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Home My WebLink AboutSubmittal-District 2July 12, 2012 City Commission Meeting Amendment to RE. 6 ($18K for Coconut Grove Bed Race). Attached is a copy of a request and proposed budget for the King Mango Strut Parade. RE. 6 will be amended to be split equally between the Bed Race and King Mango Strut ($9K and $9K respectively). tz- 0075:2 - Subcridtt I - D; Strict 2. King Mango Productions, Inc., 3001 Ponce de Leon Blvd #211, Coral Gables, Florida 33134 July 6, 2012 Commissioner Marc Sarnoff City of Miami District 2 3500 Pan American Drive Coconut Grove, Florida 33133 Re: City Of Miami Special Events Fund Dear Commissioner Samoff, We have been informed that there is $18,000 remaining in the City-wide Special Events' fund that can be allocated to events that meet the criteria (historical and/or cultural). _King. Mango Productions, Inc. (KMP) would like to apply for these funds to help produce the King Mango Strut Parade and off -set $18,500 in permit expenses (police, solid waste, etc) and permit -related expenses (barricades, insurance, security) required by the City. Please send us the application or information required to apply for these funds and advise of any deadlines that may apply. This year's parade will be our 31and is scheduled for Sunday, December 30, at 2 p.m. It is a parody and satire of holiday parades that has contributed greatly for 30 years to marketing Miami and Coconut Grove as a fun, quirky destination. Our parade garners local, national and even international coverage on television, radio and in print. "The Strut" has become more than a parade — it's a happening! Our entire parade budget is under $35K. It is a small budget for the size and scope of the event, KMP is a Florida not -for -profit 501c3 tax exempt organization. It depends 100% on its volunteers and in -kind services to help make this very popular event possible. We do not charge entry fees for any floats or groupsto be in the parade. We reach out to the community to invite groups and organizations from all parts of Miami that do not participate in parades because of entry fees. We do not sell tickets to view the parade. We do not have any food, drinks or merchandise vendors competing with the businesses in the area. We have people that travel specifically to attend the parade and stay at local hotels. The King Mango Strut is worthy of the City of Miami's support. We have been praised by the media as "the satirical parade that always captures the spirit of the community," and "for proving that the most valuable commodity in South Florida is its great sense of humor." Help us to continue our great Miami tradition of making sense of the sublime and the ridiculous and to show off Miami in an upbeat and positive way. cc: Ron Nelson enc, Close out of 2011 event SUBMTTED INTO T. RECORD F JE ON • /taket* 44.14 King Mango Strut, Inc., 1600 5 Bayshore Lane, 8B, Miami, Florida 33133 January 31, 2012 Coconut Grove Business Improvement District 3390 Mary Street, Suite 130 Coconut Grove, FL 33133 Re: Close out for 2011 Signature Event Grant Dear Marketing Committee Members & BID Board Members, Attached please find our affidavit and income/expense statement for the 2011 King Mango Strut Parade per your requesi We have met the committee's requirement of matching funds. When you review this close-out and the BID's $13,500 contribution to this event as it relates to improving business in Coconut Grove, please consider that not only is there a tangible return on your investment many times over your contribution but that our 100% volunteer organization has contributed greatly for 30 years to the Coconut Grove brand that showcases Coconut Grove as a fun place to go. We have outlived many better financed events. In spite of the 10% cut to our grant amount, 50% increase in police services costs and 24% increase in the BID's Supplemental Fee requiring us to cut street closure hours, we were able to keep Commodore Plaza closed until 6 p.m. to keep the party going so people would stay longer and spend money in the Grove. Reports from the bars and restaurants were that they were full of MangoHeads and parade attendees as late as 8 pm, 4.5 hours after the parade ended. We do not keep track of the value of all the in -kind donations in material, labor and services but we can say without hesitation that if we were to pay for all the material, labor, promotion and entertainment that put on this event, the Strut would cost three-four times as much. The 