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HomeMy WebLinkAboutExhibit 1Miami Parking Authority (Department of Off -Street Parking) Proposed Operating Budget Fiscal Year 2012-13 (Submitted to the City of Miami Commission For Approval) (Approved by the Off -Street Board of Directors June 6, 2012) MLAMJ PARKING A UT IORI TY Schedule of Revenue and Expenses Proposed FY 2013 Operating Budget Operating Revenue Off -Street Facilities Parking Lots On -Street Management Fees Other Total Operating Revenue Operating Expenses Salaries, Wages & Fringe Benefits Repairs, Maintenance, Cleaning & Landscape Security Utilities Insurance Assessment Expenses Rental - Building/Land Revenue Sharing Parking Meter Parts & Installation Legal and Professional Bank Charges Supplies & Miscellaneous Other Expenses Advertising & Promotion Total Operating Expenses Operating Results Before Depr & Amort Depreciation & Amortization Operating Results Non -Operating Revenues (Expenses): Interest Income Gain (Loss) on Disposal Property Interest Expenses Total Non -Operating Net Revenue In Excess of Expenses FY 2011 FY 2012 FY 2013 Actual Approved Budget $ Proposed Budget $ 3,571,248 7,681,914 12,975,341 1,085,980 205,192 3,830,165 7,621,605 13,086,700 301,996 200,000 4,064,930 7,871,246 14,061,000 304,286 200,000 25,519,675 25,040,466 26,501,462 6,483,947 1,089,483 833,283 695,179 540,152 452,750 687,187 1,271,573 203,236 869,759 773,349 175,454 326,749 149,243 5,832,264 1,179,149 824,761 502,630 561,010 452,796 639,983 1,381,593 143,300 1,070,600 740,000 152,300 250,263 207,000 5,912,259 1,284,629 831,971 670,285 554,519 432,022 678,455 1,631,600 151,632 1,113,024 865,000 148,950 329,615 241,500 14,551,344 13,937,649 14,845,461 10,968,331 (3,524,123) 11,102,817 11,656, 001 (3,544,335) (3,727,209) 7,444,208 7,558,482 7,928,792 41,343 20,000 20,000 (8,250) - (3,699,643) (3,654,144) (3,606,145) (3,666,550) (3,634,144) (3,586,145) 3,777,658 3,924,338 4,342,647 Requested Budget 2013 vs. FY 2011 Actual Budget 2012 Increase/(Decrease) 493,682 234,765 189,332 249,641 1,085,659 974,300 (781,694) 2,290 (5,192) 981,787 1,460,996 Requested Budget 2013 vs. FY 2011 Actual Budget 2012 Increase/(Decrease) 13.82 2.46 8.37 (71.98) (2.53) 6.13 3.28 7.44 0.76 3.85 5.83 (571,688) 79,995. (8.82) 1.37 195,146 105,480 17.91 8.95 (1,312) 7,210 (0.16) 0.87 (24,894) 167,655 (3.58) 33.36 14,367 (6,491) 2.66 (1.16) (20,728) (20,774) (4.58) (4.59) (8,732) 38,472 (1.27) 6.01 360,027 250,007 28.31 18.10 (51,604) 8,332 (25.39) 5.81 243,265 42,424 27.97 3.96 91,651 125,000 11.85 16.89 (26,504) (3,350) (15.11) (2.20) 2,866 79,352 0.88 31.71 92,257 34,500 61.82 16.67 294,117 907,812 2.02 6.51 687,670 553,184 6.27 4.98 (203,086) (182,874) 5.76 5.16 484,584 370,310 6.51 4.90 (21,343) (51.62) 8,250 93,498 47,999 (2.53) (1.31) 80,405 47,999 (2.19) (1.32) 564,989 418,309 14.96 10.66 u�. x 11`F r, 7((i& �� MIAMI P.-IRKING AUTHORITY Schedule of Revenue and Expenses Proposed FY 2013 Operating Budget FY 2011 FY 2012 FY 2013 Requested Budget 2013 Requested Budget 2013 Approved Proposed vs. vs. Actual Budget Budget FY 2011 Actual Budget 2012 FY 2011 Actual Budget 2012 S S S Increase/(Decrease) • Increase/(Decrease) Operating Revenue 061-Street Facilities 3,571,248 3,830,165 4,064,930 493,682 234,765 13.82 6.13 Parking Lots 7,681,914 7,621,605 7,871,246 189,332 249,641 2.46 3.28 0n-Street 12,975,341 13,086,700 14,061,000 1,085,659 974,300 8.37 7.44 Management Fees 1,085,980 301,996 304,286 (781,694) 2,290 (71.98) 0.76 Other 205,192 200,000 200,000 (5,192) (2.53) Taal Operating Revenue 25,519,675 25,040,466 26,501,462 981,787 1,460,996 3.85 5.83 Operating Expenses Salaries. Wages & Fringe Benefits Salaries - Regular 4,607,620 4,250,509 4,270,362 (337,258) 19,853 (7.32) 0.47 