HomeMy WebLinkAboutSummary FormDate: 03/26/ 2012
AGENDA ITEM SUMMARY FORM
FILE ID: /2- -3q2
Requesting Department: Parks & Recreation
Commission Meeting Date: 05/10/2012 District Impacted: All
Type: ® Resolution n Ordinance n Emergency Ordinance n Discussion Item
n Other
Subject: Invitation for Bid (IFB) 289272 Summer Food Service Program
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to establish a term contract for the provision of a Summer Food Service Program, for
the Depai tntent of Parks and Recreation, with Exquisite Catering by Robert, Inc., the lowest responsive and
responsible bidder, for an initial contractual period of one (1) year with the option to renew for four (4)
additional one (1) year periods, at an estimated annual amount of $433,912.50, allocating funds for the first
year from the Depai l►iient of Parks and Recreation Account No. 11550.295999.534000.0000.00000, with future
years funding subject to the availability of funds and budgetary approval at the time of need;. authorizing the
City Manager to execute the U.S. Depai talent of Agriculture "Summer Food Service program Invitation for
Bid and Contract" with Exquisite Catering by Robert, Inc., for said purpose.
Background Information:
The current Summer Food Service Program contract (IFB No. 141109) will expire on May 28, 2012. Since the
Depai intent of Parks & Recreation has received funding, by means of a reimbursement grant from the Florida
Depat talent of Agriculture, for the continued provision of meals under the Summer Food Service Program, on
February 6, 2012 the Department of Purchasing issued Invitation for Bid (IFB) No. 289272. As required by the
Procurement Code, the IFB was advertised and issued on-line. On March 2, 2012, at the bid opening, two (2)
bids were submitted and they have been tabulated. The Purchasing Depaitnient is recommending award to
Exquisite Catering by Robert, Inc., the lowest responsive and responsible bidder, per bid specifications.
Estimated annual spend is: $433,912.50.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: 11550.295999.534000.0000.00000
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $433,912.50 (estimated annual)
Final Approvals
(SIGN AND DATE)
1� 1� Budg
If using, or receiving capital fiends. �r
Grants 1V , 4 Risk Management
Purch. �;, ' J' e.7`--Dept. Director
Chief �.' _ _� lj� City Manage
CIP
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