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HomeMy WebLinkAboutBudget & Program AttachmentsEA FY 12 Edward Byrne Memorial Justice Assistance Grant (JAG) Program BJA FY 12 Edward Byrne Memorial Justice Assistance Grant (JAG) Program 2012-H2924-FL-DJ Application pplication Handbook Overview Applicant Information Project Information Budget and Program Attachments Assurances and Certifications Review SF 424 Submit Application elp/Frequently Asked uestions MS Home xi Off Correspondence ISwitch to ... Budget and Program Attachments Page 1 of 1 This form allows you to upload the Budget Detail Worksheet, Program Narrative and other Program attachments. Click the Attach button to continue. • 20121agnarrative.doc 2012iag Budget and Budget Narrative.pdf 2012iaq Review Narrative.pdf 20121agabstract.doc Police Involved Traffic Accidents.pdf lnue" Your files have been successfully attached, but the application has not been submitted to OJP. Please continue with your application. tnc• //arantc.nin _i ictlni. gov/gm sexternal/budget.do 6/27/2012 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2012 LOCAL SOLICITATION Program Narrative — Attachment I This proposal, submitted by the City of Miami Police Department (MPD), supports the legislative intent and operational objectives of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2012 Local Solicitation. Funds provided by JAG will allow the MPD to implement a project following the guidelines under the following purpose area: • Law Enforcement Programs Statement of Need: The City of Miami is located in Southeast Florida, in Miami -Dade County on the Miami River, between the Florida Everglades and the Atlantic Ocean. Known for its diverse culture and ethnicities, it is the largest municipality in Miami -Dade County. According to the 2010 US Census, Miami's population is 399,457. Miami has a 68.9% Hispanic population, a 19.2% African -American population and an 11.9% White population. Thoughts of Miami evoke images of beautiful beaches, warm weather, international flare and an exciting lifestyle. In stark contrast to the vitality of the City, 25% of its residents median household income is less than $15,000 as compared to 12% in the United States overall. It is a dense urban area of nearly 36 square miles with a median household income of $29,621 in comparison to the average US household income of $50,046. Twenty-seven percent live below poverty level. Thirty-three percent of Miami residents do not possess a high school diploma. The Miami Police Department is one of the largest police departments in the country with over 1,000 sworn officers. As of May in 2011, Miami had 32 homicides (16 unsolved). Citywide in 2011 there were 27,770 Part 1 Crimes including homicide, sexual battery, robbery, aggravated assault, burglary, larceny and auto theft. Miami Florida averages a shooting every day and a half. In the greater Miami metropolitan area, the violent crime rate is well above the national average, with 680 per 100,000 people, compared to the national figure of 429. Florida led the Country in police fatalities in 2011. In addition to the stark reality of crime and violence on the streets putting police officers at risk, police officers are also exposed to the possibilities of traffic fatalities. Over the past decade, numerous law enforcement officers, firefighters, and EMS workers were injured or killed in roadside crashes throughout the United States. In 2008, as with the prior 10 years, more law enforcement officers died in traffic -related incidents than from any other cause; (NLEOM, 2008) over the past 12 years, an average of one officer per month was struck and killed by a vehicle in the United States (FBI, 2007). Previous studies conducted across the United States and in other countries suggest that steps to improve emergency vehicle visibility and conspicuity hold promise for enhancing first responders' safety when exposed to traffic both inside and outside their response vehicles (e.g., patrol cars and motorcycles). In 2010. the City of Miami averaged 32 accidents per month (374 annually) and in 2011 the average was 21 accidents per month (250 annually). According to the agreement between the City of Miami, Florida and the Fraternal Order of Police, police vehicles must be replaced every seven. years. Although this was a union contract concession for the 2012-2013 fiscal year, failure to replace cars has had a detrimental impact on fleet management. As a result of the number of police vehicles in for maintenance, repairs to cars for other departments such as Parks, Fire and Water and Sewer are delayed. Police Officers for 2 the MPD on Patrol are required to be in marked vehicles. Of the 150 vehicles purchased in 2003, there are 32 left in operation but in inadequate worker condition. All of the 2003 vehicles should have been replaced by February of 2010. Of the 2005 vehicles purchased, 71 remain in operation and all of those should have been replaced in September 2011. It is becoming more and more difficult and costly for the City to maintain this aging fleet. Vehicles are requiring transmission replacements as they age and many are being taken out of service to be repaired for longer periods of time. Program Plan: A