HomeMy WebLinkAboutPre-LegislationsCity of Miami
Text File Report
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File ID: 09-01219
Enactment #: R-09-0520
Version: 1
Type: Resolution
Introduced: 10/26/09
Status: Passed
Enactment Date: 12/10/09
Controlling Body: Office of the City
Clerk
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING
THE RECOMMENDATION OF THE CITY MANAGER APPROVING THE FINDINGS OF THE
EVALUATION COMMITTEE, PURSUANT TO REQUEST FOR PROPOSAL NO. 127103, THAT
FORAY TECHNOLOGIES, IS THE TOP -RANKED FIRM RESPONSIVE TO THE RFP
REQUIREMENTS, TO PROVIDE A LAW ENFORCEMENT DIGITAL PHOTO LAB SYSTEM, FOR
THE DEPARTMENT OF POLICE; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE PROFESSIONAL SERVICE AGREEMENT(S) ("PSAS"), IN SUBSTANTIALLY THE
ATTACHED FORM(S), FOR THE TERMS LISTED UNDER EACH RESPECTIVE PSA, AT AN
INITIAL COST NOT TO EXCEED $317,477.90, WHICH INCLUDES THE IMPLEMENTATION OF
A LAW ENFORCEMENT DIGITAL PHOTO LAB SYSTEM AND THE FIRST SIX (6) YEARS OF
SOFTWARE MAINTENANCE SUPPORT AND SERVICE, WITH THE FIRST YEAR INCLUDED AT
NO ADDITIONAL COST TO THE CITY OF MIAMI; ALLOCATING FUNDS FROM THE UNITED
STATES DEPARTMENT OF JUSTICE, COMMUNITY ORIENTED POLICING SERVICES (COPS)
GRANT ACCOUNT NO. 12000.191008.664000.0000.00000, PNG AWARD 1624, PROJECT
19-199954; FURTHER AUTHORIZING TWO (2) ADDITIONAL OPTIONS TO EXTEND FOR FIVE
(5) YEARS EACH THE SOFTWARE MAINTENANCE SUPPORT AND SERVICE; ALLOCATING
FUNDS FOR FUTURE YEAR FUNDING, FROM THE VARIOUS SOURCES OF FUNDS OF THE
USER DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY
APPROVAL AT THE TIME OF NEED.
WHEREAS, the City of Miami ("City") issued Request for Proposal ("RFP") No. 127103 for the provision of a Law
Enforcement Digital Photo Lab System, and two (2) proposals were received, and deemed responsive and responsible; and
WHEREAS, the Evaluation Committee, appointed by the City Manager recommend that the City negotiate an agreement
with the top ranked firm, Foray Technologies, and if negotiated terms, conditions, and pricing is in the best interest and
advantageous to the City to execute said agreement; and
WHEREAS, funding will be derived from the United States Department of Justice, Community Oriented Policing
Services ("COPS") Grant, with future year funding subject to the availability of funds and budgetary approval at the time of
need;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA:
City of Miami Page 1 Printed on 2/17/2012
United States Department of Justice COPS Grant, Account No. 12000.191008.664000.0000.00000, PNG Award 1624, Project
19-199954.
Section 4. Two (2) additional options to extend for five (5) years each the software maintenance support and service, is
authorized, with funds allocated for future year funding, from the various sources of funds of the userdepartment, subject to
the availability of funds and budgetary approval at the time of need.
Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. (2)
City of Miami Page 2 Printed on 2/17/2012
City of Miami
Text File Report
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File ID: 11-00843
Enactment #: R-11-0397
Version: 1
Type: Resolution
Introduced: 9/9/11
Status: Passed
Enactment Date: 10/13/11
Controlling Body: City Commission
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED: "NIJ FISCAL YEAR 2011
PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT GRANTS PROGRAM" AND
APPROPRIATING FUNDS, CONSISTING OF A GRANT FROM THE UNITED STATES
DEPARTMENT OF JUSTICE/OFFICE OF JUSTICE PROGRAMS, NATIONAL INSTITUTE OF
JUSTICE, IN THE AMOUNT OF $175,000, FOR THE DEPARTMENT OF POLICE; AUTHORIZING
THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT, IN SUBSTANTIALLY THE
ATTACHED FORM, AND ALL NECESSARY DOCUMENTS IN ORDER TO IMPLEMENT THE
ACCEPTANCE AND ADMINISTRATION OF SAID GRANT.
