Loading...
HomeMy WebLinkAboutExhibit 1Ha faarzaGERIENT TRUST ir OPERATING & CAPITAL IIVIPROVRAIENT BUDGETS FISCAL YEAR 2012/2013 BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FOR FISCAL YEAR 2O12/20I3 Table of Contents 1. Trust Members IL Letter of Introduction III. Budget Summary TV. Bayfront Park Operating Budget V. Bayfront Park Capital Improvement Budget VI. Revenues vs. Expenses Sz Organizational Chart CHAIRPERSON Commissioner Frank Carollo TRUST MEMBERS .Marlene .Avalo Alex Cardenas Pedro R. Diaz Ralph Duharte Jeanie Hernandez Nathan Kurland Marie Louissaint Jesse Man754no EX ECTJTIVE DIRECTOR Timothy F. Schmand I MILDRED AND CLAUDE PEPPER Y R ism PARK MANAGEMENT TRUST 301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132 TELEPHONE: (305)358.7550 FAX: (305) 358-1211 July 24, 2012 Honorable Mayor Regalado 'and Members of the City Commission: The Bayfront Park Management Trust (Trust) is pleased to submit its Fiscal Year 2012 -2013 Operating and Capital Budgets for City Commission approval. The Trust approved these budgets at a regularly scheduled meeting held on July 24, 2012, and we respectfully request that you do the same. The Miami City Commission created the Trust in 1987 to direct, manage and maintain all aspects of Bayfront Park for the purposes of ensuring maximum community utilization and enjoyment. City Commission Resolution No. 94-204 added Bicentennial Park to the Trust's management portfolio in March of 1994 and the deep water slip adjacent to Bicentennial on December 14, 2006. In addition to "ensuring maximum community utilization," the Trust's founding legislation included a further directive: "The Trust shall, to the greatest extent it determines to be feasible, implement the exercise of its powers in a manner which utilizes and encourages the fullest and most active participation and cooperation of private enterprise." The Trust remains mindful of the balance it must strike between managing public parks and encouraging private enterprise. During Fiscal Years 2007 through 2011, the City of Miami's investment in Bayfront Park totaled $2,255,000 and resulted in a return of $19;416;105 —representing an 850% return on the city's investment. During that same period the City realized $3,170;000 in savings by not subsidizing the park's operation; which is and continues to be self sustaining. In addition; the Trust paid $763,781 for fire services and $2,313,955 in police services. Fifty eight thousand; one hundred and seven dollars were provided to local non-profit and community events and an estimated $10,634,231 was generated in parking revenue, translating, to a S1,296,331 in parking surcharge to the City of Miami. The Trust's success is a direct result of the social entrepreneurial model that has guided our decision making for the past nine years. In the past five years the Trust has demonstrated an ongoing commitment to facility improvements by investing; on average; $700,000 annually in capital improvements. Those improvements include a re- lighting program; a children's playground; statue and torch renovation, and tree plantings. In FY 08/09 and 09/10 alone; the Trust's efforts resulted in an additional $3.5 million in improvements, represented by $801;000 in Baywalk improvements and amphitheater renovations totaling $2.7 million. In FY 2011/2012 the Trust continued its efforts at maintaining and upgrading Bayfront Park's physical plant. The Trust partnered with the City's Capital Improvement Department to renovate the park's existing electrical system, which will include upgrades for earned income opportunities and increased efficiency. These efforts will continue into the future. The fifty -foot Holiday Tree that brightens Bayfront Park from Thanksgiving through New Year's will be relocated to a more prominent location in the new fiscal year, so it may continue to serve as a mid- winter,downtown beacon. Our free, thrice weekly yoga classes continue their popularity with over 78,000 residents. and visitors having participated in the classes since they began in September 2005. The classes have been listed as "Best Of" by Miami New Times and have been featured by Fox Sports Network, CNN, and Delta Sky Magazine, to name a few. Three separate sponsorship agreements helped the park offset the expense of this extremely popular.and oft copied program. Faced with the loss of Bicentennial Park as an event space and a resulting drop in earned income potential, the Trust continues to explore approaches to recouping those funds. Recent changes to the facility have increased available event space in Bayfront, which the Trust will capitalize on in FY 12/13. Capital investments in the Bayfront Park docks should also bring needed revenue to the bottom line. If history is an indication, the staff and board have always successfully focused on a variety of revenue streams to support the park and the community and will continue to do so in the future. The Trust continues to plan, promote and coordinate two of our community's largest celebrations, the America's Birthday Bash on July 4th and the Bayfront Park New Year's Eve Celebration. The Trust is committed to providing these free, community inclusive celebrations for Miami's residents and visitors. Bayfront Park's New Year's Eve event attendance has been consistent and the estimated attendance for the December 31, 2011, event was 80,000. The past July 4th celebration, America's Birthday Bash, attracted an attendance estimated at 65,000. The Trust recognized the need to support activities outside Bayfront and Bicentennial Park boundaries. Throughout the year Bayfront staff lent their expertise to events held around the city, from Calle Ocho to Little Haiti to City Hall. The Bayfront Park portable stage, our festival on wheels, was used in every commission district at parks and community celebrations, for events ranging from Viernes Culturales to the City's Summer Parks Program. Between July 2011 and 20I2, the Bayfront Park portable stage was used 20 times. Additionally in the past year the Trust: • Hosted Ultra Music Festival in Bayfront Park, selling out three days - thus widening the event's already enormous economic impact for downtown Miami and surrounding areas, • Negotiated a successful return of Cavalia in December 2011, • Lent staff expertise to City departments and partner organizations through participation in committees, workshops and focus