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Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 12-00461
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXERCISE RENEWAL OPTIONS
UNDER THE SOFTWARE MAINTENANCE AND SUPPORT SERVICES
AGREEMENT BETWEEN THE CITY OF MIAMI AND TIBURON, INC., PURSUANT
TO RESOLUTION NO. 04-0490, ADOPTED JULY 22, 2004, FOR THE PROVISION
OF SOFTWARE MAINTENANCE AND SERVICES FOR THE DEPARTMENT OF
FIRE -RESCUE, RETROACTIVELY FOR YEARS 2009 THROUGH 2011 AND
THEREAFTER, FORA PERIOD OF FIVE (5) YEARS, AT THE RATES PROVIDED
IN ATTACHMENT "A", WITH AN OPTION TO ADD ADDITIONAL YEARS AT A RATE
ACCEPTABLE TO THE CITY MANAGER.
WHEREAS, pursuant to Resolution No. 04-0490, adopted July 22, 2004, the City of Miami
("City") entered into an agreement with Tiburon, Inc. ("Tiburon"), pursuant to Request for Proposals
No. 22009530, for the acquisition of a new Public Safety Records Management System ("RMS"); and
WHEREAS, the agreement contemplated an ongoing renewal period that would only terminate
when the agreement is cancelled by either party, but Resolution No. 04-0490, only authorized four (4)
renewals of the Agreement through July 29, 2009; and
WHEREAS, based on ease of use and scalability, the Tiburon RMS program improves the
reliability of the system and provides the City with a technology that enables the revitalized system to
have a life expectancy well into the next decade, and will ensure the continued safety of the City's
firefighters, police officers and residents; and
WHEREAS, the City wishes to renew the Software Maintenance and Support Services
Agreement ("Agreement") between the City and Tiburon for the Department of Fire -Rescue; and
WHEREAS, the first year amount for the service will not exceed $45,610, with yearly increases
for each of the subsequent option periods; and
WHEREAS, funds are available for the first year contract term and will be allocated from
Information Technology Budget Account No. 00001.251000.546000.0000,00000; and
WHEREAS, the authority to renew the Agreement will apply retroactively from 2009 and
continue in effect until terminated pursuant to the terms of the Agreement;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted
by reference and incorporated as fully set forth in this Section.
Co) of Miami
Page 1 of 2 File Id: 12-00461 (Version: 1) Printed On: 4/30/2012
File Number: 12-00461
Section 2. The City Manager is authorized{1} to exercise renewal options under the Agreement
between the City and Tiburon,pursuant to Resolution No. 04-0490, adopted July 22, 2004, for the
provision of software maintenance and services for the Department of Fire -Rescue; retroactively for
years 2009 through 2011 and thereafter, for a period of five (5) years, at the rates provided in
Attachment "A", with an option to add additional years at a rate acceptable to the City Manager.
Section 3. This Resolution shall become effective immediately upon its adoptioh and signature
of the Mayor.{2}
APPROVED AS TO FORM AND CORRECTNESS
JULIE 0. BRU L 1��
CITY ATTORNEY
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
{2} If the mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution; it shall
become effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File Id: 12-00461 (Version: 1) Printed On: 4/30/2012