HomeMy WebLinkAboutSummary FormDate: 05/31/ 2012
' AGENDA ITEM SUMMARY FORM
FILE ID: l—00°42-
Requesting Department: Parks & Recreation
Commission Meeting Date: 07/26/2012 District Impacted: All
Type: ®'Resolution C Ordinance ❑ Emergency Ordinance E Discussion Item
C Other
Subject: Invitation for Bid (IFB) 291253 Snacks for After School Program
Purpose of Item:.
Law Department
Matter ID No.
The nature of this item is to establish a term contract for the provision of Snacks for After School Program, for
the Depai talent of Parks and Recreation, with Montoya Holdings, Inc., the lowest responsive and responsible
bidder, for an initial contractual period of one (1) year with the option to renew for two (2) additional one (1)
year periods, at an estimated annual amount of $150,469.80, allocating funds for the first year from the
Depait,uent of Parks and Recreation Account No. 11550.295999.534000.0000.00000., with future years
funding subject to the availability of funds and budgetary approval at the time of need; authorizing the City
Manager to execute the Florida Department of Health "Child Care Food Program (CCFP) Standard Catering
Contract FFY 2011-2012" with Montoya Holdings, Inc., for said purpose.
Background Information:
The Department of Parks & Recreation receives funding from the Florida Department of Health for the
provision of Snacks under the City's After School Program. On January 20, 2012 the Depaitinent of Purchasing
issued Invitation for Bid (IFB) No. 291253. As required by the Procurement Code, the IFB was advertised and
issued on-line. On February 10, 2012, at the bid opening, five (5) bids were submitted and they have been
tabulated. The Purchasing Department is recommending award to Montoya Holdings, Inc., the lowest
responsive and responsible bidder, per bid specifications. Estimated annual spend is: $150,469.80.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: N/A
Special Revenue Account No: ' 11550.295999.534000.0000.00000.
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $1.50,469.80 (estimated annual)
Final Approvals
(SIGN AND DATE).
CIP N/A Budge
If us�nQ orrecerving c�prtaL:fund$
Grants N/A Risk Manageme
Purchasin „>,!' �! ! :+'T t. Direct
Chi
City Manag
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