HomeMy WebLinkAboutExhibit 1MIAMI-DADE COUNTY
CONTRACT
This Contract, made this day of 2012, by and between
Miami -Dade County, a political subdivision of the State of Florida (the "County") through its
Office of Management and Budget (the "Department"), located at 111 N.W. First Street, 19th
Floor, Miami, FL 33128, and the CITY of MIAMI located in Miami -Dade County, Florida (the
"Provider"). This Contract provides the terms and conditions pursuant to which the Provider
shall provide services toward the Miami -Dade County Association of Chiefs of Police
(MDCACP) Countywide Prisoner Processing Project
WHEREAS, the County has been awarded federal funds from the Edward Byrne
Memorial Justice Assistance Grant (JAG) Program — American Recovery and Reinvestment Act
of 2009 (the "ACT"); and
WHEREAS, the Provider warrants and represents that it possesses the legal
authority to enter into this Contract by way of resolution, motion or similar action that has been
duly adopted or passed as an official act of the Provider's governing body, authorizing the
execution of the Contract, including all understandings and assurances contained herein, and
authorizing the person identified as the official representative of the Provider to carry out on
behalf of the Provider all of the duties and responsibilities set forth in this Contract; and
WHEREAS, this Contract shall be deemed effective upon award of grant funds by
the State of Florida Department of Law Enforcement, Office of Criminal Justice Grants to
Miami -Dade County or when this Contract has been duly executed by both parties, whichever is
later; and
WHEREAS, the County is desirous of supporting the services provided by the
MDCACP Countywide Prisoner Processing Project by providing the federal funds awarded to
Miami -Dade County to the MDCACP Countywide Prisoner Processing Project; and
WHEREAS, the County as contractor/grantee for the State of Florida is authorized to
purchase said services for the MDCACP Countywide Prisoner Processing Project as an
allowable activity under the ACT; and
WHEREAS, the CITY of MIAMI will provide technology development and integration
services for the MDCACP Countywide Prisoner Processing Project; and
WHEREAS, the County requires the above -mentioned services from the Provider in
order to fulfill its contractual obligations under the aforementioned grant,
NOW, -THEREFORE, for and in consideration of the mutual covenants recorded
herein, the parties hereto agree as follows:
AMOUNT PAYABLE .Subject to available funds, the ..maximum_ amount payable for
services rendered under this Contract, shall not exceed'$31,101
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. Both parties agree that should available County funding be reduced, the amount payable
under this Contract may be proportionately reduced at the option of the County.
il. SCOPE OF SERVICES. The.Provider agrees to render services in accordance with
the Scope of Services incorporated herein and attached hereto as Attachments A and A 1
III. EFFECTIVE TERM. The effective term of this Contract shall be from March 2, 2012 to
February 28, 2013.
IV. CASH MATCH REQUIREMENT. The Provider shall maintain sufficient financial
resources to meet the expenses incurred during the period between the provision of services
and payment by the County; however a Cash Match is not required for this grant term.
V. REQUIREMENTS RELATED TO USE OF ANTI -DRUG ABUSE FUNDS UNDER THE
DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM
A. Requirements of the Anti -Drug Abuse Act. The Provider agrees to abide, by all
of the requirements of the American Recovery and Reinvestment Act of 2009 under the Drug
Control and System Improvement Formula Grant Program, including Rule Chapter 11D-9 of
the Florida Administrative Code, as well as the Florida Department of Law Enforcement,
Business Support Program, Office of Criminal Justice Grants, Edward Byrne Memorial Justice
Assistance Grant Program Application for Funding Assistance and all laws, rules, regulations
relating thereto which are incorporated herein by reference as if fully set forth. Furthermore, the
Provider is subject to all applicable rules, regulations, and conditions as contained in the
Financial and Administrative Guide for Grants, Guideline Manual 7100 1D, Office of Justice
Programs, Common Rule for State and Local Governments and A-87, or OMB Circulars A-110
or A-102, as applicable, and A-21, in their entirety. The Provider is also subject to such further
rules, regulations and policies as may be reasonably prescribed by the State or Federal
Government consistent with the purposes and authorization of Public Law 90-351, as amended,
and Public Law 100-690.
B. Supplanting. The Provider agrees that funds received under this Contract shall
be utilized to supplement, not supplant state or local funds,and will be used to increase the
amounts of such funds that would, in the absence of grant funds, be made available for anti-
drug law enforcement activities, in accordance with Rule Chapter 11D-9, Florida Administrative
Code.
VI. CONTINUITY OF SERVICES. Provider agrees to provide optimal continuity of services
by assuring that services are provided by the same person whenever possible and, if not, by a
qualified replacement when necessary.
VII. PROGRAM CONTACT. Provider shall designate a contract coordinator who shall be
responsible for: 1) monitoring the Provider's compliance with the terms of this Contract and; 2)
Whenever the County so requests, meeting with County staff to review such compliance.
VIII. INDEMNIFICATION BY THE PROVIDER. The Provider shall indemnify and hold
'harmless the -County-and its officers, employees, agents and instrumentalities from any and all .....
liability; losses or damages, including attorneys' fees and costs of defense, which the County or
its officers, employees, agents or instrumentalities may incur as a result of claims,demands,
suits, causes of actions or- proceedings of any kind or nature arising out of, relating to or
resulting from the performance of this Contract by the Provider or its employees; agents,
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servants, partners, principals or subcontractors. Provider shall pay all claims and losses in
connection therewith and shall investigate and defend all claims, suits or actions of any kind or
nature in the name of the County, where applicable, including appellate proceedings, and shall
pay all costs, judgments, -and attorney's -fees ..which may issue thereon. Provider expressly
understands and agrees that any insurance protection required by this Contract or otherwise
provided by Provider shall in no way -limit =the responsibility to indemnify, keep and save
harmless and defend the County or its officers, employees, agents and instrumentalities as
herein provided. The provisions of this section or indemnification shall survive the expiration or
termination of this Contract. Nothing herein shall be construed to extend any party's liability
beyond that provided in section 768.28, Florida Statutes.
IX. INSURANCE. If Provider is an agency or a political subdivision of the State as defined
by section 768.28, Florida Statutes, the Provider shall furnish the County, upon request, written
verification of liability protection in accordance with section 768.28, Florida Statutes.
X. 'LICENSUREAND CERTIFICATION. The Provider shall ensure that all other licensed
professionals providing services for the MDCACP Countywide Prisoner Processing Project
shall have appropriate licenses, training and experience in the field in which he/she practices
and abide by all applicable State .and Federal laws and regulations and ethical standards
consistent with those established for his/her profession. Ignorance on the part of the Provider
shall in no way relieve it from any of its responsibilities in this regard.
XI. CONFLICT OF INTEREST. The Provider agrees to abide by and be governed by Miami -
Dade County Ordinance No. 72-82 (Conflict of Interest Ordinance codified at Section 2-11.1 et
seq. of the Code of Miami -Dade County), as amended, which is incorporated herein by
reference as if fully set forth herein, in connection with its Contract obligations hereunder.
Nepotism. Notwithstanding the aforementioned provision, no relative of any officer,
board of director, manager, or supervisor employed by the Provider shall be employed by the
Provider unless the employment preceded the execution of this Contract by one (1) year. No
family member of any employee may be employed by the Provider if the family member is to be
employed in a direct supervisory or administrative relationship either supervisory or subordinate
to the employee. The assignment of family members in the same organizational unit shall be
discouraged. A conflict of interest in employment arises whenever an individual would otherwise
have the responsibility to make, or participate actively in making decisions or recommendations
relating to the employment status of another individual if the two individuals (herein sometimes
called "related individuals") have one of the following relationships:
1. By blood or adoption: Parent, child, sibling, first cousin, uncle, aunt, nephew, or niece;
2. By marriage: Current or former spouse, brother- or sister -in -lave, father- or mother-in-
law, son- or daughter-in-law, step-parent, or step -child; or
3. Other relationship: A current or former relationship, occurring outside the work setting
that would make it difficult for the individual with the responsibility to make a decision or
recommendation to be objective, or that would create the appearance that such individual could
not be objective. Examples include, but are not limited to, personal relationships and significant
business relationships.
For purposes =of this section, decisions or recommendations related to employment status
include decisions.related to hiring; salary, working conditions; working -responsibilities,
evaluation, promotion,' and termination.
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An individual, however, is not deemed to make or actively participate in making decisions or
recommendations if that individual's participation is limited to routine approvals and the
individual plays no role involving the exercise of any discretion in the decision -making
processes. If any question .arises ,whether. -an. individual's • participation is greater than is
permitted by this paragraph, the matter shall be immediately referred to the Miami -Dade County
Commission on Ethics and Public Trust
This section applies to both full-time and part-time employees and voting members of the
Provider's Board of Directors.
No person, including but not limited to any officer, board of directors, manager, or
supervisor employed by the Provider, who is in the position of authority, and who exercises any
function or responsibilities in connection with this Contract, has at the time this Contract is
entered into, or shall have during the term of this Contract, received any of the services, or
direct or instruct any employee under their supervision to provide such services as described in
the Contract. Notwithstanding the before mentioned provision, any officer, board of directors,
manager or supervisor employed by the Provider, who is eligible to receive any of the services
described herein may utilize such services if he or she can demonstrate that he or she does not
have direct supervisory responsibility over the Provider's employee(s) or service program.
XII. CIVIL RIGHTS. The Provider agrees to abide by Chapter 11A of the Code of Miami -
Dade County ("County Code"), as amended, which prohibits discrimination in employment,
housing and public accommodations; Title VII of the Civil Rights Act of 1968, as amended,
which prohibits discrimination in employment and public accommodation; the Age
Discrimination Act of 1975,.42 U.S.C., §2000d as amended, which prohibits discrimination in
employment because of age; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. §794, as
amended, which prohibits discrimination on the basis of disability; and the Americans with
Disabilities Act, 42 U.S.C. §12103 et seq., which prohibits discrimination in employment and
accommodation because of disability.
It is expressly understood that upon receipt of evidence of discrimination under any of these
laws, the County shall have the right to terminate this Contract. It is further understood that the
Provider must submit .an affidavit attesting that it is not in violation of the Americans with
Disability Act, the Rehabilitation Act, the Federal Transit Act, 49 U.S.C. §1612, and the Fair
Housing Act, 42 U.S.C. §3601 et seq. If the Provider or any owner, subsidiary, or other firm
affiliated with or related to the Provider, is found by the responsible enforcement agency, the
Courts or the County to be in violation of these Acts, the County will conduct no further
business with the Provider. Any contract entered into based upon a false affidavit shall be
voidable by the County. If the Provider violates any of the Acts during the term of ahy Contract
the Provider has with the County, such contract shall be voidable by the County, even if the
Provider was not in violation at the time it submitted its affidavit.
The Provider agrees that it is in compliance with the Domestic Violence Leave Ordinance,
codified as § 11A-60 et seq. of the Miami -Dade County Code, which requires an employer, who
in the regular -course of business has fifty (50) or more employees working in Miami -Dade
County for each working day during each of twenty (20) or more . calendar work weeks to
provide domestic violence. -leave to its -employees. Failure to comply with this local law may be
grounds -Voiding . g commencement of debarment
for or:terminating this Contract or for-
proceedings against Provider. -
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XIII. NOTICES. Notice under this Contract shall be sufficient if made in writing and delivered
personally or sent by mail or by facsimile to the parties at the following addresses or to such
other address as either party may specify:
If to the COUNTY:
Miami -Dade County
Office of Management and Budget
111 NW First St.19th Floor
Miami, Florida 33128
Attention: Ms. Michaela Doherty
If to the PROVIDER:
Miami Police Department
400 NW 2'd Avenue, 4th floor
Miami, FL 33128
Attention: Chief Manuel Orosa
XIV. AUTONOMY. Both parties agree that this Contract recognizes the autonomy of and
stipulates or implies no affiliation between the contracting parties. It is expressly understood
and intended that the Provider is only a recipient of funding support and is not an agent or
instrumentality of the County. Furthermore, the Provider's agents and employees are not
agents or employees of the County.
XV. BREACH OF CONTRACT: COUNTY REMEDIES.
A. Breach. A breach by the Provider shall have occurred under this Contract if: (1)
The Provider fails to provide services outlined in the Scope of. Services (Attachment A) within
the effective term of this Contract; (2) the Provider ineffectively or improperly uses the funds
allocated under this Contract; (3) the Provider fails to submit, or submits incorrect or incomplete
proof of expenditures to support reimbursement requests or fails to submit or submits
incomplete or incorrect detailed reports of expenditures or final expenditure reports; (4) the
Provider does not submit or submits incomplete or incorrect required reports; (5) the Provider
refuses to allow the County access. to records or refuses to allow the County to monitor,
evaluate and review the Provider's program; (6) the Provider discriminates under any of the
laws outlined in Section XII of this Contract; (7) the Provider fails to provide Domestic Violence
Leave to its employees pursuant to local law; (8) the Provider falsifies or violates the provisions
of the Drug Free Workplace Affidavit (Attachment E); (9) the Provider attempts to meet its
obligations under this Contract through fraud, misrepresentation or material misstatement; (10)
the .Provider fails to correct deficiencies found during a monitoring, evaluation or review within
the specified time; (11) the Provider fails to meet any of the terms and conditions of the Miami -
Dade County Affidavits (Attachment E); (12) the Provider fails to meet any of the terms and
conditions of any obligation under any contract or otherwise or any repayment schedule to any
of its agencies or instrumentalities; or (13) the Provider fails to fulfill in a timely and proper
manner -any -and all of its obligations, covenants, agreements and stipulations in this Contract.
