HomeMy WebLinkAboutOverview InformationOVERVIEW INFORMATION
issued By: U.S. Department of Homeland Security (DHS): Federal Emergency
Management Agency (FEMA)
Catalogue of Federal Domestic Assistance (CFDA) Number: 97.025
CFDA Title: National Urban Search & Rescue Response System
Funding Opportunity Announcement Title: National Urban Search & Rescue (US&R)
Response System Readiness Cooperative Agreement (CA)
Authorizing Authority for Program:
Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended, 42 U.S.C.
§§ 5144, and 44 CFR Part 208, National Urban Search and Rescue Response System ;
Appropriation Authority for Program:
Consolidated Appropriations Act, 12/23/11, — Public Law 112-74 , Division D: Homeland
Security, Title III, Federal Emergency Management Agency
FOA Number:
DHS-12-DOD-025-000-01
Key Dates and Time:
Application Start Date: 06/06/2012
Application Submission Date: 06/29/2012 at 11:59:59 PM EDT
Funding Selection Date: N/A
Award Date: 08/01/2012
Other Key Dates: N/A
1
Application Submission Extension: Is an extension to the application submission
deadline permitted? ® Yes ❑ No
Intergovernmental Review: Is an intergovernmental review required? ❑ Yes ® No
This funding opportunity is not subject to Executive order (EO) 12372, "Intergovernmental
Review of Federal Programs".
2
FOA EXECUTIVE SUMMARY
Program Type: Select the applicable program type:
❑ New i1 Continuing ❑ One-time
Date of origin for Program: Fiscal year 1991
Opportunity Category:
❑ Discretionary/Competitive ® Mandatory/Non-competitive ❑ Both
Application Process:
DNS makes all funding opportunities available through the common electronic "storefront"
grants.gov, accessible on the Internet at http://www.grants,gov. If you experience
difficulties accessing information or have any questions please call the customer support
hotline at (800) 518-4726.
Application forms and instructions are available at Grants.gov. To access these materials,
go to http://www.grants.gov , select "Apply for Grants," and then select "Download
Application Package." Enter the CFDA and/or the funding opportunity number located on
the cover of this announcement. Select "Download Application Package," and then follow
the prompts to download the application package. To download the instructions, go to
"Download Application Package" and select "Instructions.'
Additional information pertaining to funding will be provided in an email to the designated
Task Force Representatives in each of the 28 US&R Task Forces. The information
provided will assist each Task Force when completing their application package.
Eligible Applicants: This solicitation is open only to FEMA's 28 designated US&R Task
Forces.
3
For additional information, see the Eligibility Criteria section of this FOA.
Type of Funding Instrument: Select the applicable funding instrument
❑ Grant ® Cooperative Agreement ❑ Loan
The US&R Readiness Cooperative Agreement with the designated 28 US&R Task Forces
requires substantial involvement from FEMA throughout the period of performance.
FEMA's direct involvement with this program includes, but is not limited to, training
curriculum development as well as team structure and direction regarding concepts of
operation when deployed.
Cost Share or Match:
❑ Cost Match ❑ Cost Share 1 None Required
Maintenance of Effort:
Is there a Maintenance of Effort (MOE) requirement? ❑ Yes No
Management and Administration: The US&R Readiness Cooperative Agreement
allows administration costs to be paid out of the CA as direct costs. Task Forces that
have an Indirect Cost Rate Agreement in place at this time must account for this expense
in their application and provide proof of a current negotiated indirect cost rate from their
cognizant agency.
4
FULL ANN
Funding Opportunity Description
Program Overview and Priorities:
OUNCEIVIENT
The U. S. Department of Homeland Security (DHS) and the Federal Emergency
Management Agency (FEMA) maintain a high level of accountability and provide support
and funding to maintain the readiness of the National Urban Search & Rescue Response
System. The purpose of this funding opportunity is to establish yearly Cooperative
Agreements with the 28 State and local emergency management Sponsoring Agencies
currently designated by FEMA as members of the National Urban Search and Rescue
(US&R) Response System.
The Cooperative Agreement funding will assist the US&R Response System resources to
be prepared for mission response and provide qualified personnel in support of
Emergency Support Function-9 (ESF-9) activities under the National Incident
Management System (NIMS) and the National Response Framework (NRF). Specifically,
these Cooperative Agreements will provide a mechanism for distribution of Cooperative
Agreement funding to prepare the 28 designated Task Forces for US&R disaster
response, including response to incidents involving weapons of mass destruction (WMD)
that would require a limited hazmat capability for the core structural collapse mission,
National Special Security Events (NSSE) or other designated disasters or emergencies.
US&R Task Force Sponsoring Agencies are directed to use the funding to meet the
following objectives: provide task force administration and management, training,
equipment cache procurement, and maintenance and storage.
Program Objectives:
Details of Program Objectives and Priorities are provided in Appendix A: Statement of
Work.
National Preparedness Goal (NPG):
This program supports Mission Area: Response, Mass Search and Rescue Operations,
with the target of conducting search and rescue operations in order to locate and rescue
persons in distress, based on the requirements of the state and local authorities.