number of interrelated factors affect the visibility of an emergency vehicle to adjacent drivers both during a response and while .parked at an incident scene. These factors include the vehicle's size, color scheme (also called a "livery"), passive conspicuity features such as marker lamps and retro-reflective striping, and the presence/operation of active warning devices including emergency lighting systems or audible sirens and horns among others. If funded, MPD will purchase twelve 2013 Ford Interceptors following procurement procedures of the City of Miami. Each vehicle will be fully equipped with emergency equipment, stripping and decals. Coordination Efforts involving JAG and other Justice Related Funds: MPD received funding in 2010 from the United States Department of Justice Paul Coverdell Forensic Science Improvement Grants Program for its Latent Palm Print program in the amount of $150,050; and $1,000,000 from the Omni and Southeast/Overtown Community Redevelopment Agency for its Police Visibility program. In its continued efforts to reduce and prevent crime, MPD applied for and was awarded funding in 2011 from the United States Department of Justice (USDOJ) for the Paul Coverdell Forensic Science Improvement Grants 3 Program in the amount of $175,000; USDOJ, Office of Community Oriented Policing 2011 COPS Hiring Program in the amount of $5,786,826; and the Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $449,495. Funding from the 2012 Edward Byrne Memorial Justice Assistance Program will leverage the efforts of MPD by providing funds for 12 police vehicles that will help provide MPD with the tools necessary to solve crimes and make arrests ultimately resulting in prosecution while providing a safer vehicle for police officers patrolling the streets. Performance Collection Measures: MPD will utilize existing systems to collect data to measure accountability and efficiency. Data for required performance measures will come from Miami Police Department program records. Data collection and analysis (when needed) will be led and supported by MPD data analysts. Data will be regularly monitored via meetings with agency personnel. Measures of implementation progress will be collected and maintained and ideas, problems encountered, and identification of solutions to impediments will be regularly assessed. Attachment OMB APPROVAL NO, 1121-0188 EXPIRES 5-98 (Rev. 1197) Budget Detail Worksheet Purpose: The Budget Detail Worksheet may be used as.a guide to assist you in the preparation of the budget and budget narrative. You may submit the budget and budget narrative using this form or in the format of your choice (plain sheets, your own form, or a variation of this form). However, all required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget may be deleted. A. Personnel - List each position by title and name. ofemployee, if available. Show the annual salary rate and the percentage of time to be.devoted .to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Name/Position Postition 1, each postilion entry limited to one line Position 2 Postition 3 Postition 4 Postition-5 Postition 6 Computation NIA. Cost SUB -TOTAL $O:00 B. Fringe Benefits -Fringe benefits should be based on actual;knowncosts or an established formula. Fringe benefits are for the personnel listed in budget Category (A) and only for the percentage of. time devoted to the project, Name/Position Fringe benefit 1, each benefit entry is limited to one line Fringe ;benefit 2 Fringe benefit 3 Computation N/A� Fringe benefit 4 Fringe benefit 5 Cost SUB -TOTAL $0.00 Total Personnel & Fringe Benefits $0.00 OJP FORM 7150f1 (5.95) C. TraveI - Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show the numberof trainees and the unit costs involved. Identify the location of travel, if known, Indicate source of Travel Policies applied, Applicant or Federal Travel Regulations. Purpose of Travel Location Item Computation Cost Travel entry 1, two lines per entry N/A Travel entry 2 Travel entry,3, Travel entry 4 Travel entry 5 Travel entry Travel entry 7 TOTAL$o:oo D. Equipment - List non -expendable items that are to be purchased. Non -expendable equipment. is tangible property having a useful life of more than two years and° an acquisition .cost of $5;000 or more per unit. (Note: Organization's own capitalization.policy may be used for items costing less than $5,000). Expendable items should be included: either in the "supplies" category or in the "Other" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, espe- cially high cost items and those subject to rapid .technical advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project. Attach a..narrative describing the procurement method to be used. Item Twelve .