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Home My WebLink AboutExhibit 1 - SUBINCOME: Approved FY'12 Approved FY'13 Budget Budget VarianceiComments Parking Waivers $ 144,000 $ 223,756 Rate of Parking Waiver Projection for FY'13 is based on collection rate for FY'12. Budgeted parking Waiver fees are reflected net of 10% contribution to the parking waiver trust fund as required by City Ordinance 13059 ($248,616-$24,861) Parking Surcharge $ 220,000 $ 250,000 Projection by CCSG entity which administers Parking Surcharge Tax Program. It includes a processing fee of 3.95% ($260,270-$10,720) Special Events Supplemental Fees $ 34,000 $ 34,000 Projected as same level as FY'12 Sidewalk Cafe fees $ 55,000 $ 43,194 Banner Fees $ 3,000 $ 3,000 Projected as same level as FY'12 BID Assessments $ 457,000 S 443,290 FY'13 assessments are due $487K. FY'12 assessment payment rate projected for FY'12 (95.5% at $465K). Early payment discount projected at 3% processing fee Other Income $ 62,500 S - Collections Deferred - New $ 50,000 Assessment collections from prior years Total Income: $ 975,500 $ 1,047,240 en Expses Approved FY'12 Budget Approved Budget FY'13 VariancelComments Sanitation $ 117,035 $ 116,000 Loss of parking for Block by Block Employees for FY'13 Security $ 188,035 $ 188,500 Loss of parking for Block by Block for FY'13, Full time officer restored as of August 2012 Streetscape $ 118,442 $ 106,720 Flower Basket Expansion & Tree pit Landscaping Services eliminated for FY'13 Special Events & BID Events $ 123,300 $ 106,000 Marketing & Advertising $ 266,165 $ 165,200 General & Administrative $ 326,200 $ 342,500 Hotel Committee - As of July 2011 $ 48,000 $ 42,000 Includes Tentative Hotel Project FY'13 Total Expenses $ 1,187,177 $ 1,066,920 Net Operating Income $ (211,677) (19,680) Capital Projects nvestrnent Income - Offsets Capital Expenses • II 100,000 Total Contribution BID Fund (Income Shortfall + Capital Requirements) $ 345,177 $ 19,680 I 2- cx7ele, Ext'U * 1-SU8 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. Special Events &lndep Events Great Taste of the Grove Coconut Grove Arts Festival 4th of July Fireworks 4th of July Marketing Great Grove Bed Races Art Basel - New Subtotal of Independent Events BID Events Ambient Street Musicians Concierge Connection Grove Gallery Walk Cirque du Grove Subtotal of BID Events MARKETING/ADVERTISING Coconut Grove Arts Festival Holiday Decor Cooperative Advertising Video Production, photography, and needed production materials for Co -Op Campaign Co -Op Marketing - FY'11 Roll Over Media/Creative (Web) PR Agency Photographer Grove Historic Walking Tour - New Tourism Campaign - New Social Media - New Coconut Grove Ambassador SUBTOTAL TOTALS ch.onut rarovc BID MurKctiny & $pca.iai Eoents-6odye 2013 kludEL I Comments: $ 99,000.00. ($59K +$40K)Additional $40K was granted by Finance Committee on 6/26/2012. $ 600.00 $ 6,400.00 $ 7,000.00 Marketing Committee unanimously requested $22,000 here as of May 1st meeting. $ 4,000.00 Intended for seasonal plant decorations for December holidays Reccommenff at by $ - Not a continuing program —this shouldded notbe consideredstaa$70,000 true budget cut for FY'13 $ 9,000.00 website updates cut in half $ 16,000.00 Either use for PR Agency or move to G & A and create new combo PR staff position for $46,000 $ 4,000.00 $ $ 11,200.00 Marketing Committee unanimously requested $18,000 at May 1st meeting. $ 6,000.00 $ 30,000.00 $ 85,000.00 $85,000 wit be to the discretion of marketing committee. To be added to the $$87,200, totaling $167,400 $ 165,200.00 $ 271,200.00 THIS DOCUMENT ISA SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. 