HomeMy WebLinkAboutMemo - Proprietary Software MaintenanceCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM:
Johnny Martinez, P.E.
City Manager
Man I Orosa
Chie f Police 1
DATE:
SUBJECT :
APR 0.3 2012
FILE :
Proprietary Software Maintenance
and Support Services for Virtual
Partner (Payment of Past Due
Maintenance and Support)
REFERENCES:
ENCLOSURES:
The Department of Police respectfully requests your approval, in accordance with Section 18-85(a)
of the Code of the City of Miami, to waive competitive sealed bidding methods by making a written
finding which contains reasons supporting the conclusion that competitive sealed bidding is not
practicable or advantageous to the City for the payment of past due maintenance and support of
the Virtual Partner Software* to Advanced Public Safety, Inc.
On July 10, 2007, the Miami City Commission adopted Resolution No. 07-0396 accepting the bid
received May 14, 2007, pursuant to Invitation for Bid (IFB) No. 21073, from Advanced Public
Safety, Inc., for the purchase and installation of computer hardware, software interfacing, project
management, and maintenance services to provide police patrol enhancements, consisting of
electronic ticketing devices and voice response for mobile digital computers, for the Department of
Police, in an amount not to exceed $1,306,271.33. Said amount included only a one (1) year
software maintenance and support for the Virtual Partner Software, which amounted to $62,360.
Due to some issues that delayed deployment, Advanced Public Safety, Inc., did not charge the
Department of Police for additional annual maintenance and support until the year 2010. The
Department of Police discontinued the use of the QuickTicket software (one of the software
applications in the Virtual Partner Software) within 2010, which yielded a decrease of $21,343.50
in annual maintenance support costs. The cost was further decreased by $1,350 to account for the
SmartExport software (another software application in the Virtual Partner Software) that the
Department of Police did not fully accept until 2010. As such, the invoiced amount for annual
software maintenance and support for the year 2010 is $39,666.50, as outlined in Exhibit A.
Although the Police Department accepted maintenance and support from Advanced Public Safety,
Inc., during the year 2010, there was no active contract in place at the time which
allowed/authorized provision and receipt of that service. As such, in effort to pay the amount due
to the vendor, it is respectfully recommended that you waive competitive sealed bidding methods
via the written finding and reasons stated herein. Said conclusion must be ratified, confirmed, and
approved by the Miami City Commissiont by a four -fifths (4/5ths) affirmative vote during an
advertised public hearing.
APPROVED BY:
SHI—
Johnny artinez, P. ate
City M- ager
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Mr. Johnny Martinez, P.E.
March 21, 2012
Page 2
"Virtual Partner is a voice spoken response system that allows officers to hear the Florida Crime Information
Center (FCIC) and National Crime Information Center (NCIC) responses after they have placed an inquiry.
These are used on a daily basis by law enforcement personnel that have Mobile Data Terminals (MDTs) in
vehicles.
tTogether with this item, the Department of Police will be requesting City Commission approval to award and
authorize the City Manager to execute a proprietary software agreement with Advanced Public Safety, Inc.,
for the continued provision of maintenance and support of the Virtual Partner Software program, in
accordance with Section 18-86(3)(d), of the Code of the City of Miami.
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