For additional details on the NPG, please refer to
http://www.fema.gov/pdf/prepareclinpg.pdf.
II. Funding Information
5
Award Amounts, Important Dates, and Extensions:
Available Funding for the FOA:
Projected Award Start Date(s):
Projected Award End Date(s):
Period of Performance:
$ 36,448,524
08101/2012
1/31/2014
18
See Appendix C: Cooperative Agreement Funding - Recommended Allocations for funding
amounts by Task Force. Number of anticipated awards: 28.
Period of Performance: Is an extension to the period of performance permitted?
® Yes ❑ No
Extensions to the period of performance will be considered upon receipt of the following
information, at the time of request:
1. Requested Period of Performance
2. Brief status of ongoing activity under the cooperative agreement
3. Outline of remaining funds available and necessary to finish activity during
extension
4. Explanation of why activity could not be completed within the established period of
performance, including actions taken to resolve any problems, how these
circumstances were/are beyond the Task Force's control, and justification of the
new period of performance date requested
I[I. Eligibility Information
Eligibility Criteria: 28 Task Forces within the US&R System
IV. Funding Restrictions
Restrictions on Use of Award Funds:
6
DHS grant funds may only be used for the purpose set forth in the grant, and must be
consistent with the statutory authority for the award. Grant funds may not be used for
matching funds for other Federal grants/cooperative agreements, lobbying, or intervention
in Federal regulatory or adjudicatory proceedings. In addition, Federal funds may not be
used to sue the Federal government or any other government entity.
Pre -award costs are allowable only with the written consent of DHS and if they are
included in the award agreement.
Federal employees are prohibited from serving in any capacity (paid or unpaid) on any
proposal submitted under this program. Federal employees may not receive funds under
this award.
This Cooperative Agreement may not be used for funding new capital construction.
However, costs associated with leasing, upgrading, minor renovations and modifications
of existing warehouse facilities that do not change the footprint of the structure are
permitted. Refer to Appendix A, Statement of Work, for further guidance.
V. Application Review and Selection Information
Application Review information:
Applications will be reviewed and recommended for funding by DHS/FEMA based on the
program criteria identified in this announcement. The applications will be reviewed to
ensure the items listed have costs that are reasonable, allowable, and allocable to the
program. Any questions will be submitted to the applicants for discussion. This is not a
competitive program.
Use of provided Budget Narrative Template (Appendix B) will assist Task Forces in
providing appropriate level of information when applying for this Cooperative Agreement
solicitation. Once complete applications are received, members of the FEMA US&R
Branch staff (Program Office) will review each application to ensure all items included are
within scope (see Appendix A) and have sufficient detail to ensure basis of the costs that
are provided (e.g., when providing travel cost estimates, include information on how this
total figure was derived or if certain cost estimates are based on historical data)
Once applications have been reviewed by the Program Office, they will then be reviewed
by FEMA Grant Programs Directorate (GPD) and routed through the process for approval
and award.
Application Selection Process:
The applications will be reviewed by the US&R Program Office and the Grant Programs
7
Directorate, and the awards will be made by the Grant Programs Directorate Assistance
Officers.
Funds will not be made available for obligation, expenditure, or drawdown until the
applicant's budget and budget narrative have been approved by FEMA.
The applicant must provide a detailed budget for the funds requested. The detailed budget
must be submitted as an attachment to the grant application package in the ND Grants
System. The budget must be complete, reasonable, and cost-effective in relation to the
proposed project. The budget should provide the basis of computation of all project -related
costs, any appropriate narrative, and a detailed justification of Management and
Administrative (M&A) costs.
VI. Post -Selection and Pre -Award Guidelines
Notice of Award:
Upon approval of an application, the award will be made in the form of a cooperative
agreement. The date of approval of award entered into the system is the "award date".
Notification of award approval is made through the ND Grants system through an
automatic email to the Task Force point of contact listed in the initial application. Once an
award has been approved and recorded in the system, a notice is sent to the authorized
grant official. Follow the directions in the notification to accept your award documents.
The authorized grant official (Task Force rep) should carefully read the award package for
instructions on administering the grant and to learn more about the terms and conditions
associated with responsibilities under Federal awards. Awarded funds will, be loaded into
the Payment and Reporting System (PARS) and available for drawdown by the Task
Force, unless otherwise instructed.
Administrative and Federal Financial Requirements:
AU successful applicants for all DHS grant and cooperative agreements are required to
comply with DHS Standard Administrative Terms and Conditions available on page 6
(beginning on page 1 in Part 6.1.1) of http://www.dhs.gov/xlibrary/assets/cfo-financial-
management-policy-manual.pdf.
Grantees are obligated to submit various financial and programmatic reports as a
condition of their award acceptance. Please see below for a summary of financial and/or
programmatic reports as required. Future awards and fund drawdowns may be withheld if
these reports are delinquent,
1. The Quarterly Federal Financial Report (FFR) — SF-425, due within 30 days after the
end of each quarter: January 30th, April 301h, July 30th, October 30th
8
2. The Final Federal Financial Report (FFR), SF-425, due within 90 days after the
Period of Performance expires.
3. Final PaymentiUnexpended Funds: due within 90 days after the Period of
Performance expires.