1 A Ceennui' Grnva Fun Arorntienc Sorurify R Snnitntinn Rudgot 91119_1011 Aooroved Comments STREETSCAPE. Graffiti Removal Urban Planning Project/ Consultants South Bayshore Drive Maintenance Tree Trimming & Tree Fertilization, Fungicide Landscaping - Mulching & Weeding Flower Baskets + Planters (Ydy Maintenance, iPM,) BID Site Visits Inter -Grove Transportation 1,000.00 $ . 37,500.00 $ 4,000.00 1,000.00 63, 220.00 SUBTOTAL 1 $ 106,720.00 SECURITY 172 Total Wkly Hr - Security Agreement Police Off Duty Services (65) - Hrs Detail #20091981 Parking Security 4 employees Special Events Police Services SUBTOTAL SANITATION 124 Hr Wkly Service Agreement Wed -Sun Dumpster Rental (12 mo.) Misc Supplies Uniforms (Bid Lagos) Special Misc Sanitation Projects Parking Sanitation 8 Employees SUBTOTAL TOTALS; Approved 2013 Budget $1,000 to be used to purchase Graffiti safe -wipes for entire year Moved from Capital for FY'12 to Operations Committee by Exec Committee Committee would prefer to undertake full canopy upgrade for $15K, Cut for FY'13 Agreement Lukes Sawgrass expires May 2012, no agreement extended for FY12-13 Agrmt - 37K yearly, planters $960 ydy, exchange 25K yearly, aprrox 63K. Total No expansion for FY'13 with this cut Project cut for FY'13 Project cut for FY'13 $ 131,000.00 Current Agreement with Block by block approximately $129,000 per year $ 57,500.00 $22,000 added back as of 7/24. Full time officer for FY'13 will occur removed Cut for FY'13 $ 188,500.00 Approved 2013 Budget $ 116,000.00 Current Agreement with Block by block approximately $116,000 per year $ - $ $ - $ removed Cut for FY'13 $ 116,000.00 411,220.00 Ey1iVth -f l4) - 3 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. Coconut Grove BID Capital Committee Budget Worksheet 2012-2013 CAPRAL LINE ITEMS Blue Sign Immediate Replacement Directories Trash Receptacles Office Furniture Metal Arm Brackets South Bayshore Beautification Main Highway Conduit - NEW Parking Study - Approved March 2011 C. Grove Playhouse - Approved November 2010 Urban Planning Project - Approved April 2011 Big Facade/CDBG Project - Approved April 2011 Small Facade/Interior Project - Approved April 2011 TOTAL: Approved 2013 Bud et 10,000.00 Moved to operations 55,000.00 20,000.00 85,000.00 VadancelComments $42,500 from from FY'12 & $60,000 expected to be spent prior to FY'13 $55K of $75K committed from FY'12 $20K from FY'12, if not spent prior to 9/30/12 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. Coconut Grove BID General & Administrative - Approved Budget FY' 2012 & FY' 2013 General & Administrative Staff Salaries Book-keeping/Collections/CCSG Actual Benefits, PTL, Health Payroll/ FICA Licenses, Fees, Dues Website + Related Management Database Services/Assessments Meeting Spaces & Refreshments Office Equipment & Supplies Office Rent Office Utilities Management Fees MPA Annual Audit Insurance Liability TOTAL: Approved 2012 Budget Approved 2013 Budget 175,000.00 