HomeMy WebLinkAboutCost ProposalProposal in Response to Request for Proposal (RFP) No. 316283
Request for Proposals for Chief Fire Officer, Capt. & Lt. Examination
Processes
COST PROPOSAL
EB Jacobs acknowledges receipt of two RFP 316283 Addenda. Addendum 1 was received May 30,
2012. Addendum 2 was received on June 7, 2012. All information in the addenda was considered in our
response.
Confidentiality Statement:
This proposal includes data that shall not be disclosed outside of the proposal review
process of the City of Miami Government, Florida (the City) and shall not be duplicated,
used or disclosed, in whole or in part, for any purpose except for use in the
procurement process, and as mandated by applicable law. If, however, a contract is
awarded to EB Jacobs as a result of, or in connection with, the submission of these
data, the City shall have the right to duplicate, use or disclose the data to the extent
consistent with the City's needs in the procurement process. This restriction does not
limit the City's right to use information found in this document, if it is obtained from
another source. The data subject to this restriction are contained on every page of the
proposal and related appendix material.
Submitted by:
EB Jacobs, LLC
300 South Burrowes Street
State College, PA 16801
(800) 367-5214
Closing Date: June 13, 2012
Authorized Signature: 7Li441 2/y '`
Janet M. Ec emendia, President
CONFIDENTIAL
Use or disclosure of data contained on this page is subject to the restriction specified in the Confidentiality Statement of this proposal.
XII. COST/FEE PROPOSAL
A. Fees for Lieutenant Assessment:
1. Job Analysis
$12,970
Includes 2 days of SME meetings, assembling survey, analyzing survey data, writing exam plan,
writing job analysis report and necessary travel costs.
2. Technical Knowledge Test (open -book) Development
$10,407
Includes test development (two 55 -question parallel technical knowledge tests), SME meeting to
review test materials, cultural bias review, and necessary travel costs.
3. Technical Knowledge Test (open -book) Administration
$1,562
Includes camera- ready copy of test materials, preparation of test materials to be administered to
candidates, review of each individual copy of test materials, monitor training, two staff persons
(Masters Level 10 Psychology) for one day of administration, and necessary travel costs.
4. Technical Knowledge Test (closed -book) Development
$13,031
Includes test development (two 70-question parallel technical knowledge tests), SME meeting to
review test materials, cultural bias review, and necessary travel costs.
5. Technical Knowledge Test (closed -book) Administration
$1,563
Includes camera- ready copy of test materials, preparation of test materials to be administered to
candidates, review of each individual copy of test materials, monitor training, two staff persons
(Masters Level 10 Psychology) for one day of administration, and necessary travel costs.
6. Situational Judgement Test Development
$6,8131
Includes test development (two-70-question parallel technical knowledge tests), SME meeting to
review test materials, cultural bias review, and necessary travel costs.
7. Situational Judgement Test Administration
$3,125
Includes camera- ready copy of test materials, preparation of test materials to be administered to
candidates, review of each individual copy of test materials, monitor training, two staff persons
(Masters Level 10 Psychology) for one day of administration, and necessary travel costs.
8. Candidate Preparation Manual, Tutorial Sessions, and Question and
Answers Packet Preparation After Tutorial Sessions
$9,660
Includes camera ready copy of preparation guide, on -site tutorial sessions for three days, and
camera-ready copy of "Questions and Answers"packet.
9. Appeals Review and Test Scoring
$8,400
Includes test question analyses (pre and post appeals review), appeals review, summary, and
recommendations, scoring of all test components, and adding of seniority points.
10. Final Examination Report
$4,200
includes camera-ready copy of examination report.
Lieu tenant Total
$ 71 73x1
Assumes Lieutenant SME meeting for Technical Knowledge Tests (open and closed -book) materials occurs at the same time
as the review of the Situational Judgement Test materials and that all three tests are administered to candidates on the same
day.
CONFIDENTIAL 1
Use or disclosure of data contained on this page is subject to the restriction specified in the Confidentiality Statement of this proposal
B. Fees for Captain Assessment:
Item �.
, -
1. Job Analysis
os
='C t
$12,970
Includes 2 days of,SME meetings, assembling survey, analyzing survey data, writing exam plan,
writing job analysis report and necessary travel costs.
2. Written Technical Test (open and closed -book) Development
$19,623
Includes test development (two 100-question parallel technical knowledge tests), SME meeting to
review test materials, cultural bias review, and necessary travel costs.