groups to help improve our community, • Continued care and maintenance of the statues and plaques throughout the park and at the Torch of Friendship, • Continued to host some of the community's premier fundraising events such as Race for the Cure, Making Strides Against Breast Cancer, the Corporate Run, and Walk for the Animals, • Worked with the Miami Downtown Development Authority to serve as the host site for a series of free, community concerts to assist in furthering the revitalization of downtown. The Bayfront Park Management Trust board of directors and staff intend to build on these past accomplishments, pursuant to our mission of "ensuring maximum community utilization and enjoyment." Thank you for allowing us the opportunity and the privilege to continue our efforts next fiscal year, which will begin with your approval of the attached budget. Respectfully. Im othy cchm n Executive Director Enc. Cc: file B AY F R O N T PARK MANAGEMENT TRUST 301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550 REVENUES GENERA!_ REVENUES SPECIAL EVENTS d MARKETING REVENUES MJ.INTENANCE REVENUES RESERVE FUND TRANSFER TOTAL REVENUES EXPENSES ADMINISTRATIVE EXPENSES SPECIAL EVENTS & MARKETING EXPENSES MAINTENANCE EXPENSES TOTAL EXPENSES DEPRECIATION EXPENSES NET INCOME BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS S TOTAL CAPITAL IMPROVEMENTS TOTAL NET BUDGET BOARD DESIGNATED RESERVE FUND ' Projections based or, actual and known expenses through June 30, 2012 BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL BUDGET SUMMARY FISCAL YEAR 2012/2013 REQUESTED BUDGET FY 12/13 S 262,000 1,237,050 • $ 671,000 5 2,390,000 t 671,935 $ 651,295 $ 1,066,770 5 2,390,000 1,600,000 1,500,00n 5 1,000,000 1 APPROVED PROJECTED' APPROVED .AUDITED BUDGET ACTUAL BUDGET ACTUAL FY 11/12 FY11/12 FY 10111 FY 10111 5 253,000 $ 3E3,000 5 241,600 S 476,619 1,247,000 S 3,250,000 S 1,506,400 S 3,752,335 S S S $ 835,000 $ - S 735,000 . S 2,335,000 3 2,633,000 S 2,4L5,000 S 4,230,954 S 662,935 $ 565,D90 5 64; 935 5 581 C73 S 616,295 S 1,900,000 5 816,295 S 2,241,45E S 1,058,770 5 885,000 S 1,023,770 $ 888,914 $ 2.33L,OD0 S 3,370,000 S 2,42,5,000 S 3,712,345 S S 250,000 5 - $ 267,661 S 13,000 S - S 250,94E S 1,475,000 S - S 1,165,000 ; 1,475,000 $ $ 1,165,000 S $ S REVENUES GENERAL 101 - BOAT DOCK INCOME 102 - CARRIAGE INCOME 103 -*FILM AND VIDEO LOCATION RENTAL 104 • MISCELLANEOUS REVENUES 105 - CONCESSIONS 105 - MARDUEE REVENUES 107 - PARKING OPERATION INCOME 10E - INTEREST INCOME 109- WAREHOUSE RENTAL INCOME 110 - MIAMI SPORTS d EXHIBITION AUTHORITY 111 - LONG TERM AGREEMENT INCOME TOTAL GENERAL REVENUES 6AYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 201212013 Requested' Budget FY 2012/13 5 70,030 5 17,053 55,090 5 15,003 5 120,000 5 5,030 5 S 2E2,000 Approved Projected Approved Audited Budget Actual Budget Actual FY 2011112 FY 2011/12 FY 2010/11 FY 2010/11 5 35,00,E 5 36,033 S 36,000 S 24,250 5 5 5 5 5 • 17,050 5 17,003 5 17,000 5 21,030 5 55,000 5 75,000 5 20,030 5 103,903 5 • 15,000 5 9,500 5 15,000 5 6,450 5 • 5 5 - 5 5 120,033 5 245,250 5 90,003 5 270.694 5 10,000 5 250 5 10,000 5 7,455 5 5 5 53,600 5 44,6E7 5 5 5 - 5 S 253,000 5 3E3,000 $ 241,600 $ 478,619 2 EXPENSES ADMINISTRATIVE: 1101 - Executive Director • 1102.1 Contract, Procurement & Agenda Officer 1103 - Business L Finance Directo7 1103.1-Bookkeeper 1103.2 - HR & Office Coordinator 1104 - Adninistative Assistant 1105 - Receptionist 1106 - Payrolling Costs 1 107 - Health & Denial Insurance Contribution 1103 - Lik Insurance & Disability Contribution 1109 -Executive Retirement Plan Contribution 1109.1 - Employees Retirement Plan 1110 - Master Planning Implementation Process 1110.1 - G.-ants Writinc Service Fees 1 111 - Misc. Expenses 1112 - Computer Supplies & Sofiv.are 1113 - Courier 1114 - Equipment Purchases 1 115 - Equipment Rental & Maintenance 1116 - Postage 1117 - Printing 1118 - Dune Supplies 1119 - Teiephone, Cell Phone, Payer and Cable Services 1120 - Bank Charges . 1121 - Newspaper Pubfn Notices 1122 - Business Travel & Seminars 1123 - Tramino & Conference Registration 1124 - Trinino & Conference Expenses 1125 - Meeting Expenses 1126 - Membeahips and Subscriptions 1127 - Business Expenses 1128 - Director's Liability Insurance 1 129 - Property Insurance 1130- Premises Insurance 1130.1 - Insurance Deductibles 1131- Accountin0Servces 1 132 - Audit 1133 - Marquee Maintenance Contact 1 134 - Marquee Non Contactual Maintenance 1 135 - Contingency Fund 1 136 - Bad Debt Expenditure TOTAL ADMINISTRATIVE EXPENSES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 201212013 Requested Budge! FY 2012/13 112,000 64,150 S 65,615 $ 44,100 5 41,340 36,200 3"0,0X S 63,780 5 59003 5 3.5D7 $ $ 5 5,000 5 5,000 5 4,000 5 1,750 5 2,500 5 5,000 3,000 5 1,003 0 10600 5 - 35,000 5 500 3,500 4,003 3,500 S 5,000 $ 1,000 15,030 $ 2,500 22,000 30,000 S 671.935 Approved Proje ted Approved Audited Budget Actual Budget Actual FY 2011112 FY 2011112 FY 2010111 FY 2010111 5 112,000 5 112,30D S 112,303 S 112,030 $ 64,150 S 64,150 S 64,150 5 62.620 5 65,615 ' 5 65,615 S 65,615 S 64,288 5 '44,100. 5 44,10D 5 44,100 5 40,045 5 41,340 5 41,340 5 41,340 5 41,344 5 38,200 5 36,200 5 35,20D $ 37,729. S 30,00D 5 30,030 5 30,00D S 29,813 S 63,780 5 52,00D S 63,783 5 50.499 5 46,000 5 45,000 5 46,003 5 44,966 5 3,000 5 3,500 S 2,735 5 3,507 5 5 b S 5 5 5 5 - 5 5 - $ - 5 - 5.03D S 1,030 5 5,000 5 S - = 00D 5 2,500 5 5,030 5 1,021 5 3,00D 5 4,007 S 2,531 5 1.750 5 1,750 S 1,116 5 1.750 S 500 5 2,500 5 500 5 2,500 5 - S 5,000 5 3,000 5 5,00D 3 3,271 S 3,000 5 1,3X 5 3,070 5 1,003 S 1,000 S - 5 1,003 5 3 b 10,00D 5 5,007 5 10,003 5 4,181 5 30,00D 5 26,095 5 30.003 5 26,983 5 500 5 5 503 5 5 3,500 5 2,05D S 4,003 5 2,503 5 5 5 - 5 5 - 5 5 5 S S S - $ - - c e,003 5 3,503 5 3,530 5 2,527 5 3,500 5 2,503 5 3,500 5 1.385 5 5 S 5 5 5,000 5 4,50D 5 5.000 5 4,155 S 1,000 ' 5 1,000 5 1,00D 5 910 5 15,000 5 12,500 5 15.000 5 12,534 S 2,500 5 5 2,500 5 5 S • 5 - 5 - 5 22,000 5 21,033 5 22,033 5 20,003 $ 5 12,030 $ S 5 5 5 S 30,000 5 S - $ - 5 - 5 - 5 - S 9,552 5 662,935 S 585,000 6 644,935 5 581,973 3 Bayfront Park Management Trust Operating Budget Notes t.o Proposed Budget for 2012/2013 EXIf1BIT 100 Administration General Revenue 101 Boat Dock Income: proposed S70,000. Revenue based on North and South docks rental. 