HomeMy WebLinkAboutAddendum No. 2�ittj uf # i
KENNETH ROBERTSON JOHNNY MARTINEZ,,P.E.
Chief Procurement Officer City Manager
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ADDENDUM NO. 2
RFP No. 313280 June 6th, 2012
Request for Proposals (RFP) for Professional Management of the James L. Knight Center
The following changes, additions, clarifications, and deletions amend the solicitation documents of the
above captioned RFP, and shall become an integral part of the Contract Documents. Words and/or
figures stricken through shall be deleted. Underscored words and/or figures shall be added. The
remaining provisions are now in effect and remain unchanged. Please note the contents herein and reflect
same on the documents you have on hand.
Q1: Please provide the following financial information:
a) actual financial statements (detailed) for the last -two (2) fiscal years;
b) a List of events and attendance per eventfor the last two (2) fiscal years;
c) a list of tentative events for future fiscal year(s);
d) copies of the settlement/show invoices 'for the three (3) most recent major:
1) concerts (if any),
2) conventions/trade'shows,
3) family shows (if any),
4) consumer/public shows (includes any gated events), and,
5) sporting events (if any);
e) a copy of the capital improvement budget;
f) a copy of the current management agreement with Global Spectrum;
g) a list of the current rental rates;
h) .a copy of the formal booking policy (if any); and,
i) a list of prices/labor rates for special services.
.A1: Concerning the requested financial information:
a) actual financial statements (detailed) for the last two (2) fiscal years are provided via Attachment A
to the Addendum No.2-Header Section;
.b) a list of events and attendance per event for the last two (2) fiscal years is provided via Attachment
A to the Addendum No. 2 Header Section;
c) .a list of tentative events for future fiscal year(s) is provided via Attachment A to the Addendum No.
2 Header Section;
d) copies of the settlement/show invoices for the three (3) most recent major:
1) concerts (if any) - provided via Attachment A to the Addendum No. 2 Header Section,
2) conventions/trade shows - provided via Attachment A to the Addendum No. 2 Header Section,
3) family shows (if any) - not available,
4) consumer/public shows (includes -any gated events) - not available, and,
5) sporting events (if any) - not available;
e) a copy of the capital improvement budget is provided via Attachment A to the Addendum No. 2
Header Section;
f) a copy of the current management agreement with Global Spectrum is provided via Attachment A
to the Addendum No..2 Header Section;
g) a List of the current rental rates is provided via Attachment A to the Addendum No. 2 Header
Section;
h) a copy of the formal booking policy (if any) is provided via Attachment A to the Addendum No. 2
Header Section; and,
i) a list of prices/labor rates for special services is provided via Attachment A to the Addendum No. 2
Header Section
Q2: Please provide the following personnel/staffing information:
a) a listing of all current full-time positions and salaries by position;
b) a current organizational chart;
c) designations as to which full-time employees are union and to which union they belong to; and,
d) copies of the employee benefit programs (summary plan descriptions).
A2: Concerning the requested personnel/staffing information:
a) a listing of all current full-time positions and salaries by position is not available;
b) a current organizational chart is provided via Attachment B to the Addendum No. 2 Header
Section;
c) designations as to which full-time employees are union and to which union they belong are not
available; and,
d) copies of employee benefit programs (summary plan description) are not available.
Q3: Please provide the following third party agreements:
a) copies of=tenant.agreements ,(if any);.
b) a copy of the current concession and catering agreement;
c) a copy of the current labor and work rule agreements;
d) a copy of the ticketing agreement (if any); and,
e) a copy of the security, parking, IATSE and other third party service agreements.
A3: Concerning the requested third party agreements:
a) copies of tenant agreements (if any) are provided via Attachment C to the Addendum No. 2
Header Section; •
b) a copy of the current concession and catering agreement is not available;
c) a copy of the current labor and work rule agreements is not available;
d) a copy of the ticketing agreement (if any) .is provided via Attachment C to the Addendum No. 2
Header Section; .and,
e) a copy of the security, parking, IATSE and other third party service agreements are provided via
Attachment C to the Addendum No. 2 Header Section.
Q4: Please provide the following requested other information: .
a) a listing of services performed by the City for the venue; and,
b) whether.theScurrent management company has self -promoted any events in the James L. Knight
Auditorium and Convention Center over the course of the current contract and, if so, provision of
copies of th'e license agreement and event settlement, with detail.
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A4: Concerning the requested other information:
a) a listing of services performed by the City for the venue consists of the monitoring of monthly
payments, assisting with budget preparation, compilation of audit information, adjustment of rate
changes, and the review and approval of CAP memos; and,
b) concerning whether the current management company has self -promoted any events in the
James L. Knight Auditorium and Convention Center over the course of the current contract and,
if so, provision of copies of the license agreement and event settlement, the City does not allow
this.
Q5: Please provide a chronological listing of all ticketed events hosted in the Knight Center Theater for
fiscal years 2008-2011 inclusive, reflecting the date, the event name as it appeared on the ticket
header, the lessee, and the number of tickets sold.
