HomeMy WebLinkAboutSummary FormDate: 03/28/ 2012
AGENDA ITEM SUMMARY//FORM
FILE ID: /�-/)d3'%(�
Requesting Department: Police
Commission Meeting Date: 05/10/2012 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Maintenance and Support Agreement for Automated Fingerprint Identification System and
Omnitrak Systems.
Purpose of Item:
Law Department
Matter ID No.
The purpose of this item is to adopt a Resolution authorizing the City Manager to execute a Maintenance and
Support Agreement, pursuant to Chapter 18, Section 18-86(3)(D) of the City of Miami Code, in substantially
the attached form, with MorphoTrak, Inc., for the Automated Fingerprint Identification System and Omnitrak
Systems, for the Department of Police, for a one-year period, commencing June 1, 2012 through May 31, 2013,
for a total contract amount not to exceed $27,342.00, for the first year; allocating funds from the Department of
Police Account No. 00001.191001.546000.0000.00000, subject to the availability of funds and budgetary
approval at time of need.
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.191001.546000.0000.00000
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: $27,342.00
Total Fiscal Impact: $27,342.00
Final Approvals
(SIGN AND DATE)
CIP Budget*
If using, or receiving, capital funds
Grants Risk Manage
Purchasing Dept Director
Chief City Manager
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AGENDA ITEM SUMMARY FORM (CONTINUED)
Subject: Maintenance and Support Agreement for Automated Fingerprint Identification System and
Omnitrak Systems.
Background Information:
Pursuant to Resolution No. 96-627, the Department of Police purchased the Automated Fingerprint
Identification System ("AFIS") equipment, from Printrak, a Motorola company, under a sole source
designation. AFIS stores fingerprints in a computer readable format for rapid identification and is
invaluable to the Police Department's investigative process. This system allows for the Police
Department to interface with the Miami -Dade County and the Florida Department of Law
Enforcement's fingerprint and criminal databases.
Resolution No. 06-0145, adopted on March 9, 2006, authorized the City Manager to execute a
Maintenance and Support Agreement with Printrak, for the AFIS and Omnitrak Systems, for a two year
period commencing March 1, 2006 through February 8, 2008, at an amount not to exceed $32,638, for
the first year period'and an amount not to exceed $35,299 for the second -year period.
Resolution No. 08-0110, adopted on March 13, 2008, authorized an amendment to the agreement by
providing for a decrease in the second year cost from $35,299 to $12,816, resulting in a savings of
$22,483, and extended the agreement for a third year commencing on March 16, 2008, through May 15,
2009, in an amount not to exceed $9,376.50.
Resolution No. 09-0166, adopted April 2, 2009, authorized the City Manager to execute a Maintenance
and Support Agreement, with Printrak, for the AFIS and Omnitrak Systems, for a three (3) year period
commencing May 16, 2009 through May 31, 2012, at an amount not to exceed $25,825, for the first year
period, $26,034 for the second year, and S27,342, for the third year, for a total contract amount not to
exceed $79,201.
Resolution No. 09-0329, adopted July 9, 2009, authorized the City Manager to consent and accept an
assignment of the Maintenance and Support Agreement for the AFIS and Omnitrak System, from
Printrak, a Motorola Company to Sagem Morpho, Inc., a Delaware Corporation, and a wholly -owned
subsidiary of Sagem Securite, operating under the new corporate name, MorphoTrak, Inc.
Since the current agreement is close to expiration, the Department of Police desires to continue receiving
maintenance and support services from MorphoTrak, Inc., for the AFISIOmnitrak systems. As such the
proposed Resolution will authorize maintenance and support services for a one-year period beginning
June 1, 2012 through May 31, 2013, in a total contract amount not to exceed $27,342.00
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