WHEREAS, the City of Miami ("City") has a strong interest in enhancing service in the forensic science field; and
WHEREAS, the City submitted a grant application to the Department ofJustice requesting funding for specialized forensic
equipment, software and licenses, overtime for crime scene and technical services personnel and an administrative cost
allocation; and
WHEREAS, on August 23, 2011, the City received notification that said application was approved for funding, and that the
City was awarded a grant in an amount not to exceed $175,000, in federal funds by the Department ofJustice; and
WHEREAS, this award does not require any local match;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated
as if fully set forth in this Section.
Section 2. The following new Special Revenue Project is established and resources are appropriated as described below:
FUND TITLE: NIJ Fiscal Year 2011 Paul Coverdell Forensic Science
Improvement Grants Program
RESOURCES: Department of Justice/Office ofJustice Programs,
National Institute of Justice $175,000
City of Miami
Page 1 Printed on 2/17/2012
Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {2}
City of Miami Page 2 Printed on 2/17/2012
�}v (A- c(), 13 x Oc) Lt Sm
Department of Justice
Office ofJustice Programs
Office of the Assistant Attorney General Washington, D.C. 20531
August 23, 2011
Ms. Lillian Blondet
City of Miami
3500 Pan American Drive
Miami, FL 33133
Dear Ms. Blondet:
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office ofJustice Programs has approved
your application for funding under the FY 11 Paul Coverdcll Forensic Science Improvement Grants Program in the amount of
$175,000 for City of Miami. This funding is for the project titled, "FY 2011 Paul Covcrdell Forensic Science improvement
Grants Program."
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
- Program Questions, Alan Spanbauer, Program Manager at (202) 305-2436; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfo®usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
.Laurie Robinson
Assistant Attorney General
Enclosures
Department of Justice
Office of Justice Programs
National Institute of Justice
Grant
PAGE I OF 6
1. RECIPIENT NAME AND ADDRESS (Including Zip Codc) ;
4. AWARD NUMBER: 201 I-CD-BX-0096
City of Miami
3500 Pan American Drive
Miami, FL 33133
5. PROJECT PERIOD: FROM 10/01/2011 TO 09/30/2012
BUDGET PERIOD: FROM 10/01/2011 TO 09/30/2012
6. AWARD DATE 08/23/2011
7. ACTION
1 A. GRANTEE IRS/VENDOR NO.
596000407
8. SUPPLEMENT NUMBER
00
Initial
9. PREVIOUS AWARD AMOUNT $ 0
3. PROJECT TITLE
10. AMOUNT OF THIS AWARD $ 175,000
Paul Covcrdcll Forensic Scicncc Improvement Grants Program
I I. TOTAL AWARD $ 175,000
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13, STATUTORY AUTHORITY FOR GRANT
This project is supported undcr FYI l(NI) - Covcrdcll Forcnsic Scicncc Improvement) 42 USC 3797j-3797o; 28 USC 530C
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL
,. .
;s
GRANTEE ACCEPTANCE
''4 s'
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL.
Laurie Robinson
Assistant Attorney General
18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Lillian Blondet
Interim Director, Grants_ Administration
17. SIGNATURE
OF APPROVING
OFFICIAL
19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL
I9A. DATE
::: AGENCY USE ONLY ?; fi _. -•'s ..f: . ;°`.:: W. . r...- ..
20. ACCOUNTING CLASSIFICATION CODES
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG, SUB. POMS AMOUNT
X B CD 60 00 00 175000
21. KCDSGT0057
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-88)
OMB APPROVAL NO.1121-0188
EXPIRES 5•9B (Rev.1197)
Budget Detail Worksheet
Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of
the budget and budget narrative. You may submit the budget and budget narrative using this form or in
the format of your choice (plain sheets, your own form, or a variation of this form). However, all •
required information (including the budget narrative) must be provided. Any category of expense not
applicable to your budget may be deleted.
