required to submit a semi-annual Federal Financial Report (FFR) via the
ited system on the Standard Form 425. The FFR is intended to provide Federal agencies and grant
its with a standard format and consistent reposing requirements throughout the government. The FFR, to
'pitted using the online e-grant system, will be due semi-annually based on the calendar year beginning
period alter the award is made. Grant recipients will be required to submit an FFR throughout the entire
of performance of the grant.
)ortng periods for the FFR are January 1 through June 30 (report due by July 31), and July 1 through
ber 31 (report due by January 30).
and of the grants period of performance, all grantees are required to produce a final report on hour the
ending was used and the benefits realized from the award. Grantees must submit a final financial report
.nal performance report within 90 days after the end of the period of performance.
IX - FEMA Officials
m Officer: The Program Specialist is responsible for the technical and programmatic monitoring of the
of work and performance of the activities described in the approved grant application. If you have any
nmatic questions regarding your grant please call the AFG help desk at 866-274-0960 to be directed to a
ist.
Assistance Officer: The Assistance Officer is the Federal official responsible for negotiating,
;tering, and executing all grant business matters. If you have any questions regarding your grant please
K-GMD at 866-927-5646 to be directed to a specialist.
Management Division POC:The Grants Management Specialist shall be contacted to address all
l and administrative grant business matters for this award. If you have any questions regarding your
ease call ASK-GMD et 866-927-5646 to be directed to a specialist.
X - Central Contractor Registration (CCR)
nts of a SAFER grant are required to be registered in the Central Contractor Registration (CCR) system.
egistration in the CCR system ensures grantees are compliant with Federal regulations under Federal
al Accountability and Transparency Act (FFATA). Registration in CCR system is free, and may take up to
business days to process. For help with registering in the CCR system, please contact the CCR help line
506-8220 or visit ccr.gov for more information.
ONAL REQUIREMENTS (IF APPLICABLE) (max400D characters)
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Panel Review Yage t or i
Any questions pertaining to your award package, please contact your GPD Grants Management Specialist:
Chanee Williams at Chanee.Williams@dhs.gov
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1. AGREEMENT NO.
EM W-2011-FH-00899
6. RECIPIENT NAME AND
ADDRESS
City of Miami Department of
Fire Rescue
1 151 NW 7 St.
Miami
Florida, 33136-3604
9. NAME OF RECIPIENT
PROJECT OFFICER
RobeN Turner
11. EFFECTIVE DATE OF
THIS ACTION
30-NOV-12
FEDERAL EMERGENCY MANAGEMENT AGENCY
OBLIGATING DOCUMENT FOR AWARD/AMENDMENT
2. AMENDMENT 3. RECIPIENT NO.
NO. 59-6000375
0
7. ISSUING OFFICE AND ADDRESS
Grant Programs Directorate
500 C Street, S.W.
Washington DC, 20472
POC: Jacqueline Lee 202-78G-9538
PHDNE NO.
3054165438
4. TYPE OF
ACTION W500659N
AWARD
8. PAYMENT OFFICE AND ADDRESS
FEMA, Financial Services Branch
500 C Street, S.W., Room 723
Washington DC, 20472
10. NAME OF PROJECT COORDINATOR
Catherine Patterson
12. METHOD OF 13. ASSISTANCE ARRANGEMENT
PAYMENT Cost Sharing
SF-270
15. DESCRIPTION OF ACTION
a. (Indicate fundine data for awards or financial changes)
PROGRAM
NAME
ACRONYM
CFDA NO. ACCOUNTING DATA
(ACCS CODE)
xxxx-xxx-xxxxx x-xxxxx-
xxxx-xxxx-x
SAFER 97.044 2012-M1-3007R5-10000000-
4101-0
PRIOR
TOTAL
AWARD
AMOUNT
AWARDED THIS
ACTION
+OR(-)
5. CONTROL NO.
PHONE NO.
