HomeMy WebLinkAboutSummary FormDate: 06/05/ 2012
AGENDA ITEM SUMMARY FORM
FILE ID: /4.,:3—C>O 6 q
Requesting Department: Information Technology
Commission Meeting Date: 07/12/2012
Type: ® Resolution L Ordinance L.
L Other
District Impacted: All
Emergency Ordinance (J Discussion Item
Law Department
Matter ID No.
Subject: Invitation for Bid (IFB) 317294 Antivirus, Anti -Spam, & Network Security Licenses, Support,
& Equipment.
Purpose of Item:
The nature of this item is to authorize a resolution accepting the bids received May 23, 2012, pursuant to
Invitation For Bid (IFB) No. 317294, from DigitalEra Group, LLC., and SHI International Corp., the lowest
responsive and responsible bidders, on a combination of items basis, for the purchase of Antivirus, Anti-spam,
& Network Security Licenses, Support & Equipment, for an initial contract period of one (1) year with the
option to renew for two (2) additional one (1) year periods, allocating funds for the first year from the
Depaitinent of Information Technology Account Code No. 00001.251000.546000.0000.00000, with future
years funding subject to the availability of funds and budgetary approval at the time of need.
Background Information:
The Purchasing Department has identified a need to establish a term contract for Antivirus, Anti-spam, &
Network Security Licenses, Support & Equipment. On May 8, 2012; the Purchasing Department issued
Invitation for Bid (IFB) No. 317294. As required by the Procurement Code, the IFB was advertised and issued
on-line. On May 23, 2012, at the bid opening, four (4) bidders responded and the bids have been tabulated.
DigitalEra Group, LLC., and SHI International Corp, submitted the lowest responsive and responsible bids, on
a combination of items basis, per bid specifications and are therefore recommended for the award.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.251000.546000.0000.00000
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP N/A
If using or receiving capital funds
Grants N/A
Purchasin
Chief
$84,495.47 (First Year)
N/A
$ 84,495.47 vn.e yy eovr-,;
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Final Appfovals
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City Manager
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