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AGENDA ITEM SUMMARY FORM
FILE ID: — 003,5
Date: 06/21/2012
Commission Meeting Date: 09//3/2012
Requesting Department: Planning
District Impacted: ALL
Law Department
Matter ID No.
Type: ® Resolution n Ordinance ❑ Emergency Ordinance E Discussion Item
❑ Other
Subject: Pre -Qualified Vendors for Special Master Services
Purpose of Item:
A Resolution of the Miami City Commission, with attachments, appointing various pre -qualified
vendors as listed alphabetically in "Exhibit A," for use by the Department of Planning, to provide
Special Master Services on a citywide, as -needed basis for an initialperiod of two (2) years, with an
option to renew for two (2) additional one (1) year periods; allocating funds from various sources,
subject to budgetary approval at time of need; further authorizing, in accordance with the Request for
Qualifications (RFQ), the ability to add qualified Special Masters to the contract when deemed in the
City's best interest and subject to City Commission approval.
Background Information:
This contract is necessary in order to have a Special Master, as appointed by the City Commission, to
preside over the code enforcement and other similar hearings and proceedings in accordance with the
City Code. On June 1, 2012, the Purchasing Department issued Request for Qualifications No.
320284. As required by the Procurement code, the RFQ was advertised and issued online. Responses
were received by the City Clerk on June 19, 2012. Two (2) responses were received and deemed
qualified. In accordance with the RFQ, qualified films or individuals may be added to the contract
when deemed in the City's best interest. The amount of compensation payable by the City to each
Special Master shall be a fixed and firm amount of $100.00 per hour. This amount is not subject to
future escalation throughout the contract and optional renewal terms. Furthermore, in no event shall
the total compensation exceed $25,000.00 per year per contract.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: Vari cm,
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: Not to exceed 2 5, 000 .00 per year, per contract
Final Approvals /
SIGN AND DATE) . �
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