(12):police vehicles -see: attached narrative Emergency equipment foreach of the:12;vehicles-see.tC Decals and: striping foreach of the 12 vehicles -see attad equipment entry 4 equipment entry 5 Computation $22,437.00/ea. x 12 vehicles = $6520.6333/ea. x.12 vehicles = 5301.75/ea. x'12 vehicles-= Cost $269,244,00 $78,250.00 $3;621,00 TOTAL $351,115.00 E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and expendable equipment items costing less that $5,000, such as books, hand held tape. recorders) and show thebasis for computation. (Note: Organization's own capitalization policy may be used for items costing less than S5,000). Generally,supplies include any materials that are expendable or consumed during the course of the. project. Supply Items Supply Item 1, one line per entry supply item 2 supply ball supply item 4 supply item 5 supply item 6 supply item supply item 8 super Computation NIA Cost TOTAL $0.00 F. Construction •-Asa rule, construction costs are not allowable_ In some cases, minor repairs or renovations may be allowable. Check with the program office: before budgeting funds in this category. Purpose Description of Work lour lines per entry, use boxes below oran additional page for more space if required NIA Cost TOTAL $0.00 G. Consultants/Contracts - indicate whether applicant's formal, written Procurement Policy or the Federal. Acquisition Regulations are followed. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee.(8-hour day), and estimated time on the project, Consultant fees in excess of $450 per day require additional justification and prior approval from OJP. Name of Consultant Service Provided Computation Cost Supply item 1, one line per. entry maximum of three lines - N/A Supply. Item 1, one line per entry Supply item 1, one line per entry Supply item 1, one line per entry `$0.00 Subtotal Consultant Expenses: List all expenses to be paid from: the grant to the individual consultants addition to their fees (i.e., travel, meals, lodging, etc.) Item Location Computation in Cost Consultantexpense entry 1, one line peel maximum of three lines- N/A maximum of three lines Consultant:expense entry 1, one line peel maximum of.three.tines: Subtotal $0.00 Contracts: Provide:a description of the -product or service• to be,procured by contract and an ;estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,000. Item Cost maximum of'four lines, additional information should be attached on.a separate sheat(s) - N/A maximum of four lines Sublota1 `$0.00 TOTAL $0.00 H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to rent, Description four lines per entry, use boxes below or an additional page for morespace if required Computation Cost WA TOTAL $0.00 T. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved indirect cost rate. A copy of the rate approval, (a fully executed, negotiated agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizant Federal agency, which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs categories, Description one line per entry one line per entry Computation N/A N/A Cost TOTAL $0'0D Budget Summary- When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of.Federal requested and the amount of non -Federal funds that will support the project. Budget Category Amount A. Personnel B. Fringe. Benefits C. Travel D. Equipment E. Supplies E Construction G. Consultants/Contracts H. Other Total Direct Costs I. Indirect Costs TOTAL PROJECT COSTS Federal Request $351,115.00 Non -Federal Amount $0.00. $0.00 $0.00 $0.00 $351,115.00 $0.00 .$0,00 $0.00 $0.00 $351,115.00 $p.00 $351,115.00 • City of Miami Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2012 Local Solicitation - Budget Narrative Under Article 41 of the Union agreement between the City of Miami and the Fraternal Order of Police, it states that it is the "intent of the City .to replace twenty-four hour vehicles every seven years with no mileage requirement. The. City will purchase one .hundred and fifty vehicles per year unless the seven year replacement schedule requires fewer vehicles to be purchased or the vehicle is no longer in a safe operable condition..." This condition was negotiated into the contract after the .unfortunate death of City of Miami Police Officer David Heeling. On September 3r`I, 1986,.Officer Herring tragically died behind the wheel of his assigned police vehicle as the result of carbon monoxide poisoning due to a lethal amount of carbon monoxide leaking into the passenger compartment. At this time, of the 150 vehicles purchased by the City in 2003, there are 32 left in operation — barely in operation. All the 2003 vehicles should have been replaced in February of 2010. Of the 100, 2005 vehicles purchased in 2004, 71 remain in operation and all of those should have been replaced in September 201.1.:, It is becoming more and more difficult and costly for General Services Administration (GSA) Motor Pool to maintain this aging fleet. Vehicles are requiring. transmission replacementsas they age and many are being taken out of service for longer periods of time. While the need is greater, this year's JAG funding will at least allow the City of Miami Police Department to purchase approximately 12 vehicles. The $351,.115.00 award will cover the cost of the 12 vehicles, the emergency equipment as well as the decals and striping that goes with each vehicle. City of Miami Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2012 Local Solicitation Budget Narrative Item Description Computation 12 .2013 Ford Interceptor (P2L) 12 Rear console plate 12 Front headlamp modification l 2 Courtesy light disabled 12 LED spotlight, in lieu of halogen bulb 12 Rear door handles inop./locks.inop. 12 Rear window inop. Lockable gas cab for easy fuel capless