102 Carriage Income: proposed SOO. 103 Film and Video Location Rental: proposed S17,000. Projected revenue based on previous year' s experience and discussions with film and video professionals. 104 Miscellaneous Revenue: proposed S55,000. Revenue based on previous year' s experience. 105 Concessions: proposed S15,000. Use fee based on potential agreements -with park concessionaires as recommended in the Trust's long range planning sessions. 106 Marquee Revenue: proposed SOO. 107 Parking Operation Income: proposed S120,000. Revenue projection based on parking operation. 1.08 Interest Income: proposed S5,000. Income, based on projected revenue from Trust funds held in interest earning accounts. 109 Warehouse Rental Income: proposed 500.• 110 Miami Sports eC Exhibition Authority: proposed S00. 111 Long Term Agreement Income: proposed S00. 9 Adnninistralive Expenses 1101 Executive Director: proposed S112,000. The Executive Director provides overall management for the Bayfroni Park Management Trusi (Trusi). 1102.1 Contract, Procurement, and A2:enda Officer: proposed S;64,150. The Contract, Procurement and Agenda Officer assists the Executive Director in the management of the Trust, focusing on contracts with promoters, service providers and concessionaires, compliance with procurement procedures and liaison with the City Agenda Office, and the Trust agenda preparation. 1103 Business and Finance Director: proposed S65,615. The Business and Finance Director is responsible for the finances, bookkeeping and accounting functions of the Trust, and assists the Executive Director with the management of the Trust. 11033 Bookkeeper: proposed S44,100. The Bookkeeper reports to the Business and Finance Director and is responsible for d ily maintenance of the Trust's financial records. . 1103.2 Human Resources and Office Coordinator: proposed S41,340. The Human Resources and Office Coordinator is responsible for managing all human resources functions of the Trust and for coordinating office functions. 1104 Administrative Assistant: proposed S38:200. The Administrative Assistant assists the Contract, Procurement and Agenda Officer with administrative functions for Bayfront Park Management Trust. 1105 Receptionist: proposed S30,000. The Receptionist is responsible for Bayfront Pars front office functions. 1106 Pavrolling Costs: proposed S63,780. These funds will be used for the payrol]ing costs of the administrative employees. I107 & Dental Insurance Contribution: proposed S50,000. These funds will be used to purchase health and dental insurance for Trust administrative employees. 1108 Life Insurance & Disability Contribution: proposed S3,500. These funds will be used to purchase life and disability insurance for Trust administrative employees. 1109 Executive Director' s Retirement Plan: proposed S00. 1109.1 Employee Retirement Plan: proposed 800. 1110 Master Planning Implementation Process: proposed 800. 1110.1 Grant Writing Service Fees: proposed S5,000. These funds will be used to pay for grant writing services for the Trust. 1111 Miscellaneous Expenses: proposed S5,000. These funds will be used for miscellaneous purchases of goods or services required during the year. 1112 Computer Supplies and Software: proposed S4,,000. These funds will be used to purchase computer supplies and software, as well as associated true -up fees for licensed software. 1113 Courier: proposed S1,750. These funds will be used to procure courier services. • 113.4 Equipment Purchases: proposed S2,500. These funds be used to purchase new. office furniture and equipment, including but not limited to computers, facsimile, copiers, scanners, printers; etc. 1115 Equipment Rent.aJ, 1aintenance: proposed 5]5,000. These funds veil] be used for office equipment rental, lease and maintenance contracts. 1116 Postage: proposed S3,000. These funds will be used to purchase postage. 1117 Printing: proposed 51,000. These funds will be used to procure printing services. 1118 Office Supplies: proposed S10,000. These funds will be used to purchase office supplies. 11.19 Telephone, Cellular Phone, Pa0cr and Cable Services: proposed S3 ,000. These funds will be used to procure telephone, cellular phone, pager and cable television services. 1120 Bank Charges: proposed S500. These funds will be used for bank charges. 1121 Newspaper Public Notices: proposed S3,500. These funds will be used for public notices required by City of Miami procurement procedures. 1122 Business Travel and Seminars: proposed 500. 1123 Training S.: Conference Registration: proposed S0O. 1124 Training S Conference Expenses: proposed S00. . 1125 Meeting* Expenses: proposed S4,000. These funds will be used for expenses associated with the monthly Board Meetings of the Bayfront Park Management Trust. 1126 Memberships and Subscriptions: proposed S3,500. These funds will be used for memberships in professional organizations and subscriptions to professional journals.. 1127 Business Expenses: proposed 500. 1128 Director's Liability,° insurance: proposed S5,000. These funds will be used to purchase Directors and Officers Liability Insurance for the Bayfront Park Management Trust. 1129 Property Insurance: proposed S1,000. These funds will be used to purchase Property Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund. 7 1130 Premises Liability Insurance: proposed S15,000. These funds enable the Trust to purchase liability insurance for Bayfront and Bicentennial Parks. 1130.1 Insurance Deductible: proposed S2,500. These funds cover the insurance deductible in the event a claim is paid against the Trust's liability insurance. 1131 Accounting Services: proposed SOO. 1132 Audit: proposed S22,000. These funds will be used to procure the annual audit of the Trust's finances. 1133 Marquee Maintenance Contract: proposed S00. 1134 1.1'Iarquee Non -Contractual Maintenance: proposed S00. 1135 Contingency Funds: proposed S30_000_ These funds will be used for any unforeseen expenses incurred during the year. 1136 Bad Debt Expenditure: proposed SOO. REVENUES SPECIAL EVENT AND MARKETING : 201 • SPECIAL EVENT RENTAL INCOME. 202.