HomeMy WebLinkAboutTabulation of BidTABULATION OF BID
CITYWIDE COPIERS 48 MONTH LEASE/RENTAL
IFB NO. 316277
Copier Copier Copier Copier Copier Copier Copier
Type A Type B Type C Type D Type E Type F Type G Total Cost
Digital Digital Digital Digital Digital Digital Digital 90 All
20 CPM 22 CPM 30 CPM 45 CPM 60 CPM 75 CPM CPM Machines
BIDDERS 6 Machines 50 Machines 41 Machines 14 Machines 13 Machines 3 Machines 5 Machines 132 Machines
Sharp Business Systems* 4 year cost (All Machines) $7,668.28 $166,483.96 $194,748.20 $207,373.64 $115,712.60 $61,393.00 $97,036.44 $850,416.12
14791 Oak Lane
Miami Lakes, FL 33016
Toshiba Business Solutions 4 year cost (All Machines) $17,208.26 $200,674.78 $193,777.76 $202,741.74 $116,404.00 $59,263.84 $125,747.46 $915,817.84
6401 Nob Hill Road
Tamarac, FL 33321
Canon Business Solutions, Inc 4 year cost (All Machines) $25,577.92 $322,389.28 $305,473.60 $325,283.20 $142,178.28 $64,718.28 $107,361.00 $1,292,981.56
5200 Blue Lagoon
Miami, FL 33126
Danwood America, Inc Non Responsive**
1806 North Flamingo Rd Ste 100
Pembroke Pines, FL 33028
Ricoh USA Non Responsive**
703 Waterford Way #190
Miami, FL. 33126 •
*SHARP BUSINESS SYSTEMS IS THE LOWEST RESPONSIBLE AND RESPONSIVE BIDDER MEETING ALL REQUIREMENTS.
** Danwood America, Inc.,.failed to submit the technician certifications and documented proof of being a manufacturer/distributor authorized dealer/representative, required
respectively under Section 2.10 and Section 3 of the IFB.
** Ricoh USA, Inc., failed to withdraw the exceptions taken to the Special Conditions of the IFB and was deemed non -responsive pursuant to Section 1.35 of the IFB.
**** For the purpose of evaluating bids and determining and estimated cost of this contract, a benchmark performance level is used for each copier category. This equation is based
on a set number of machines producing a set amount of copies for a four (4) year period. There are variables which can not be factored into this evaluation that will impact the total
annual cost of copier services i.e., additional copy machines and excess copies above the monthly allowance.
Prepared by Richard Rios
8/24/2012
Approval:
(----$850741 12****
Department Dire'�cf0 esignee
BIDDER:
Sharp Electronics Corporation
14791 Oak Lane
Miami Lakes , Florida 33016
COPIER TYPE(DIGITAL MULTIFUNCTIONAL)
Monthly Copy Range
Multicopy Machine Speed
Monthly Copy Allowance (included)
Benchmark Level Pricing (Monthly)
MFGR. & MODEL NO.