fuel- 12 filler 12 Third key 12 Flange style rainshields 12 Remote Keyless Entry 12 Rubber floor mats, dealer installed. Transfer existing: registration, tag to be 1.2 provided with purchase. order Subtotal for vehicles without emergency equipment WEC justice light bar red/blue with traffic 12 adv. Amber WEC 100 w compact black composite 122 db 12 speaker 12 WEC vertex hideaway led-red/blue 12 WEC vertex hideaway led -red WEC ion led red/blue - black housing (side 12 windows) 12 .PG interceptor plastic seat. 12 .Pro -gird MB36NPINTI3 rear window armor Havis DS-DA-601 Rugged Hub Il, USB Hub 12 device 12 Havis universal computer mount w/lock Havis PKG-PSM-241 Interceptor passenger 12 mount pkg. 12 Lind GE-1950-2303 power adapter HAV 2013 Ford interceptor sedan police 12 vehicle $21,268.00, x 12 = $34.00x 12= $119.00x 12 = $19.00x 12= $1.60.00x12= $34.00 x 12 = $24.00 x 12 = $19.00x 1.2= $125.00x.12= $1.45.00x12= .$250.00 x 12 $125.00 x 12 = $115.00 x 1.2 = $269,244.00 $874.00 x 12 = $129.94 x 12 _ $54.00 x 72 = $54.00 x 24 $79.00 x 24 = $3.00.15 x 1.2 = $.145.59 x 1.2 $129.35 x 12 = $179.35x12= $434.78 x 12 = $94.07 x 12 = $178.75x12= Total $255,216.0.0 $408.00 $1,428.00 $228.00 $1,920.00 $408.00 $288.00 $228.00 $1,500.00 $1,740.00 $3,000.00 $1,500.00. $1,38.0.00 $1.0,488.00 $1,559.28 $3.,888.00 $1,296.00 $1,896.00 $3,601.80 $1,747.08 $1,552.20 $2,152.20 $5,217.36 $1,128.84 $2,145.00 12 HAV dual external cup holder c-series 12 HAV 2 plate w/three 12 VDC lighter outlets 12 HAV top mount armrest 12 Misc..install patts 100 arnp circuit breaker 12 Dana installation of vehicle equipment WEC cencom control head w/traffic advisor 12 module Progard safe -stop specific to 2013 ford 12 interceptor WEC LINZ6 ledhoriz sync .red/blue (side & 12 front of bumper) PG BLK powder coated steel std push 12 bumper WEC.46 degree push bumper bracket (for 12, LINZ6J) Legal tint -lifetime warranty -product&. 12 workmanship Whelen dual avenger super led red/blue (back 1.2 deck) Pro -Gard P3614INT13A poly center slide 12 w/expand metal Pro -Gard RP3.6INT13 space saver recessed 12 panel Pro -Gard SP3BSINT13 Extension panel 1.2 (Pair) 12 Pro -Gard Vertical partition mount gunrack 12 Subtotal for emergency equipment that goes with each vehicle 12 Decals and striping for each vehicle Subtotal for decals. and striping for each vehicle $24.05x 1.2= $28.60 x 12 = $83.85 x 12 = $26.00 x 12 = $808.90 x 12 = $517.00x 12= $113.85x12= $62.50 x48 = $172.50.x 12 = $.7.15 x 24 = $125.00x 12= $165.85 x 24 = $433..32 x 12 = $65.55 x 12 = $51.75x 12= $310.50x12= $ I 08.00 x 12 = $78,250.00 $301..75. x 12 = $3,621.00 $288.60 $343.20 $1,006.20 $312.00 $9,706.80 $6,204.00 $1,366.20 $3,000.00 $2,070.00 $171.60 $1,500.00 $3,980.40 $5,.199.84 $786.60 $621..00 $3,726.00 $1,296.00 $3,621.00 5111:'5 *prices subject to fluctuate due to changes in market price. Attachment 3 — Review Narrative CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Johnny Martinez, P.E. City Manager FROM : Man Chief 1 Orosa f Police DATE: APR 20 2012 SUBJECT: 2012 Justice Assistance Grant (JAG) REFERENCES: ENCLOSURES: FILE : Attached is a memorandum, for your signature, that notifies the Mayor and Commissioners, as required by Federal Government regulations, of the submission of anapplication for funding, in the amount of $351,115.00, that was allocated to the Miamm Police Department under the Edward. Byrne Memorial Justice Assistance Grant (JAG) Program FY 2012 Local Solicitation. announced by the U.S. Department of Justice. The Miami Police Department plans to use these grant funds toward the purchase of police vehicles .within its fleet operations as allowable under the JAG Purpose Area of Law Enforcement Programs: As required by grant guidelines, the community will be provided an opportunity to comment. on this grant via an announcement that will be posted on the Miami Police Department's official website. This notification will remain posted for a.minimum of 30 days. Upon signing, please have your staff contact Ms. Maria L. Gonzalez, from the Business Management Section in the Police Department, at (305)-603-6201, for further processing. Please do not hesitate to contact me at (305) 603-6100, should you need additional information. MO:RLMCS:mlg Attachment. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor Tomas P. Regalado and Members of the City Commission FROM : Johnny Martinez, P.E. City Manager DATE : FILE SUBJECT: 2012 Justice Assistance Grant (JAG) REFERENCES: ENCLOSURES: As per Federal Government regulations, this will serve to notify regarding the submissionof an application for funding rn the amount of $351,115.00, allocated to the City of Miami Police Department under the Edward Byrne. Memorial Justice Assistance Grant (JAG) Program: FY 2012 Local Solicitation, announced by the US Department of Justice. The Miami -Police Department plans to use these grant funds toward the purchase of police vehicles within its fleet operations as allowable under the JAG Purpose Area of Law Enforcement Programs. As required by grant guidelines, the community will be provided an opportunity to, comment on this grant via an announcement that will be posted on the Miami Police Department's official website. This notification will"rernain posted