HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID:
a-00/74
Date: 06/13/ 2012 Requesting Department: Fire -Rescue
Commission Meeting Date: 07/26/2012 District Impacted: All
Law Department
Type: Z Resolution ❑ Ordinance ['Emergency Ordinance ❑ Discussion Item Matter ID No.
❑'Other
Subject: Maintenance and Repair of Ferno Emergency Ambulance Cots, Sole Source No. 11-12-021
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission by a four -fifths (4/5ths)
affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended, after an
advertised public hearing, ratifying, approving and confirming the City Manager's finding of a sole source;
waiving the requirements for competitive sealed bidding procedures and approving the procurement of
Maintenance and Repair Services of Ferno Emergency Ambulance Cots for the Department of Fire -Rescue,
from ERLA, Inc. d/b/a Emsar Florida, on an as needed basis, for a one-year period, with the option to extend•
for two (2) additional one-year periods, at a first year cost not to exceed $22,000 with optional annual increases
not to exceed 5%, allocating funds for the first year from the Department of Fire -Rescue General Fund Account
Code No. 00001.184010.546000.0000.00000, with future years funding subject to availability of funds and
budgetary approval at the time of need.
Background Information:
SEE ATTACHED.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.184010.546000.0000.00000
• Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: $22,000 (First Year)
Total Fiscal Impact: $22,000
CIP
If using or receiving capital ;funds
Grants
Final Approvals
(SIGN AND DATE)
N/A Budget
N/A
Risk Management
Dept. Directo
City Manager �+Y
Dona 1 nf')
AGENDA ITEM SUMMARY FORM (CONTINUED...)
Subject: Maintenance and Repair of Ferno Emergency Ambulance Cots, Sole Source No. 11-12-021
Background Information:
The Department of Fire -Rescue, has been exclusively using Ferno brand ambulance cots since the year
2000. The Department's entire fleet of Advanced Life Support ("ALS") Transport Units utilizes said
stretchers to transport patients from the incident scene to the hospital. These devices are used under
intense operating conditions which make it necessary for them to receive ongoing maintenance and
repair. The maintenance, as requested herein, has been previously approved by the City as a sole source,
pursuant to Resolution Nos. 00-207, 03-299, 06-0152, and 09-0087.
Ferno, the manufacturer of the ambulance cots, has contracted with Equipment Management Service and
Repair ("EMSAR") and as such is the only manufacturer authorized service provider. In our area,
ERLA, Inc., d/b/a EMSAR Florida is the only authorized agent and the only one authorized to provide
comprehensive service and support for the complete Ferno product line. As such, issuing a competitive
solicitation for this procurement wouldn't be practical for the City. In accordance with Section 18-
92(a)(3) of the City of Miami Procurement Ordinance, "sole -source awards may be made [...] Where
the unique and specialized expertise of one source of services is unlikely to be obtained from any other
source."
Pnno 1 n£7