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City of Miami
Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 12-00623
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND TO EXECUTE, AFTER
CONSULTATION WITH THE CITY ATTORNEY, SERVICE AUTHORIZATION
LETTERS, INTERLOCAL AGREEMENTS, PROFESSIONAL SERVICES
AGREEMENTS, AND AMENDMENTS, EXTENSIONS AND MODIFICATIONS, AS
APPLICABLE, IN COMPLIANCE WITH THE RELATED FORM OF THE
CHILDREN'S TRUST CONTRACT FOR THE TRUANCY REDUCTION PLAN
PROGRAM, RESPECTIVELY, WITH THE FOLLOWING DESIGNATED SERVICE
PROVIDERS: (A) CHOICES ET AL, INC., A FOR -PROFIT CORPORATION, IN AN
AMOUNT NOT TO EXCEED $7,920, (B) THE SCHOOL BOARD OF MIAMI-DADE
COUNTY, IN AN AMOUNT NOT TO EXCEED $699,356.46, AND (C) THE CLERK
OF THE COURT OF THE ELEVENTH JUDICIAL COURT, IN AN AMOUNT NOT TO
EXCEED $3,164.25, EACH FORA PERIOD COMMENCING AUGUST 1, 2012
THROUGH JULY 31, 2013, WITH THE OPTIONS TO RENEW FOR UP TO TWO
(2) ADDITIONAL SIMILAR PERIODS, AT THE SAME NOT TO EXCEED AMOUNTS,
UNDER THE SAME TERMS AND CONDITIONS.
WHEREAS, the City of Miami's ("City") Department of Grants Administration, Education
Initiatives (the "Department") has been awarded a reimbursement grant from The Children's Trust (the
"Trust") for the City's Truancy Reduction Plan Program (the "Program"), in an amount not to exceed
$845,343 (the "Grant'), for the period from August 1, 2012 through July 31, 2013 for services for the
Program to be provided at various schools within the City, and pursuant to the negotiated form of
contract, (the "Trust Contract"), between the City and the Trust for said purposes; and
WHEREAS, pursuant to Resolution No. , adopted July 12, 2012, the City Commission
has accepted the Grant award, authorized the negotiation and execution of the related Trust Contract,
and authorized related appropriations, allocations and creation of the related Special Revenue Project
for "The Children's Trust Grant for Education Initiatives 2012-2013" for funding the Program; and
WHEREAS, the Program is comprised of a cooperative effort between the Department, two (2)
governmental entities, The School Board of Miami -Dade County, and Clerk of the Court for the
Eleventh Judicial Court, and one (1) for -profit organization, Choices et al, Inc., (collectively, the
"Service Providers") for its successful implementation; and
WHEREAS, the City's and the Service Providers' goals for the Program are to plan and
implement the Program, truancy court, and positive behavior strategies to improve student attendance
and performance; and
WHEREAS, the 2010-2011 Children's Trust Notice of Funding Application required that the City
have established relationships with the Service Providers identified in the application and in certain
budgeted amounts for services, which are in accordance with the procurement requirements of the
Code of the City of Miami, Florida, as amended; and
City of Miami
Page 1 of 3 File Id: 12-00623 (Version: 1) Printed On: 6/29/2012
File Number: 12-00623
WHEREAS, Choices et al, Inc., will provide professional development to teacher/counselors
and administrative staff on the Family Conferencing Decision Making Model and provide onsite
mentoring during a Family Conferencing Decision Making Model session for each of the
teacher/counselors or team members; and
WHEREAS, the School Board of Miami -Dade County will implement the Program located in the
City, research best practices with regards to truancy, coordinate and facilitate Truancy Child Study
Team Meetings for students who meet the truancy threshold, oversee the day-to-day operations of the
truancy court program at all of the schools and work with the Department to ensure compliance with
Program requirements; and
WHEREAS, the Clerk of Courts for the Eleventh Judicial Court, will assemble and review case
files for cases on the court calendar, ensure that jury case files are complete for court action, obtaining
missing documents as necessary, place unfiled documents in appropriate case files, and check court
notices to verify if parties were notified; and
WHEREAS, the Department is requesting for the City Commission to authorize the City
Manager, after consultation with the City Attorney, to negotiate and execute Service Authorization
Letters, Interlocal Agreements in accordance with Chapter 163.01, Florida Statutes, Professional
Service Agreements, and any amendments, extensions, and modifications, as applicable, in
compliance with the related form of Trust Contract, respectively, with the designated Service Providers
as follows: (a) The School Board of Miami -Dade County, for an amount not to exceed $699,356.46; (b)
Choices et al, Inc., for an amount not to exceed $7,920; and (c) The Clerk of Courts for the Eleventh
Judicial Court, for an amount not to exceed $3,164.25, each for the period from August 1, 2012
through July 31, 2013 with the option to extend for two (2) additional similar periods for the same not
to exceed amounts, under the same terms and conditions;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by
reference and incorporated as fully set forth in this Section.
Section 2. The City Manager is authorized to {1} negotiate and to execute, after consultation with
the City Attorney, Service Authorization Letters, Interlocal Agreements, Professional Service
Agreements, and amendments, extensions, and modifications, as applicable, in compliance with the
related form of The Children's Trust Contract for the Program, respectively, with the following
designated Service Providers: (a) Choices et al, Inc., a for -profit corporation, in an amount not to
exceed $7,920; (b) The School Board of Miami -Dade County in an amount not to exceed $699,356.46
and (c) The Clerk of Courts for the Eleventh Judicial Court in an amount not to exceed $3,164.25,
each for a period commencing August 1, 2012 through July 31, 2013, with the options to renew for up
to two (2) additional similar periods at the same not to exceed amounts, under the same terms and
conditions.
Section 3. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
City of Miami
Page 2 of 3 File Id: 12-00623 (Version: 1) Printed On: 6/29/2012
File Number: 12-00623
APPROVED AS TO FORM AND CORRECTNESS
JULIE 0. BRU
CITY ATTORNEY
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Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission.
City of Miami Page 3 of 3 File Id: 12-00623 (Version: 1) Printed On: 6/29/2012