for a minimum of 30 days. Please do not hesitate to contact me at (305) 250-5400, should you need additional information on this matter. JM:MO:RL:MCS mig CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 1 9 • 4- t1-ea, i/94 TO: Lt. Sean'MacDonal Acting Command Information Tee FROM: Rodolfo.Ll Assistant Chief Administration ivision gy Support Section. h "ryry DATE : An 2 O 2012 FILE SUBJECT : Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2012 Local Solicitation REFERENCES: ENCLOSURES: Attached :please find an announcement for posting to comply with the application .process for the $351,115.00 allocated to the City of Miami Police Department under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2011 Local Solicitation announced by the US Department of Justice The Department of Justice requires that applicant agencies make their application intent known to thepublic not fewer than 30 days before the submission date, to enable citizens and neighborhood or community organizations an opportunity to comment prior to the agency's application to the Bureau of Justice, Office of Justice Programs. As in previous years, the .M?D .is fulfilling this requirement through an internet posting. . Ms. Maria L. Gonzalez, from the Business: Management Section, will also be providing you with the same information via a -mail so that you may post it on the MPD's official website under Legal information. Please do not hesitate to contact Ms, Gonzalez at (305) 603-6201, should you need additional information on this matter. RL:MCS:mlg Attachments ECEIVE APR 1 9 202 ASSIST°.NT CHIEF ADMINISTRATION DI.V Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2012 Local Solicitation The City of Miami Police Department wishes to announce its application for funding through the Edward Byrne Memorial Justice. Assistance Grant (JAG) Program FY 2012 Local Solicitation, as. referenced on the attached. The Department of Justice requires that applicant agencies make their application available to the public to enable citizens and neighborhood or community organizations an opportunity to comment on the agency's application to the Bureau of Justice Assistance, Office of Justice .Programs. The City of Miami .Police Department is hereby fulfilling this requirement through this .internee posting. Should you have any questions or comments regarding the Police Department's grant .application, please contact Assistant Chief Rodolfo Llanes. at (305) 603-6130 or via e-mail at Rod o1fo.Llanes@miami-police.org. Miami Police Department K,ffit: Dial 911 for EMERGENCIES ONLY Lei Miami Police Non - Emergency: (305) 579-6111 CrimeStoppers: (305) 471-TIPS. Drug Tip Hotline: (305) 623-7847 Gang!Grafflti Hotline: (305)808-6800 MESSAGE FROM T1IE CHIEF OF POLICE Wetcome•;to the Miami Police Departmentwebsite. Miami Is an internationally recognized tourist destination and businesshub with an estimated daytime population of one million people. Chief or Police Manuel Orosa One Thousand Sudents Take a Pledge Against Violence More MPD News 4kd;!-/A Flit Page 1 of 1 corgp`c,rcti fs[13G uiaiW. Ell Sexual Predators E. Crime Mapping Training tl Copyright a 2011 The City of Miami Police Department, Allrightsreserved. This` -information is made available to the public and law enforcement inthe .Interest of public safety. Any unauthorized use of this information is forbidden and subject to criminal prosecution. http://www.miami-police.org/index.asp 4/25/2012 • Legal Information - Miami Police Department Dial 911 for EMERGENCIES ONLY Miami Potioe Non - Emergency: {305)57S-6111 CrimeStoppers: (305) 471-TIPS Drug Tip Hotline: (305) 623-7847 Gang/Graffiti Hotline: (305) 808-6800 tiatlo e91'j INSIDE MPD > LEGAL INFORMATION EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2012 LOCAL SOLICITATION: The City of Miami Police Department wishes to announce its application for funding through the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2012:Local Solicitation, as referenced on the attached. The Department of Justice requires: that applicant agencies make their application available to the public to enable citizens and neighborhoodor community organizations'.an opportunity to comment on the agency's applicationto: the Bureau of Justice Assistance, Office of Justice Programs. The City of Miami Police Department is hereby fulfiliing.ihis requirement -through this internet posting. Should you have any questions or comments regarding the. Police Department's:grant 'application, please contact Assistant Chief Rodolfo Llanes at (305) 603.6i30 or via e-mail at Rodotfo:Llanes(a miaml-police.orq. JAG 2012 RFP Announcement Copyright 02011 The CIty.of-Mlami Pollee Department. Alt.dghts.reserved, 'This Informatlan is made available to the,publlc and law enforcement in the interest of.public safety.. Any unauthartzed uae.ofthisIntorrnafion is forb!0den and subject to criminal prosecution. JusticeAssistance GraatPrograrn http://www.miami-police.org/legal_info.html 4/25/2012 Manuel Orosa Chief of Police. (Through Channels) Lt. Gladys Amato Commander Property/Fleet Mgmt. Unit May 3, 2012 Purchase of Police Vehicles Upon reviewing the current status of our police fleet, 1 would .like to bring to your attention the number of Marked police