a) Monthly Rate of Machine Inc. RADF & Networking
b) Reversing Automatic Document Feeder (RADF)
c) Stapler/Finisher
d) Total Basic Monthly Cost
b) Four (4)Year Cost
c) Installation Charge
d) Removal Charge
e) Relocation Charge
f) Termination Fees
g) Supply Cost Included
h) Cost Per Copy Over Allowance
i) Copier Overage (4 Years)
j) Copies Over Allowance (4 Years)
k) Total 4 Year Cost (Per Machine)
I) Total 1 Year Cost (Per Machine)
m) Estimated Number of Machines (Each Type)
n) Total 4 Year Cost ( All Machines)
Cost Adjustment
'TYPE A COPIERS
al) Copiers with RADF,and networked
a2) Termination Fees / Number of Copiers
a3) Relocation Charge
"TYPE B COPIERS
b1) Copiers with RADF, Stapling Finisher, & Networked
b2) Termination Fees / Number of Copiers
b3) Relocation Charge
-TYPE C COPIERS
c1) Copiers with RADF, Stapling Finisher, & Networked
c2) Termination Fees / Number of Copiers
c3) Relocation Charge
""TYPED COPIERS
d1) Copiers with RADF, Stapling Finisher, & Networked
d2) Termination Fees / Number of Copiers
d3) Relocation Charge
$1,252.88 x
$1.00 x
$150.00 x
$3,080.24 x
$1.00 x
$150.00 x
Tabulation of Citywide Copiers
48 Monlh Lease/Rental
IFB No. 316277
TYPE A TYPE B TYPE C TYPED TYPE E TYPE F TYPE G
250-1,000 750-4,000 4,000-13,000 13,000-25,000 25,000-41,000 41,000-61,000 61,000 and Higher
20 22 30 45 60 75 90
1,250 2,500 6,000 15,000 25,000 40,000 40,000
2,000 3,000 8,500 20,000 38,000 60,000 60,000
MXB201D MX-M264 MX-M363N MX-M453N MX-M623N MX-M753N MX-M950
$20.06 $60.88 $103.54 $163.16 $242.40 $335.25 $434.57
included included included included included Included included
included included included included included included included
$20.06 $60.88 $103.54 $163.16 $242.40 $335.25 $434.57
$962.88 $2,922.24 $4,969.92 $7,831.68 61.1,635.20 $16,092.00 $20,859.36
$1.00 $1.00 $1.00 $1.00 $1.00
$1.00 $too
$1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00
$150.00 $150.00 $150.00 $150.00 $150.00 $150.00 $150.00
$1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00
included included included included included included included
0.008 0.0065 0.0049 0.0049 0.0045 0.0045 0.0035
36,000 24,000 120,000 240,000 624,000 960,000 960,000
$288.00 $156.00 $588.00 $1,176.00 $2,808.00 $4,320.00 $3,360.00
$1,252.88 $3,080.24 $5,559.92 $9,009.68 $14,445.20 $20,414.00 $24,221.36
$313.22 $770.06 $1,389.98 $2,252.42 $3,611.30 $5,103.50 $6,055.34
6 54 35 23 8 3 4
$7,668.28 $166,483.96 $194,748.20 $207,373.64 $115,712.60 $61,393.00 $97,036.44
# of Copiers
6
1
1
# of Copiers
54
1
1
# of Copiers
$5,559.92 x 35
$1.00 x 1
$150.00 x 1
Total
Total
Total
# of Copiers
$9,009.68 x 23 =
$1.00 x 1 =
$150.00 x 1 =
Total
""'TYPE E COPIERS # of Copiers
el) Copiers with RADF, Stapling Finisher, & Networked $14,445.20 x 8 =
e2) Termination Fees / Number of Copiers $1.00 x 1
e3) Relocation Charge $150.00 x 1
""'TYPE F COPIERS
f2) Copiers with RADF, Stapling Finisher, & Networked
f2) Termination Fees / Number of Copiers
f3) Relocation Charge
Total
# of Copiers
$20,414.00 x 3 =
$1.00 x 1 =
$150.00 x 1 =
Total
"""'TYPE G COPIERS # of Copiers
gt) Copiers with RADF, Stapling Finisher, & Networked $24,221.36 x 4 =
g2) Termination Fees / Number of Copiers $1.00 x 1 =
g3) Relocation Charge $150.00 x 1 =
Total
$7,517.28
$1.00
$150.00
$7,668.28
$166,332.96
$1.00
$150 00
$166,483.96
$194,597.20
$1.00
$150,00
$194,748.20
$207,222.64
$1.00
$150.00
$207,373.64
$115,561.60
$1.00
$150.00
$115,712.60
$61,242.00
$1.00
$150 00
$61,393.00
$96,885.44
$1.00
$150.00
$97,036.44
TOTAL FOUR (4) YEAR
TYPE A COPIERS
TYPE B COPIERS
TYPE C COPIERS
TYPE D COPIERS
TYPE E COPIERS
TYPE F COPIERS
TYPE G COPIERS
COST FOR ALL MACHINES
$7,668.28
$166,483.96
$194,748.20
$207,373.64.
