HomeMy WebLinkAboutLegislationCity of Miami
Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 12-00725
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY
A FOUR -FIFTHS (4/5THS), AFFIRMATIVE VOTE, PURSUANT TO SECTION
18-92(A)(1) AND (3) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING,
APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF A SOLE
SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED
BIDDING PROCEDURES AND APPROVING THE PROCUREMENT OF
SOFTWARE UPGRADES AND ON -SITE SERVICES TO THE LAW
ENFORCEMENT DIGITAL PHOTO LAB SYSTEM, FROM FORAY
TECHNOLOGIES, FOR THE DEPARTMENT OF POLICE, IN ATOTALAMOUNT
NOT TO EXCEED $40,362, CONSISTING OF $19,525 IN SOFTWARE LICENSES,
AND $20,837 IN ON -SITE SERVICES, WHICH INCLUDES ONE (1) YEAR OF
SOFTWARE SUPPORT; ALLOCATING FUNDS FROM THE DEPARTMENT OF
POLICE ACCOUNT CODE NO. 12000.191602.664000.0000.00000; AUTHORIZING
THE PURCHASE OF ADDITIONAL SOFTWARE SUPPORT OPTIONS FOR
YEARS TWO AND THREE, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING THE
CITY MANAGER TO EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE
ATTACHED FORM, FOR SAID PURPOSE.
WHEREAS, pursuant to Resolution No. 09-0520, adopted December 10, 2009, the City
Commission authorized the procurement of a Law Enforcement Digital Photo Lab ("System") from
Foray Technologies, for the Department of Police ("Department"), pursuant to Request for Proposals
("RFP") No. 127103; and
WHEREAS, the initial purchase authorized the implementation of the System and the first six (6)
years of software maintenance support and service; and
WHEREAS, pursuant to Resolution No. 11-0397, adopted October 13, 2011, the City Commission
accepted grant funding from the United States Department of Justice to add components to the
System; and
WHEREAS, these additional components, which were not part of the initial purchase under RFP
No. 127103, will enable the Department to access all stored digital assets, including but not limited to
images, video and audio in the existing System from any computer in the Department; and
WHEREAS, the upgrade will provide a means for the Latent Finger Print Section of the
Department to document and keep track of all steps used in the process of Finger Print Identification
along with chain of custody of those processes; and
WHEREAS, pursuant to Section 18-92(a) (1) and (3) of the Code of the City of Miami, Florida, as
amended ("City Code"), the Chief Procurement Officer has adopted a finding that Foray Technologies,
City of Miami Page 1 of 2 File Id: 12-00725 (Version: I) Printed On: 7/3/2012
File Number: 12-00725
is the sole source provider of software upgrades and on -site services to the Law Enforcement Digital
Photo Lab of the Department; and
WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as
the finding of the City Manager; and
WHEREAS, the City Manager and the Chief Procurement Officer recommend that the
requirements for competitive sealed bidding procedures be waived and the procurement of the above
goods and services as specified be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as fully set forth in this Section.
Section 2. By a four -fifths (4/5ths), affirmative vote, pursuant to Section 18-92(a)(1) and (3) of the
City Code, after an advertised public hearing, the City Manager's finding of a sole source, is ratified,
approved and confirmed, the requirements for competitive sealed bidding procedures are waived, and
the procurement of Software Upgrades and On -Site Services to the Law Enforcement Digital Photo
Lab System, from Foray Technologies, for the Department of Police, is approved, in a total amount not
to exceed $40,362, consisting of $19,525 in Software Licenses and $20,837 in On -Site services, which
includes one (1) year of Software Support, with funds allocated from the Department of Police Account
Code No. 12000.191602.664000.0000.00000.
Section 3. The purchase of additional Software Support Options for Years Two and Three, is
authorized, subject to the availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized {1} to execute an Agreement, in substantially the
attached form, for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor. {2}
APPROVED AS TO FORM AND CORRECTNESS:
CITY ATTORNEY
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
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