vehicles that are desperately needed. The following vehicles are past due the seven (7) year replacement requirement. as stated on the agreement between the City of Miami and the Fraternal Order of Police: # Veh.. Left # Veh. Needed Original purchase Replacement Date Veh. Year 2003 32 94 150 02-07-2010 Veit. Year 2005 71 83 100 09-16-20.11 Total: 103 177 As indicated above, of the 150 vehicles purchased in 2003,, there are 32 left in operation — barely in. operation. All the 2003 vehicles should have been replaced in February of 2010. Of the. 2005 vehicles purchased, 71 remain in operation and all of those should have been replaced in September 2011. It is becoming more and more . difficult and costly for GSA to maintain this aging fleet. Vehicles are requiring transmission replacements as they age and many are being taken out of service for longer periods of time. According to GSA, the purchase price of a fully equipped, marked police vehicle is approximately $30,000. Therefore, the cost of replacing all 2003. and 2005 vehicles would be approximately $5,31 0,000.00. 1.respectfully implore funding be: identified from somewhere within the next fiscal budget year to fundthe purchase of 177 marked police units. Since the full amount is prohibitive, perhaps we can replace half at $2,640,00.0.00. We are currently working -on obtaining a Justice Assistance Grant (JAG.) however, the amount of the award, should we be selected to receive it, would only purchase. 11 vehicles. If you need additional information or cost estimates, 1 can b.c reached on my cell at 305-772-6466. GA:ga Program Abstract — Attachment 4 Applicant's Name: City of Miami Police Department - Miami, Florida Title of Project: 2011 Law Enforcement and Technology Improvement Project Dollar Amount Requested: $351,115.00 Funds provided by JAG will allow the MPD to implement one project following the guidelines of the following purpose area to prevent and reduce crime and violence: • Law Enforcement Law Enforcement Project: • The City of Miami Police Department will purchase twelve, 2013 Ford Interceptors to fully equip as marked police vehicles not only for the safety of officers while on patrol but also for police visibility and presence to prevent and reduce crime on Miami streets. The purchase of these vehicles will aid in MPDs ability to fulfill its mission: "Together with the communities of Miami, MPD will make Miami a place where all people can live, work and visit safely without fear ". This project is associated with the following identifier: • Equipment - General Page 1 of 1 C) CD `S t7; oo' try; d 1 a) VA I 30 36 25 50 32 28 33 30 42 16 31 21 November 1 ), Rya WIN ��!{`, 3 fslF �N t, ai t October 1 4 Op' N ap! � t` en September 1 stie.7C' iL August It › d' ,O it N t i e �., M3 �- fff p "MIA V -n June 1�5 u^l A� ri l 10 1 �%� t�5+� yam$ I"}j�}}�2: t. t ' N t N oo 7 i ':0• t`� i j' r y,iq k � S el 1-4r,,, "45 iyy ivf3+A� 0 Cb,� t 4 5* X��9 O mo : � l «.43iY- XwM — March 1 ijp � { apl ,-0 ." iQ CO 3d r q Oi January M.NNI Af cn tra • iq. i...ai"• N jin((� f ,,,,:: N j = hd'rf '; "; hh39 et }1 g,.vs�:z.i 93a ' a','km'� 4, Mi i November December [ pis" pa tip �:SK J - WQ. a. October] en`�. t� a� - it `,t' j en5 ? 7 8T y% cn i zt (ilk: C � yi a9 r- CIF ,-r �' `� 5 M ON1 °t N ` N (.4 August July ,.,,01 s•x}s�wv;a p �r t�'f I t"»Ti��^' Y_.C,Tvy kY�ikPly *4+ TZ June a. .11'RLJ V� op M`# V1 t- 1-m " r : 1-4 # 20 March I _€ f a ax February iiirii l ry1 co January tp , N � r N '6`4 F, \} dwK���."3..�„ N k`" t�' 'i t` Y tb N 3 .ssurances STANDARD ASSURANCES rage i ui i OMB APPROVAL NUMBER 1121-0140 EXPIRES 12/31/2012 he Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies, guidelines, and !quirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-133; Ex. Order 12372 (intergovernmental review of :deral programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for grants and cooperative agreements). The applicant so specifically assures and certifies that: 1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any required non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application. 2. It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 3. It will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 4. It will comply with all lawful requirements imposed by the awarding agency, specifically including any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term in 2 C.F.R. § 175.15(b). 5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321). 6. It will comply (and will require any subgrantees or contractors to comply) with any applicable statutorily -imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279 (equal protection of the laws for faith -based and community organizations). 