Waiver -of breach of any provisions of this Contract shall not be deemed to be a waiver of any
other breach and shall not be construed to be a modification of the terms of this Contract.
B. 'County Remedies. If the Provider breaches this Contract, the County may
pursue any or all of the following remedies:
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1. The County may terminate this Contract by giving written notice to the
Provider of such termination and specifying the effective date thereof at least five (5) days
before the effective date of termination. In the event of termination, the County may: (a)
request the return .of all finished or unfinished documents, data studies, surveys, drawings,
maps, models, photographs, reports prepared and secured by the Provider with County funds
under this Contract; :(b) seekreimbursement of County funds allocated to the Provider under
this Contract; (c) terminate or cancel any other contracts entered into between the County and
the Provider. The Provider shall be responsible for all direct and indirect costs associated with
such termination, including attorney's fees;
2. The County may suspend payment in whole or in part under this Contract
by providing written notice to the Provider of such suspension and specifying the effective date
thereof, at least five (5) days before the effective date of suspension, If payments are
suspended, the County shall specify in writing the actions that must be taken by the Provider as
condition precedent to resumption of payments and shall specify a reasonable date for
compliance. The County may also suspend any payments in whole or in part under any other
contracts entered into between the County and the Provider. The Provider shall be responsible
for all direct and indirect costs associated with such suspension, including attorney's fees;
3. The County may seek enforcement of this Contract including but not
limited to filing action with a court of appropriate jurisdiction. The Provider shall be responsible
for all direct and indirect costs associated with such enforcement, including attorney's fees;
4. The County may debar the Provider from future County contracting;
5. If, for any reason, the Provider should attempt to meet its obligations
under this Contract through fraud, misrepresentation or material misstatement, the County
shall, whenever practicable terminate this Contract by giving written notice to the Provider of
such termination and specifying the effective date thereof at least five (5) days before the
effective date of such termination. The County may terminate or cancel any other contracts
which such individual or entity has with the County. Such individual or entity shall be
responsible for all .direct or indirect costs associated with such termination or cancellation,
including attorney's fees. Any individual or entity who attempts to meet its contractual
obligations with the County through fraud, misrepresentation or material misstatement may be
disbarred from County contracting for up to five (5) years;
6. Any other remedy available at law or equity.
C. The County Mayor or Mayor's designee is authorized to terminate this Contract
on behalf of the County.
D. Damages Sustained. Notwithstanding the above, the Provider shall not be
relieved of .liability to the County for damages sustained by the County by virtue of any breach
of the Contract, and the County may withhold any payments to the Provider until such time as
the exact amount of damages due the County is determined. The Provider shall be responsible
for all direct and indirect costs associated with such action, including attorney's fees.
XVI. TERMINATION BY EITHER PARTY. Both parties agree that this Contract may be
terminated by either party hereto by written notice to the other- party of such intent to terminate
at least thirty. (30). days prior to the. effective date of such termination. The County Mayor or
Mayor's designee is authorized to terminate this Contract on behalf of the County.
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XVI1. PROJECT BUDGET AND PAYMENT PROCEDURES. The Provider agrees that all
expenditures or costs shall be made in accordance with the Budget which is attached herein
and incorporated hereto as Attachment B..
A. Budget Variance. Funds -may -be shifted between approved line items, not to
exceed ten percent (10%) of the total budget, without a written amendment upon the County's
approval Variances greater than ten percent (10%) in any approved line item shall require a
written amendment approved by the Department.
B. Payment Procedures. The County agrees to pay the Provider for services
rendered under this Contract based on the line item budget incorporated herein and attached
hereto as Attachment B. The parties agree that this is a cost -basis Contract and the Provider
shall be paid through reimbursement payment for allowable expenses on the budget approved
under this Contract (see Attachment B). The Provider agrees to invoice the County for
all services related to' the MDCACP "Countywide- Prisoner Processing Project using the
Expenditure Report and time sheet as it appears in Attachment D, and to do so on a monthly
basis, as stated in Section XIX(B)(1). The final Expenditure Report shall be submitted no later
than March 15, 2013. The Provider agrees to submit a Quarterly Project Performance Report in
a manner in accordance with the form provided in Attachment C. The final Quarterly Project
Performance Report shall be submitted no later than March 5, 2013.
C. The Provider agrees to mail all Monthly Expenditure Reports with supporting
documentation and Quarterly Project Performance Reports to the address listed 'above in
Section XIII.
D: The County agrees to review the Monthly Expenditure Reports and Quarterly
Project Performance Reports and to inform the Provider of any questions. Payments shall be
• mailed to the Provider by the County's Finance Department.
XVIII. INVENTORY - CAPITAL EQUIPMENT AND REAL PROPERTY.
A. Acquisition of Property. The Provider will comply with any applicable laws,
regulations and rules concerning property. The Provider is required to be prudent in the
acquisition and management of property with federal funds. Expenditure of funds for the
acquisition of new property, when suitable property required for the successful execution of
projects is already available within the Provider organization, will be considered an unnecessary
expenditure.
B. Screening. Careful screening should take place before acquiring property in
order to ensure that it is needed with particular consideration given to whether equipment
already in the possession of the Provider organization can meet identified needs. While there is
no prescribed standard for such review, the Provider procedures may establish levels of review
dependent on factors such as the cost of the proposed equipment and the size of the Provider
organization. The establishment of a screening committee may facilitate the process; however,
the Provider may utilize other management techniques which it finds effective as a basis for
determining -that the property is needed and thatit is not already within._ the Provider's
organization. The County must ensure that the screening referenced above takes place and
- that' the Provider has an effective -system for property management. The Provider is hereby
informed that if the County -is- made aware- that the Provider does not employ an adequate
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property management system, project costs associated with the acquisition of the property may
be disallowed.
C. Loss, ,Damage or Theft of Equipment. The Provider is responsible for replacing
or repairing any property which is willfully or negligently lost, stolen, damaged or destroyed.
Any loss, damage, or theft of the property must be investigated and fully documented and made
part of the official project records.
D. Equipment Acquired with Crime Control Act Block/Formula Funds. Equipment
acquired shall be used and managed to ensure that the equipment is used for criminal justice
purposes.
E. Management. The Provider's procedures for managing equipment (including
replacement), whether acquired in whole or in part with project funds, will, at a minimum, meet
the following requirements: 1) Property records must be maintained which include description
of property, serial number or other identification number, source of the property, identification of
who holds the title, acquisition date, costs of the property, percentage of County participation in
the cost of the property (Federal funds), location of property, use and condition of the property,
disposition data including the date of disposal and sale price; 2) a physical inventory of the
property must be taken and the results reconciled with the property records at least once every
two (2) years; 3) a control system must exist to ensure adequate safeguards to prevent loss,
damage or theft of the property. Any loss, damage, or theft shall be investigated by the Provider
as appropriate; 4) adequate maintenance procedures must exist to keep the property in good
condition; and 5) if the Provider is authorized or required to sell the property, proper sales
procedures must be established to ensure the highest possible return.
F. Retention of Property Records. Records for equipment, nonexpendable
personal property, and real property shall be retained for a period of three (3) years from the
date of the disposition or replacement or transfer at the discretion of the County. If any
litigation, claim, or audit is started before the expiration of the three-year period, the records
shall be retained until all litigation, claims, or audit findings involving the records have been
resolved.
XIX. RECORDS, REPORTS, MONITORING AUDITS. AND EVALUATION STUDIES.
The Provider shall keep records of program services in sufficient detail to provide any reports
that may be requested by the County.
A. Records. All program records will be retained by the Provider for not less than
three (3) years beyond the term of this Contract. In accordance with contract requirements
from the State of Florida, records for the MDCACP Countywide Prisoner Processing Project
services must reflect:
1. The names of staff providing services as described in Attachment A.
2. The dates and number of hours the staff provided services.
The dates of services and activities and the .names of program
participants in attendance to such as described in Attachment A.
The records of all other program services provided under this Contract.
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B. Reporting Requirements.
1. Quarterly Project Performance Report. The Provider shall submit the
Quarterly Project Performance Report to the 'Office of Management and Budget by, *April 5,
July 5 and October 5, 2012, January 5, and *March 5, 2013 covering the Contract activity for
the previous quarter. The Quarterly Project Performance Report shall be submitted in the
format and using the form attached hereto as Attachment C. (*Partial quarter)
2. Monthly Expenditure Report. The Provider shall submit the Monthly
Expenditure Report and Invoice to the Office of Management and Budget,by, April 15, May 15,
June 15, July 15, August 15, September 15, October 15, November 15 and December 15,
2012, January 15, February 15 and March 15, 2013 covering the expenditures to be reimbursed
for the previous month. The Monthly Expenditure Report shall be submitted in the format and
using the form attached hereto as Attachment D.
3. Other Required Reports. The Provider shall submit other reports as may
be required by the Office of Management and Budget during the program year.
C. Changes to Reporting Requirements. The Provider understands that the
County may at any time require changes in data collected, records or reporting, as may be
necessary and agrees to comply with any such modifications.
D. Monitoring and Audit. The Provider shall make available for review, inspection,
monitoring or audit by the County without notice during normal business hours all financial
records and other program records and documents which relate to or have been produced or
created as a result of this Contract. The Provider shall provide assistance as may be
necessary to facilitate a financial/program audit when deemed necessary by the County to
ensure compliance with applicable accounting and financial standards. The County reserves
the right to require the Provider to submit to an audit of the County's choosing. Furthermore,
the Provider understands, it may be subject to an audit, random or otherwise, by the Office of
the Dade County Inspector General or independent private sector inspector general retained by
the Office of the Inspector General.
E. Office of Miami -Dade County Inspector General. Miami -Dade County has
established the Office of the Inspector General, which is empowered to perform random audits
on all County contracts throughout the duration of each contract. Grant recipients are exempt
from paying the cost of the audit, which is normally 1/4 of 1 % of the total contract amount.
The Miami -Dade County Inspector General is authorized and empowered to review past,
present and proposed County and Public Health Trust Programs, contracts, transactions,
accounts, records, and programs. In addition, the Inspector General has the power to
subpoena witness, administer oaths, require the production of records and monitor existing
projects and programs. Monitoring of an existing project or program may include a report
concerning whether the project is- on time, within budget and in compliance with plans,
specifications and applicable law.
The Inspector General is empowered to analyze the necessity of and reasonableness of
'proposed change orders to the Contract. The Inspector General is empowered to retain the
- services of independent private sector inspectors general to audit, investigate, monitor,
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oversee, inspect and review operations, activities, performance and procurement process
including but not limited to project design, bid specifications, proposal submittals, activities of
the Provider, its officers, agents and employees, lobbyists, County staff and elected officials to
ensure compliance with contract specifications and to detect fraud and corruption
Upon ten (10) days 'prior written notice to the Provider from the Inspector General or IPSIG
retained by the Inspector General, the Provider shall make all requested records and
documents available to the Inspector General or IPSIG for inspection and copying. The
Inspector General and IPSIG shall have the right to inspect and copy all documents and
records in the Provider's possession, custody or control which, in the Inspector General or
IPSIG's sole judgment, pertain to performance of the contract, including, but not limited to
original estimate files, change order estimate files, worksheets, proposals and Contracts from
and with successful and unsuccessful subcontractors and suppliers, all project -related
correspondence, memoranda, instructions, financial documents, construction documents,
proposal and contract- documents, back -charge documents, all documents and records which
involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received,
payroll and personnel records, and supporting documentation for the aforesaid documents and
records.
The provisions in this section shall apply to the Provider, its . officers, agents, employees,
subcontractors and suppliers. The Provider shall incorporate the provisions in this section in all
subcontracts and all other Contracts executed by the Provider in connection with the
performance of the contract.
Nothing in this contract shall impair any independent right of the County to conduct audit or
investigative activities. The provisions of this section are neither intended nor shall they be
construed to impose any liability on the County by the Provider or third parties.
F. Independent Private Sector Inspector General Reviews. Pursuant to Miami -
Dade County Administrative Order 3-20, the Provider is aware that the County has the right to
retain the services of an Independent Private Sector Inspector General ("IPSIG"), whenever the
County deems it appropriate to do so. Upon written notice from the County, the Provider shall
make available to the IPSIG retained by the County, all requested records and documentation
pertaining to this Contract for inspection and copying. The County shall be responsible for the
payment of these IPSIG services, and under no circumstances shall the Provider's budget and
any changes thereto approved by the County, be inclusive of any changes relating to these
IPSIG services.
The terms of this provision herein, apply .to the 'Provider, its officers, agents, employees,
subconsultants and assignees. Nothing contained in this provision shall impair any
independent right of the County to conduct an audit or investigate the operations, activities and
performance of the Provider in connection with this Contract. The terms of this Section shall
not impose any liability on the County by the Provider or any third party.
G. Evaluation Studies. The Provider agrees to participate in evaluation studies
sponsored -by the -administrative agent for these funds from the Florida Department of Law
Enforcement, Business Support Program, and Office of Criminal Justice Grants. This
participation shall -at a minimum include access to the Provider's premises and records.
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XX. PROHIBITED USE OF FUNDS..
A. Adverse Actions or Proceeding. The Provider shall not utilize County funds to
retain legal counsel for any action 'or "proceeding against the County or any of its agents,
instrumentalities, employees or officials. The Provider shall not utilize County funds to provide
legal representation, advice or counsel to any client in any action or proceeding against the
County or any of its agents, instrumentalities, employees or officials.
B. Religious Purposes. County funds shall not be used for religious purposes.
C. Commingling Funds. The Provider shall not commingle funds provided under
this Contract with funds received from any other funding sources.
D. Double Payments. Provider costs claimed under this Contract may not also
be claimed under another contract or grant from the County or any other agency.