A5: The information available concerning a chronological listing of all ticketed events hosted in the
Knight Center Theater for fiscal years 2008-2011 inclusive, reflecting the date, the event as it
appeared on the ticket header, the lessee, and the number of tickets sold is provided via Attachment
E to the Addendum No. 2 Header Section.
Q6: Please provide a chronological listing of all non -ticketed events hosted in the Knight Center Theater
for fiscal years 2008-2011 inclusive, reflecting the date, event title, event type, lessee, and number
of attendees.
A6: The information available concerning a chronological listing of all non -ticketed events hosted in the
Knight Center Theater for fiscal years 2008-2011 inclusive, reflecting the date, event title, event
type, lessee, and number of attendees is provided via Attachment E to the Addendum No. 2 Header
Section.
Q7: Please provide a chronological listing of all events in the Miami Convention Center -for fiscal years
2008-2011 inclusive, reflecting event type, lessee, and attendance.
A7: The information available concerning a chronological listing of all events in the Miami Convention
Center for fiscal years 2008-2011 inclusive, reflecting event type, lessee, and attendance is provided
via Attachment E to the Addendum No..2 Header Section.
Q8: • Please provide a chronological listing of all ticketed events hosted in the Ashe Auditorium for fiscal
years 2010-2011 inclusive, •reflecting date, event as it appeared on ticket header, lessee, and
number of tickets sold.
A8: The information concerning a chronological listing of all ticketed events hosted in the Ashe
Auditorium for fiscal years 2010-2011 inclusive, reflecting date, event as it appeared on ticket
header, lessee, and number of tickets sold is not available.
Q9: Please provide a chronological listing of all events hosted in the Miami Conference Center for fiscal
years 2010-2011 inclusive, reflecting date, space utilized, lessee, event type, and number of
attendees.
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A9: The information concerning a chronological listing of all events hosted in the Miami Conference
Center for fiscal years 2010-2011 inclusive, reflecting date, space utilized, lessee, event type, and
number of attendees is not available.
Q10: Please provide a statement of revenues and expenses for the period ending September 30th of
fiscal years 2008-2011 inclusive, as submitted to the City of Miami reflecting actual and budgeted
figures and variances therein.
A10: A statement of revenues and expenses -for the period ending September 30th of fiscal years 2008-
2011 inclusive, as submitted to the City of Miami reflecting actual and budgeted figures and
variances therein is provided via Attachment E to the Addendum No. 2 Header Section.
Q11: Please provide the revenues earned from the Knight Center Theater rental for fiscal years 2008-
2011 inclusive.
All: The revenues earned from the Knight Center Theater rental for fiscal years 2008-2011 inclusive are
provided via Attachment E to the Addendum No. 2 Header Section.
Q12: Please provide the revenues earned from the Riverfront Hall rentals for fiscal years 2008-2011
inclusive.
Al2: The revenues earned from the Riverfront Hall rentals for fiscal years 2008-2011 inclusive are
provided via Attachment E to the Addendum No. 2 Header Section.
Q13: Please provide the, revenues earned from the Miami Conference Center rentals for fiscal year 2010-
2011 inclusive.
A13: The revenues earned from the Miami Conference Center rentals -for fiscal year 2010-2011 inclusive
are provided via Attachment E to the Addendum No. 2 Header Section.
Q14: Please provide the revenues earned from the Miami Conference Center rentals for fiscal years
.2010-2011 from the Hyatt Regency as lessee.
A14: The revenues earned from the Miami Conference Center rentals for fiscal years 2010-2011 from the
Hyatt Regency as lessee are provided via Attachment E to the Addendum No. 2 Header Section.
Q15: Please name the newspapers in which the RFP was advertised and the date of publication.
A15: The newspapers in which the RFP was advertised and the date of publication are as follows:
a) Diario Las Americas, with the publication date of May 17th, 2012;
b) Miami Daily Business Review, with the publication date of May 16th, 2012; and,
c) The Miami Times, with the publication date of May 16th, 2012.
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Q16: Please identify the websites. and professional trade association journals/websites utilized for
advertisement/notification in which this RFP was noticed and date of publication (Le. commonly used
for the RFP solicitation of public assembly facilities).
A16: Concerning identifying the websites and professional trade association journals/websites utilized for
advertisement/notification in whichithis RFP was.noticed and date of publication (i.e. commonly used
for the RFP solicitation of.public assembly facilities), per -the City's requirements, -the RFP was only
advertised in three (3) newspapers identified in the response to the prior question above.
Q17: Given the short time frame between the pre -bid and due date, and as responses to formal questions
were pending, can there be a reasonable extension on the Closing Date.
A17: Given the short time frame between the pre -bid .and due date, and as responses to formal questions
were pending, the Closing Date is being extended to Monday, .June 18`h, 2012 at.2:D0 PM.
ALL OTHER TERMS AND CONDITIONS OFTHE RFP.REMAIN THE SAME.
•KR/pv
Cc: RFP File
Sincerely,
Kenneth Robertson
Director/Chief Procurement Officer
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