3. Written Technical Knowledge Test (open and closed -book)
Administration
$3,685
Includes camera- ready copy of test materials, preparation of test materials to be administered to
candidates, review of each individual copy of test materials, mbnitor training, two staff persons
(Masters Level I/O Psychology) for one day of administration, and necessary travel costs.
4. Oral Assessment Center Development
$12,2032
Includes development of six versions of two exercises, SME meeting to review test materials,
cultural bias review, and necessary travel costs.
5. Oral Assessment Center Administration
$22,763
Includes camera-ready copy of test materials, preparation of test materials to be administered to
candidates, review of each individual copy of test materials, assessor training, City staff training,
two staff persons (Masters Level I/O Psychology) for a maximum of seven days of on -site training
and administration, and necessary travel costs.
6. Candidate Preparation Manual, Tutorial Sessions, and Question and
Answers Packet Preparation After Tutorial Sessions
$8,865
includes camera ready copy of preparation guide, on -site tutorial sessions for three days, and
camera-ready copy of "Questions and Answers" packet.
7. Appeals Review, Test Scoring, and Candidate Feedback Reports
$10,500
Includes test question analyses (pre and post appeals review), appeals review, summary, and
recommendations, scoring of all test components, adding of seniority points, and creating
candidate feedback reports.
8. Final Examination Report
$7,980
Includes camera-ready copy of examination report.
Subtotal - Fixed Price Consulting Fees
$98,589
Assessor ' YR'l Costs gin,>t � ` h �y } ... .... 1
s 992
Based_on.$1._45.per.hotel night, $60 current assessor per diem, _$.70„for taxi to/from airport on travel_,.
days, and $650 airfare and baggage fees
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'Caprair 'PIA ' � � "� f
3 ,.,. M �._.., u,, .. .�...�...:.. F �», �, _tr- <�.. ?:.z�r�z„ �.,x . -�+ , =.r4�..�.. . `�r���%��.+�.^�a3 �,*,v .. -..�£` #tF�'� ,k,vr.id%'*�.i��d .,,.a� :..3f
Fri
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2 Assumes Captain SME meeting for Oral Assessment Center materials occurs at the same time as the review of the written
Technical Knowledge Test (open and closed -book) materials.
3 Travel will be billed on a direct reimbursement basis (plus 20% administrative fee to locate and make travel arrangements —
the administrative fee is included in the estimate). We expect the estimate to be on the high -end assuming -that schedules can
be confirmed with the City in time to purchase advance airfare tickets for assessors. Estimates do not include provision for
backup assessors or separate role-player for Subordinate Conference Role -Play exercise. We will accommodate those
requirements if the City opts to add those as requirements. If our assessor travel and accommodation estimates exceed actual
costs, the City will only be required to compensate EB Jacobs for actual costs.
CONFIDENTIAL 2
Use or disclosure of data contained on this page is subject to the restriction specified in the Confidentiality Statement of this proposal
C. Fees for Chief Fire Officer Assessment:
IItemCest
$12,970
1. Job Analysis
Includes 2 days of,SME meetings, assembling survey, analyzing survey data, writing exam plan,
writing job analysis report and necessary travel costs.
2. Written In -Basket Development
$17,803
Includes written in -basket (two parallel in -basket exercises), SME meeting to review test materials,
cultural bias review, and necessary travel costs.
3. Written In -Basket Administration
$3,685
Includes camera- ready copy of test materials, preparation of test materials to be administered to
candidates, review of each individual copy of test materials, monitor training, assessor training, two
staff persons (Masters Level I/O Psychology) for one day of administration, and necessary travel
costs.
4. Oral Assessment Center Development
$9,1234
Includes development of four versions of two exercises, SME meeting to review test materials,
cultural bias review, and necessary travel costs.
5. Oral Assessment Center Administration
$17,343
Includes camera-ready copy of test materials, preparation of test materials to be administered to
candidates, review of each individual copy of test materials, assessor training, City staff training,
two staff persons (Masters Level I/O Psychology) for a maximum of five days of on -site training and
administration, and necessary travel costs.
6. Candidate Preparation Manual, Tutorial Sessions, and Question and
Answers Packet Preparation After Tutorial Sessions
$9,461
Includes camera ready copy of preparation guide, on -site tutorial sessions for three days, and
camera. -ready copy. of "Questions and. Answers" packet.
7. Test Scoring and Candidate Feedback Reports
$7,000
Includes appeals review, summary, and recommendations, scoring of all test components, adding
of seniority points, and creating candidate feedback reports.
8. Final Examination Report
$7,980
Includes camera-ready copy of examination report.