Salaries - Overtime 139,725 118,274 158,274 18,549 40,000 13.28 33.82 Salaries -Sick&Vacation 376,269• 269,567 265,103 " (111,166) (4,464) (29.54) (1.66) Social Security 317,906 318,706 323,393 5,487 4,687 1.73 1.47 Health Insurance 483,340 393,714 390,911 (92,429) (2,803) (19.12) (0.71) Retirement 381,159 377,814 401,963 20,804 24,149 5.46 6.39 Benefits - (Auto, LTD, STD) 173,137 103,680 102,253 (70,884) (1,427) (40.94) (1.38) Tuition 4,222 (4,222) (100.00) Miscellaneous Pay 568 (568) (100.00) 6,483,946 5,832,264 5,912,259 (571,687) 79,995 (8.82) 1.37 Repairs, Maintenance, Cleaning & Landscape Maintenance -Property 109,415 130,830 201,730 92,315 70,900 84.37 54.19 Maintenance- Landscaping 136,828 101,014 120,773 (16,055) 19,759 (11.73) 19.56 Maintenance -Elevators 90,263 84,000 52,200 (38,063) (31,800) (42.17) (37.86) Maintenance- A/C 13,091 9,500 8,500 (4,591) (1,000) (35.07) (10.53) Maintenance -Computers 45,121 66,370 67,250 22,129 880 49.04 1.33 Maintenance - l.arage Equipment 53,917 108,900 144,052 90,135 35,152 167.17 32.28 Maintenance - Alarms 6,995 13,700 12,820 5,825 (880) 83.27 (6.42) Maintenance - TV Surveillance . 2,374 3,000 4,411 2,037 1,411 85.80 47.03 Repairs - Equipment 24,696 , 26,100 24,500 (196) (1,600) (0.79) (6.13) Motor Pool 222,153 231,494 210,630 (11,523) (20,864) (5.19) (9.01) Cleaning & Housekeeping Supplies 184,903 250,594 272,638 87,735 22,044 47.45 8.80 Expendable Tools 2,500 - (2,500) - (100.00) Clothing 36,377 27,722 34,900 (1,477) 7,178 (4.06) 25.89 Signs 71,870 69,200 75,500 3,630 6,300 5.05 9.10 Small Equipment 77,933 48,500 48,500 (29,433) (37.77) Maintenance - Other 13,549 5,725 6,225 (7,324) 500 (54.06) 8.73 Cleaning - - 1,089,485 .1,179,149 1,284,629 195,144 105,480 17.91 8.95 Security Security 811,363 800,961 810,671 (692) 9,710 (0.09) 1.21 Armored Car Services 21,920 23,800 21,300 (620) (2,500) (2.83) (10.50) 833,283 1324,761 831,971 (1,312) 7,210 (0.16) 0.87 Utilities Telephone 251,297 237,780 252,215 918 14,435 0.37 6.07 Light & Power 412,801 " 246,300 390,644 (22,157) 144,344 (5.37) 58.60 Water 31,080 18,550 27,426 (3,654) 8,876 (11.76) 47.85 695,178 502,630 670,2-85 (24,893) 167,655 (358) 33 36 Insurance Property & Gen Liability Insurance Workers Compensation Insurance Rental - Building/Land Rental - Building/Land 518,155 494,630 487,610 (30,545) (7,020) (5.89) 21,996 66,380 66,909 44,913 529 204.19 540,151 561,010 554,519 14,368 (6,491) 2.66 (1.42) 0.80 (1.16) 687,187 639,983 678,455 (8,732) 38,472 (1.27) 6.01 Assessment Expenses Assessment Expenses - Repairs & Maintenance 70,164 102,990 98,266 28,102 (4,724) 40.05 (4.59) Assessment Expenses - Utilities 38,808 6,056 5,778 (33,030) (278) (85.11) (4.59) Assessment Expenses - Office Supplies 3,552 3,874 3,696 144 (178) 4.05 (4.59) Assessment Expenses - Management Fee 41,568 44,874 42,815 1,247 (2,059) 3.00 (4.59) Assessment Expenses - Insurance 217,814 214,475 204,635 (13,179) (9,840) (6.05) (4.59) Assessment Expenses - Security 80,844 80,527 76,832 (4,012) (3,695) (4.96) (4.59) 452,750 452,796 432,022 (20,728) (20,774) (4.58) (4.59) Revenue Sharinv Revenue Sharing 1,271,573 1,381,593 1,631,600 360,027 250,007 28.31 18.10 Parkin_ Meter Parts & Installation Equipment Rental 32,551 Parking Meter Parts & Installation 170,685 203,236 32,300 111,000 143,300 40,632 8,081 111,000 (59,685) 8,332 151,632 (51,604) 8,332 24.83 (34.97) (25.39) 25.80 5.81 311:41.11 PARK I.'