- AMPHITHEATER OPERATION 8 MANAGEMENT 203 - SPECIAL EVENT SPONSORSHIP 204 - TENT RENTAL 205- BEER/ALCOHOL LOCATION FEES 206 - FOOD AND SODA LOCATION FEES 207 - ARTSA.IERCHAN'DISE/SFDNSDR LOCATION FEES 208 - SPECIAL EVENT ELECTRICAL 209 - DAY OF SHOW STAFFING 210 - BOX OFFICE PERSONNEL AND MANAGEMENT 211 - SPECIAL EVENT CONTRACTED PERSONNEL 212 - SPECIAL EVENT CLEAN-UP SERVICES 213 - Crry OF MIAMI POLICE 214 - CfTY OF MINil FIRE 215 - PARKING SPACE RENTAL 216 - SPECIAL EVENT EQUIPMENT RENTAL 217 - FOUPTH OF JULY 216 - FOURTH OF JULY CITY SERVICES 220- MISCELLANEOUS SERVICES 221 - PARK DAMAGE - EVENTS 222 - SPECIAL EVENT GRANTS TOTAL SPECIAL EVENT REVENUES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2012/2013 Requested Budget FY 2012113 5 25E,600 5 698,072 5 5 55,000 5 4,050 5 5,000 5 2,500 5 4,00.E 5 503 5 5 45,000 5 48,000 5 35,003 8.003 5 2,500 5 2,505 5 5 18,32E 5 5 50,500 S 1,237,000 Approved Projected Approved Audited Budget Actual Budget Actual' FY 2011712 FY 2811112 FY 2010111 FY 2010111 5 258,600 5 605,058 5 140,030 5 B93,141 5 577,740 5 578,000 5 658,030 5 658,234 S 5 - 5 - 5 50,047 5 55,000 ' 5 115,000 f 55,000 5 154,663 5 4,090 5 13,500 $ 4,03D 5 14,000 5 5,009 5 27,500 f 5,030 5 44,611 5 2,500 5 4,093 5 2,500 5 8,513 5 4:003 5 24,030 5 4,053. 5 15,655 5 500 5 10,095 5 503 5 10,243 5 5 f 5 45,003 5 55,030 5 45,003 5. 88,110 5 46,000 5 215,000 5 48,000 5 207,692 $ 35,000 5 645,000 5 35,033 5 714,207 5 8,000 5 265,005 5 8,000 5 258,672 5 2.590 S 6,503 5 2,500 5 7,7E5 5 2,503 5 12,000 .5 2,500 5. 21,503 5 5 27,650 - 5 5 5 - 5 - 5 18,660 5 12,D)i f 418,400 5 533,537 5 5 . 10,500 5 5 14,842 5 80,003 S 40,033 5 80,009 5 42,031 $ 1,247,000 f 3,250,000 1; 1,506,400 f 3,752,335 9 EXPENSES SPECIAL EVENT AND MARKETING : 2201 • Event Coordinator 2203 - Marketing d Special Event Assistant 2204 - Marketing Director 2205 - Special Event Payrotiing Cost 220E - Health 6 Dental Insurance Contribution 205.1- Employees Retirement Plan 2207 - Day of Show Staving 220E - Special Event Concacled Personnel 2209 - Boa 0ffce Personnel and Management 2210 - Special Event Electrical Services 2211 - City of Miami Fire Rescue Services 2212 - City of Miami Police 2213 - Special Event Ceanup Services 2214 - Parking Space Rental 2215 - Special Event Equipment Purchase 216 - Special Event Tent Rental 2217 - Special Event Equiprrent Rental 2218 - BPM7 Sponsored Evens 2216.1 - BPMT Sponsored Nonprofit Communit Events 2278.2 - BPMT Sponsored Holiday Event, 218.3 - BPMT Sponsored New Year's Eve 2219 - Fourth of July 2220 - Fourth of July City Services 2221 - Insurance 2222 - Website Production and Design 2722.1 - Event booting Software 2223 - Website Hosting. Revision and Maintenance 2224 - Marketing Opportunity Fund 2225 - Print Advertising 222E - Broadcast Advertising 2227- Design S Graphics 222E - Phoboi aphis and Video Services 2229 - Frinting of Brochure and Promoters Packet 2230 - Promotional 2231 - Special Event Miscellaneous Expenses 2232 - Special Event Damages TOTAL SPECIAL EVENT EXPENSES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2017/2013 Requested Budget FY 2012/13 S 61,150 5 70,895 5 12,750 S 15,000 5 7,000 $ 40,000 5 2,000 5 3,000 8,000 S 25,000 43,030 5 1,000 b 45,000 5 10.000 5 30.000 g 100,00D S 55,000 S 35,037 5 • j 6,000 42,502 13,000 5 5.007 5 4,500 5 4,507 S - 651,295 Approved Projected Approved Audited Budget Actual Budget Actual FY 2011/12 FY 2011112 FY 2010!11 FY 2010111 5 61,150 S 61,150 5 61,150 S 61,110 $ - 5 - 5 5 5 70,895 5 70,895 S 70,695 S , 68,783 5 '12,750 5 10,500 S 12,750 S 10,18E $ 15,000 S 13,500 5 15,000 S 13,573 S . 5 5 5 5 7,077 S 30,077 S 7,000 5 35,083 S 40,077 5 82,000 5 40,000 5 233,523 5 2,000 $ 2,070 $ 2,000 5 7,640 5 3,077 S 9,000 5 3,000 5 7,438 5 6,070 S 265,003 5 8,000 S 258,302 5 35,002 5 845,000 5 35,000 5 714,771 5 43,077 S 195,355 S 43,000 5 195,6'46 5 1,000 S S 5 - 5 5 5 45,000 5 102,070 S S 10,070 S 10,000 5 S 30,007 5 15,600 5 5 - 5 5 S - S S 5 100,030 5 96,500 S 5 55,000 5 55,000 S $ 35,000 S 35,000 5 5 5 5 1,0DD 5 750 45,000 5 126,047 10,000 S 24,913 30,050 5 15,500 - S ioD,000 $ 103,407 555,090 $ 56,655 35,030 5 37,779 S - t - 5 5 - 5 5 5 - 5 - S 5 8000 5 507 5 3,500 S 1,799 S 7,500 5 5 i0,030 5 5 13,000 S 1,000 5 15,000 S 2293 5 5 - 5 - 5 - S 5,000 S 1,070 S 5,000 5 850 5 4,500 S 500 5 4,500 S 5 - 5 5 5 S 4,500 S 500 5 4,500 5 1,005 S 5 - 5 200,000 5 252,255 5 5 5 5 5 616,295 $ 1,900,000 $ 816,295 $ 2,241,458 10 Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2012/2013 EXHIBIT 200 Special Event and Marketing Rev CDue 201 Event Rental Income: proposed S258,600. Rental income reflects a projected 15-date event • calendar. 202 Amphitheater Operation & Manaeement: proposed S698,072. This revenue is based on the management agreement with Live Nation. 203 Special Event Sponsorship: proposed S00. 204 Tent Rental: proposed S55,000_ .Tent rental revenue is based on aprojected 15 events scheduled in Trust facilities in 2012/2013. 205 Beer/Alcohol Location Fees: proposed S4,000. Beer and Alcohol Location Fees revenue is based on a projected 15 events scheduled in Trust facilities in 2012/2013. 206 Food and Soda Location Fees: proposed 55;000. Food and Soda Location Fees revenue is based on a projected 15 events scheduled in Trust facilities in 2012/20]3. 207 Arts/Merchandise/Sponsor Location Fees: proposed S2,500. Arts, Merchandise, and Sponsor Fees revenue is based on a projected 15 events scheduled in Trust facilities in 2012/2013. 208 Special Event Electrical: proposed S4,000. Special Event Electrical revenue represents charges to promoters for electrician services and is based on a projected 15 events scheduled in Trust facilities in 2012/2013. 209 BPIVIT Show. Staffing: proposed $500. BPMT Show Staffing revenue is based on events scheduled in Trust facilities in 2012/2013 where event staff charges are not included in rental fees. 11 210 Box Office Staff and Mannemcni: proposed 5;00. 211 Special Event Contracted Services: proposed .45,000. Special Event Contracted Services are security and parking personnel required at all Trust hosted events. The revenue is based on a projected 15 events scheduled in Trust facilities in 2012/2013. 212 Special Event Clean -Up Services: proposed S48,000. Special Event Clean -Up Services revenue is based on a projected 15 events scheduled in Trust facilities in 2012/2013. 213 City of Miami Police: proposed S35,000. City of Miami Police revenue is based on a projected 15 events scheduled in Trust facilities in 2012/2013. 214 Cite- of Miami Fire: proposed S8,000. City of Miami Fire revenue is based on a projected 15 events scheduled in Trust facilities in 2012/2013. 215 Par1dn2: Space Rental: proposed 52,500_ This revenue represents fees charged to promoters for additional parking locations rented from City of Miami Department of Off -Street Parking. 