Any claim for double payment by Provider shall be considered a material breach
of this Contract.
XXI. MISCELLANEOUS.
A. Contract. This Contract is the complete and exclusive statement of all the
arrangements between the County and the Provider regarding provision of the services
described in Attachments A and B. Nothing herein shall alter, affect,, modify, change or extend
any other agreement between the Provider and the County unless specifically stated herein.
B. Amendments and Modifications. Except as otherwise enumerated herein, no
amendment to this Contract shall be binding on either party unless reduced to writing, signed by
both parties, and approved by the County Mayor or Mayor's designee. Provided, however,, that
the County may effect amendments to this Contract without the written consent of the Provider,
to conform this Contract to changes in the laws, directives, guidelines, and objectives of
County, State and Federal Governments.
Any alterations, variations, amendments, or other modifications of this Contract, including but
not limited to amount payable and effective term, shall only be valid when they have been
reduced to writing, duly approved and signed by both parties and attached to the original of this
Contract.
In the event the COUNTY determines that a reduction in the PROVIDER'S budget is necessary,
the COUNTY shall notify the PROVIDER in writing within thirty (30) days of said reduction
decision. Budget adjustments shall be at the County's sole discretion.
Budget revision requests must be submitted in writing by the Provider to the Office of
Management and Budget (OMB). Budget revision requests will be effective upon the date of
written approval by the State of Florida Department of Law Enforcement.
C. Ownership ofData and Other Material. All reports, information documents, tapes
`and recordings, maps and other data and procedures developed, prepared, assembledor
completed by the sProvider ih connection with the duties and. responsibilities undertaken by the
Provider in accordance with the terms of this Contract shall become the property of the County
Page 11 of 14
without restriction, reservation or limitation of their use and shall be , made available to the
County by the Provider at any time upon request by the County. Upon completion of all work
contemplated under this Contract, copies of all of the above data shall be delivered to the
County upon request.
D. ContractGuidelines. This Contract is nade in the State of Florida and shall be
governed according to the laws of the State of Florida. Proper venue for this Contract shall be
Miami -Dade County, Florida.
E. Publicity. It is understood and agreed between the parties hereto that this
Provider is funded by Miami -Dade County. Further, by acceptance of these funds, the Provider
agrees that events and printed documents funded by this Contract shall recognize the funding
source as follows:
This program was supported by a grant awarded to the Miami -Dade County
Office of Management and Budget (OMB); the Florida Department of Law
Enforcement (FDLE) and the U.S. Department of Justice, Bureau of Justice
Assistance (BJA).
F. Subcontracts. The Provider agrees not to enter into subcontracts, retain
consultants, or assign, transfer, convey, sublet, or otherwise dispose of this Contract, or any or
all of its rights, title or interest herein, or its power to execute such Contract without the prior
written approval of the County and that all subcontractors or assignees shall be governed by
the terms and conditions of this Contract. If this Contract involves the expenditure of $100,000
or more by the County and the Provider intends to use subcontractors to provide the services
listed in the Scope of Services (Attachment A) or suppliers to supply the materials, the Provider
shall provide the names of the subcontractors and suppliers on the form attached as
Attachment F. The Provider agrees that it will not change or substitute subcontractors or
suppliers from those listed in Attachment F without prior written approval of the County.
G. Review of this Contract. Each party hereto represents and warrants that they
have consulted with their own attorney concerning each of the terms contained in this Contract.
No . inference, assumption, or presumption shall be drawn from the fact that one party or its
attorney prepared this Contract. It shall be conclusively presumed that each party participated
in the preparation and drafting of this Contract.
H. Headings, Use of Singular and Gender. Paragraph headings are for
convenience only and are not intended to expand or restrict the scope or substance of the
provisions of this Contract. Wherever used herein, the singular shall include the plural and
plural shall include the singular and pronouns shall be read as masculine, feminine or neuter as
the context requires.
I. Total of Contract/Severability of Provisions. This fourteen (14) page Contract
with its recitals on the first page of the Contract and with its attachments as referenced below
contain all the terms and conditions agreed upon by the parties:
Attachment A: Scope of Services
Attachment Al : A -Form XML Description
Attachment B: Budget
Attachment C: Quarterly Project Performance Report
Attachment D: Monthly Expenditure Report
Page 12 of 14
Attachment E:
Attachment El:
Attachment E2:
Attachment E3:
Attachment F:
Miami -Dade County Affidavits
Code of Business Ethics
Miami -Dade County Debarment Disclosure Affidavit
State Public Entities Crime Affidavit
Provider's Disclosure of Subcontractors and Suppliers
No other Contract, oral or otherwise, regarding the subject matter of this Contract shall be
deemed to exist or bind any of the parties hereto. If any provision of this Contract is held invalid
or void, the remainder of this Contract shall not be affected thereby if such remainder would
then continue to conform to the terms and requirement of applicable law.
INTENTIONALLY LEFT BLANK
Page 13 of 14
IN WITNESS WHEREOF, the parties hereto have caused this Contract, along with all of
its Attachments, to be executed by their respective and duly authorized officers, the day and
year first above written.
Signature Title
Name (typed)
ATTEST:
By: By:
(Corporate Seal)
ATTEST:
HARVEY RUVIN, CLERK
By:
DEPUTY CLERK Carlos A. Gimenez
Mayor
MIAMI-DADE COUNTY, FLORIDA
By:
Page 19 of 14
ATTACHMENT A
ATTACHMENT Al
ATTACHMENT B
ATTACHMENT C
ATTACHMENT D
ATTACHMENT E
ATTACHMENT El
ATTACHMENT E2
ATTACHNENT E3
ATTACHMENT F
SUMMARY OF ATTACHMENTS
Scope of Services
A -Form XML Description
Program Budget
Quarterly Project Performance Report
Quarterly Expenditure Report
Miami -Dade County Affidavits
Code of Business Ethics
Miami -Dade County Debarment Disclosure Affidavit
State Public Entities Crime Affidavit
Provider's Disclosure of Subcontractors and Suppliers
Agency: CITY of MIAMI
Address: 400 NW 2nd Avenue, 4th floor
Miami, FL 33128
Project: MDCACP Countywide Prisoner
Processing - Interface
PROJECT NARRATIVE
ATTACHMENT A
Contact Person: Chief Manuel Orosa
Contact Numbers: (305) 603-6640
Program Dates: 3/2/2012 — 2/28/2013
The objective of the MDCACP Countywide Prisoner Processing Project is to expedite
the booking process by having arrest information available at correctional/detention
facilities by the time the officer arrives with the arrestee by automating the arrest
affidavit (A -Form) for those agencies that utilize a paper arrest affidavit or by collecting
data from existing automated solutions. By storing all arrest information in a central
repository, data sharing and investigative analysis of arrest information will be
facilitated.
The automated A -Form application will allow law enforcement officers (LEO) to enter
arrest information in on-line and off-line modes from a mobile or desktop environment.
This IT solution will significantly improve the quality of arrest data and its maintenance,
operational efficiencies related to arrest data usage and accessibility, response times by
LEO, data sharing capabilities, and community patrol visibility. Successful
implementation of the automated A -Form solution will bring a multitude of benefits to the
entire MDC -criminal justice community and also provide a model for replication to all law
enforcement agencies across the State and the nation. The contract for the
development and implementation of this project was awarded to Thinkstream.
The CITY of MIAMI. having its own automated Records Management System (RMS),
has chosen to engage their RMS vendor to develop program code in support of .an
interface between the Thinkstream A -Form Automation Solution and the existing RMS
for arrest and statute information. . Note: some agencies have opted not to include the
statutes in the interface. This would have to be agency specific.
The CITY of MIAMI as denoted under Planned Measures Page 2 of this attachment
shall participate in the development and implementation of the A -Form solution interface.
by conducting analysis,developing program code, conducting, testing, deployment, and
providing production assistance.
Page 1 of 3
SCOPE OF SERVICES FOR the CITY of MIAMI
Activities
Participate in the development and implementation of the interface between the
Thinkstream A -Form Automation Solution and the RMS while maintaining the MDCACP
Automation of the A -Form as a primary objective.
Contractual Services:
IT Vendor responsible for application knowledge transfer, extracting and
validating of data from the A -Form application (approx. 207.34 hours).
Planned Measures
The CITY of MIAMI Customer Decision Makers* will assign subject matter experts to
attend meetings. These representatives will be responsible for accurately representing
their business units' .needs to the Project Team and validating the deliverables that
describe the product or service that the project will produce. The staff assigned should
have the authority to provide inputs and respond definitively to questions and issues
discussed. Representatives will remain engaged throughout the duration of the project.
In the event, that a representative is unable to participate, a replacement with
comparable skills will be assigned by the impacted agency to maintain project
momentum and progress.
* Customer Decision Makers - Responsible for achieving consensus of their business
units on project issues and outputs and communicating it to the Project Manager; attend
project meetings as requested by the Project Manager; review and approve process
deliverables and provide subject matter expertise to the Project Team.
The CITY of MIAMI shall be responsible for the.following tasks as they relate to the A -
Form interface development deliverables of the project:
• Participating in the analysis of business processes as they relate to the
interface between the Thinkstream A -Form Automation Solution and the
RMS.
• Participating in integrated application and system testing and validating
testing results.
• Providing deployment support. Documenting process changes, as
applicable.
• Scheduling appropriate staff for training regarding changes.
Communicating any internal concurrent project or automation initiative that
may impact the implementation of the interface.
• Attending all project work group meetings as required
• Attending any additional meetings as required by the Office of
Management and Budget.
Page 2 of 3
Monitoring Plan
The CITY of MIAMI shall submit the following documentation to the Office of
Management and -Budget (OMB) in a complete and timely manner:
• Monthly Expenditure Reports
• Copy of current contract with the IT vendor
• Activity Schedules/Time Sheets for work performed by the IT vendor
• Copies of purchase orders for IT vendor
• Copies of invoices from IT vendor for work performed on this project
• Quarterly Project Performance Reports
Page 3 of 3
ATTACHMENT A 1
Thinkstream A -Form Population
A -Form XML Description
MTAMI-DARE COUNTY
PRISONER PROCESSING ARREST REPORT FORM AUTOMATION SOLUTION
January 4, 2012
Version 2>.4
Thinkstream/A-Form Project/111811v1.0
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
Authors
This document was prepared by:
THINKSTREAA
Bob Terhune
Victoria Taisacan
Paul San Soucie
Thinkstream Inc.
Thinkstream Inc.
Thinkstream Inc.
7150 SW Hampton Avenue
7150 SW Hampton Avenue
6146 Crestmount Drive
Suite 130
Suite 130
Baton Rouge, LA 70809
Tigard, OR, 97223
Tigard, OR, 97223
T: 225-291-5440
T : .503-968-1656
T : 503-968-1656
F: 225-291-9141
bterhune@thinkstream.corn
vtaisacan@thinkstream.com
pauls@thinkstream.com ,
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11/16/11
1.0
Initial Revision
Bob Terhune
12/13/11
1.1
Document Feedback and Focus Group
feedback applied
Bob Terhune
12/15/11
2.0
Revised XlvIL based on additional Miami
feedback
Bob Terhune
12/15/11
2.1
Revised XML to specify Statute Code
Export
Bob Terhune
1/3/12
2.2
Minor changes based on technical reviews
Bob Terhune
1/3/12
2.3
Editing
Victoria Tailsacan
1/4/12
2.4
Minor changes based on technical reviews
Bob Terhune
�L.A
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Lee Bellue
1.0
Chief Operation Officer
Thinkstream/A-Form Project 12/15/2011v1.2 Page 2 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
T I kSTREf
TABLE OF CONTENTS
AUTHORS 2
TABLE OF CONTENTS 3
1. AUDIENCE 4
2. PURPOSE 4
3. DEFINITIONS 4
4. USAGE OF XML STRUCTURES 4
5. ADDITIONAL DOCUMENTS INCLUDED 4
6. XML SCHEMA OVERVIEW: THINKSTREAM ENTITIES TABLE 6
7. XML SCHEMA OVERVIEW IN RELATION TO THE A -FORM 10
APPENDIX A — LIST OF AGENCY CODES FOR FIELD 9 35
Thinkstream/A-Form Project 12/15/2011 v1.2 Page 3 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
(faR QJi�lN(y ..
1. Audience
The audience of this document is for developers who are interested in consuming the XML
structure that will be produced by the Automated A-Foiui solution.
2. Purpose
The purpose of this document is to introduce the Thinkstream A -Form XML Structure. This
document will discuss both the A -Form XML information and the statute code XML structure.
3. Definitions
1. A -Form — The electronic A -Form as generated by the officer.
2. Statute Codes — The service supplied to manage county wide statute codes.
3. Thinkstream Web Service — The Thinkstream-supplied services available to retrieve the
discussed XML.
4. XML Schema — A structure that represents the XML. The XML Schema also represents
the database schema structure.
5. Entity — Normally referred to as an XML node, or a container of fields. Example: "John
Doe" is represented as a Defendant Entity.
4. Usage Of XML Structures
■ A -Form
The XML supplied for the A-Foini represents the X-ML that will be available by
Thinkstream Web Service calls to retrieve A -Forms and to export A-Foiius to RMS
systems.
■ Statute Codes
The XMT, supplied for the Statute Codes represents the XIvIL that will be available by the
Thinkstream Statute Codes Retrieval Web Service or as a file.
5. Additional Documents Included
There are a number of additional files included with this package.
A -Form XML Description.doc — This document describes the XML structure and how it relates
to the paper A -Form.
AformSamplel.tif — This file is a scan of a real A -Form that had been redacted for privacy
reasons.