\GAUTHORITY Schedule of Revenue and Expenses Proposed FY 2013 Operating Budget FY 2011 FY 2012 FY 2013 Requested Budget 2013 Requested Budget 2013 Approved Proposed vs. Actual Budget Budget FY 2011 Actual Budget 2012 FY 2011 Actual Budget 2012 S S S Increase/(Decrease) Increase/(Decrease) Legal and Professional Property Surveys, Platting 5,000 5,000 5,000 Legal Services 137,779 119,500 117,624 (20,155) (1,876) (14.63) (1.57) Trustee Fees 23,000 20,000 30,000 7,000 10,000 30.43 50.00 Audit Fees 138 000 150,000 163,000 25,000 13,000 18.12 8.67 Other Consultants 570,980 776,100 797,400 226,420 21,300 39.65 2.74 869,759 1,070,600 1,113,024 243,265 42,424 27.97 3.96 Bank Charges Bank Charges 773,349 740,000 865,000 91,651 125,000 11.85 16.89 Supplies & Miscellaneous Postage & Courier Services 17,829 18,650 13,900 (3,929) (4,750) (22.04) (25.47) Printing 89,347 75,850 81,350 (7,997) 5,500 (8.95) 7.25 Office Supplies 24,047 29,200 23,200 (847) (6,000) (3.52) (20.55) Office Equipment 9,521 7,600 7,100 (2,421) (500) (25.43) (6.58) Computer Supplies 5,854 7,500 11,900 6,046 4,400 10328 58.67 Computer Software 28,855 13,500 11,500 (17,355) (2,000) (60.15) (14.81) 175,453 152,300 148,950 (26,503) (3,350) (15.11) (2.20) Other Expenses Property Taxes 190,227 78,000 153,420 (36,807) 75,420 (19.35) 96.69 Licenses & Permits 1,571 1,620 1,900 329 280 20.94 17.28 Miscellaneous 7,262 8,898 12,550 5,288 3,652 72.82 41.04 Entertainment 615 - - (615) (100.00) Travel 9,733 12,000 12,000 2,267 - 23.29 Training 6,603 36,600 38,600 31,997 2,000 484.58 5.46 Meetings and Conventions 93,050 88,450 87,150 (5,900) (1,300) (6.34) (1.47) Cashier - Overagef(Shortage) 34 - (34) (100.00) Publications 372 1,625 1,425 1,053 (200) 283.06 (12.31) Membership Dues 15,170 23,070 22,570 7,400 (500) 48.78 (2.17) Claims Settlement - - Bad Debt Expense 2,111 - (2,111) - (100.00) - Penalties & Interest - 326,748 250,263 329,615 2,867 79,352 0.88 31.71 Advertising & Promotion Promotional 6,941 5,000 15,000 8,059 10,000 116.11 200.00 Public Relations 68,485 120,000 150,000 81,515 30,000 119.03 25.00 Advertising 73,817 82,000 76,500 2,683 (5,500) 3.63 (6.71) 149,243 207,000 241,500 92,257 34,500 - 61.82 16.67 Total Operating Expenses 14,551,341 13,937,649 14,845,461 294,120 907,812 2.02 6.51 Operating Results Before Dept & Amar 10,968,334 11,102,817 11,656,001 687,667 553,184 6.27 4.98 . Depreciation & Amortization (3,524,123) (3,544,335) (3,727,209) (203,086) (182,874) 5.76 5.16 Operating Results 7,444,211 7,558,482 7,928,792 484,581 370,310 6.51 4.90 Non -Operating Revenues (Expenses): Interest income 41,343 20,000 20,000 (21,343) Gain (Loss) on Disposal Property (8,250) - 8,250 Interest Expenses (3,699,643) (3,654,144) (3,606,145) 93,498 Total Non -Operating (3,666,550) (3,634,144) (3,586,145) 80,405 47,999 47,999 (51.62) (100.00) (2.53) (2.19) (1.31) (1.32) Net Revenue le Suess of Expenses 3,777,661 3,924,338 4,342,647 564,986 418,309 14.96 10.66 MIAMI PARKING AUTHORITY Schedule of Revenues and Expenses Proposed FY 2013 Operating Budget — Line Item Descriptions Description of Line Items: Operating Revenue Off -Street Facilities - Revenue collected at parking garages, including daily customer revenue, monthly cardholder revenue and revenue derived from special events Parking Lots — Revenue collected at parking lots, including daily customer revenue, monthly decal -holder revenue and revenue derived from special events / rental of lots On -Street — Revenue collected from single space and Pay and Display meters located on -street as well as revenue derived from rental of metered spaces (production events, valet, etc) Management Fees — Fees charged to third parties (i.e. Miami -Dade County, Florida FDOT and City of Miami) for the administration of various parking / non -parking facilities Other — Majority of line item represents fees remitted by towing companies that assist in towing illegally parked vehicles from parking facilities / on -street spaces Operating Expenses Salaries, Wakes & Frinke Benefits Salaries — Regular - Base salaries for all full time / part-time Authority personnel Salaries — Overtime — Overtime funds paid to hourly personnel Salaries — Sick & Vacation — Sick and vacation time for full-time Authority personnel Social Security — Social security taxes paid to the federal government for Authority personnel Health Insurance — Insurance premiums paid by MPA for full-time Authority personnel Retirement — Employer portion of annual pension obligation paid to the MPA's pension plan for full-time Authority personnel Other Benefits — Insurance premiums paid by MPA on behalf of full-time administrative and operations personnel for auto, short-term disability and long Willi disability Page 1 of 5 Tuition — MPA provides educational assistance for regular full-time employees who have completed 365 calendar days of service in an eligible employment classification. The amount of assistance paid by the Agency is 100% of tuition •costs up to a maximum of $3,000 in a calendar year providing the employee earns grade of "C" or better Miscellaneous Pay — Payment for the use of temporary labor for special events and special employee assignments Repairs, Maintenance, Cleaning & Landscape Maintenance — Property — Contractual expenses incurred in connection with the maintenance of parking facility structural components, excluding items detailed below Maintenance — Landscaping — Contractual expenses incurred in connection with the maintenance of parking facility landscaping Maintenance — Elevators — Contractual expenses incurred in connection with the maintenance of parking facility elevators Maintenance — A/C — Contractual expenses incurred in connection with the maintenance of parking facility, operations and administrative office air conditioning units Maintenance — Computers — Contractual expenses incurred in connection with the maintenance of parking facility / administrative office computer equipment Maintenance — Garage Equipment — Contractual expenses incurred in connection with the maintenance of parking facility revenue control equipment Maintenance — AlaliLis — Contractual expenses incurred in connection with the maintenance of parking facility revenue alarm / security systems Maintenance — TV Surveillance — Contractual expenses incurred in connection with the maintenance of TV surveillance cameras located in garage facilities Repairs — Equipment — Non -contractual repairs associated with parking facilities Motor Pool — Expenditures associated with Agency vehicles including gas, repairs and lease payments for leased Agency vehicles Cleaning / Cleaning & Housekeeping Supplies — Contractual expenses and cleaning supplies purchases for the maintenance of parking facilities / administrative offices Expendable Tools / Small Equipment - Maintenance tools and maintenance / office equipment purchases that do not exceed $1,000 and therefore are not considered a capital asset Page 2 of 5 Clothing — Uniforms for operations personnel Signs — Maintenance and purchase of signage for both off-street and on -street parking facilities Maintenance — Other — Annual contractual maintenance fee incurred for Authority telephone system Security Security — Contractual expenses incurred for security personnel who perform surveillance of parking facilities Armored Car Services — Brinks services for the pickup of cash at specified locations Utilities Telephone — Expenses paid to telephone carriers for the usage of telephone lines and cellular phone lines (i.e. AT&T, Sprint) Light & Power — Electricity expense for all parking facilities / administrative offices (FPL) Water — Water expense for all parking facilities / administrative offices (Miami -Dade Water and Sewer) Insurance Property and General Liability Insurance — Insurance premiums related to property, general liability, and directors and officers liability coverage