1st Strut was created as a counter to the mega expensive -genetically -modified Orange Bowl Parade. We proved then and still today that you don't have to spend big bucks to put on a parade that attracts thousands of people, lining the streets. Since we had no vendors competing with Coconut Grove merchants, all the money that people spent on food and drinks went straight to the Coconut Grove bars and restaurants. We even encouraged the bars and restaurants in extending their liquor licenses so that they could bring their chairs and table out onto the streets and be able to serve drinks outside their restaurants. The participating restaurants -- felt that the $100 permit fee and the 2-3 hours to process the permit was well worth it, We hope that we can continue to count on the BlD's support of our great Coconut Grove tradition of making sense of the sublime and the ridiculous. Sin ely, Antoineite 3a1dwin, President Submitted Into the public record in connection with item PIE. 19 on 7//2//2 Priscilka A. Thompson City Clerk AFFIDAVIT BEFORE ME, the undersigned authority appeared Antoinette Baldwin, who after being duly sworn, deposes and says of her own personal knowledge: 1. Your affiant, Antoinette Baldwin, is the president of the corporation King Mango Strut, Inc., which organi7es an event known as the. King Mango Strut, which was held for the 30th time on Saturday, December 31, 2011. 2. Attached is an income/expense report including all checks, deposits and cash to date associated with this year's event. 3 All bills and invoices received have been paid to date. There: are no known outstanding bills or invoices that are not included in the income/expense report. 4, In -kind donations values are not inchided and/or not available to be included as part of this packet. 5. The purpose of King Mango, Strut, Inc. is to put on a parade and street party the last Sunday of the year in Coconut Grove. The event was well attended and covered by local, national and 'international media, including TV, radio, internet, newspapers and magazines. To that end, our goal,was achieved. In ,witness whereof she has hereto set her hand: I. Peg if 4)0 AA4 (14,V, , a Notary Public of the County and State aforesaid, hereby certify that ,Jtite, personally kndWn to me to be the affiant in the foregoing affidavit, personally appeared before me this day and having been :by me duly sworn deposes and says that the facts set forth in the above affidavit are true and correCt. Witness my hand and official seal this the 31 day of (SEAL My Co inmissi on expires: 10 / / 3 DEROMIAMAELLER MY caugissON gDV EXPIRES: Ocbgber 12,2013 BovientueuigetIWEY Woo Submitted Into thelitiblie recor4 in connectiqn item ME 6, on 7112 12 Priscill• A. Thompson City Clerk tilt1/4.26* 30th King Mango Strut Parade Budget Income/Expense Report for BID Grant Close-out January 31, 2012 Income: BID Signature Event Grant Donations Fundraisers Sales of King MangoMerchandise.. Proposed Actual $15,000 $5,000 $3,390 $7,500 $8,090 $7,500 $5,141 Total Income $35,000, $30,121 Expenses (that are not waived :or donated): Administrative 4, Marketing Costs Administrative (includes $984 spent on 501 c3 application) $750 $1,248 Advertising & Promotional $1,500 $2;085 Fundraising Cots $500 8440 Poster Production Cost (300 Posters) $500 $454 Total Administtative & Marketing Costs $3,250. $4,227 King Mango Merchandise Costs $3,750 $2,987 Permit Expenses City of Miami Fees & Services ,$8,000 $7,067 25°4 Coconut Grove Supplementary User Fee $2,000 81,754 Parking Meter Spaces. $1,100 $1,040 Permit Costs (Notices:to Property Owners & MOT) $900 $1,017' Total Permit EXpenSes $12,000 10,879. Perrnit-related ekPenseS Barricades:for Street Closure $3,500: $3,424 Insurances (Special Event Liability) $1,500 $1,327 priVate Securtty '$3,000 $2,871 TotaI Permit -related expenses $8,000 $7,522 Parade Logistics '& Production Expenses Street Party Paid Entertainment $5,000 $3,622. $3,000 $2,100 Total Expenses $35,000 $31,438 Net Profit/Loss $0 ($1,317) OLt Submitted IMO the iiiibriaj recorclin connection with itec); 14E- to on 702/72( Pri A. Thompson . City Clerk 30th King Mango Strut Parade Budget IncomeIExpense. Report, for BID Grant Close-out January 31, 2012 2011 ' ago Strut parade costs &min ove ct has cut it fa g co f pletely` to the King Mango Stet which is 43% of its budget -$13,500 Amount l to produce 2012 King Mango Strut $17,938 Submitted Into the public' record in connectioin v4ith item. RC (v on 7112.112 Priscill. A. Thompson City Clerk