216 Special Event Equipment Rental: proposed S2,500. Special Event Equipment Rental revenue is based on a projected 15 events scheduled in Trust facilities in 2012/2013. 217 Fourth of July: proposed SOO. Revenue represents income from the Trust' s annual July 41' celebration. 218 Fourth of July Cite Services: proposed SOO. The. City of Miami no longer provides police, , fire rescue and solid waste services for the Trust' s. annual July 4th celebration. 220 Miscellaneous Services: proposed S18,328. Represents income. from various services the Trust provides promoters, outside of those listed above. 12 22] Park Damage - Events: proposed S00. Represents fees charged to promoters for damages in Bayfont or Bicentennial Parks resulting from Special Events. .222 Special Event Grants: proposed S 50,000. Figure represents amount to be generated through grant applications for Trust sponsored special events. 13 Special Event and Marketing Expenses 220I Event Coordinator: proposed S61,J50. The Eveni Coordinaioris responsible for specia] event related activities undertaken by the Trust. 2203 Marketing, & Special Event Assistant: proposed SOO. 2.204 Marketin, Director: proposed S70,895. The Marketing Director is responsible for increasing awareness of and facility rentals for the Trust. 2205 Pavrolline: Costs: proposed S12,750. These funds will be used for the payrolling costs of the Special Event employees. 2206 Health & Dental Insurance Contribution: proposed S15,000. These funds \. 11 be used to purchase health, dental, life.and dismemberiiient insurance for Trust Special Event and Marketing employees. 2206.1 Employee Retirement Plan: proposed 500. 2207 Day of Show Staffn2: proposed S7,000. These finds will be used to pay staff needed for set-up; teardolan and maintenance of events 2206 Special Event Contracted Personnel contracted personnel who provide special ev 2209 Box Office Personnel and Manazem : proposed S40,000-. These Winds will be used to pay ent parking and security services. ent: proposed S2,000. These funds will be used to pay box office and ticket auditing crew,,. 2210 Special Event Electrical Services: proposed S 3,000. These funds >>,-il] be used to pay the Trust' s certified electrician, who is required on -site during all special events to connect house power to the promoter's equipment, and these fees are charged back to the promoter. 14 • 2211 City of I\9;ami Fire Rescue Service: proposed S8,000. Fire Rescue Service is required at all special events to ensure the safety and well-being of park visitors. 2212 City of Miami Police: proposed S35,000. City of Miami Police representatives are required at all special events to ensure the security and well-being of park visitors. 2213 Event Cleanup Services: proposed S43,000. These funds will be used to pay during -event and after -event cleaning contractor. 2214 Parking Space Rental: proposed S1,000. These fees will be used to obtain additional_ parking locations, as needed, from the City of Miami Department of Off Street Parking. 2215 Special Event Equipment Purchase: proposed S00. 2216 Special Event Tent Rental: proposed $45,000. These funds will be used to rent tents, tables, chairs, Iights, side -walls and table skirts from the Trust' s tent contractor. 2217 Special Event Equipment Rental- proposed S10,000. These funds will be used to rent equipment from various vendors required for special events. 2218 BPIl1T Sponsored Events: proposed S30,000. These funds will be used to sponsor various community events supported and approved by the Bay -front Park Management Trust. 2218.1 BPIN T Sponsored Nonprofit Communit-y Events: proposed S00. 221.8.2 BPMT Sponsored Holiday Events: proposed SOO. 2.21.8.3 BPMT Sponsored New Year's Eve: proposed S100,000. These funds will be used for the production costs of the Trust' s annual New Year's Eve celebration. 2219 Fourth of July: proposed S55,000. These funds will be used•for the production costs of the Trust' s annual July 4th celebration. 15 2220 Fourth of July City Services: proposed S35,000. This expense represents the cost of City of Miami services, police, fire rescue, trash removal, for the Trust' s annual July 4th celebration. 2221 Insurance: proposed SOO. 2222 Website Design and Production: proposed SOO. 2222.1 Event Booking Software: proposed SOO. 2223 Website Hosting, Revision and Maintenance: proposed $8,000. These funds will be used to pay for website hosting, necessary revisions and maintenance services. for the Bayfront Park Management Trust website. 2224 Marketing Opportunitv Fund: proposed $42,500. These funds will be used to undertake special events, promotions, or other marketing opportunities to further increase the Trust's services to the community. 2225 Print Advertising: proposed S13,000. These funds will be used to purchase print advertising to support Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2226 Broadcast Advertising: proposed:S00. 2227 Design and Graphics: proposed $5,000.. These funds will be used to contract with a designer to create advertising materials to support Bayfront Park Management Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2228 Photographic and Video Services: proposed S4,500. These funds will be used to contract with photographers and videographers to document events at Bayfront Park. 16 2229 13rochurc and Promoter' s Pacl:et Printin(g: proposed S00. 2230 Promotional: proposed S4,500. These funds will be used to purchase promotional items, which promote Bayfront Park as a desirable destination for the general public; as well as event . planters and promoters. 2231 Special Event Miscellaneous Expenses: proposed SOO. These funds will be used to make miscellaneous purchases that arise in the course of doing special events. 