Workers Compensation Insurance — Workers compensation premiums for Authority personnel Rental — BuildinQ /Land Rental Building/Land — Fixed, contractual lease payments paid for the rental of parking lots managed and not owned by the Authority Assessment Expenses Assessment Expenses — The expenses for the Courthouse Center Garage condos that are accumulated and paid to the condo association. The items in this category include but are not limited to: repairs and maintenance, utilities, office supplies, management fees, property insurance and security Page 3 of 5 Revenue Sharing Revenue Sharing — Payments made to lessors of parking lots that are managed by the Authority. These payments are based on a % of either gross or net revenue derived by the parking lot Parking Meter Parts & Installation Equipment Rental — Rental of golf carts for security personnel to roam facilities, rental of office copiers Parking Meter Parts & Installation — Purchases of parking meter supplies / parts to replace defective parking meter equipment Legal and Professional Property Surveys, Platting — Expenditures incurred related to property surveys and platting of prospective parking facility acquisitions Legal Services — Legal fees paid to City of Miami for City Attorney services Trustee Fees - Fees paid to Trustee of Authority bonds Audit Fees — Fees paid in connection with the annual audit of the Authority's financial records Pay and Display Fees — Service contract fees paid to parking meter vendors, parking consultants, payroll processing fees, website redesign fees, rating agency fees in connection with the Authority's bonds Bank Charges Bank Charges — Bank fees and credit card processing charges associated with the Authority's parking facilities Supplies and Miscellaneous Postage & Courier Services — Postage expense for Authority's mailings Printing — Printing of tickets and decals for parking facilities and customer service pamphlets Office Supplies — Desk supplies (i.e. paper) for all Authority facilities / administrative offices Office Equipment — Office equipment purchases that do not meet threshold for capitalization Page 4 of 5 Computer Supplies — Computer supply purchases for all Authority facilities / administrative. offices Computer Software — Computer software purchases for all Authority facilities / administrative offices Other Expenses Licenses & Permits - Miscellaneous licenses and fees Miscellaneous — Payment for medical exams and back ground check for employees (new hire and worker comp cases) and mystery shopper program Travel - Business travel expenses incurred for parking related conferences Training -Training expenses for all employees Meetings and Conventions - Business meeting expenses for all employees Publications — Miscellaneous business publication subscriptions Membership dues — Membership dues for various parking related organizations and professional associations Advertising & Promotion Promotional — Promotional materials distributed to customers at special events / customer appreciation week Public Relations — Contractual expenditures related to public relations consultant services and sponsorships of various charities and non-profit organizations Advertising — Media advertising expenses (i.e. radio, television, and printed media) Non -Operating Revenues / (Expenses) Depreciation & Amortization — Depreciation related to parking facilities, including building and structures, leasehold improvements, furniture and fixtures, and parking equipment Interest Income — Interest and gain/losses on Authority investments Interest Expenses — Interest expenses and amortization of bond issuance costs incurred in connection with the Authority's bond issue. 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