AformSamplel_Approved.xml — This is a XML representation of the scanned A -Form that has
been approved bf theagericy supervisor but has not reached the booking stage There is some
additional infoiniation added to this XML to fully utilize Thinkstream XML structure. The
address appears as an example only. It is not meant to represent a real address.
Th.inkstream/A-Form Project 12/15/2011v1.2 Page 4 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
THINKSTREAR4
AformSamplel_Booked.xml — This is a XML representation of the scanned A -Form after
booking and PID processing is complete. The document now has a CIN number and a Jail
Number, etc. This document represents the state of the document when it will be sent to vendors.
AformSamplel_GIS.xml — This is an XML representation of the scanned A -Form after booking
and PID processing is complete. Not all data is represented. For security reasons, it was
requested that not all infoiivation be available to all agencies. This would be my proposal for the
minimum amount of information to share with the GIS group. This restriction also applies to
agencies that did not write the original A -Form.
Xsd directory — The MIAARRE.ST.XSD is the schema file that defines the Miami A -Form.
This structure imports additional XSD files that are included in subdirectories.
Documentation directory — This directory contains a file named MIAARRESTFIELDSET.HTML.
This HTML file can be opened locally by a web browser and describes the Entity structure,"the
entity relationships, and the individual fields. This file is built during the Thinkstream build
process and can be used to reference this document.
Statutes.xml — This file represents a sample of the XML that will be used to share Miami -Dade
Statute Codes. UCR mapping has not been completed yet by MDPD and will not be available
until close to deployment time. This file shows randomly assigned UCR codes only to show what
the structure will look like. The UCR codes were also separated into Category and Code for the
convenience of the GIS group.
Thinkstream/A-Form Project 12/15/2011 v1.2 Page 5 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
THINKSTREA
6. XML SCHEMA OVERVIEW: Thinkstream Entities Table
Thinkstr`eam Entity ':. :;
_'
;Description :- ..
AFormAddress
Address that will be geo-coded based on GIS Web Services and user data
entry
AlertMessage
Alerts or Messages that may be required
Alias
Defendant Alias
ArrestReport
This is the top node of the XML with general infounation about the Arrest
Booking
Booking information entered by Corrections Officer at booking time
Charge
A Charge represents an Offense and contains one or more statutes
Coordinate
The X,Y coordinate returned'from the GIS Web Service
Defendant
.
information that represents the Suspect that was arrested
DefendantState
A DefendantState indicates whether the Defendant is injured
• DefendantStatus
The current overall status of the defendant
ExtendedData
This Entity is used for signatures and other binary data or URL links as
necessary
GPSPoint
The Latitude and Longitude as supplied by the GIS Web Service
InvolvedPerson
Each entity represents a personinvolved in the arrest other then a LEO or
suspect, this may include witnesses, victims, parents, co-defendants etc.
Officer
Each entity represents an officer involved in the process. For example, this
may mean the arresting officer, supervisor, booking officer, or the
transporting officer.
PersonToPersonRelationship
This object represents a link between two Involved Persons or the Involved
Person and a Defendant
Phone
A Phone Number
PrisonHold
Information necessary for a Prison Hold
SMT
Scars, Mark Tattoos of Defendant
Statute
The Statute code as defined by the SAO
Street
The Street as returned by the GIS Web Service
UCR
The UCR Code (if any) that is associated with the statute
Vehicle
Information about a Vehicle that may be involved in the arrest
Thinkstream/A-Form Project 12/15/2011v1.2
Page 6 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
THINKSTRE111
Below is the general structure and relationship structure of the A -Form xml. The base node is an
ArrestReport Entity.
V..., • •••-•-
ArrestRevort
ArrestReoorffvne
Defendant •
DefendantState
nfficer
Phone
ExtendedData
SfYIT
HistoricalValue
DefendantStatus
AFormAddl-ess
AlertMessaoe
-AIiEs
Phone
InvolvedP&son
.DefendantStati
Extend F_'.d Data
.AFo-rmAddress
AlertMe_ssade •
Ana.s.
Phone
PersonToPersonRefationshic
Charoe.
. 'Statute
UCR
PrisonHold
Vehicle
Narrative
AFnrmAddress
Alertilessace
AForn-Address
Phnne
Officer
Bookind
Offi-cer
MedicalScreeninG
Defendant
• Officer
• ExtendedData
• Figure 1 - Thinkstream A -Form Schema
Thinkstream/A-Form Project 12/15/2011v1.2 Page 7 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
THINKS T REA Pf1-.- -
Below is the structure and relationship for the MDstatutes.xml export file that will display the
complete statute list.
l�erarct
- •Statutes
- Statute
IJCR
Figure 2 - Statute Code XML Structure
Below is an explanation of the Statute code schema. The XML does not represent all the
information that is in the database. If there are fields that an agency feels is important from the
SAO Needs Assessment Document, Thinkstream can easily add them.
Thinkstream
Entity
Field
SAO Code
-- Description
-: Included in
Suni'mary
ormatio ; "Inf n
Statutes
Version
The Current Version of the
Statute Code XML schema
Yes
Statute
CJIS_REC_NUM
CJIS Record
Number
CJIS unique identifier
Yes
Statute
FLDE_REC_NUM
FDLE Record
Number
DLE identifier
Yes
Statute
STATUTE
Statute
The full statute code string
Yes
Statute
CHAP 1'ER
Chapter
The chapter of the statute
Yes
Statute
SECTION
Section
The section of the statute
Yes
Statute
SUB SECTION
Subsection
The subsection of the statute
Yes
Statute
INTENT
Intent
If Statute describes Intent
(Y/N)
Yes
Statute
TYPE
Offense Type
Yes
Statute
DEGREE
Degree
Yes
Statute
DESCRIPTION SHORT
Desc20
Short Description of statute
Yes
Statute
DESCRIPTION
Desc50
Full Description of statute
Yes
Statute
MUNICIPALITY
Municipality
State or county ordinance
Yes
Statute
UPDATED DATE
-
Updated Date
The Date of an update since the
initial version
Yes
Statute
STANDARD BOND
No
Statute
NCIC CODE
No
Statute
CREATED BY
No
Statute
CREATED DATE
No
Statute
UPDATED BY
No
Statute
UPDATED DA 1 E -
No
Statute -- —
INACTIVE BY
No
Statute
INACTIVE DATE
Yes
-
Statute
REPEALED DATE
Yes
Statute
EFFECTI-VE=DATE ----
Yes
Statute
CHARGE INFO DESC1
-
No
Statute
CHARGE INFO DESC2
No
Statute ..-• -
CHARGE -INFO DESC3
No
..
Statute
CHARGE INFO DESC4 -
No
Statute - -
. OFFENSE FORM NUM
No
- -Statute -- -
TO WZT
No
Thinkstrearn/A-Form Project 12/15/2011v1.2
Page 8 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
Statute
MUNICIPALITY
No
Statute
SAODISPO
No
Statute
SENTENCING_GUIDELIN
E_LEVEL
No
Statute
OFFN_CALL LEVEL
No
_
Statute
OFFN SRS CATEGORY
No
Statute
MATRIX
No .
Statute
VR CATEGORY
No
Statute
CHARGE ROUTER
No
Statute
FL_DOC NUM
No
UCRCode
UCR_NAME
(MDPD Code)
UCR Code
The UCR code as defined by
SAO
(Example: 0001090A)
Yes
UCRCode
UCR CODE
--
The standard UCR code
(Example: 09A)
Yes
;
UCRCode
UCR CATEGORY
(MDPD Description)
--
The UCR crime category
(Example: HOMICIDE
Murder/Non Neg. Mans)
Yes
UCRCode
UCR_CODE_DECRIPTION
(NIBRS Description)
UCR Overall
Category
The category description as
supplied
(Example: HOMICIDE)
Yes
Thinkstream/A-Form Project 12/15/2011v1.2
Page 9 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
THINKST REgM
7. XML Schema Overview In Relation To The A -Form
The following page represents the front page of the paper A -Form used by Miami -Date County.
Not all information on this page will be entered by the officer. The Data entry screen will not
resemble the form, but the PDFs will.
Thinkstream/A-Form Project 12/15/2011v1.2
Page 10 of 38
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MIAMI—DADE COUNTY PRISONER
PROCESSING ARREST FORM AUTOMATION
SOLUTION,
Friday, February 24, 2012
THINKSTREARIL,---
The follOwing fields do not currently exist in the paper A -Form. These additions help with the workflow and with integration with
other county projects.
••
f4iviiitil1aNi_EttirieRriA4t.1.44i
i',-:%,/-'0' Iltv..11,ArgiiMi*,;.-4P
..iiijk 'i.t'k14,''',1',.Ar4-2.4*,'.,QA47,:i1
•,i-.2'::.)",.,'41::4,1i$'41.]14.,-
5Tii.yii16a'.4' g1. 1;r_j,i,,*,, ftr,iitj::..,
1;P'2Ar-i,i.ig;;:,..,
Vic%,,!..:1:,•)f,f.....A--,,,,,,..‘ vsl .!;::,,,,,m.r,..1.,-]:1
.„..t.,.:, a,4, : fi..g:d.4•f...,4i,•,,,.0„ ,T7..
xm:t
' '''''. (1. 3 '1`-'..:',.'
d a ...a is...,.:,•.-',..-.,.Dat9p,..6,..,.,
1.10,.,.,.,.,w...t1i,.,e
,iyed;Type
;l'i,--,..', ii:' -,'-.:.?•,'.: i
‘ ,.,.,,.p,di3i.t.lf..a,,.t,i;cii_,4:.:.::.
-.'.'• ':':'•;.'''.7' ';''';--7
1:
'! '!' ... ' ' :: '
y, ro.
t:..f(!1
after.,.
lAilip roVa I'
'
A
;
BRACELET ID
1
1
ArrestReport
ARR_BRACELETNUM
Entered by Officer or
alternatively scanned
using a bar code scanner.
Data will appear on the
Paper A -Form
This value is used for
lookup and will update
QMS
Text(20)
Technical Issue 1114
Yes
B
•
TRANSPORT
LOCATION -
•
.
,
SuspectTransport
•
,
.
'
ARR TRANSPORT_LOC
This information is
Selected by the officer.
•
This; value may be
changed if corrections "
reject suspect because of
medical reasons.
The value is used to
populate a booking
transporting inbox
Dropdown
EW - EAST WING
H - HOMESTEAD POLICE
DEPARTMENT
K = TGK
MW = METRO WEST
MT = METRO TREE
N - NORTH DADE
PT = PRE-TRIAL DETENTION
T = TRAINING &
TREATMENT
CENTER/STOCKADE
S4 = SUBSTATION 4
S5 = SUBSTATION 5
S8 .-- SUBSTATION 8
W = WOMENS DETENTION
BC = BOOT CAMP
OM -OTFEER MEDICAL
PTA -Promise To Appear
No
f.,
""
•
•
TRANSPORT
DESCRIPTION
SuspectTransport
.
ARR TRANSPORT_DESC
Entered by Officer, If
Transport Location is
"Other Medical" then
Officer can enter free text
transportation location.
Text(32)
No
D
THINKSTREAM ; ;
ID
;
ArrestReport
ID
INC ID
[NC_
Auto -Populated by
Thinkstream, Not visible
to user. For Internal User
Text(12)
True/False
Yes
E
IS REFERRAL ,;
ARRE,STRE,PORT '
'
ArrestReport
'ARR_IS_REFERRAL
Entered by
applOfficer whenicable.
Boolean
True/False
Yes
F
IS CIVIL ;
CITATION
ArrestReport
ARR_IS_CIVIL_CITAT1ON
Sc( or unset by Officer,
Booking Officer or SAO
when applicable.
Boolean
,..
True/False
No
G
CIVIL CITATION •
ArrestReport
Atill._CIVIL_CITATION_TICKET_NUM
Set or unset by SAO on
Text(32)
True/False
No
Thinkstrearn/A-Form Project 11/6/20 11v1.2
Page 12 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
1IIANKSTREAM
,4., rJ?,lIl tiFiII
• g
'-'r
r 4 :¢
lc`•1 `
i
l LN'ame rt141''1.410
l.. j�F�iwtY
o V 31t a t 24.
For.•m
j ,fair /N '�% ' ,,rr 1 .
�"'I'�l"fi� §�f'��t�1i I..ttiJ�r
.y0.eamcE•nttty ;i'
'i� .:PA f : t t, - g
tr,,l t �� , �F e 1
fromqXi1>�Lk�F ro sa,4,;
. f• a. f -, tr l 11 Y E .l
4. : .rat �r'1 -
7luk:�k1i.C�L....� 1.�.t, r:i«$•nn
iitity leldf6iStdefvued m s
A. '!� G� t- +•"
,XMLI a 1 s gal ;iAc
ate �t�<'a, Asp r 7..t1
�' ., t'Y 1 dt `J _ 1 .tj t
n s tzzi : i
x.V3SuS�t!i�'• al.d:n..IJ �..q.... �.
'flow the datarts
_
uired .Type:
q )
;•
- ' � ..- ..
Dat.c':
.1.".
Format"
-
r
.. ... .. ..
Protected
after
pp ova ,
TICKET
N
IS SUPPLEMENT
ArrestReport
ARR_IS_SUPPLEMCNT
Set Internally when report
used to fix protected data
Boolean
True/False
Yes
BONDED OUT
ArrestReport
ARR_BONDED_OUT
This number is passed to
Thinkstream from CJIS
using a shared database
table
(Updated 12/11)
Boolean
True/False
No
J
DATE TIME•ArrestReport
CREATED.
ARR_CREATED_DATE
Set Automatically when
A -Form was created.
(Updated 12/11)
Boolean
True/False
No
K
•
MUNICIPALITY
GRID
ArrestReport
ARR_MUNICIPALITY_GRID
Populated by County GIS
system to specify the
agency specific Grid.