Programmatic Reporting Requirements:
1. Task Force Self -Evaluation: on or about June 1st, or as directed by the US&R
Branch (Task Forces shall return the forms 45 days after receipt from the US&R
Branch)
2. Personnel and Equipment Database CD: due June 1st to US&R Branch only.
3. The Semi -Annual Performance Report: due by January 30 and July 30 each year
during the Period of Performance.
4. Final Performance Report: due to DHS/FEMA within 90 days after the Period of
Performance expires.
5. Equipment Inventory and Inventory of Unused or Residual Supplies due within 90
days after the Period of Performance expires.
Additional information regarding these requirements are provided in Appendix A.
Monitoring:
Grant recipients will be monitored periodically by FEMA staff, both programmatically and
financially, to ensure that the project goals, objectives, performance requirements,
timelines, milestone completion, budgets, and other related program criteria are being
met. Programmatic monitoring may also include the Regional Federal Preparedness
Coordinators, when appropriate, to ensure consistency of project investments with
Regional and National goals and policies, as well as to help synchronize similar
investments ongoing at the Federal, State, and local levels.
Monitoring will be accomplished through a combination of office -based desk reviews and
on -site monitoring visits. Monitoring will involve the review and analysis of the financial,
programmatic, performance and administrative issues relative to each program and will
identify areas where technical assistance and other support may be needed.
The recipient is responsible for monitoring award activities, to include sub -awards, to
provide reasonable assurance that the Federal award is administered in compliance with
requirements. Responsibilities include the accounting of receipts and expenditures, cash
management, maintaining adequate financial records, and refunding expenditures
9
disallowed by audits.
VII. DHS FEMA Contact Information
Contact and Resource information:
This section describes several resources that may help applicants in completing a
FEMA grant application.
1. Grants.gov. For assistance with grants.gov, please call the grants.gov customer
support hotline at (800) 518-4726,
2. ND Grants. For assistance registering with the ND Grants system, please contact
FEMA's Enterprise Service Desk at (888) 457-3362.
3. FEMA, Response Directorate, Operations Division, US&R Branch will provide fiscal
and programmatic support, including pre- and post -award administration and
technical assistance to the cooperative agreement included in this solicitation:
Catherine Deel, Project Manager
500 C Street, SW, Room 214
Washington, D.C., 20472
202-646-3796
Catherine.Deel(c�fema.dhs.gov or FEMA-USR-Grants(@,fema.dhs.gov
Rayna Bal: (202) 646-7933
Email: Rayna.Bal(a�dhs.gov
Doretha Herald: (202) 646-4332
Email: Doretha.Herald(Rdhs.gov
4. Grant Programs Directorate (GPD). FEMA GPD's Grant Operations Division
Business Office will provide fiscal support, including pre- and post -award
administration and technical assistance, to the cooperative agreement included in this
solicitation.
Tawana Mack: (202) 786-9863
Email: Tawana.MackRfema.dhs.gov
10
Additional guidance and information can be obtained by contacting the
FEMA Call Center at (866) 927-5646 or via e-mail to ASK-GMD(a,dhs.gov_
5. Centralized Scheduling and Information Desk (CSID). CSID is a non -emergency
comprehensive management and information resource developed by DHS for
grants stakeholders. CSID provides general information on all FEMA grant
programs and maintains a comprehensive database containing key personnel
contact information at the Federal, State, and local levels. CSID can be reached by
phone at (800) 368-6498 or by e-mail at ASKCSID@dhs.gov, Monday through
Friday, 9:00 AM — 5:30 p.m. (EST).
VIII. Other Critical Information
Additional Information:
National Incident Management System Implementation Compliance
In accordance with Homeland Security Presidential Directive (HSPD)-5, Management of
Domestic Incidents, the adoption of NIMS is a requirement to receive Federal
preparedness assistance, through grants, contracts, and other activities.
Federal FY 2011 NIMS implementation must be considered prior to allocation of any
Federal preparedness awards in FY 2012. The list of objectives against which progress
and achievement are assessed and reported can be found at
http://www. fema. gov/emergency/nims/ImplementationG uidanceStakeholders. shtm#item
2.
IX. I -tow to Apply
All US&R Readiness Cooperative Agreement applicants are to use the template
provided in Appendix B (FEMA Form 089-10) to submit a budget narrative that is within
the scope of this cooperative agreement (as outlined in Appendix A).
11
X. Application and Submission Information
Applicants will obtain FOA Overviews and Full Announcement information from the
Grants.gov website where the full FOA is posted.
For a hardcopy of the full announcement, please email your request to FEMA-USR-
Grantst fema.dhs.gov.
In addition, the following Telephone Device for the Deaf (TDD) and/or Federal
Information Relay Service (FIRS) number available for this Announcement is:
Catherine Deel, Project Manager
500 C Street, SW, Room 214
Washington, D.C., 20472
202-646-3796
Catherine.Deel(c�fema.dhs.gov or FEMA-USR-Grants(a�fema.dhs.gov
Applications will be processed through the Grants.gov portal and the ND Grants
System. Hard copies of the application will not be accepted.
12