$115,712.60
$61,393.00
$97,036.44
TOTAL FOUR (4) YEAR CONTRACT COST $850,416.12
AVERAGE COST PER COPY
6
54
35
23
8
3
4
133 Total Copiers
$0.0108 EACH ( 78,888,000
$212,604.03
TOTAL ONE (1) YEAR COST
Copies )
BIDDER:
Toshiba Business Solutions
15050 NW 79th Ct
Miami Lakes, FL 33016
COPIER TYPE(DIGITAL MULTIFUNCTIONAL)
Monthly Copy Range
Multicopy Machine Speed
Monthly Copy Allowance (included) -
Benchmark Level Pricing (Monthly)
MFGR. &MODEL NO.
a) Monthly Rate of Machine Inc. RADF & Networking
b) Reversing Automatic Document Feeder (RADF)
c) Stapler/Finisher
d) Total Basic Monthly Cost
b) Four (4)Year Cost
c) Installation Charge
d) Removal Charge
e) Relocation Charge
f) Termination Fees
g) Supply Cost Included
h) Cost Per Copy Over Allowance
i) Copier Overage (4 Years)
j) Copies Over Allowance (4 Years)
k) Total 4 Year Cost (Per Machine)
I) Total 1 Year Cost (Per Machine)
m) Estimated Number of Machines (Each Type)
n) Total 4 Year Cost ( All Machines)
Cost Adjustment
*TYPE A COPIERS
al) Copiers with RADF,and networked
a2) Termination Fees / Number of Copiers
a3) Relocation Charge
"TYPE B COPIERS
bt) Copiers with RADF, Stapling Finisher, & Networked
b2) Termination Fees / Number of Copiers
b3) Relocation Charge
"'TYPE C COPIERS
cl) Copiers with RADF, Stapling Finisher, & Networked
c2) Termination Fees / Number of Copiers
c3) Relocation Charge
""TYPE D COPIERS
d1) Copiers with RADF, Stapling Finisher, & Networked
d2) Termination Fees / Number of Copiers
d3) Relocation Charge
$2,837.64 x
$107.42 x
$75.00 x
$3,712.08 x
$147.46 x
$75.00 x
TYPE A
250-1,000
20
1,250
2,000
Estudio 206L
$53.71
included
included
$53.71
$2,578.08
$0.00
$0.00
$75.00
$107.42
included
0.00721
36,000
$259.56
$2,837.64
$709.41
6
$17,208.26
# of Copiers
6
1
# of Copiers
54
1
1
Total
Total
# of Copiers
$5,528.64 x 35 =
$200.36 x 1 =
$75.00 x 1
Total
# of Copiers
$8,797.92 x 23 =
$314.58 x 1 =
$75.00 x 1 =
Total
TYPE E COPIERS # of Copiers
el) Copiers with RADF, Stapling Finisher, & Networked $14,479.20 x 8 =
e2) Termination Fees / Number of Copiers $495.40 x 1 =
e3) Relocation Charge $75.00 x 1 =
Total
TYPE F COPIERS
f2) Copiers with RADF, Stapling Finisher, & Networked
f2) Termination Fees / Number of Copiers
f3) Relocation Charge
# of Copiers
$19,513.92 x 3 =
$647.08 x 1 =
$75.00 x 1 =
Total
TYPE G COPIERS # of Copiers
gt) Copiers with RADF, Stapling Finisher, & Networked $31,132.32 x 4
g2) Termination Fees / Number of Copiers $1,143.18 x 1
g3) Relocation Charge $75.00 x 1
Total
Tabulation of Citywide Copiers
48 Month Lease/Rental
IFB No,316277
TYPE B
750-4,000
22
2,500
3,000
Estudio 256
$73.73 •
included
included
$73.73
$3,539.04
$0.00
$0.00
$75.00
$147.46
included
0.00721
24,000
$173.04
$3,712.06
$928.02
54
$200,674.78
$17,025.84
$107.42
$75.00
$17,208.26
$200,452.32
$147.46
$75 00
$200,674.78
$193,502.40
$200.36
$75.00
$193,777.76
$202,352.16
$314.58
$75.00