2232 Special Event Damages: proposed SOO. 17 REVENUES MAINTENANCE : 301 • CITY CD1 TRI3UTIOR 302- HURRICANE R_ILI.5USSEL4ENT 303- GRAI.'TS 304 - FPL FOJNTAIN CONTRIBUTION 30 • Ws! CURRY GIFT TO CHALLENGES k ELOJRIAL 33-3- CITY CO!ORIBUT ION FOR CAPITAL 1MPR0''EA!EI:T 33S- LEE L TINA HILLS COR7RI3UTI3N TOTAL MAINTENANCE REVENUES 6AYFRONT PARK A'.ANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 201212013 Rrpucsted Budget FY 2012113 Approved Projected Approved Audited budges Actual budge: Actual FY 2011/12 FY 2511112 FY 2010/11 FY 2010111 5 - 5 5 c 5 -5 5 5 - 5 - 5 2 - 5 - 5 5 5 5 t - ' 5 - 5 - 5 5 5 -5 5 18 EXPENSES MAINTENANCE: 3301 - Park Maintenance Supervisor 3302 • Maintenance Assistant I 3303 • Maintenance Assistant II 3304 - Maintenance Assistant III 3305 - MaintenanceAssistan1 IV 3305.1 - Maintenance Assistant V 3305.2 - t. aintenance Assistant Vi 3305.3 -Maintenance Assistant VII 3305 - Turf and Irrigation Specialist 3307 - Payrollino Cost • 3307.1 -Maintenance Department Gveriime 330E - Health and Denial Insurance Contribution 3308.1 - Employees Retirement Pian 3309 - Chal/nger Memorial Flower Maintenance 3310 - A/chilewral Advisor 3311 - Architectural Advisor Special Projects 3312 -Turf Replasemeni 3313 - New Landsmpe. Plant 3314 • Bb nlennial Pad: Moving 3315 - BcenYunnia Part Fence and She improvements 3316 - Bouoainvdlea Trimmin_T. 3317 - Ea Lrrninato: 3316 -Ferule 6 Chemicals 3319 - Sigraoe 3320 - General Part ContacU- 3321 - Office Cleaning & Maintenance Services 3322 - Pressure Cleaning Equipment MainFenance 3323 - Tckei Trailer Maintenance - PurJmase 3324 - Pam5ng and Acc ssories 3325 - Uniforms 3326 - Part: Vehcie Maint nare and Repair 3327 - Purchase of 2 New Closed Van 3326 - Equipment Leasing and Rentals 3328.1 - Equipment Purchase 3326.2 - Equipment Repairs 3329 - Miscellaneous Supplies 3330 - Gator Ma inten ame and Retain 3331 - Pad: EertriPan Ongoing Maintenance 3332 - Li8 Station and Pump Service • 3333 - Electrical Maintenance Materials 3334 - Bulbs, Fixtures and Potes 3335 - Ale Conditioner Replacement Cost 3336 - Air Conditioning Maintenance Contact 3337 - Alarm Monitoring Services 3338 - Dads County Water and Sever 3339 - FPL Utilities BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 201212013 Requested Budget FY 2012113 5 64,820 5 35,775 S 37,815 t 31,545 5 34,385 S 27,250 S 39,520 S 26,700 5 34,160 5 50,000 5 • 5 7,503 5 5,0)3 3,500 5 3,003 S 10,00 S 2,030 S 76,500 20,00 S 6,000 5 t 6,00 S 5,003 S 5,003 S 2,003 5 6,000 5 6,00 5 8,0)0 S 20,000 S 2,000 7,003 t 7,033 5 S 5,000 4,000 75,000 145,003 Approved • Projected Approved Audited Budget Actual Budget Actual FY2011/12 FY2011/12 FY 2310/11 FY2010/11 5 64,820 5 64,820 S 64,820 S 64,827 S 36,775 5 35,775 S 35,775 5• 37,084 5 37,815 5 37,015 5 37,815 5 36,77E $ 31.845 5 31,845 5 31,845 5 32,216 5 34,385 5 22,000 5 34,385 S 26,572 S 27,250 5 27,250 5 27,250 5 27,300 5 5 5 - 5 5 5 - 5 5 5 39,520 5 39,530 S 43,680 5 31,002 5 26,700 5 26,70 5 26,703 5 25,350 5 32,850 S 25,030 S 42, 5 41,416 5 38,679 S 42,000 5 35,435 S 42.O33 S - 5 - 5 5 c 5 S 5 - 5 - 5 5 - 5 - 5 5 S - 5 - 5 7,500 5 S 7,500 S - 5 5,003 5 - S 5,000 5 1,669 S - 5 - 5 5 5 3,500 S 3,503 5 3,500 • 5 17.417 6 - c - 5 5 - S 3 000 5 3,003 5 3,00 5 796 5 10,00 5 10,00 S 10,000 5 7,262 5 2,0)3 5 1,003 5 2,000 5 1,04E 5 76.50D 5 65,00 5 76,500 5 64,789 5. 20,030 S 20,00 5 20,030 5 17,540 5 6,00 S 3,03 S 6,000 5 2,114 S - S - S - 5 - 5 6,0)3 S 3,0a3 5 6,0D0 5 2,938 S 5,0)2 5 2,00 5 5,00 5 2,064 5 5,00 5 5,0)0 5 5,00 5 5,612 5 • - S - 5 5 - 5 2,000 5 1,50D S 2,000 5 637 5 - S - 5 - 5 S 6,0)) 5 8,03 5 8,000 5 10,546 5 6.0)0 5 3,0)0 5 6,00 5 2,572 5 8,0) 5 7,03 S 8000 5 7,264 5 20,00 S 20,030 3 20,0)0 5 16.676 5 2,0)) 5 - 5 2,000 5 - 5 7,00 5 5,003 5 7,000 $ 4,275 5 7,00) 5 5,0)0 5 7,000 S 4,644 S - 5 5 - 5 S 5,00 • $ 3,000 5 5,000 5 2,961 5 4,003 5 2,0)8 5 4,000 5 1,259 19 75,000 S 145,000 5 65,00 $ 95,000 5 45,000 $ 145,000 5 61.284 103,425 EXPENSES MAINTENANCE : 3340 - Trash Removal Fee 3341 - Private Tras5 Hauling 3342 - Maintenance of Trash Compactor 3343 - New Garbage Barrels 3344 - Parr: Vehicle Insurance 3345 - Chemicals 3346 - Cleaning Supplies_ - Other 3346.1 -Trash Bag: 3346.2 - Hand Tow_Hs 3346.3 - Toilet Tissue 3345.4 - Hand Soap 33-17 - Tool Purchases • 3347.1 - Fuel 3348 - Miscellaneous 334 9 - General Plumbing Repair and Meintnance 3350 - Maintenance of Irrigation Pumps 3351 - Turf and L7rioaa/ion Supplies 3352 - Private Security 3353 • Purchase of Hand Radios 3354 - Maintenance and Repair of Nand Rados 3355 - Main ar ance Safety Training 3356 - Facliities Canino Contactx 3357 - Infrastructure Studies & Expenses FOUNTAIN : . 5501 - Fountain Contact and Services 5502 - Cornpuiv Maintenance 5503 - CherniLs 5534 - Filler and Screens 5505 - Miscellaneous Maintenance TOTAL MAINTENANCE EXPENSES BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 20122013 Requested Budget F5' 2012113 1,00D S 5 S 12,500 5 1,000 5 11,500 2,000 5 2,033 5 1,500 5 1,030 5 20,030 5 . 6,000 2,500 5 10,0.30 5 146,000 S 1,000 S 3,000 5 5 5 15,000 S 10.000 1,066.770 Approved Protected Approved Audited Budget Actual Budge: Actual FY 2011112 FY 2011112 FY 2010111 FY 2010/11 5 1,00D S - 5 1,039u 5 - c S - 5 5 5 5 5 - 5 5 - S 5 - 5 - 5 12,50D 5 4,000 5 12,500 5 4,545 c 5 5 - 5 5 1,000 S 500 5 1,000 5 53 5 11,500 5 10,050 5 11,50D 5 6,184 S 2,000 5 1,053 • 5 2,CYJD S 632 $ 2,000 5 1,560 5 2,000 5 1,241 S 1,500 5 •503 5 1,50D S 203 5 1,030 5 505 5 1,000 S 5 20,050 5 15,000 5 -, 20,000 5 12,699 t t 5 5' 5 6,000 5 1,500 5 6900 5 1,161 1 5 2,503 5 5 2,500 5 5 10,000 5 7,000 5 10,000 5 5,037 5 145000 5 139,500 5 145,030 5 140,038 5 5 5 5 S 1,000 5 5 1,000 5 288 5 3,000 5 - 5 3,080 5 5 c - 5 - 5 5 - 0 - S - 5 - 5 5 5 - 5 - c 5 5 - 5 5 - 5 15,000 S 10,000 5 15,000 5 7 013 5 - 5 5 5 - 5 10,000 S 5,000 5 10,000 5 4,103 1,058,770 £ 885,000 $ 1,023,770 5 888,914 20 Ba>-front Park ]Management Trust Operating Budget Notes to Proposed Budget for 2012/2013 EXHIBIT 300 Maintenance Maintenance Revenue 301 City Contribution: proposed SOO. 302 Hurricane Reimbursement: proposed SOO. Line item is included in the budget in the event of a hurricane. 303 Grants: proposed SOO. 304 FPL Fountain Contribution: proposed SOO. 305 Miss Curry Gift to Challenger Memorial: proposed SOO. 306 City Contribution for Capital Improyements: proposed SOO. 21 Maintenance Expenses 3303 Part: Maintenance Supervisor: proposed S64,820. -The Park Maintenance Supervisor is responsible for the management and coordination of all maintenance crevvs and related activities of the Trust. 3302 Maintenance Assistant I: proposed S36,775. The Maintenance Assistant 1 reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust Iacilities. 3303 Maintenance Assistant II: proposed S37,815. The Maintenance Assistant II reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of TrU.ST facilities. 3304 Maintenance Assistant III: proposed S31,845. The Maintenance Assistant III reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities. 