42,000.00 20.000.00 15,000.00 1,000.00 3,500.00 8,000.00 34,200.00 7,000.00 12,500.00 8,000.00 $ 326,200.00 $ 189,000.00 $ 46,800.00 $ 19,000.00 $ 16,000.00 $ 900.00 $ 3,600.00 $ 8,000.00 $ 34,200.00 $ 5,000.00 $ 12,800.00 7,200.00 $ 342,500.00 Comments Exec D 100K, PD $59K, Third person $30K, TBD, Intern Stipends CCSG monthly fees are currently $3,900.00 per month The BID currently pays $950 per month for two of three total employees Estimated the BID paid $14,447 in 2011 Line Item moved to Marketing, Removed Proposal is for $300.00 per month, thus totaling $3,600.00 per year Sharp Copier Agreement, Office Depot, UPS New Rent after lease is signed will raise to $ 2,850, thus totaling $34,200 Comcast is about $220 a month, FPL is about $180 Annual Audit pricing for FY 2012 is $12,800 as per RFP received in November 2011 FMIT $5,944 & D&O Insurance $900.00 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. SUBSTITUTED Coconut Grove Business Improvement District Approved FY'13 Coconut Grove BID Budget qt/.7410W7 4K4r-A.Z,. pyky-4,- W.02.4.-lietrtre :2.4116bMg74:•;. • - Appreve fx.13,13tidne r oy e 5.)1121:-zif >n• - • AfePerii•a\iii4 Spetfal9tifs,1010 av!s- tr,..y4•0,4:i.;.-.:A Y'Priegia14604: ."1;t1( tatatiVr. 1,111,2 Agraggintw- . „ l''.-4W18-MEOTza`sg OtileacomeiA, • aletionsltingerred4,k,'NewA • .$ 144,000 220,000 34,000 55,000 3,000 457,000 62,500 fr..egg.,ssutly4,7-34( .4 ...Ai prwnir,114e. 00.: As of 712412012 Rate of Parking Waiver Projection for FY'13 is based on collection rate for FY'12. Bu ed parking Waiver fees are reflected net of 10% contribution to the parking waiver trust fu • required by City Ordinance 13059 ($248,616-$24,861) Proiection by CCSG entity which administers Parking Surcha ax Program. It includes a processing fee of 3.95% ($260 -$10,720) Projected as sat evel as FY'12 rojected as same level as FY'12 FY'13 assessmentssue $487K. FY'12 assessment payment rate projected for FY'12 (95.5% at 65K). Early payment discount projected at 3% processing fee Assessment collections from prior years 975,500 117$7. 2041i-111 'Budijet0* Verlake/CoinmentS, -bandatoitipt-v—wo--$),,- ..f. •-•,..1,4 ...442.-.7.,.. ..4.• .4 ZI4S-Vt.44'. '.',.-'1'51.3•;'.W.I•tZ):117.4A,,-,-... $ 7035 $ ' '.'-- - ' :-..116,000.i. • Loss of parking for Block by Block Employees for FY'13 ---,,:i1..-1, •.;-, i'SecOnty - , : ,-7-143V., --.,y'• ..•,-,..,..- _ .. :' :•;..:., i.4.-1.:...r....... . ,,,..- ei:. $ 188035 I4 ' '500i". ,,T Loss of Full time Police Officer, now part time, Loss of parking for Block by Block for FY13 . . '• Streetscape' . .,---•-4,-1W.... •• •° .'''1)c 4"......,.',.•47'.,1.1.'", $ 118,442 2.„..,...0,v,i,,,,,,:,:;..,,,, ,.../7":".-.!:"..,".1 1.$viia-.7-4.4,,, f.','1061.7.20.1* '.‘1•::—..-. !r.,4,-.•- Flower Basket Expansion & Landscaping Services eliminated for FY'13 Special i Eventt: 8i7 BID: Even tVa--$. "0 $ 123,300 ;$:, P'''''',' 0 i .".-i-$:--kF,'-szror.•••;-'l, 7-e::.,-„,::,,s,-..iii,i4t.,- . J.0;,,or,:r.-t_..:-. -.--ii..4-; karkeyng78eAckieitiSingl'i:, "Dii.‘"-I'4'h3-1-4" .T.,..,,i.,,.,......45........4 ....m.:. • --.. -.,.. .,..,...::,....A.7.- $ 266,165 $ --,,..-t.-4_,.. 11,‘,16500! %,41-in-...e..mr-i,,.v." -.17 "Po'. 4' , . •••c••;,•,11-` -Fki...y,•••••••; -•,,S...:.:4:1.t.,4 . tGeneraiktrik_dpi iveA --z, ,r6::iriwir-2-.T.:- _ --.1-...:-..,i-o-5.:7.