HomeMy WebLinkAboutMemo - Software UpgradesL
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Kenneth Robertson
Chief Procurement Officer/Purchasing Director
Yusbel Gonzalez, CPPB
Senior Procurement$ Specialist
47/3/(2,
DATE : June 13, 2012 FILE :
SUBJECT: Software Upgrades and On -Site
Services to Law Enforcement Digital
Photo Lab, Sole Source# 11-12-042
REFERENCES:
ENCLOSURES:
f conducted an investigation to determine whether Foray Technologies, a Non -Local vendor,
located at 3911 5th Ave., Suite 300, San Diego, CA 92103 is the sole -source provider for Software
Upgrades and On -Site Services to the Law Enforcement Digital Photo Lab for the Department of
Police ("Department").
Pursuant Request for Proposals ("RFP") No. 127103 and as authorized per Resolution No. 09-
0520 adopted on December 10, 2009, the Department purchased from Foray Technologies a Law
Enforcement Digital Photo Lab System ("System) for its Crime Scene Investigations ("CSI") Unit.
This purchase enabled the Department to secure the services of a firm specializing in the supply,
installation, and training of a System to include crime scene camera equipment to capture,
download, transfer, and archive digital images, as well as the case and evidentiary management of
images, video, audio; and other various digital data.
Pursuant to Resolution No. 11-0397, adopted October 13, 2011, the City of Miami accepted grant
funding from the U.S. Department Justice to add additional components to the System. These.
components, which were not part of the initial purchase under RFP 127103, will enable. the
Department to access all stored digital assets (images, video, audio...etc) in the existing System
from any computer in the Department. Additionally, the upgrade will provide a means for the Latent
Finger Print Section of the Department to document and keep track of all steps used in the
process of Finger Print Identification along with Chain of Custody of those processes.
Foray Technologies, as the exclusive manufacturer and provider of the Department's existing
System, does not have authorized resellers that sell/provide its equipment and services. As such,
issuing a competitive solicitation (Invitation for Bid or Request for Proposals) for this procurement
wouldn't be practical for the City. In accordance with Section 18-92(a)(3) of the City of Miami
Procurement Ordinance, "sole -source awards may be made (:..] Where the unique and specialized
expertise of one source of services is unlikely to be obtained from any other source."
Accordingly, pursuant to Section 18-92 (a)(1) and (3) of the Code of the City of Miami, .I am
recommending that the requirements for competitive bidding be waived, and these findings be
approved: Foray Technologies, a Non -Local vendor, located at 3911 5th Ave., Suite 300, San
Diego, CA 92103 is the sole -source provider for Software Upgrades and On -Site Services to the
Law Enforcement Digital Photo Lab for the Department of Police. The terms and conditions of the
award have been negotiated so as to obtain the most favorable terms and conditions, including
price, as may be offered to other customers or clients by Foray Technologies. The total cost for
the upgrades and on -site services shall not exceed $40,362.00, which consists of $19,525:00 in
Software Licenses, and $20,837.00 in On -Site services, which includes one (1) year of software
support. Funds will be allocated from Account Code No. 12000.191602.664000.0000.00000.
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APPROVED BY:
APPROVED BY:
K nneth Robertso Dat
Chief Procurement Officer/Purchasing Director
Jo y Martinez
City anager
P.E.,
V
Date
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