(Updated 12/11)
Text(10)
( )
Yes
L
HISTORICAL
JAIL
NUMBER/JAC#
ArrestReportI
HistoricalArrBookingNum
HIST_VAL
HIST DATE
—
Populated if there is a
identifier# change
triggered by CJIS.
(Updated 12/11)
Text(64)
DateTime
No
M
HISTORICAL
OBTS #
ArrestReport/
HistoricalArrObtsNum
HIST_VAL
HIST_DATE
Populated if there is a
identifier# change
triggered by CJIS.
(Updated 12/11)
Text(64)
DateTime
No
N
•
HISTORICAL
COURT CASE#
ArrestReport/
HistoricalArrCourtCaseNum
I-IIST_VAL
HIST_DATE
Populated if there is a
identifier it change
triggered by CJIS.
(Updated 12/11)
Text(64)
DateTime
No
. I-IISTORICAL
CIN#
Person/
HistoricalPrsldsNurn
HIST VAL
I -DATE
Populated if there is a
identifier 4 change
triggered by CJIS.
Updated 12/11)
Text(64)
DateTime
No
Person—
PRS REDACTED
Selected by officer to
redact name of arrestee
(Updated .12/11)
Boolean
True/False •
No
REDACT
PERSON DATA
REDACT
ADDRESS
Address
ADDR_REDACTED
Selected by officer to
redact address of arrestee
(Updated 12/11)
Boolean
True/False
No
R
NOT PURSUED
Arrest
ARR_NOT_PURSUED
Entered by Officer if it is
decided not to pursue a
referral.
(Updated 12/11)
Boolean
True/False
No
Thinkstream/A-Form Project 12/15/2011v1.2
Page 13 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSINGARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
THINKSTILEARA7;
4/44
-.4125t
.Al11;!
,..Vq;,•;',
Field7pfani•6trit,
i.'.,1
-1-,rf-)11t - 0 rePiPg
.,:if....,-e-i.,,
":..1.•,:p.,A•,-1,,,,,,, s -.-1.•:,!,••
ciT4ittltsti:eanr4Enti ,, •
'
;',)ir9tocAlytt,4% ift Ft".` ',1.
.1.,....,E,-.A.witAtifiz1,,,,,:, .„ a .,;;41•01'.5-_,04.i.;,.•
,...--'irtz-W!'l:r..ttY4;hi. ,,,..:6:?-1.EIF•Vr:::•5j:t•
liEntity,:. i lipid, a5,:detined:4114.0,
,,,_il,.,.• :-- ,'• 1„ ,,,. ,--"t • P
p,Allyit,,,,,,,;,!, . : — ,
' - ,• • .,
-1. . ••• I, 4-
.ptow.. the. data:ts --,':-.1,
I, -,.,-.;-- .- - , ,, .._ ,
t,Acquirecti'.':, ,:::-_',--,::-.-.:
•:.:,.—...: ,, ; , ' .:.7 .••; % :
vy,,,.:".,,-..7.- . .: •• • ': ....
DataC.i',-: .;.
• , . , '...:
Tylie1.-,-:.:::,
- „ , :.!.:,..:
;.. ': :::
.1.1T.otn-tat- ':,- :- -
:,.,:-.,;•,-,-„,.,1-, '
.,:--.--JI,;::F:, • ,:jr:
::!;:,•','•-:"-.: r: • 'I .-
•Protected:
:. :
,.Approvai:
No
S
JUDGE SECTION
NUMBER
Arrest
ARR_JUDGE_SECTION
This number is passed to
Thinkstream from CJIS
using a shared database
table
(Updated 12/11)
Text(25)
T
•
OFF_SEQNUM
Charge
OFF_SEQ_NUM
This number is passed to
Thinkstrearn from CJIS
using a shared database
table
(Updated 12/14)
Number
Starts at 1
Yes
U•
STATUS OF
REPORT
Arrest
.
ARR_STATUS
Status of Report
(Updates 1/3)
Text(2)
N=New
X=Expunged
S=Sealed
D=Dropped
No
V
C1N
Arrest
PRS -NUMBER
Would 100% identify a
person based on
fingerprints; generated by
CJIS (Updates 1/4)
Text(9)
No
ThinkstreamJA-Form Project 12/15/2011v1.2
Page 14 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
THINKSY BEAMi
The following fields exist for the Booking Center to enter data using the A -Form Management Application. These fields may not
appear in. the A -Form but will be.updated to CJIS or used by the A -Form application for document routing and management.
#.6�!t 1Field:Name4
o.h' ,
t i '
FM .Gee
a )."` is
la� trThiiikst`rea
Ul . s , iir=a2 a� i 1:0':;,
, .�A=orrm=��17ittit`..
£rom F° ::•
a 4,, l'i is'
�.�,.7 i i '
<<"TntityF
t;Y s ar sn
from af;>,XLVA,L,
: ,� � ,r+ '
'F I r r
XM� Lf.
eit1Mie10.0i1fs,
(..,,4 �.h,Ir
4S r Nii
I {
. �
,, < f,' "t;.
::. s,
,•F gk i' ]k :4 ..0 I .f
t}� r 4:, .
y r 1 r.
. t t{,s. ;�� ....
GHow the data is
ti x s
,�Acgtnrcd
Y -I
�.�,,i,
:Data
Type
Format i
' � s .
,YY
'Protected
attei '` `
A roust;
hp
.
BK1
,P_
BOOKING
OFFICER;
.2�,,,,Y
Officer
role=Booking
..
OFFR_BADGE_ID
Pre-Populatedbased on
logged -in Booking Officer
user
Text
No
1
BK2
BOOKING
FACILITY
Booking
BK— FACILITY
Pre -Populated based on
logged -in Booking Officer
user
Dropdown
EW = EAST WING
H = HOMESTEAD
POLICE DEPARTMENT
I =ICDC
K =TGK
MW = METRO WEST
MT = METRO TREE
N = NORTH DADE
PT = PRE-TRIAL
DETENTION
T = TRAINING &
TREATMENT
CENTER/STOCKADE
S4 = SUBSTATION 4
S5 = SUBSTATION 5
S8 = SUBSTATION 8
W = WOMENS
DETENTION
BC = BOOT CAMP
No
BK3
DISPOSITION
Booking
BK_DISPOSITION
Entered I3y Booking Officer, a
summary of the narrative
Text(255)
No
BK4
CELL BLOCK
Booking
BK CELL BLOCK
_
Selected By Booking Officer
Dropdown
PT - MAIN JAIL (PTDC)
I - INTERIM (ICDC)
W - WOMEN'S ANNEX
S - STOCKADE
K-TGK
MW - METRO WEST
No
BK5
CELL NUMBER
Booking
DK CELL NUMBER
Entered By Booking Officer
Text(10)
No
BK6
Date/Time IN
Booking
BK DATETIME_IN
_
Automatically Set Based on
acceptance'I'ime
DateTime
No
BK7
RESIDENCE
Booking
BK_RESIDENCE
Entered By Booking Officer
Dropdown
1=DADE COUNTY
2=1N STATE
3=OUT OF STATE
4=IN THE CITY
No
Thinkstreatn/A-Form Project 12/15/201 Iv1.2
Page 15 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
TiIINKSTREAM,��v.—_ Q sJi'r
BK8
MUGSHOT
LOCATION
LOCATION
Booking
BK MUGSI-IOT TAKEN
— —
Entered By Booking Officer
Dropdown
1 = INSIDE PRE-TRIAL
DETENTION
J = MEMORIALN
WARD D
T = TRAILER
No
BK9
Print Flag
Booking
BK PRINT FLAG
—
Entered By Booking Officer,
Default is Y
Boolean
Y= Tell CJIS to print copy
to Printer (default)
N= Tell CJIS not to print
No
Thinkstream/A-Form Project 12/15/2011v1.2
Page 16 or 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
I
AUTOMATION SOLUTION
Friday, February 24,2012
The folloiving fields map directly to the A -Form.
THINKSTREAIVI
- '
i .
— d'INFAiiitZI''' '''iTliiiit6ff-daiiizg
Irofi.:,iiy64aMvt
v,nrpp1
4Eiititk'Titelin§TdertiMiheb
tti:tyA4g.,frt3zoteh6,.po;. r
-4VW
4 1-416'wlille'
XM,,7‘L-liAF.41 1": A,•• .W1 lti`-1' ,,
da ta''. is ' - c
d
icq,,.ut:e
:,• _ 9, e;-
,r.,-
l
_
:Data.'-:;.,.-'2',t.
ir1.,.•Z,v66VI
•
,',FOrtnaf,j.,,,)'•;-.--;-2,I: :iProteeted..";
.
alter
Aiir,4?o,-,v*i-,:lb!:!,.
il
i
OBTS NUMBER
!
ArrestReport
ARR_OBTS NUM
This slumber is passed to
Thinkstream from CBS using
a shared database table
Text(I0)
No
2
1
,
'POLICE CASE
NUMBER
I
ArrestReport
AR_R_CASE_NUM
This information is entered by
the officer; the number is
supplied by the dispatcher.
Text(20)
Agency Specific
Yes
3
•R
,
SPECIAL —
OPERATION
ArrestReport
ARR SPECIAL_OPERATION
Entered by Officer
Normally Blank or some
acronym (e.g. FTAA)
Text(5)
R = RID
T = TNT
W = WARRANTS
D = DUI
S = SWEEP
Y=FTAA Arrest
N=NON FTAA
ARREST
E=Emergency
Yes
4
. i
ARR ESTREPORT
TYPE :::
. i
.
DefendantStatus
DFND_CAT_FELONY
DFND_CAT_MISD
DEND CAT_TRAFFIC
DFND_JUVENILE
DFND CAT DV
DEND CAT —MOVES _
DFND CAT_CIV INF
DINDICAT_WAKRANT
DFND_CAT IN CUSTODY
DFND CATAT LARGE
Entered by Officer
Possibly Default based on
charges to Felony/Misd.
Boolean
True/False
Yes
5
• : •' .
JAIL NUMBERText(17)
i .
ArrestReport
ARR_BOOKING_NUM
Created by Thinkstream and
assigned on Booking
acceptance.
(adult)
NN
Or
(jtiv)
YY8NNNNNN
Or offline
YY I NNNNINN
YY2NNNNNN
Yes
6
PMI-ID '
ArrestReport
ARR_MENTAL_HEALTH_DISAB
Entered by Officer
Text(1)
YINIU
Yes
7
COURT CASE
NOMI3ERdatabase
ArrestReport
COURT_CASE_NUM
This number is passed to
Thinkstream from CJIS using
WebSeryice or shared
table on change
(Updated 12/11)
Text(12)
..
Alpha -numeric
No
Thinkstream/A-Form Project 12/15/20 1 tv 1.2
Page 17 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
THINKSTREAM:;E'
ts,• 's:,.':v
•:-.';t':~:
'5 ..c-1.0'
FielitiN'a iik4iiiii160aiii.
.--,- dq,'.wr qi:';'sczn.tu `i,'"-wfiv&V'',.,ViA$4
io•riii-AARO um .„,'LEp
'":-.04•ec;,e.'"5-*4' ,r'.''''-'""In1-VXj.k:-
',17F-7.71:fi:f,P.I-4t.ii, '7XLYIEWPm1Viitt::.'ge
'
, ,''''"'
tity,ftto In : 4X14
14 P0,51{f-irA
,+.4',,,-$-4-
fitito.10004441..,•0',,,4.§1.0-10,,,Ftftieq4..,...is,
"'
"' •'' '''''. N'''''L'f'•'Y'l . A ;
-c-t '-i
. - -0-1A :/;:1,/-h,g?4A,A:4.-A.AA.
X - 'iill'Pra:H1.
1-Vaiiiile.
v
VP - :i, . •
- ' .:'. :
Dil....I',:',,,':.._.,;
Type !'•:4,--•;-..,,
'.,-:;:::.:.'":;':.:
,yorfttp.j .,:k...,..,c ,•-$P,Jo_.:1..e.,e1ced
..
; '':',.,'Ii' '
:::)..‘:, flls--' •=cAlli3roi./al:
ri
vafte'? ::
No
1
j8 •
,
;IDS NO `•
. .