%i-,:‘,....,„.... "4 . ; $ 326,200 !$';e4.-4).;t11 i=ir-,342. 5001 -7. r ItF,dieofea,„ .-- xv--4-, • •, 1^..."'liaWFW.. ....1 --,ti.cte[Co Ittee-lAs ot'r i.kijli;2 • ,, ., $ 48,000 4.; ... ,,t,:-A,4tp,-k-im, ,47 ,l',1'',42!,000, --.J- ` Includes Tentative Hotel Project FY'13 -Total Expenses 1,187,177 -.1,066;9-20; • • .-K,'--iFARPA.4f.i'irrfifif.W..',.x,vi.rii.:,i,i. ' •• , - , -I.' •'.- .• --',.`, isle • - 4',..,, -•,,,,,,,,i'.;••,..,;'‘41.!,.S.•,C? . ,-4.6V X '4,:tL k •••'-'''q '',W4i1",*---1,'.V.;;;::',4•-','," '•'• • - ' ... Net Orieratincr Irictirridig-- - , ,. $ (211 ,677) T'S.,•,(.. 1 9580) . . . .-- . ''SK,tr.`,.fisgAzglir,-.2 . . . '... r. 1. orrrd -, ..-- , •,'. -. • w, t-. . ,. . .. Tiv4t1.1'4,04.1t4 - apitaliProiects 229,500 $ 100,000 • •&'41:6-1.iji;t:f.f..-.1:141,.??.'1.Aii‘killifkgrifyi'.**-N.,A--' . Iiiiielinent-IncornePonseis -earlital tin'ens'e --.• '.. $ 96,000 ,1'1‘,?;.., ,,,... i •-4,19., .9. Viilkoni'A --,...., - :$a,......',t4:?moth000f; i,.. , • „ , li' ., V4' .. :T.? .. - •••• ! . 4--(ggr4.itsh: e.,'..,-; ., „,,F., 4,;,,-;.le }, ..:f..•'4,•,:•... ..il, , tr..,,...- . eh ,,,.:"...,...,c,.--..,.;,. ..'.5.,• -, i•-t? r!: i, .si . 2--fli ,•,.. :. i kir,' -.• . - ,!,-...;,••-. q ' "4 1., ..,:. V. t. ;? ..1,4,,,,,, ,--,,•?-{,t-4; ,,,y...-11.. ..:, ' , 71., :', .: Total:Contribu;ic.rliiiD hind (InOorn6'sho'rtiall -t,CipitaliRequirernentsi • r . , 345,177 $ 19,680 x " Stieci EG h 5 83'I tle*E a ES Great Taste of the Grove Coconut Grove Arts Feslival 4th of July Fireworks 41h of July Marketing Great Grove Bed Races Art Basel - New Ambient Street Musicians Concierge Connection Grove Gallery Walk Cirque du Grove MARK N. !ADVERTISING Coconut Grove Arts Festival Holiday Decor Cooperative Advertising Video Production, photography, and needed production materials for Co -Op Campaign Co -Op Marketing - FY'11 Roll Over Media/Creative (Web) PR Agency Photographer Grove Historic Walking Tour - New Tourism Campaign - New Social Media - New Coconut Grove Ambassado SUBSTITUTED Coconut Grove BID Marketing & Special Events Budget Fri : 2e17 tludget Cc - ems•,.. ":c,:_ ;:\ 1.-ems titii-''''''"`'-l'' x .," OOQ i t, ($59K +$40K)Addilional $40K was granted by Finance Committee on 6 012. _ 3t „gar 1 r r1! Oi) Marketing Committee unanimo y requested 522,000 here as of May 1st 'nearing. s t - s>=>`'='-:? .,. 4,00000. tended for seasonal plant decorations for December holidays 'n' `: s2 �yx} Reccommended by staff al $70,000 . $..-. r:.'' , `;,} ?:. 5: Not a continuing program —lilts should not be considered a true budget cut for FY.13 F. ,,..-:> ,,, . 0.(1g website updates cut in half $ :if'16,000 00 Either use for PR Agency or move to G & A and create new combo PR staff position for 546,000 $" `4 000 00' $ "` .: ` £';_ . _ 11;200.00, Marketing Comrittee unanimously requested $18,000 at May 1st meeting. $ . 30 000 of $ 85,030.00 $85,000 wit be to the discretion of marketing committee. To be added to the $$87,200, totaling $167,400 ;$ Fi^yeti.A 0ili ob;90* Coconut Grove BID Operations, Security & Sanitation Budget Worksheet 2012-2013 'Graffiti Removals:_ +'-trio r.i s .1'-,.t Urban.Plannn Frolec1l:CQnsUtht : alih Ba - tore D ve:Maintenence� ej d ming &Tree, 'erllhzatlo Land; pin9 Muichmg 1�Veedtng eLsa!11e Site'VlslI Inter roveZransp 77gtal 2'TtPo Bark Seca 1Speafaf Everts Poi eivfce ,.124 Hr Wkltit4rouy,Servlce"Argreetrteni,VJed Sure.,; Dumpstef,R� }2 mo3} sia �� MlsS1.'