3305 Maintenance Assistant IV: proposed S34,385. The Maintenance Assistant 1V reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust • facilities. 3305.1 Maintenance Assistant V: proposed S27250. The Maintenance Assistant V reports to the .Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities. 3306 Turf & Irritation Specialist: proposed S39.520. The Turf & Irrigation Specialist reports to the Park Maintenance Supervisor, and works to ensure the health and vitality of the flora in Trust facilities. 3307 Pavrolling Costs: proposed S26,700. These funds will be used for the payrolling costs of the Maintenance Department employees. 22 3307.1 Maintenance Department Overtime: proposed 5;34,160. These funds will be used for overtime hours worked by the Maintenance Department employees necessary for maintaining Bayfront and Bicentennial Parks. 3308 Health and Dental insurance Contribution: proposed S50,000. These funds will be used to purchase health, dental, life and dismemberment insurance for the Maintenance Department employees. 3308.1 Employee Retirement Plan: proposed 500. 3309 Challenger Memorial Flower Maintenance: proposed S00. 3310 Architectural Adviser: proposed 500. 3311 Architectural Adviser - Special Projects: proposed 500. 3312 Turf Replacement: proposed S7,500. These funds will be used to purchase replacement turf on an as needed basis. 3313 New Landscape Plants: proposed S5,000. Theses funds will be used to replace damaged or dying plants as needed. 3314 Bicentennial Mowing Services: proposed S00. 3315 Bicentennial Fence. and Site Improvements: proposed S3,500. These Tends will be used to maintain the fence surrounding Bicentennial Park, and additional site. improvements. 3316 Bougainvillea Trimnninz: proposed S00_ 3317 Exterminator: proposed S3,000. These funds will be used for a contract exterminator, to keep rodents and insects to a minimum in Trust facilities. 331.8 Fertilizer & Chemicals: proposed Si 0,000. These funds will be used to fertilize the turf, 23 palms, shrubs and deciduous trees in Bayfroni and Bicentennial Parks. 3319 Si<gnage: proposed S2,000. These funds will be used for maintenance of existing signage in Bayfront Park. 3320 Genera) Park Contractor: proposed S76,500. These funds will be used to contract with City of Miami approved General Contractors for necessary and ongoing repairs required to maintain Trust facilities. 3321 Office Cleaning & Maintenance: proposed 520,000. These funds will be used to contract a cleaning service provider to clean the Bayfront Park Offices_ 3322 Pressure Cleaning Equipment Maintenance: proposed S6,000. These finds will be used to maintain pressure and steam cleaners owned by the Trust. 3323 Ticket Trailers Maintenance and Purchase: proposed OO. 3324 Painting & Accessories: proposed S6,000. These funds will be used to maintain Bayfroni Park' s structures. 3325 Uniforms: proposed S5,000. These funds are used to purchase and mint n uniforms for the park maintenance staff. 3326 Park Vehicle Maintenance and Repairs: proposed 55,000. These Winds will be used for routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and complete vehicle maintenance.. 3327 Purchase of New Closed Van: proposed SOO. 332.8 Equipment Leasing & Rentals: proposed S2,000. These funds will cover costs to lease and/or rent equipment associated with Park upkeep and maintenance. 24 3328.3 Equipment Purchase: proposed.S00. 3328.2 Equipment Repairs: proposed S8.000. These funds will cover the cost of a wide range of equipment repairs necessary for the ongoing maintenance of Bayfront and Bicentennial Parks. 3329 Miscellaneous Supplies: proposed S6,000. These funds will allow designated staff members to purchase miscellaneous supplies as the need arises. 3330 Gator Maintenance & Repairs: proposed S8.000. These funds will be used for maintenance and repair of the Trust's five John Deere Gators. 333J Park Electrician On2-oin9- Maintenance: proposed S20;000. These funds will be used to allow the park elec.tricia_n to develop and maintain maintenance and an upgrade schedule of the park' s electrical system.- 3332 Lift Station and Pump Service: proposed S2,000_ These funds would be used to maintain Bayfront Park' s lift stations and pit pumps. 3333 Electrical A'S2intenance.M2terials: proposed S 7,000. These funds will be used to purchase lamps, fuses; receptacles; switches; and :miscellaneous hardware related to the Bayfront Park electrical system. This will cover most fixtures within park buildings -- administrative offices; service buildings, maintenance buildings, and the amphitheater: fluorescent bulbs; standard incandescent bulbs, wall duple; receptacles, single-pole.switches; cover plates; and small -amperage fuse breakers. 3334 Bulb Fixtures & Poles: proposed S7,000. These funds will be used to replace burnt out bulbs and damaged and missing electrical poles in Trust facilities. 3335 Air Conditioner -Replacement Cost: proposed 500. • 25 3336 Air Condit ion Maintenance Contract: proposed S5,000. These funds be used to enter into a service contract with a vendor to provide air condiiioning maintenance in the park' s administrative offices, amphitheater, laser tower, fountain booth and south end service. building. 3337 Alarm Monitorinn Services: proposed 54,000. These funds will be used for alarm monitoring services in the administrative offices, the fountain control booth and the south end service building. 3338 Miami -Dade County Water and Sewer: proposed S75,000. These finds will be used for all water and sewage services supplied by Miami -Dade County Water & Sewer Department. 3339 FP&L Utilities: proposed S145,000. These fu.-nds will be used to purchase electrical services from FP&L and include an increase to cover protected rate changes. 3340 Trash Removal Fee: proposed S1,000- These funds will cover costs imposed by the city to transport trash from the park to appropriate disposal sites. 3341 Private Trash Hauling: proposed S00. Services provided at no charge through Cite of Miami agreement. 3342 Maintenance of Trash Compactor: proposed S00- 334 3 New Garbage. Barrels: proposed S00. 3344 Park Vehicle Insurance: proposed S12:500. These funds will be used to purchase insurance for the Park's trucks. 3345 Chemicals: proposed S00. 3346 Cleaning Supplies: proposed S1,000. These funds will be used to purchase cleaning supplies and other materials needed to keep the park` s administrative offices clean. 