HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: —OC) .35
R 1 2 2012
Date: /
Commission Meeting Date: 4126/ 12.
Type: ® Resolution U Ordinance
Other
Subject: A Resolution accepting a grant from Miami -Dade County Office of Grants Coordination for
the Implementation of the A -Form Interface
Law Department
Matter ID No.
Purpose of Item:
Requesting Department: Police
District Impacted: All
Emergency Ordinance n Discussion Item
It is recommended that the Miami City Commission adopt the attached Resolution to establish a new
Special RevenueProject entitled: "Miami -Dade CountyAssociation of Chiefs of Police (MDCACP)
Countywide Prisoner Processing Project" consisting of a grant from the Miami -Dade County Office of
Grants Coordination, in the amount of $31,101; authorizing the City Manager to enter into an
agreement, with Miami -Dade County to accept said grant award and to execute the necessary
documents, in substantially the attached form, to implement the acceptance and administration of said
grant.
Background Information:
(SEE ATTACHMENT)
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: TBD
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: $31,101 reimbursable grant/$2,000 estimated annual cost to GF
Final Approvals after imple enta ion.
(SIGN AND DATE)
CIP Budgett.
'fusing or receiving capital funds
Grants
Purc
Risk Management
Dept. Director,
Chief 'v City Manager
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A Resolution accepting a grant from Miami -Dade County Office of Grants Coordination for the
Implementation of the A -Form Interface
Miami -Dade County has been working on a Countywide Prisoner Processing Project to develop and
implement an interface between the Thinkstream A -Form Automated Solution and our existing Records
Management Systems (RMS). There is a cost associated with the development of interfacing. Miami -
Dade County has identified funding through the Edward Byrne Memorial Justice Assistance Grant (JAG)
Program — American Recovery and Reinvestment Act that will defray the cost. However, the City will be
responsible for paying any maintenance and support costs, thereafter, at an estimate of approximately
$2,000 per year.
The objective of the project is to expedite the booking process by having arrest information available at
correctional/detention facilities by the time the officer arrives with the arrestee by automating the arrest
affidavit (A -Form), for those agencies that utilize a paper arrest affidavit or by collecting data from
existing automated solutions.
It is required of the City of Miami to coordinate and pay the cost of. the interfacing with our information
technology vendor, and Miami -Dade County will reimburse upon the submission of a paid invoice. The
City of Miami must meet the deadline of February 28, 2013, for completing the entire project, in order to
get reimbursed.
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