Defendant
PRS IDS NUMBER
- _
This number is passed to
Thinkstream from CJIS using
Also database table.
a shared(changed
known as PID. Identifies
AKAs; generated by CJIS
Text(9)
1/4/2012)
9
AGENCY CODE
ArrestReport
INC AGENCY
Auto Populated by A-Fonn
application based on the
logged in user. Default based
on login but allow for change
Text(3)
NNN
(Appendix A)
Yes
9
AGENCY CODE
ArrestReport
ARR_AGENCY_SUB JD
If agency code is 30, then a
three digit number inust be
specified to identify
Text(3)
NNN
(Appendix A)
Yes
10
MUNICIPAL PD •
DEF ID NUMBER
•ArrestReport
ARR_MD_POLICE_REC_1D
Entered by Agency, not a part
of A -Form entry - Waiting for
ITC
Text(20)
No
-
11
MDPD RECORD
NUMBER
ArrestReport
ARR- MDPD _ 1D
Entered by Agency, not a part
of A -Form entry - Waiting for
ITC
Text(20)
No
12
STUDENT ID
Defendant -
PRS_STUDENT_ID NUMBER
Entered by Officer
Number(7)
Yes
13
GANG ACTIVITY
ArrestReport
ARR_GANG_RELATED
Entered by Officer
Boolean
True/False
Yes
14
' FRAUD RELATED
ArrestReport
ARR FRAUD RELATED
Entered by Officer
Boolean
True/False
Yes
15
DEFENDANT
NAME 1
Defendant
PRS NAME FIRST
PRSNAMEMIDDLE
PRS1NAME LAST
__ PRS NAME
Entered by Officer
T ext(32)-12
Text(32)-12
Text(64) -
30
Text(8)-3
Yes
16
ALIAS QR
•
Identity
IDTY_NAME_LAST
Entered by Officer
Text(64)-30
Yes
17
SIGNAL
ARR_CRIME_1D_S IGN AL
Entered by Officer
Dropdown
100,150,200,
300,400,500
Yes
18
DATE OF BIRTH
Defendant
PRS BIRTH_DATE
Selected by Officer
Date/
Calendar
Control
YYYYMMDD
•
Yes
19
AGE
Defendant
PRS_AGE
Calculated by Fomi for Birth
Date, editable
Number
NNN
Yes
ThinkstreatO/A-Form Project 12/15/2011v 1.2
Page 18 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
TIINKSTREA 1
A (Asian),
B (Black),
20
RACE
'
Defendant
PRS RACE
—
Selected by Officer
Dropdown
I (Indian),
U (Unknnwn),
W (While)
Yes
Thinkstream/A-Form Project 12/15/2011v1.2 Page 19 of38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
THINKSTREAM:
li,P
• aii
s :Fiel
'
,,l,',,,•,'•,C,,,.,:,k!.,'';,,:-i."••,I,ts•-ill:Vi..-,,t!,-9-!i,2•I-0'..
ame,,,,v, -,4Thin
hfrorti*Tornik.,t'v,‘,11En.tqyilfr,om.,
•-•,3• '?l4b,.s1.,,•,-f,,,' ,',f1
reamks -
,'•
)• ,.0,; ;1,:,.1.,„311:,,.,.,i1',.14 53T,,Vreil ,
n ttyc ,tel fasA efine JR, ,
: '4 :':;1 ,11,. 44, IL 1
:i ,l,,liodlo,,,N„00,,,,s,, Ii,, ,-* 4r1W,3,-, ' ...'
til 1
aw.,t le:datai.ts,r,.. --,, ...
Ai-.i5i,-F:•e.:;•
- -
Data. _
Type
.••:::."'".•..-.
,Forinatvd,;: ,,,,,
:.'-'•.':''
s....e.:rpte.ced,., ..,..,,,
after' ,
:..r...::.:.i 'C''• ''''.S'';''l'.'- A.Iipro'sial'.1.:T.:
21
I
' SEX
Defendant
PRS_GENDER
Selected by Officer
Dropdown
M (Male),
F (Female),
U (Unknown)
Yes
22
-
•
ETI-INTICITY
•
•
Defendant
PRS_ENTHNICITY
Selected by Officer
Dropdown
AFK-Atrican American
ANG=Anglo
ARG=Argcrainean
AIN=Asian Indian
BUS=Flaharnian
BRA=Brarilian
CAN=Canadian
CAR=Caribbean
CHI=Chinese
COL -Colombian
CUB...Cuban
HTI=Flaitian
JAM=Jamaican
JAP=Japanese
NIEX-Mexican
MEA=Middle Eastern
NIC=Nicaraguan
NGA-Nigerian
111S=Other Hispanic
PRJ-Puedo Rican
VEN-Veneruelan
UNK=Unknown
OTI-P=Other
Yes
22
• .
HISPANIC
Defendant
PRS_HISPANIC .
Selected by Officer
(Updated 12/11)
Boolean
True/False
Yes
23
HEIGHT
Defendant
PRS HEIGHT
Selected by Officer
String
FII
Yes
24
WEIGHT!'
Defendant
PRS WEIGHT •
Selected by Officer
Number
NNN
Yes
.
25
.•, II
:
HAIR COLOR
Defendant
.
PRS_HAIR_COLOR
Selected by Officer
Dropdown
OLD=Bald
ELK-13 lack
BLN-R lend/Strawberry
BRO=Brown
GRY=Gray
RED=Red
SDY=Sandy
WHI=NVhite
MIX=Grey & Black
XXX=LInknown
Yes
•
26
HAIR LENGTH !.
' .l.
!•
Defendant
PRS_H— AIRLENGTH
Selected by Officer
Dropdown
LNG = LONG
REC RECEDING
MED = MEINUM
BOG = BALDING
SIIT - SIIORT
BLD - BALD
UNK = UNKNOWN
Yes
Thinkstream/A-Form Project 12/15/2011v1.2
Page 20 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
THINKSTREAM
t4>3 qi
��+ -,
E y1from
x
.� •; , U;
,, leld 141'ame
x'Wr
A-Egr1
4L�. v ci.'
1 tt
L
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h>nkstrealn�t,I
' .,+d «`4 ; -�.'
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:; 1?'i'j"1 33y'; I5.altiM1ji..
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n t F
y ,� ,q .'ilI -�
ti .I�
r 0.10
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- '
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ad
-' lt�t ,' .. ,.
s
R ;..Data,
k
`'
:T ey
yp
_' ,•..
Format, { _b '' .1
w {� IjI s
F jg i
,, ,.Approval:.
Protected'
lfter.,.
Yes
27
HAIR STYLE
Defendant
PRS_HAIR_STYLE
Selected by Officer
Dropdown
OTH = OTHER
STY = STYLED
APR=AFRO/NATURAL
UNC = UNCOMBED
BRD=BRAIDED
WAV = WAVEY/CURLEY
BUS = BUSBY
FLT = FLATTOP
DIR = DIRTY/GREASY
PON = PONYTAIL
DRE = DREADLOCKS
FAD =FADE
PRO = PROCESSED
DEL =DELASOL
STR=STRAIGHT
UNK=UNKNOWN
28
• EYES
DefendantSelected
PRS_EYE_COLOR
by Officer
Dropdown
BLK = BLACK
BRO = BROWN
GRN = GREEN
MAR =MAROON
PNK = PINK
BLU = BLUE
GRY = GREY
HAZ = HAZEL
MUL = MULTICOLORED
XXX=UNKNOWN
YCS
29
I
GLASSES
Defendant
PRS_GLASSrS
Selected by Officer
(Updated 12/11)
Boolean
TNdFalse
Yes
30
°a
FACIAUHAIR
Defendant
PRS_FACIAL_I-LAIR
Selected by Officer
Dropdown
OTH = OTHER
GOT = GOATEE
CLN = CLEAN SHAVEN
LWL. = LOWER LIP
FUL=FULBEARD
MUS=MUSTACHE
FUM = FU MANCHU
SID = SIDEBURNS
FUZ = FUZZ
UNS = UNSFIAVEN
UNK = UNKNOWN
Yes
Thinkstream/A-Form Project 12/15/2011v1.2
Page 21 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORME
AUTOMATION SOLUTION '
Friday, February 24, 2012
THINKS,. REIIIRL "
#
WI-7
Ti.e,.. l 'dN.".',.'a%ii, :t4el''.-
from 'fileiiiari61:661
4V=Ahi,?:,nr.::,Z;•'&it'i:4-7i
4iii11414'.1.'1 1' '
p.Apgv 1V-AVP
ocivELF,72ti-4,t,,,,,,,,u ,,0:::.,,,4v
°11''9.•-''1' a's1' 1C"'-fititdi'i'I' i1"Ir
. 1 -
"'ir'iD4fLi.a:
.tired
:1.: ,,i•--`:.:,,,.-1; - .•S:-
r''..T:• j:eh 4:
X7.,,,.1u, 4..i, ...!:..:' :
„
„:., ' • „ ,',Approval-
Protected.
after ;:.:!
Yes
1
;
31
,
TEETH
: ..
;
,
Defendant
•PRS_TEETH
Selected by Officer
.
Dropdown ,
13R1C BROKEN
GDD = GOLD
DESIGNED
BUC = BUCK TEETII
MIS = MISSING
DEC = DECAYED
VWH = VERY wtrrrn
DIR = DIRTY
OTH = OTHER. GLD = GOLD
NOR NORMAL
GOL = GOLD LINED
BRA = BRACES
UNK UNKNOWN
32
"-"
SCARS — SMT
SMT
Selected by Officer
As supplied
by CJ1S
See Attachment
Yes
33
PLACE OF BIRTH
Defendant/
Address
Type=Birth Place
ADDR_CITY
ADDR_STATE
ADDR_COUNTRY
Entered by Officer
Default to FLA, US
(Updated 12/11)
String
Dropdown
Dropdown
Text(20)
Text(2)
Use Country Code
Yes
34
•
• ,
•.
• :,. ,
• AD;
LOCAL DRESS
' 4' •
•
•:. .
i.I• •
',:•i
•
ArrestReport/AFo
nnAddress
BEFORE GIS:
ADDR SINGLE_LINE
ADDR_CITY
ADDR STATE
ADDR —COUNTRY
ADDR ZIP
AFTER GIS:
ADDR SINGLE_LINE
ADDR1SINGLE LINE_ORIG
ADDR STREET—
ADDR—_STREET NUM
ADDR APT
ADDRCOMPASS DIR
ADDR_POST_COMPASS_DIR
ADD_ROUTE
ADDR_CITY
ADDRSTATE
ADDR_COUNTRY
ADDR_ZIP
(GPSPOINT_LAT,
GPSPOINT_ LONG)
(COOR X, COORY)
Entered by Officer then
Verified and geo-coded by
GIS Service before
authentication and converted
into multiple fields
NOTE: If local and
Permanent number are the
same, this field will be left
blank.
NOTE:
ADDR_SINGLE_LINE_ORIG will
store the text the officer
originnl entered before geo-
coding
BEFORE GIS
Text(255)
Text(20)
Text(2)
Dropdown
Text(9)
AFTER GIS
Text(255)
Text(255)
Text(24)
Text(10)
Text(5)
Text(2)
Text(2)
Text(10)
Text(20)
Text(2)
Dropdown
Text(9)
Yes
35
, g
LOCAL FHONE
ArrestReport/Pho
nG
PHO AREA
PIIO—NUMBER
Entered By Officer
Text(3)
Text(8).,
NNN
NNNNNNN
Yes
36
, .
CITIZENSHIP '
Defendant
PRS_CITIZENSHIP
Entered By Officer
(Updated 12/11)
Dropdown
Use Country Code
Yes
Thinkstream/A-Form Project 12/15/2011v1.2
Page 22 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
THINKSTREIMI-
!)itif.••1,-
i • ;•,. ,,,-,, •:.,;,;.,,,•:;:„,4.;...14-04f
j.'":'--',:'• -ii','•
! . . - ... .
AFiei-cli•aiii;e ' s' "\
i .,,;.‘ii.g.ay:, 4
froypi-A9V.9 r p -
- ,....:1-
'c, .',4.'',.'ii,e0,?ht.,•.ir
.. . .
Oiiiiik4f-aria iOkiiiiiitOdillig,atifi'ditiiii
k.- .q..T..,;:t,i-;•.,,,,fie.i!t3-:;:,1.2,4. .t;
fEntOyfifroOjk;friXing
•.---, - •,,,,.,,,,..„0,:::....:_ -.•-•,..;;,4•::ij,..
'iXINErj-6‘4,'••2...:-:V!'•liiq;T:!-10
.
- q
44' , ,Ii-,,,-Wziq,,I,':-;"•''%,:c..:1'6:1--::.-:..
k, il: „. ' . `''.Vg, ^Y flAccititre4
l'•- 1 l' "" --. ir i
OVWilii:diit is:6 .t.-V.. ..-4)at61-,.
' ''' '
.,-,,,,,i..:.,,:-. . s. :::TSipe'-j.:',',,;'1.:,,
;, I..:';7E: r.'•••'''-'':.', :i.---,:''...... '
• ' - ,:'.;k.., ,
.-•'.,';',J-?;!.,';':../J"
' '.::.-!.' ...:1-•-'4."."': :''::'*;:-,
.vii)Vini.iii, ' 1 '
.::::;V:6'" f e
, - c '
:-.:: ..' '.,:
.:.pioteae(ti,
'a fter.z:',
' Approval •
Yes
'37
PERMANENT •
ADDRES - - •
Dt/
efendan
AfromAddress
Type ---Horne
See Field 34 for definition
I37
HOMELESS
Defendant
PRS_HOMELESS
Selected by Officer
Dropdown,
Text (4)
NLA, REF, NONE,
uNK
Yes
•
.17
I' '
UNKNOWN
• !
ADDRSS '
Defendant
PRSADDRESS_UNK
Selected by Officer
Boolean
True/False
Yes
38
PERMANENT
, PHONE
Defendant/ Phone
PHO AREA
—
PHO NUMBER '
Entered By Officer
Text(3)
Text(8)
NNN
1NNNN
Yes
39
'OCCUPATION
Defendant
PRS OCCUPATION
Entered by Officer
Text(15)
Yes
40
:BUSINESS NAME
AND ADDRESS
-and/or-
SCHOOL NAME
ANDADDRESS
Defendant/
AfromAddress
TypE=Work/School
See Field 34 for definition
For Schools use a list to be
supplied by Miami
Yes
41
BUSINESS
PHONE
-and/or-
SCHOOL PHONE
Defendant/ Phone
Type=workischooi
PHO AREA
PHO_NUMBER
Entered By Officer
Text(3)
Text(8)
NNN
NNNNNNN
Yes
42
.
ADDRESS•
SOURCE ,;
•
Defendant/
AfromAddress
ADDR_SOURCE
.
Entered by Officer
Text(10)
verbal,
voters
UNK
Other
Yes
43
DRIVERSI
LICENSE ''
NUMBER/STATE
,
Defendant .
PRS DR LIC . NUM ,
P RS_DR_LIC_ST A
Entered by Officer, DL Mag
Code scanning when
supported.