A. Personnel - List each position by title and name of employee, if available. Show the annual
salary rate and the percentage of time to be devoted to the project. Compensation paid for employees
engaged in grant activities must be consistent with that paid for similar work within the applicant
organization.
Name/Position
'Crime Scene Investigators and Staff at MPD
'Position 2
'Postfiton 3
'Postition 4
Postltion 5
Postltion 8
Computation
1955.72 hours x $55/avg. oft par hr. _ 552,564.80
Cost
'$52,565.00
1
SUB -TOTAL $52,565.00
B. Fringe Benefits Fringe benefits should be based on actual known costs or an established
formula. Fringe benefits are for the personnel listed in budget category (A) and only for the
percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA,
Workman's Compensation, and Unemployment Compensation.
Name/Position
Computation
'Fringe benefits allowed under overtime pay
'Fringe benefit 2
'Fringe benefit 3
1
Fringe benefit 4
Fringe benefit 5
OJP FORM 715011 (5-95)
[552,565.00 x 10.26% = $5,393.16
Cost
'$5,393.00
SUB -TOTAL $5,393.00
958.00
• Total Personnel & Fringe Benefits $57 '
C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training, field
interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3-day
training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees
should be listed separately. Show the number of trainees and the unit costs involved.. Identify the
location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel
Regulations.
Purpose of Tavel • Location
tai
NIA
ITravel entry 2
Travel entry 3
Travel entry 4
Travel entry 5
Travel entry 6
ITravel entry 7
Item
Computation •
Cost
TOTAL $0'00
D. Equipment - List non -expendable items that are to be purchased. Non -expendable equipment
•
is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or
more per unit. (Note: Organization's own capitalization policy may be used for items.costing less than
$5,000). Expendable items should be included either in the "supplies" category or in the "Other"
category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, espe-
cially high cost items and those subject to rapid technical advances. Rented or leased equipment costs
should be listed in the "Contractual" category. Explain how the equipment is necessary for the success
of the project. Attach a narrative describing the procurement method to be used.
Item
Computation
Cost
Office furniture
Software & hardware upgrades
equipment entry 3
equipment entry 4
equipment entry 5
$17,042.00 x 1 = $17,042.00
$65,O00.00 x 1 = $65,O00.00
$17,042.00
$65,000.00
TOTAL $62,042.00
E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and
expendable equipment items costing less that $5,000, such as books, hand held tape recorders) and
show the basis for computation. (Note: Organization's own capitalization policy may be used for
items costing less than $5,000). Generally, supplies include any materials that are expendable or
consumed during the course of the project.
•
Supply Items
NIA
supply Item 2
supply
supply Item 4
supply Item 6
suppiy.item 6
supply Item 7
Computation
Cost
TOTAL$0.00
F. Construction - As a rule, eonsiraction costs are not allowable, In some cases, minor repairs or
renovations may be allowable, Check with the program office before budgeting funds in this
category.
Purpose
four lines per entry, use boxes below or an additional
page for more space if required
N/A
Description of Work
Cost
0.00
TOTAL
G. Consultants/Contracts - Indicate whether applicant's formal, written Procurement Policy or
the Federal Acquisition Regulations are followed.
Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily
fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450 per day require
additional justification and prior approval from OIP.
Name of Consultant Service Provided Computation . Cost
N/A
Supply Item 1, one line per entry
Supply Item 1, one line per entry
Supply Item 1, one line per entry
maximum of three lines
Subtotal $0.00
Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in
addition to their fees (i.e., travel, meals, lodging, etc.)
Location
Item
IN/A
Computation
'maximum of three lines
'maximum of three lines
'Consultant expanse entry 1, one Ilne peel
(maximum of three lines
Cost
. Subtotal $O.o°
Contracts: Provide a description of the product or service to be procured by contract and an estimate
of the cost. Applicants are encouraged to promote free and open competition in awarding contracts.
A separate justification must be provided for sole source contracts in excess of $100,000.