$202,741.74
$115,833.60
$495,40
$75 00
$116,404.00
$58,541.76
$647.08
$75 00
$59,263.84
$124,529.28
$1,143.18
875.00
$125,747.46
TYPE C TYPED TYPE E TYPE F TYPE G
4,000-13,000 13,000-25,000 25,000-41,000 41,000-61,000 61,000 and Higher
30 45 ' 60 75 90
6,000 15,000 25,000 40,000 40,000
8,500 20,000 38,000 60,000 60,000
Estudio 306 Estudio 456 Estudio 656 Estudio 756 Esludio 905
$100.18 $157.29 $247.70 $323.54 $571.59
included included included included . included
included Included included included included
$100.18 $157.29 $247.70 $323.54 $571.59
$4,808.64 $7,549.92 $11,889.60 $15,529.92 $27,436.32
$0.00 $0.00 $0.00 $0.00 50.00
$0.00 $0.00 $0.00 $0.00 $0.00
$75.00 • $75.00 $75.00 $75.00 $75.00
$200.36 $314.58 $495.40 $647.08 $1,143.18
included included included included included
0.006 0.0052 0.00415 0.00415 0.00385
120,000 . 240,000 624,000 960,000 960,000
$720.00 $1,248.00 $2,589.60 $3,984.00 $3,696.00
$5,528.64 $8,797.92 $14,479.20 $19,513,92 $31,132.32
$1,382.16 82,199.48 $3,619.80 $4,878.48 $7,783.08
35 23 8 3 4
$193,777.76 $202,741.74 $116,404.00 $59,263.84 $125,747.46
TOTAL FOUR (4) YEAR
TYPE A COPIERS
TYPE B COPIERS
TYPE C COPIERS
TYPE D COPIERS
TYPE E COPIERS
TYPE F COPIERS
TYPE G COPIERS
COST FOR ALL MACHINES
$17,208.26
$200,674.78
$193,777.76
$202,741.74
$116,404.00
$59,263.84
$125,747.46
TOTAL FOUR (4) YEAR CONTRACT COST $915,817.84
AVERAGE COST PER COPY
$ 0.0116
$228,954.46
6
54
35
23
8
3
4
133 Total Copiers
EACH ( 78,888,000
TOTAL ONE (1) YEAR COST
Copies )
BIDDER:
Canon Business Solutions Inc.
5200 Blue Lagoon
Miami, Florida 33126
COPIER TYPE(DIGITAL MULTIFUNCTIONAL)
Monthly Copy Range
Multicopy Machine Speed
Monthly Copy Allowance (included)
Benchmark Level Pricing (Monthly)
MFGR. & MODEL NO.
a) Monthly Rate of Machine Inc. RADF & Networking
b) Four (4)Year Cost
c) Installation Charge
d) Removal Charge
e) Relocation Charge
f) Termination Fees
g) Supply Cost Included
h) Cost Per Copy Over Allowance
i) Copier Overage (4 Years)
j) Copies Over Allowance (4 Years)
k) Total 4_ Year Cost (Per Machine)
I) Total 1 Year Cost (Per Machine)
m) Estimated Number of Machines (Each Type)
n) Total 4 Year Cost ( All Machines)
Cost Adjustment
'TYPE A COPIERS
al) Copiers with RADF,and networked
a2) Termination Fees / Number of Copiers
a3) Relocation Charge
"TYPE B COPIERS
b1) Copiers with RADF, Stapling Finisher, & Networked
b2) Termination Fees / Number of Copiers
b3) Relocation Charge
"'TYPE C COPIERS
c1) Copiers with RADF, Stapling Finisher, & Networked
c2) Termination Fees / Number of Copiers
c3) Relocation Charge
TYPE A
250-1,000
20
1,250
2,000
IR 1730
$83.59
$4,012.32
$0.00
$0.00
$100.00
$0.00
included
0.0065
36,000
$234.00
$4,246.32
$1, 061.58
6
$25,577.92
# of Copiers
$4,246.32 x 6
$0.00 x 1
$100.00 x 1
Total
# of Copiers
$5,968.32 x 54 =
$0.00 x 1 =
$100.00 x 1
Total
# of Copiers
$8,724.96 x 35 =
$0.00 x 1 =
$100.00 x 1
cola!