1-866-274-0960
14. PERFORMANCE PERIOD
From'30-NOV- To29-NOV-14
12
Budget Period
From:26-JAN- To:30-SEP-12
12
CURRENT CUMMULATIVE
TOTAL AWARD NON-
FEDERAL
COMMT T 114ENT
$0.00 S3,646,800.00 73,546,800.00 $0.00
TOTALS $0.00 53,645,800.00 73;645,800.00
$0.00
b. To describe changes other than funaino data or financial changes, attach schedule and check here.
N/A
16a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT
TO FEWER (See Block 7 for address)
SAFER recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this
document for their retards.
5b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN
Tnis assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited
above.
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE
N/A N/A
18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE
Andrea Day 17-AUG-12
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Martinez, Maria
From: Turner, Robert
Sent: Friday, September 07, 2012 1:31 PM
To: Fire Staff; Fire Administration; Blondet, Lillian; Martinez, Maria
Subject: Award Notification for 2011 SAFER Grant
Attachments: SAFER 2011 AWARD PACKAGE.pdf
Good afternoon,
This is truly a good afternoon for the Miami Fire Department. On today, our department received a long-awaited and
most positive notification relative to our 2011 SAFER Application (see below). This was the application with a total
project cost of $3,646,800.00 for hiring 25 firefighters. The federal share is $3,646,800.00 or 100% of the approved
project costs for salaries and benefits; therefore, the departmental share of the cost during the period of performance
(November 30, 2012 to November 29, 2014) is $0.00. A copy of the 2011 SAFER Award Package is attached and our
acceptance of this award has been submitted.
Congratulations!
Your grant application submitted under The Department of Homeland Security (DHS) Federal Emergency Management
Agency's
(FEMA) Grant Programs Directorate's FY 2011 Staffing. for Adequate Fire and Emergency Response (SAFER) Grant
Program has
been approved for award. Please go to the Assistance to Firefighters eGrants system at httos://oortaLfema.aov to
accept or decline your award. Enter the same User Name and Password used to complete the online application as
requested
on the login screen.
Once you are in the system, the Status page will be the first screen you see. On the right side of the Status screen,
you will see a column entitled Action. In this column, please select View Award Package from the drop down menu; click
Go
to view your Award Package. After review of your award package, you will need to indicate either your acceptance or
declination cf award. PLEASE NOTE: If you wish to accept the award, you should do so immediately as the 90-day
recruitment
period has begun. When you have finished, please print your award package for your records.
As a reminder, awards made under the Hiring of Firefighters Category require the support of your governing body prior to
acceptance of the award. Therefore, by accepting this award you are confirming that you have discussed this application
with
your local officials and that there is a clear understanding of the long-term obligations of a SAFER grant and that both the
department and governing body are committed to fulfilling the requirements of this grant immediately upon acceptance.
If you choose to decline the award, you waive all future rights to this award.
If you accept your award, you will now see a link on the left side of the screen that says Update 1199A in the Action
i
column.
Click this link as it will take you to the SF-1199A Direct Deposit Sign-up Form. Please complete the SF-1199A on-line if
you
have not done so already. When you have finished, you must submit the form electronically. Then, using the Print 1199A
button,
print a copy and take it to your bank to have the bottom portion completed. Make sure your application number is on the
form.
After your bank has filled out their portion of the form, you must fax a copy of the form to FEMA's SF-1199 Processing
Staff
at 301-998-8699. You should keep the original form in your grant files. After the faxed version of your SF 1199A has been
reviewed,
you will receive an email indicating the form is approved. After which you will be able to request payments online. If you
have
any questions regarding your SF-1199A, please call 1-866-274-0960.
Captain Robert Turner, MPA
Department of Fire Rescue
1151 N.W. 7th Street, 3rd Floor
Miami, FL 33136
Office: (305) 416-5438
Cell: (954) 856-5959
rturner( ,miamioov.com
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