Item
maximum of four lines, additional Information should be attached on a separate sheets)
Cost
maximum of four lines
Subtotal $0.00
TOTAL $0'00
H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services,
and investigative or confidential funds) by major type and the basis of the computation. For example,
provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and
how many months to rent
Description
N/A
Computation
Cost
1
TOTAL $0,00
I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved indirect
cost rate. A copy of the rate approval, (a fully executed, negotiated agreement), must be attached. If
the applicant does not have an approved rate, one can be requested by contacting the applicant's
cognizant Federal agency, which will review all documentation and approve a rate for the applicant
organization, or if the applioant's accounting system permits, costs may be allocated in the direct costs
categories.
Description
(Approved 20% indirect cost
`Approved 20% Indirect post
Computation
$175,000.00 x 20% _ $35,000.00
$175,000,00 x 20% = $35,000.00
Cost
1$35,000.00
TOTAL $35,000.00
Budget Summary- When you have completed the budget .worksheet, transfer the totals for each
category to the spaces below. Compute the total direct costs and the total project costs. Indicate the
amount of Federal requested and the amount of non -Federal funds that will support the project.
Budget Category
A. Personnel
B. Fringe Benefits
C. Travel
D. Equipment
E. Supplies
F. Conotruction
G. Consultants/Contracts
II.Other
Total Direct Costs
I. Indirect Costs
TOTAL PROJECT COSTS
• . $175,000.00
Federal Request
$0.00
Non -Federal Amount
Amount
$52,565.00
$5,393.00 •
$0.00
$82,042.00
$0,00
$0.00
$0.00
$0.00
$140,000.00
$35,000.00
$175,000.00 .
City of Miami Police Department
BUDGET NARRATIVE
A. Personnel $52,565.00
A total of $52,565,00 would be allocated,for approximately 950 man hours for the
reduction of the backlog of the photographic evidence. These man hours will
provide the CSI I, CSI II, Identification Aides, Public Service Aides, Forensic
Investigations Supervisor, Police Lieutenant and TC III the ability to be able to
digitize and manage film/CD crime scene evidence for permanent storage into
the recently acquired Law Enforcement Digital Photographic Laboratory System.
B. Fringe Benefits $ 5,393.00
Fringe benefits on overtime hours are limited to FICA, Workman's Compensation
and Unemployment Compensation.
C. . Equipment ' $82,042.00
A sub -total of $65,000.00 would be allocated for additional software and their
corresponding licenses for the Law Enforcement Digital Photographic Laboratory
System in which to properly store, file and search for the digital crime scene
photographic evidence for examination and or dissemination to the investigators,
the courts and other law enforcement agencies. This funding will also
incorporate a software and hardware upgrade to the Latent Print Detail to acquire
an ACE-V Module for their current Automated Fingerprint Identification System
(AFIS) and workflow in which they can track the progress by easily documenting
their findings utilizing the ACE-V methodology of the current latent fingerprint
Paul Coverdell Forensic Science Improvement Grants Program, FY 2011
Page 1 of 3
City of Miami Police Department
identifications in order to withstand court challenges. The upgrade will include
licenses and software to for both the Photo Lab and. the Latent Details.
A sub -total of $17,042.00 would be used to acquire office furniture for the current
and new above mentioned equipment. There are several computer hardware
pieces which need to be properly housed in order to be used for their intended
scanning and digital acquisition of the evidence. The equipment needs to be
accessible to all the CSl staff in order to capture the evidence digitally.
The total for the Equipment category is $82,042.00.
D. Indirect cost $35,000.00
And a total of $35,000.00 as part of the City's approved Indirect Cost rate of
twenty percent (20%).
Paul Coverdell Forensic Science Improvement Grants Program, FY 2011
Page 2 of 3
City of Miami Police Department
ll. BUDGET SUMMARY
A. - Personnel $ 52,565,00
B. - Fringe Benefits $ 5,393.00
C.- Travel N/A '
D.- Equipment $ 82,042,00
E.- Supplies N/A
F.- Construction N/A
0. - Consultant/contracts N/A
H. - Other N/A
1. - Indirect Cost $ 35,000.00
Total Cost: " $175,000.00
Federal Request: $175,000.00
Paul Coverdell Forensic Science Improvement Grants Program, FY 2011
Page 3 of 3