!A 5' Tip lU t� :; tSpeaal . sculpt) t Pro ects1 i. arklrr an alion 8 Empl s X .f� SUBTOTAL S OTAL riyAPPoDid'r` 2013Budr3et , Comment, SUBSTITUTED S ''''•' 1-'s-1,000.00 at,000 to be used to purchase Graffiti safe -wipes for entire year ;''6 5004 Moved from Capital for FY' 12 to Operations Committee by Exec Committee i= ° 4 600.00, Committee would prefer to undertake full canopy upgrade for S15K, Gut for FY'13 $ r ` i rr.1 000 00 Agreement Lukes Sawgrass expires May 2012, no agreement extended for FY12-13 ' - --' '-,20i,00 Agrml - 37K yearly, planters $960 yrly, exchange 25K yearly, aprrox 63K. Total No expansion for FY'13 with this cut :f, ' t ` _ Project cut for FY'13 V .. Project cut for FY'13 S'' fi`� 106,720.00 $r;;'y'„ a 131;00000,: Current Agreement with Block by block ap tmately $129,000 per year $i ! `57 500 00; $22,000 added back as of 7124. F me officer for FY'13 will occur r. :' n' `rir "+.rCInOYed �. i�.; j f for FY'13 $ - ' 41 108;500.00' I $ 16 000 00 Current Agreement with Block by block approximately $116,000 per year il,:liONIRO OW removed - Cut for FY'13 $ =:;4 ii16,000A0 4.112.20:00 SUBSTITUTED Coconut Grove BID Capitol Committee Budget Worksheet 201 2-2013 Blue Sign Immediate Replacement Directories Trash Receptacles Office Furniture Metal Arm Brackets South Bayshore Beautification Main Highway Conduit- NEW Parking Study - Approved March 2911 C. Grove Playhouse -Approved 14e r,e 1xcr 20I5 Urban Planning Project -AppmvrdApril 2011 Big Facade/CDBG Project - Approval April 2011 Small Fagadeilnterior Project -,`-approved April 2011 Approved t <` 2011 Budget, ,,r Si "' `' "' lUrOt1000 Immediate emergency repairs and maintenance for 74 BIO street, pedestrian and vehicular pieces of stgnage r -elf. •: is ik5. : 41i,; c + ....,_ t fN I C . rp a 9.:_ 5^:.;y: ;? Moved-b Operayons)q Maintenance of 12 islands srg South Bayshore Drive. -;:. Project will end In FY'12. 5• 5,000.00 $55K of $75K committed from FY'12 r :1.00 S20K from FY'12, if not spent prior to 9/30/12 85,000.00 ' Gene alT&'Admiiiisfrative1�,�t Staff Salaries Book-keeping Staff MPNCCSG Actual Benefits, PTL, Health Payroll/ FICA Licenses, Fees, Dues Website + Related Management Database Services/Assessments Meeting Spaces & Refreshments Office Equipment & Supplies Office Rent Office Utilities Annual Audit Insurance Liability TOTAL:.. Coconut Grove BID General & Administrative 2013 Budget Approved 2011 Budget Comments $ 189,000.00 Exec 0 100K, PD $59K, Third person $30K, TBD, Intern Stipends $ 46,809.00 CCSG monthly fees are currently $3.900.00 per month $ 19,000.00 The BID currently pays $950 per month for Iwo of three total empk yees $ 16,000.00 Estimated the BID paid $14,447 in 2011 $ 900.00 not applicable Moved to Marketing in 2012 $ 3,600.00 CCSG's proposal is for $300.00 per month, thus totaling $3,600.00 per year $ $ 8,000.00 Sharp Copier Agreement, Office Depot, UPS Store $ 34,200.00 New Rent after lease is signed will raise to $ 2,850, thus ng $34,200 $ 5,000.00 Comcast is about $220 a month, FPL i out $180 $ 12,800.00 Annual Audit pricing for FY 2012 is $12.800 as FP received in November 2011 $ 7,200.00 FMIT $5,944 & nsurance $900.00 $ ' 342,500.00 SUBSTITUTED