Selected by Officer
Text
Dropclown
Text(32)
Tcxt(2)
Yes
44
.
SSN . I.:
Defendant
PRS SSN
Entered by Officer
Text(32).
Yes
45
•
• '
1;
i.
•
WEAPON SEIZED
•
ArrestReport
ARR_WEAPON_USED
Entered by Officer
Dropdown
ot = RANDGUN
02 - RIFLE/SHOTGUN
03 - FAKE/TOY GUN
04 STUNTELECTFUC
WEAPON
05 = KNIFE/ CUT SNSTR
= BLUNT OBJECT
_
WEAPONS W/FIREAFUvl
22 = MULTIPLE
WEAPONS NO/FIREARM
88 - UNKNOWN
99 = °TITER.
00 .-- NOT APPLICABLE
Yes
Thinkstream/A-FOrm Project 12/15/2011 v 1.2
Page 23 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING AnnEsT Foto,'
AUTOMATION SOLUTION
Friday, February 24, 2012
TIIINKSTIIEAMPr
I
#keaiel
,),,••,'i,','-';.4"-.'. ,-f' .l..ti•-.-,q'";;';
;1....,
arp14
464_,4
:.,.00.''gt''ti''•'ifh',•*!1—,.33.41,',I.,.
iOrWorrn
ia,00.4,.;!,:n;4#4.
liltSteek
. ......r.:-.-4,t...„..,0II
1
.'"'''. ''' ' ".' 7iVileAlk£5,q
i:X.M.LifiSls'•••46.••A.,
tiillqtllt;8kLaic
,,,',,'-...k.!.-.."4It.Iig.,-t,•-.0iNA4
NiO44"uqu,o.4
'', l!pfzft,',7,-,..10, i.,,
.i:i-;'?4, 4.,';,',4,11j2;,,q, :''T !
datatis
• ....:..,:,
z,' ;'';.1_,i:.• ":a.!-r':.:',"":,,,A.,:.-..,'i.,
,,s.„.„,..., .,,,.,.,:,:i,....„ -
patA-TyOF
,;.:,:•.,:,,.,-!i••:•F..,....:
'. , ., .•.-...:.:,-:,..';:,
" " , • -. • . , •
y•(.,:DE.-•4••FAU.-.rL:-•:,.•T)
Fp1i91,
.-1:•,," , , ,• ._. •
-.::...:;: ',..;i.:,: i,.. . '3. -4..
..r • ..., .
,
i.-,Protected ,r.:4• .4..,•1.•,,.:2:
!:, ,'•,1•-,,,;,,.i..
i.A.Plii.-.6ii.1
Yes
46
CONCEALEDText(I
WEAPON
Defendant
PILS_CONCEALED_WEAPON_PERMIT_NUM
Entered by Officer
00)
Starts with W-
47
:INDICATION OF
ArrestReport
ARR INFLUENCEALCOHOL
ARR INFLUENCE DRUGS
Entered by Officer
DropdoWn
True/False/Unknown
True/False/Unown
Yes
.
48
ARRESTREPORT
DATE
.
ArrestReport
ARR_DATE_START
Automatically Set but
editable by Officer. Cannot
be more then 120 days in
the past. Allowed to be
blank.
Date
YYYYMMDD
Yes •
49
ARRESTREPORT
TimE
ArrestReport
ARR_TIME_START
Time
unimm
5n
ARRESTREPORT
LOCATION
'
ArrestReport/
AfromAddress
Type=ArrestReport
See Field 34 for definition
NOTE: This field will
display "REFERRED" if
Field `E' is set. No GIS
will occur
Yes'
51
GRID
ArrestReport/
AfromAddress
Type=AncstReport
ADDR LOC_CODE
Populated by GIS Server
aficrArrestReport Location
GeoCoding. Default to 999
if not a geocodable address.
Text
Text(4)
Yes
52,
55
58 ,
—
i i•
CO-DEFENDANT '•
InvolvedPerson
role=CoDefendant
PRS_NAME_FIRST
PRSNAMEMIDDLE
PRS NAME LAST
— —
Entered by Officer on
first form, automatically
populated on subsequent
reports.
Text(12)
Text(`12.
Text(32)
Yes
53
57
CO-DEFENDANT '
DATE OF BIRTH
•
InYolvedPerson
•role=CoDefeedant
PRS BIRTHDATE
—
—populated
Entered by Officer on
first fonn, automatically
on subsequent
reports.
Date
.
YYYYMMDD
Yes
54
60
•
'
CO-DEFENDANT
STATUS
•
DefendantStatus
DFND_CAT_IN_CUSTODY
DFND CAT FELONY
_ _
DFND CAT JUVENILE
DFNDICAT AT LARGE
DFND_CAT—DV—
DFND CAT MISD
Entered by Officer on
first form, automatically
populated on subsequent
reports.
Boolean
True/False
Yes
Thiracstreatn/A-Form Project 12/15/2011v1.2
Page 24 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
TIIINKSTtIEAMib
.10±, ':IEFeldl.t,N111'694,,t0
s:'.:1._...E..44'
,7•!':.''-'..-'
'''''''V'
:...-r.lki;• ''V't'iii-s:e''t',-1.w.4--A
'
f..* '''A''.u'O' ' '
rn Int 7 . Inn, • li".,
'-i•-•I'i''''il-'*i.fill11 0 W4.-'11D'e.r:.A.11.1i,,,-1.f,A.
.-',
i'Eliiii46:6hilif,!-.4. .t.Eiiiitifsci
''
n . :. 1 r.,* q '.-
E ' tity'' fi•oni""41 '-XM
/..X":1N.ITAI:Ulgi',Iti.:Mt,5Yr::er
*$1•:i16110411:IiIte*-91-1i.5*.tlfcOt4
- ,-. t-t.' -
'''''' ' '' h- ."` '-4Ati4iiited"i--1••
. , - ) ;.-F !' k li
,•-••:!, •
, , — .:': '1 ..!' _ '' 5.'P;:
is:.,::::.:-
:::.:',1,. •.' -- ,-
.', ,":.'.,-:
:)-::17.':il..2.-:::: ''.'.
Data Type
:.. :---:;" !-!----5,'
.:, ... , '' ',,:;'.;,7
1: - '' H":, '' .:,.:'''.:
Format-t•-!:.-1.-1,1t -:.DrotcOed
,7•
:.,-;• i• A' '
:::: ' ::::•;',..! .,
...'n'. ::''..-. '':' —
4.afteit':-:;.
; Ap p rov it 1
,61
JUIV PARENT
DATA - NAME
InvolvedPerson
Wie=Mother/father,
Guardian, Foster Care
PRS NAMELFIRST
PRS NAME MIDDLE
PRS NAMELAST
Entered By Officer
Text(32)
Text(32)
Text(64)
Yes
61
JUIV PARENT
InvolvedPerson/
AfromAddress
.
See Field 34 for definition
Yes
61
JUIV PARENT
InvolvedPerson/
Phone
PHO AREA
-
PHO NUMBER
Entered By Officer
Text(3)
Text(8)
Yes
62
.1
JUIV PARENT .
CONTACTED
InvolvedPerson
PRS_CONTACTED
Entered By Officer
NOTE: Only necessary if
461 is populated
Boolean
True/False
Yes
63
CHARGES
Statute
DESCRIPTION ,..
Selected By Officer
Autocomplete
Control
Text(50)
Yes
63
WARRANT
REMARK
Offense
OFF_WARRANT_REMARK
Entered By Officer if
arrest is from a Warrant
Text(38)
Yes
64
CHARGESOF AS
Statute
MUNICIPALITY
Auto Completed from
Statute Selection,
If State then FS
otherwise, County
Ordinance
Text(3)
FS - Florida Statute
niffl-County
Ordinance
Yes
65
RGECOUNTS
Charge
OFF_COUNTS
Selected By Officer
Text(3)
Yes
66
.CHA
STATUTE
NUMBER
Statute
STATUTE
Auto Completed from
Statute Selection
Autocomplete
Control
Text
Yes
67
SECTION ,
Statute
SECTION
Auto Completed from
Statute Selection
Autocomplete
Control
Text(4)
Yes
68
•
CODE OF .
•
'Charge
MUNICIPALITY
Auto Completed from
Statute Selection. The
municipality code whose
ordinance number entered
if not a Florida State
Statute.
Autocomplete
Control
Text(3)
Yes
69
UCR ,
Statute
UCR _CODE
Auto Completed from
Statute Selection
Autocomplete
Control
Text(8)
Yes
70
•
DV '.,
Charge
OFF DV
-
Auto Completed from
Statute SelectionYes
Autocomplete
Control
71
WARRANT TYPE :
Charge
OFF_WARRANT TYPE
•
Selected By Officer
Dropdown
AC, CAPIAS, CIT,
BW, F Vir, PW, JUV pu, Aw, Dvw,
WRIT
Yes
71
CASE NUMBER i
Charge
OFF_CITATION NUYM
Entered By Officer
Text -
Text(20)
Yes
ThinkstreatriJA-Fortn Project 12/ 15/20 llv 1.2
Page 25 of 38
MIAMI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
j •
I • '
r
THINKS1REAAILf'v-7_._,,
li: „,iftV.i0iiiNartiiE,
:' f
-6 4
1-i'
*'-'-o.A:tiip "AM/P. r.
gfKotrrr •0131317 ,
Atiiiiit146'64 •
EP4'rr:;';•-21-ii:-t.'4i',:il• ,
ggirlq434ii91,41„ r1X*_fj
)C,Migl.r4Vat,P, r:
itti ,Ete , fi echti :ri
eiViife ii.• 'i1
"F,""-',:o'''' rit‘i''' " -,,--r'.•-r•c -..
,5 : r : ,, ' r-u
-• .-,1.,„kg,--...,:i.,r,.,:;.;!0,4..,:-:,!..,-i,
?AV? , . °,,, '.; . 1,11,7- . , 1,-,.:.,,,,,..
tti6W data'•'' - .,
Altezis„r -. ,,D
W.riM•-•.;:-.'r,:,.s-•:•rj.,:p:- -. .
t';7A:cqt.p.r.ctj:wq:7,1--1:1:,-
. .
''''' '''',
tagype .,Fot
-r-:::•:'',-,:ii):::.ri;').:'t
: ,r •,.
.
at: -1. -
, in • . ,
.-
, ,_ • , 'it
. „ ,,,.--
.\ '
.Protected,
:rcafter.1-•
.i''' .,-' ,':'.' ' : ' -, ,11.
.'..AtTi-..OvAr .
__
72
'ARRESTREPORT
DATE
,
Pre -Populated from Field
/148
.
' 73.
ARRESTREPORT
TIME , .
Pre -Populated from Field
1149
__
74
ARRESTREPORT
Pre -Populated from Field
#50
---
75
NARRATIVE
ArrestReport/
Narrative
EX DATA
NATI, DATE
NAR TIME
Entered By Officer/
Includes Spell Checking
Memo
Yes
76
PAGE NUMBER
N/A
Paper Form Field Only
--
77
HOLD FOR
PrisonHold
PSI-ID_AGENCY
Entered By Office
Tex-t(20)
Yes
78
VERIFIED BY
PrisonHold
PSHD VERIFIED
Entered By Office
Text(20)
Yes
79
HOLD FOR BOND
ArrestReport
ARR BOND_HOLD
ARR—BOND_FOR
Boolean
Text(20)
True/False
80
OFFICER
Officer
role=ArrestReporting
OFFR SIG
—
Pre -Populated based on
logged -in user
Memo
Text Base64
Yes
81
OFFICER ID
Officer
role=ArrestReporting
OFFR_COURT ID
OFFR DEPARMENT
Pre -Populated based on
logged -in user
(Updated 12/11)
Text(20)
Text(20)
Yes
82
OFFICER NAME
Officer
rol e=ArrestReporting
PRS NAME LAST
Pre -Populated based on
logged -in user
Text(30)
Yes
83
ARREST
REPORTING
ArrestReport
INC AGENCY
Prc-Populated from Field
--
84
• APPROVAL DATE
ArrestReport
ARR_APPROVE_DATETIME
Auto -Populated based on
time of approval
DateTime
MY/A:MD DHHm m
Yes
85
APPROVAL
OFFICER
Officer
role —supervisor •
OFFR SIG
_
Pre -Populated based on
logged -in user at approval
time
Text
Text (Base64)
Yes
86
N/A
--
PTA out of scope
--
87
N/A
--
PTA out of scope
--
88
SIGNATURE •
N/A
—
PTA out of scope
--
89
FINGERPRINT •
N/A
--
Not used by A -Form App
--
Thinkstream/A-Form Project 12/15/2011vI.2
Page 26 of 38
ML4MI-DADE COUNTY PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
THINKSTREfitifi
This is the back of the second page and is not subject to approval and can be modified. This page
is not signed or approved by the supervisor. The A -Form will allow for data entry by the officer
but it will not be protected.
Officer .(5) - t _____. 7 akurio ----"' '14
Officer laj i ID icf— — Dre.',!Yg Taken Tu. ix
Trarispcn z
otoef 1:7?), .:..... ID II' larrptg - Taken TO ..-1
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tp
DOtS dffOrtdit have .ely ti.cirWceoplailitt Wiri-Xity? tlivei 7 ti 0 Iftfatiff A-hi'likd '5"6eV4iiiti•elO'ImgArlImic'htl.hfrih/hiP•tnt"116rb. 011.
,,,. ittoiae,tr Ow extvg, oe Wit:04i Ikty Ittiv.e. &Ay toanectie,e e:, the troett et 1,' .,,:
.01- YeS,'Outrip10;:i. Lel wdalguolify su-plarvir ).