Subtotal Fixed Price Consulting Fees
$
$85,365
'S, iff is .., + -�k ' n t a t, , t , ''�s"r` t t, i s +. � F i , i ,,y r } d s C 7 a
�a ?,n+?..t, l... . `...t a..,..'h�i e;'=' .3 ,. .t. ., cf Elf,.:w- .. .17
'Assessor Travel,,,Costs ,h- ,ESN 4 4,e 1,r :� ,.., ...
s. - . �,
, ._
iclir ,
'
,
7�
Based on $145 per hotel night, $60 current assessor per diem, $70 for taxi to/from airport on travel
days,- and-$650-airfare and -baggage fees
�t '� , SK T �T 'k �
'kY Wihj'ttxyej "p 01- .{'S'fM1:`4ta+ �" a; i;,,5 R1'tX.a�iJ
Captal�nal�. _ 5. ..��,,;
° Assumes Chief Fire Officer SME meeting for Oral Assessment Center materials occurs at the same time as the review of the
Written In -Basket exercise materials.
s Includes In -Basket and oral assessment center assessors. Travel will be billed on a direct reimbursement basis (plus 20%
administrative fee to locate and make travel arrangements — the administrative fee is included in the estimate). We expect the
estimate to be•on the -high -end assuming that schedules can -be confirmed with the City in time to -purchase -advance airfare
tickets for assessors. Estimates do not include provision for backup assessors or separate role-player for Subordinate
Conference Role -Play exercise. We will accommodate those requirements if the City opts to add those as requirements. If our
assessor travel and accommodation estimates exceed actual costs, the City will only be required to compensate EB Jacobs for
actual costs.
CONFIDENTIAL
Use or disclosure of data contained on this page is subject to the restriction specified in the Confidentiality Statement of this proposal
D. Overall Pricing
em'`
CFO Total
Ca•tain Total
Lieutenant Total
tcer
Cost
$104,085
$115,581
$71,731
This bid will remain in effect for 180 days from June 13, 2012.
All services provided and outputs produced (excluding final report text) will remain the intellectual
property of EB Jacobs. Our clients are given a reproduction license to cover the contract period and
requirements (i.e., number of candidates), but may not make any information available to third parties
without written permission from EB Jacobs.
Our costs estimate has been derived using our standard daily consultancy rates and is based upon, a)
the scope of work outlined in the proposal and b) the timeline presented. If either the scope of work or
timeline is changed, a modified cost proposal may be required. Our daily rates are based upon volume of
work and related. cost savings. The cost proposal assumes 3 days of post-test consultation for each
position at no -additional charge. Unless otherwise specified, the cost estimate includes: consultant
travel, accommodations and per diem; communications, mail and economy courier services; and general
overhead. The cost proposal assumes Priority Mail or Economy Courier Services, expedited services
are available for an additional fee. The cost proposal also assumes 3-week advance purchase airfares.
The cost estimate excludes test facility -related costs (acquisition, booking, rental, furniture, equipment).
CONFIDENTIAL 4
Use or disclosure of data contained on this page is subject to the restriction specified in the Confidentiality Statement of this proposal
Additional Activities
(Beyond the Scope of Contract)
Any activity proposed during the course of the contract, that falls outside the scope of activities covered
under the existing contract, and requires any substantial use of consultant resources, shall be billed
separately. This activity may include, but is not limited to, additional tasks, supplementary data transfers,
data analyses, reports, meetings, and conference calls.
A fixed price or hourly rate will be established through the mutual consent of the consultant and client,
and the existing contract will be amended, in writing. Whenever possible, activities subject to this
requirement will be identified by EB Jacobs and approved by the client, in writing, prior to performing any
such activity.
CONFIDENTIAL 5
Use or disclosure of data contained on this page is subject to the restriction specified in the Confidentiality Statement of this proposal
RFP No. 316283 Attachment B
CORPORATE RESOLUTION
WHEREAS, ("Provider") wishes to enter into a Professional
Services Agreement ("Agreement") with the City of Miami ("City");
WHEREAS, the Board of Directors, at a duly held meeting of the Provider has
considered the matter in accordance with the By -Laws of the Corporation;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS that
this corporation is authorized to enter into the Agreement with the City, and the President and the
Secretary are hereby authorized and directed to execute the Agreement in the name of this
Corporation and to execute any other document and perform any acts in connection therewith as
may be required to accomplish its purpose.
IN WITNESS WHEREOF, this day of , 2012.
("Provider")
A (State) Corporation
By: (sign)
Print Name:
TITLE:
(sign)
Print Name:
Corporate Secretary
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