26 3346.1 Trash Bags: proposed Sl ),700. These funds will be used io purchase trash bags for all park needs. 3346.2 Nand Towels: proposed S2,000. These funds will be used io purchase hand towels for use in park' s restrooms. 3346.3 Toilet Tissue: proposed S2,000. These funds will be used to purchase toilet tissue for use in park' s restrooms. 3346.4 Rand Soap: proposed S1,500. These finds will be used to purchase hand soap for use in park;' s restrooms. 3347 Tool Purchases: proposed S1,000. These funds will be used to purchase all tools necessary to maintain Trust facilities. This includes hand or power tools needed for routine maintenance. 3347.1 Fuel: proposed S20,000. These funds will be used to purchase fuel for park's vehicles and power equipment.. 3348 Miscellaneous: proposed S00. 3349 General Plumbing Repair and Maintenance: proposed S6,000. These funds will be used for plumbing repair and maintenance throughout Bay -front Park, all restrooms, toilets, sinks, and showers in the amphitheater, south end service building_ light tower complex, and administrative offices. 3350 Maintenance of Irrigation -Pumps: proposed S2,500. These funds will be used to maintain the Park' s irrigation pumps, located in the pump station adjacent to the Mildred &: Claude Pepper Fountain and the south end service building. 3351 Turf and Irrigation Supplies: proposed S:10,000. These funds will be used to maintain and 27 upgrade Bayfront and Bicentennial Parks' turf and irrigation system. 3352 Private Security: proposed S145,000. These funds will be used to hire private security, from an existing City of Miami contractor, to provide 24-hour security in Bayfroni Park. 3353 Purchase of Piand-Radios:. proposed SOO. 3354 Maintenance and Repair of Hand -Radios: proposed S1,000. These funds will be used to • maintain the tv.io-way radio system, for use by park staff and for rental to promoters. 3355 Maintenance Safety Training: proposed S3,000. These funds will be used for safety training_ classes for the park's maintenance staff. 3356 Facilities Cleaninc, Contractor: proposed SOO. 3357 Infrastructure Studies and Expenses: proposed S00. Mildred S Claude Pepper Fountain 5501 Fountain Maintenance Service Contract: proposed S00. Maintenance staff maintains the Mildred and Claude. Pepper Fountain in Bayfront Park. 5502 Fountain Computer Maintenance: proposed S00. 5503 Chemicals: proposed S 15,000. These funds v)il1 be used to purchase chlorine for the Mildred and Claude. Pepper Fountain in Bay -front Park. 5504 Filters and Screens: proposed S00. 5505 Miscellaneous Maintenance: proposed S10,000. These funds will be used for unforeseen expenses associated with the Mildred and Claude. Pepper Fountain in Bayfront Park. 28 A YF O T PARK MANA G E MT N T ,MUST CAP [1 AL IMPROVE ANT BUDGET' FISCAL YEAR 2012/2013 6AYFROtdT PARK MANAGEMENT TRUST CAPITAL BUDGET FISCAL YEAR 201212013 130I.ED DESIGNATED FUND FOR CAPITA! IMPROVEMENTS FIXED ASSETS L LAND IMPROVEMENTS Purchase of Fixed Assets Alisrna we Transp2auon Pat. Siv=iures L Pathway:. Part. Viaykrminor L Furnishinar Part. Tree Canopy Expansion TOTAL CAPITAL 9 PROVEk.ENTS RegUtSItti Budget FV2P121i: 5 1,50D,UUD iDD,ODD c 20,UUD c 1,UD2,GDD 15D,OD5 2DD,ODD s 1,5DD,DUD Bayfront Park Management Trust Capital Improvement Budget Notes to Proposed Budget for 2.012/2013 EXHIBIT 600 Board Designated Capital Improvement Fund: S1,500,000 Expenses Fixed Assets and Land improvements Purchase of Fixed Assets: proposed S100,000. These funds will be used to replace and acquire new equipment (computers, printers, scanners, etc) over S750. Alternative Transportation: proposed S20,000. Parr Structures & Pathways: proposed S1,000,000. These funds wil1 be used for park pathways beautification, with a particular focus on the Baywalk. ParkWayfnding,s & Fnrnishinms: proposed S150,000. These funds will be used for part: sigriage and furishines, including but not limited to benches and trash _receptacles. Park Tree Canopy Expansion: proposed S200,000. These funds will be used for expansion of the park tree canopy. 31 REVENUES GENERAL REVENUES • SPECIAL EVENTS d MARKETING REVENUES MAINTENANCE REVENUES RESERVE FUND TRANSFER' TOTAL REVENUES EXPENSES ADMINISTRATIVE EXPENSES SPECIAL EVENTS d MARKETING EXPENSES MAINTENANCE EXPENSES TOTAL EXPENSES DEPRECIATION EXPENSES NET INCOME BOARD DESIGNATED FUND FOR CAPITAL IMPROVEMENTS TOTAL CAPITAL IMPROVEMENTS TOTAL NET BUDGET BOARD DESIGNATED RESERVE FUND ' Projections.hesed on adud and known expenses through June 30, 2012 BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL BUDGET SUMMARY FISCAL YEAR 201212013 REQUESTED BUDGET FY 12113 5 2E2,000 5 1,237,000 5 5 E71,032 $ 2,399,000 5 671,935. 5 651,295 5 1,056,779 2,390,000 S 1,500,000 S 1,500,000 1,000,900 32 APPROVED PROJECTED' APPROVED AUDITED BUDGET ACTUAL BUDGET ACTUAL FY 11112 FY11112 FY10111 FY 10111 $ 253,000 S 3E3,000 5 241,600 5 476,619 5 1,247,090 5 3,250,090 5 1,500,409 5 3,752,335 5 5 S E38,020 5 S 735,009 5 - S 2,33E,000 5 3,633,030 $ 2,4E5,000 $ 4,230,954 5 652,935 5 5E5,090 5 644,935 5 5E1,973 S 616,295 5 1,900,000 5 816,295 S 2,24145E 5 1,355.770 5 585,000 5 1,023,770 5 855,914 S 2,33E,000 S 3,370,000 S 2,4E5,000 5 3,712,345 $ $ 250,000 S• $ 267,661 $ 13.000 S - 5 250,94E 5 1,475.000 5 S 1,165,000 3 1,475,000 0 - 5 1,165,000 5 REVENUES BY TYPE REOUESTED BUDGET FY 1Z/13 11 ci'D 36°A, ( • 0% 53% EXPENSES BY TYPE REQUESTED BUDGET FY 12/13 33 $4, 000, 000 S3,500,000 S3,000,000 S2,500,000 S2,000,000 S 1,500,000 $1, 000, 000 $500,000 $- REVENUE COMPARISON I •♦VD11E AC1 ui III,Dn 010.DVL.iLD bJDCfl DV ID/1, GENEP-:. RE\EN'UEE SPECIAL EVENTS L MARKETING RE\E:JES N.ANTEI:ANCE REVEROES RESERVE FFUNDTRhl SFER S2,500,000 52,000,000 S1,500,000 $1,000,000 5500,000 5- EXPENSE COMPARISON oz.! HDD�- L ADn,INIS T RATIVE EXPENSES SPEC hL EVENTS E WARKETING MAIM EN.ANCE EXPENSES EXPENSES I i 34 BAYFRo'\ T PARK :VAN A.O 1VIENT ORGANIZATIONAL CHAT FISCAL YFAR '12-'1-3 MinmICily Commission Ilnyfronl Pork Monnhemnnl Trust Eserulivn Direrlot Rocepllonisl / Socrolnry FAainlenance Supervisor Turf €. Irriaalion n�� Sp�cialisl Part -Time Eleclricians Independent Contractors Maint -wince Assislnnl 1 Maintenance Assistant 2 hAainlenance Assislnnl 3 1 (( Maintenance Assislnnl 4 "'�9 Maintenance Assislanl5 Conlrncls A. Rrocuremcnl Orfiror Adminislralivn Assistant flusionss R Finance Oireclor I IR & Offtco Coordinnlor 35 Boold roper M rknlino Director Evrnl Coordineler Pen'Time [veal 5Ian 1