"TYPE D COPIERS 4 # of Copiers
d1) Copiers with RADF, Stapling Finisher, & Networked $14,138.40 x 23 =
d2) Termination Fees / Number of Copiers $0.00 x 1 =
d3) Relocation Charge $100.00 x 1 =
Total
TYPE E COPIERS # of Copiers
el) Copiers with RADF, Stapling Finisher, & Networked $17,744.16 x 8 =
e2) Termination Fees / Number of Copiers $0.00 x 1
e3) Relocation Charge $225.00 x 1
TYPE F COPIERS
f2) Copiers with RADF, Stapling Finisher, & Networked
f2) Termination Fees / Number of Copiers
f3) Relocation Charge
TYPE G COPIERS
g1) Copiers with RADF, Stapling Finisher, & Networked
g2) Termination Fees / Number of Copiers
g3) Relocation Charge
Total
# of Copiers
$21,497.76 x 3 =
$0.00 x 1 =
$225.00 x 1 =
Total
of Copiers
$26,784.00 x 4 =
$0.00 x 1 =
$225.00 x 1
Total
Tabulation of Citywide Copiers
48 Month Lease/Rental
IFB No. 316277
TYPE B
750-4,000
22
2,500
3,000
IR 2525
$121.59
$5,836.32
$0.00
$0.00
$100.00
$0.00
included
0.0055
24,000
$132.00
-$5,968.32
$1,492.08
54
$322,389.28
$25,477.92
$0.00
$100,00
$25,577.92'
$322,289.28
$0.00
$100.00
$322,389.28
$305,373.60
$0.00
$100.00
$305,473.60
$325,183.20
$0.00
$100.00
$325,283.20
$141,953.28
$0.00
$225.00
$142,178.28
$64,493.28
$0.00
$225.00
$64,718.28
$107,136.00
$0.00
$225.00
$107,361.00
TYPE C
4,000-13,000
30
6,000
8,500
IR 2530
$168.02
$8,064.96
$0.00
$0.00
$100.00
$0.00
included
0.0055
120,000
$660.00
$8,724.96
$2,181 24
35
$305,473.60
TYPE D
13,000-25,000
45
15,000
20,000
IR 2545
$270.05
$12,962.40
$0.00
$0.00
$100.00
$0.00.
included
0.0049
240,000
$1,176.00
$14,138.40
$3,534.60
23
$325,283.20
TOTAL FOUR (4) YEAR
TYPE A COPIERS
TYPE B COPIERS
TYPE C COPIERS
TYPE D COPIERS
TYPE E COPIERS
TYPE F COPIERS
TYPE G COPIERS
TYPE E
25,000-41,000
60
25,000
38,000
IR 6075
$325.47
$15,622.56
$0.00
$0.00
$225.00
$0.00
included
0.0034
624,000
$2,121.60
$17,744.16
$4,436.04
8
TYPE F
41,000-61,000
75
40,000
60,000
IR 6075
$379.87
$18,233.76
$0.00
$0.00
5225.00
$0.00
included
0.0034
960,000
$3,264.00
$21,497.76
$5,374.44
3
$142,178.28 $64,718.28
COST FOR ALL MACHINES
$25,577.92
$322,389.28
$305,473.60
$325,283.20
$142,178.28
$64,718.28
$107,361.00
TOTAL FOUR (4) YEAR CONTRACT COST $1,292,981.56
AVERAGE COST PER COPY
TYPE G
61,000 and Higher
90
40,000
60,000
IR 8095
$490.00
$23,520.00
$0.00
$0.00
5225.00
50.00
included
0.0034
960,000
$3,264.00
$28,784.00
$6,696.00
4
$107,361.00
6
54
35
23
8
3
4
133 Total Copiers
$0.0164 EACH ( 78,888,000
$323,245.39
TOTAL ONE (1) YEAR COST
Copies )