7. if a governmental entity: a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally -assisted programs; and b. it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. httns://crants.oin.usdoi. gov/amsexternal/displayAssurancesTextAction.st?method=assure&status=Y&id=1 6/27/2011 ertifications rage 1 or s S. DEPARTMENT OF JUSTICE FFICE OF JUSTICE PROGRAMS FFICE OF THE CHIEF FINANCIAL OFFICER ERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND RUG -FREE WORKPLACE REQUIREMENTS )plicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants could also review the instructions for certification included in the regulations before completing this form. Acceptance of this form ovides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," 2 CFR Part 2867, )OJ Implementation of OMB Guidance on Nonprocurement Debarment and Suspension," and 28 CFR Part 83, "Government -wide ?,barment and Suspension," and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be sated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award e covered transaction, grant, or cooperative agreement. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or tempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an nployee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative reement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to fluence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a ember of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit :andard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; The undersigned shall require that the language of this certification be included in the award documents for all subawards at all frs (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub -recipients shall :rtify and disclose accordingly. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) arsuant to Executive Order 12549, Debarment and Suspension, implemented at 2 CFR Part 2867, for prospective participants in imary covered transactions, as defined at 2 CFR Section 2867.20(a), and other requirements: . The applicant certifies that it and its principals: i) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; 1) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for )mmission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or cal) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of nbezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; ;) Have not within a two-year period preceding this application been convicted of a felony criminal violation under any Federal law, iless such felony criminal conviction has been disclosed in writing to the Office of Justice Programs (OJP) at jpcompliancereporting@usdoj.gov, and, after such disclosure, the applicant has received a specific written determination from OJP 'at neither suspension nor debarment of the applicant is necessary to protect the interests of the Government in this case. I) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with Dmmission of any of the offenses enumerated in paragraph (b) of this certification; and !) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) :rminated for cause or default. . Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this pplication. ttns://grants.oip.usdoi.>?ov/gmsexternal/displayAssurancesTextAction.st?method=certify&status=Y&id=2 6/27/2012 :r L111 ea L1 C111s FEDERAL TAXES If the applicant is a corporation, the applicant certifies that either (1) the corporation has no unpaid Federal tax liability that has .en assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, that is not being paid in a iely manner pursuant to an agreement with the authority responsible for collecting the tax liability, or (2) the corporation has Dvided written notice of such an unpaid tax liability (or liabilities) to OJP at Ojpcompliancereporting©usdoj.gov, and, after such ;closure, the applicant has received a specific written determination from OJP that neither suspension nor debarment of the plicant is necessary to protect the interests of the Government in this case. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this ,plication. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 83, Subpart F, for grantees, as defined at 28 =R Sections 83.620 and 83.650: The applicant certifies that it will or will continue to provide a drug -free workplace by: Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a ntrolled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for )Iation of such prohibition; Establishing an on -going drug -free awareness program to inform employees about The dangers of drug abuse in the workplace; The grantee's policy of maintaining a drug -free workplace; Any available drug counseling, rehabilitation, and employee assistance programs; and The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement quired by paragraph (a); ) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the nployee will ) Abide by the terms of the statement; and ) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later an five calendar days after such conviction; Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or herwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, : Department of Justice, Office of Justice Programs, ATTN: Control Desk, 810 7th Street, N.W., Washington, D.C. 20531. Notice tall include the identification number(s) of each affected grant; Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any nployee who is so convicted Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements the Rehabilitation Act of 1973, as amended; or Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such arposes by a Federal, State, or local health law enforcement, or other appropriate agency; Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a), (b), (c), (d), ), and (f). tps://grants.ojp.usdoj.gov/gmsexternal/displayAssurancesTextAction.st?method=certify&status=Y&id=2 6/27/2012 ertifications rage .i of .3 the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. VATA :tps://Grants.oip.usdoi.gov/gmsextemal/displayAssurancesTextAction.st?method=certify&status=Y&id=2 6/27/2012 ragei0i1 JA FY 12 Edward Byrne Memorial Justice Assistance (Jrant (JAU) rrogram BJA FY 12 Edward Byrne Memorial Justice Assistance Grant (JAG) Program 2012-H2924-FL-DJ Application ►pplication Handbook Overview Applicant Information Proiect Information Budget and Program Attachments Assurances and Certifications Review SF 424 Submit Application Ielp/Frequently Asked )uestions ;MS Home og Off Correspondence I Switch to ... Assurances and Certifications To the best of my knowledge and belief, all data in this application/preapplication is true and correct, the document has been duly authorized by the governing body of the applicant and the applicant will comply with the attached assurances if the assistance is awarded. Your typed name, in lieu of your signature represents your legal binding acceptance of the terms of this application and your statement of the veracity of the representations made in this application. The document has been duly authorized by the governing body of the applicant and the applicant will comply with the following: 1. Assurances 2. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -Free Workplace requirements. If you are an applicant for any Violence Against Women grants, this includes the Certification of Compliance with the Statutory Eligibility Requirements of the Violence Against Women Act. *Prefix Mr. Name Prefix:(Other) . *First Name Johnny Middle Initial (if any) *Last Name Martinez Suffix Name Suffix:(Other) *Title City Manager *Address Line 1 3500 Pan American Drive Address Line 2 *City Miami County Miami -Dade *State Florida *Zip Code 33133-5504 *Phone 305-250-5400 Ext : Fax 305-250-5410 *E-mail johnnymartinez@miamigov.com provided here regarding the signing I am the signing authority, or have been as the signing authority by the appropriate the information requested throughout this of this jurisdiction. Information regarding the of such authority, has been placed in a file review. r I have examined the information authority and certify it is accurate. delegated or designated formally authority of official, to provide application system on behalf signing authority, or the delegation and is available on -site for immediate ttps://grants.ojp.usdoj.gov/gmsexternal/applicationAssurance.do 6/27/2012 JA FY 12 Edward Byrne Memorial Justice Assistance urant (JALi) rrogram rage i ui L BJA FY 12 Edward Byrne Memorial Justice Assistance Grant (JAG) Program 2012-H2924-FL-DJ Application eview SF-424 Print a Copy ,pplication Handbook Overview Applicant Information Project Information Budget and Program Attachments Assurances and Certifications Review SF 424 Submit Application elp/Frequently Asked )uestions ;MS Home og Off Correspondence 'Switch to ... iE .................... APPLICATION FOR FEDERAL ASSISTANCE 2. DATE SUBMITTED May 14, 2012 Applicant Identifier 1. TYPE OF SUBMISSION Application Non -Construction 3. DATE RECEIVED BY STATE State Application Identifier 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier 5.APPLICANT INFORMATION Legal Name City of Miami Organizational Unit Police Department Address 400 NW 2nd Avenue Business Management Section Miami, Florida 33128-1786 Name and telephone number of the person to be contacted on matters involving this application Blondet, Lillian (305) 416-1536 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 59-6000375 7. TYPE OF APPLICANT Municipal 8. TYPE OF APPLICATION New 9. NAME OF FEDERAL AGENCY Bureau of Justice Assistance 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 16.738 CFDA EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE TITLE: GRANT PROGRAM 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT 2012 Law Enforcement Police Vehicle Project 12. AREAS AFFECTED BY PROJECT City of Miami, Florida 13. PROPOSED PROJECT Start Date: October 01, 2012 End Date: September 30, 2016 14. CONGRESSIONAL DISTRICTS OF a. Applicant b. Project FL17 FL18 15. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? Programisnot covered by E.O. 12372 Federal $351,115 Applicant $0 State $0 Local $0 Other $0 Program Income $0 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? ttps://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do 6/27/2012 lA r Y 12 Edward Byrne Memorial Justice Assistance urant (JAL]) rrogram rage 2. 01 2. TOTAL I$351,115 IN 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED. tps://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do 6/27/2012 JA r Y 12 Ldward Byrne Memorial Justice Assistance urant rrograiu ragciw.i BJA FY 12 Edward Byrne Memorial Justice Assistance Grant (JAG) Program 2012-H2924-FL-DJ Application Correspondence kpplication Handbook Submit Application Overview • Application submitted on 05/14/2012 Applicant Information Project Information Budget and Program Attachments Assurances and Certifications Review SF 424 Submit Application ielp/Frequently Asked ?uestions ;MS Home .oq Off I Switch to ... I ttps://grants.ojp.usdoj.gov/gmsextemal/submitApplication.do 6/27/2012