HomeMy WebLinkAboutSummary Form1.1
AGENDA ITEM SUMMARY FORM
FILE ID: g- D (Q0(e
Date: 08/30/: 2012 Requesting Department: Purchasing/Citywide
Commission Meeting Date: 10/11/2012 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Invitation for Bid (IFB) 316277 Lease/Rent Multifunctional Copiers, Citywide.
Law Department
Matter ID No.
Purpose of Item:
The nature of this item is to authorize a resolution accepting the bid received ?Ue ,1. 2012, pursuant to
Invitation For Bid (IFB) no. 316277, from Sharp Electronics Corporation d/b/a Sharp Business Systems, the
lowest responsive and responsible bidder, whose bid is the most advantageous to the City of Miami ("City"),
for the Lease/Rental of Multifunctional Copiers, Citywide, for a• contract period of four (4) years with no
options to renew, allocating funds from the various sources of funds of the City's end -user departments, subject
to the availability of funds and budgetary approval at the•time of need.
Background Information:
On May 1, 2012, the Purchasing Department issued invitation for Bid_(1FB) No. 316277. As required by the
Procurement Code, the IFB was advertised and issued on-line. On J ip' •1y 2012, at the bid opening, five (5)
bidders responded and the bids have been tabulated. Sharp Electronics Corporation d/b/a Sharp Business
Systems submitted the lowest responsive and responsible bid, most advantageous to the City of Miami ("City")
per bid specifications and is therefore recommended for the award. Total estimated Citywide annual spend
under this new contract will be: $212,604.03. Award of this contract will replace the copier equipment
currently in use under Bid Contract IFB 80066, which will expire on November 1, 2012..
Budget Impact Analysis
N.O Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: Various, Citywide.
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A •
Total Fiscal Impact: $212,604.03 (Estimated Annual Cost Citywide)
Final Approvals
(SIGN AND DATE
CIP N/A Budget
N/A Risk Management /A
Purchasing t: Director,
Chief City Manager,
flfsiiig gireceiViR eapital'fiindg
Grants
Acne 1 .,f 1