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-04igotttOritra-S2S1,grine ono crust .-i)ad and sign cbsciairitim- of liability ifinatilole: or mratrad, ci re;inasod tio °Mitt swrie_
Re:laseci tQ: LTA cc
No • •
(Print Nom - Si7aturo)
tiro
'•$-ta_te
undarsigned bYtif es that Iteih1 is int legololAinorhiri.ierlde§griae ui the Yehiofie desciibed abioye. In =isitlaraiiicn of being peninittott
- to lbavo itt-to votinclo nricntiondid dt the location, or rerriortd, tor rolcosidd. thd unoorsigncd hardby rolcagas and disunorgoa
MiArrii-tiazI Go -linty 2nd ollof its agents and employees Itit any darnage to, or dnitirige caused. tir the rt fittiTI the tielilde
describ.eJ above.
natore of Owner/DriveriDeOghee
nature of Officer Witnessing
I.0 lir%) ICI 1. = IC Cl/A=ovlars a.uum=c -71_1h ILI 0 IIDC le` 10 ICY'," 171-1 CC 0,ch.erAimn
ID
Thinkstream/A-Form Project 11/6/2011v1.2
MIAMI-DADE COUNTY PRISONER
Friday, February 24, 2012
PROCESSING ARREST FORM AUTOMATION SOLUTION
::.#,,;t:
Wiel(Mila;.,:,:t'y-',Ei4it;0!-;,..67.,T.,iyfi.,,.71,
.trtlz ,..._
n nykllie. .i.,,,,..,:,4;:-.„1-:.,,,I;;;.,;?1::c.
,
Jlow,-Acqu wed, y;,, .Data
-Type;
ji.m, mat:, .:
,p.i otecteo
1.,
•
TRANSPORTING
OFFICER NAME
Officer
Role="Transporting"
PRS_NAME_FIRST
PRS_NAME_LAST
Transporting Officer
will be pre -populated
to be the officer
filling out the report.
These values can be
changed. Otherwise
data will be entered
by Officer.
Text(32)
Text(64)
No
2
•
I.D. NO
Officer
OFFR_COURT _ID
ArrestReporting and
Transporting Officer
will be pre -populated
to be the officer
filling out the report.
These values can be
changed. Otherwise
data will be entered
by Officer.
Text (20)
No
3
DEPARTMENT
..,,
Officer
OFFR DEPARMENT
ArrestReporting and
Transporting Officer
will be pre -populated
to be the officer
filling out the report.
These values can be
changed. Otherwise
data will be entered
by Officer.
Text(20)
No
4
. :
•
•
TAKEN TO
•
•' .
ArrestReport
ARR_TRANSPORT_LOC
ARR_TRANSPORT_DESC
Reused from Field '13' and 'C'
.
This information is
entered by the officer;
the number is
supplied by the
dispatcher.'
If Transport Location
is "Other Medical"
'then Officer can enter
free text
transportation
location
Drop List
Text(32)
Technical Issue
NON - None
TGI: — Adult Com
CR.2 — Adult Corr2
3SD — Juvenile Corr.
WED - Ward D
DEC - Deceased '
ONI — Other Medical
No
5
INJURY '
DefendanU DefendantState
PRSS INJURED
Entered By Officer
Boolean
TrucfFalse
No
Thinkstream/A-Form Project 11/6/2011v1.2
Page 28 of 38
MIAMI-DADE COUNTY
PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
TKINKSTIIEAMiii
.9gil,
•§I.Pietd.1..NA-rii' .'eliff,
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,
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;'',,How.,'Acquird.',-.:!;
. .
sData1131.001;,
. .. , , . .
Y,-Ii.'611-nAtii.,
, ..,
,,Protected
6
INJURY
DESCRIPTION
Defendant/ DefendantState/
ExtendedData
EXT DATA
Entered By Officer
Memo
'
No
7
INJURY
Defendant/ DefendantState/
Officer
OFF SIG
OFF —RANK
No
8
YEAR
Vehicle
VEH_YEAR
Entered By Officer
String
Text(4)
No
9
MAKE
Vehicle
VEH MAKE
Entered By Officer
String
Text(50)
No
10
MODEL
Vehicle
VEH MODEL
Entered By Officer
String
Text(50)
No
I I
TAG
Vehicle
VEH LIC NUM
_ _
Entered By Officer
String
Text(20)
No
12
STATE
Vehicle
VEH_LIC STATE
Entered By Officer
Dropdown
Text(2)
No
13
VIN
Vehicle
VE11 V1N—
_
Entered By Officer
String
Text(4 0)
No
14
COLOR
Vehicle
VEH COLOR
Entered By Officer
Dropdown
Text(10)
No
15
DISCLAIMER
N/A
--
16
DISCLAIMER DL
N/A
—
17
LEFT AT SCENE
N/A
--
18
SIG
N/A
--
19
OFFICER SEG
N/A
--
Thinkstrearn/A-Form Project 12/15/2011v1.2
Page 29 of 38
MIAMI-DADE COUNTY
PRISONER ;
PROCESSING -ARREST FORM
AUTOMATION SOLUTION
Friday,,February 24,.2012,
ThINKSTREAfilzt
4.?0,
This pagerepresents the 4th page on the Paper A -Form. (Back of Pink Form) This page is not signed or approved by the supervisor.
TheiN-Fol-m will allow for data entry by the officer but it will not be protected.
•
Officer Ififormatiem
OFFICER NIivIE
' •
Evidssice
Cmliscaled
DIJISection
- 1 4.
NI.-
ID. No. Phone, .-... fl,, Cell Pager
.
..---.1,' ,,,:,,,
Shift (Days Off/Duti Ms).
,,,,,t i'fs'I
•7.1
OLEAD ORE SPONDFIG 0 " , 1-4, ILT\,- OTRANS PORTING
DU ONLY: D(W) ORS) DO) DM EnNtW) 111(1C) OCIMY) 0(EIAFF) lahAFE-W) Iii(DRE) E)(20mEN013S)
OFFICER NAME :,.4 ,.
Evidence
Confiscated
(WM
DIWSection
In. No.
-1- - .,,. -Ii''-` 4' Cell Pager
, e, Si
Shift Mays OffiDuty Firs).
OLFAD OR.ESIDONDING IDA.RRESTENG OTRAMPORTiNG.
DU ONLY: p(W) DIPS) D03) EIM Clck1W) CI(IC) DUCW) 1.:03AFF) 0(3_AFFIv) O(DRE) 0(10MINCIIS) ./
OFFICER NAME
. -
Evidence,
Confiscated
(YIN)
DIdlSection
I.D. No.
Phone Cell Pager
Shift (Day OffIDuty HrS).
IDLE_AD ORESPONIDLNG 0 ARRESTRc0 OTILANSPORTLNG
DU ONLY: Off) ORS) Da) D(1ND 111(mw) DIG) l:(ICW) 003-k-w) 0(BALFEw) O(DRE) 0(20N,m,:013S)
OFFICER'NAME
Evidence
Confiscated
(Y/N)
Did/Section
I.D. No.
Phone Cell Pager
Shirt (Days Ott/Duly I-Irs).
OLEAD ORE potlatING DAR..usuNc otRANspoitriNo
jou ONLY: CIP) 0(3-s) I:1(3) ERNI) ,-,,,.. ') o(1O 1lotW) 03A-7) EIBAFFW) EKDRE) c-I2o1N.L.IN013s)
ICTIM El WITNESS DOWNER FOR DV ONLY: (i ) Relationship to defendant:
ame (Last)
Home Address (Street, Apt. N urn beur
Business or OtherAddress
(City)
(City)
(Middle)
(State)
(Race)
; (2) ODCF cord d; (3) "'list all child witnesses
( ate Of 6 ifth)
OVER PHONE #'S
(Sex)
(Zip)
(State) (Zip)
Address Source OVorbal Driver's Lieente OVoters I. other
Synopsis of TestriTiony•
(Phone)
P r
Wrk
Thinkstreatn/A-Form Project 12/15/2011 v 1.2
Page 30 of 38
MIAMI-DADE COUNTY
PRISONER
PROCESSING ARREST FORA,'
AUTOMATION SOLUTION
Friday, FebrUary 24, 2012
THINKSTREAM
:.-..-,
:i.Field'iNAiiieVi-.
.- -• • - -,, - • -.., :4..
':-:.'-Fii.
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tity.F--;:14f.Eitlesiligi•b-it-45 .:1r,i4437-.Fie10•41;‘,&,-;.i,irAla.i.,:ii,6i,
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.-
.
How.Aciiiiired;•:f-k
.
Data .Type .'?.1?.Ornia1!:
•
!
:Protected,.-
•1
. ,
OFFICER NAME .
Officer
PRS_NAME_LAST
ArrestReporting and
Transporting Officer
will be pre -populated
to be the officer
filling out the report.
These values can be
changed. Otherwise
data will be entered
by Officer.
Text(64)
No
2
EVIDENCE'
CONFISCATED
Officer
OFF EVIDENCE CONFISCATED _
Boolean
No
3
i
DIST/SECTION
. • I
Officer
OFFR_DEPARMENT /
OFFR_SECTION
ArrestReporting and
Transporting Officer
will be pre -populated
to be the officer
filling out the report.
These values can be
changed. Otherwise
data will be entered
by Officer.
Text(20)
No
,
4
4..
u: . •
' •
I.D. NO
• •
.
•i•%•
: .
Officer
-
.
OFFR_COURT_ID
•
ArrestReporting and
Transporting Officer
will be pre -populated
to be the officer
filling out the report.
These values can be
changed. Otherwise
data will be entered
by Officer.
(Update 12/13)
Texi (20)
.
No
5
PI-IONE
,..i .. .
Home, Cell, Pager
Officer/Phone
Role=XXX
PI-TO_AREA
PHO_NUMI3ER •
Entered by Officer,
but commonly used
phone numbers will
be remembered.
No
Thinkstreaill/A-Form Project 12/15/20 11v1.2
Page 31 of 38
MIAMI-DADE COUNTY
PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
THINKSTREAALT'
t
#t :'' ,Itigiclil'N5biel..,,a
''''''3';:q.4
• "•g.
t•4141.
'7'1'''' f'''.44 '4':'..'5'4.4-;44:j-: '1"4..7V:4I''O';',10'`'
--4' 4 :ii' ••:ii,V., W , — '
J.tyti"..444:=-;43,A r, A ) °?C. IX
A' , ‘ ..'.4 .g.11,04i-sts:ii-,4*
4411 Rie,1 ,..,, gr-Lit-:',.1-ve It.;
1" '---1;c:Vi'i-6iWii :i-t----,1-:
_ow; cquilp ;.-,,.:
:.-:,...:-.3..i..:F--::n1.-j.:7.,. :4 ; :•:..., 2-
.
Type ,i.:...,:...„...
.,,..r.,:::::.:.,,.r....:•:.,:, ,,,
..,, .-;,.: _ , ,,::, V.
1
i
I '
:6
SHIFT
.. ..:.
. ,.
Officer
OFFR_ SHIFT •
ArrestReporting and
Transporting Officer
will be pre -populated
to be tile officer
filling out the report.
These values can be
changed. Otherwise
data will be entered
by Officer.
Text(10)
No
7
,OFFICER ROLE
, .
. .
OFFR_ROLE
Entered By Officer
Text
Lead, Trnsporting,
Responding
No
8
. •DWI_P
_
—
DUI ONLY:. '
.
,
DWIData
DWI_WHEEL OFFICER
ERFORMED_RO AMIDE
DWI PDERFORMEBREATII_TEST
DWI—MAINTENANE
DWIMIRANDA WARNING
DW I_IMPLIED_ONSENT
DWI _BAP LIED_CONS ENT WITNESS
DWI_BREIIATAFFIDAVIT
DWI_B READIf AFFIDAVIT WITNESS
DWI_DRUG RECOGNITION:EXPERT
DWI OBSERV 20 MIN
Entered By Officer
Boolean
• ,
Tff
,
No.
9 :
TYPE OF ,:i!
INVOLVED'
.
PERSON
' .
•InvolvedPcrson/ role=??
Entered by Officer
orJuvenile Booking
Dtopdown
Text(20)
Victim
Witness
Other
(TBD)
No
10
. .=, •.-4
..
.:'.• ..-,:?,
• .,;;
RELATIONSHIP
.. I:
-• 4
'
t'.
.
InvolvedPerson
(Update 12/21)
PRS RELATIONSHIP
—
(Update 12/21)
Link Selection Tool
used by Officer or
Juvenile Booking
(Update 12/13)
Dropdown •
0 None Specified
1 Boyfriend
Girl friend
2 Spouse
3 Live In/Ex-Live In
4 Other Family
5 Other
6 Same Sex Male
7 Same Sex Female
8 Ex-
Boyfriend/Girlfriend
9 Ex -Spouse
No
11
DCF .:.
ArrestReport
DCF CONTACTED
—
Entered By Officer
or Juvenile Booking
Checkbox
T/F
No
12
NAME • •
InvolvedPerson
PRS_NAME_FIRST
PRS NAME MIDDLE
— —
PRS NAME LAST
Entered •By Officer
or Juvene ookingilB
Text(32)
Text(32)
Text(64) 4
.
No
13
RACE 41
InvolvedPerson
PRS R_ACE
—
Selected by Officer
Dropdown
c(Asia, n)
B (Blak),
No
Thinkstream/A-Form Project 12/15/2011v1.2
Page 32 of 38
MIAMI-DADE COUNTY
PRISONER •
PROCESSINGIARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
THINKSTRE111111LEL
,;#4- '-`a,iel-dINarti-06'
-,...0,..5,-v.iic-,4-zi•,4!.,--
:0* V
'
. '
GAVIAM4W4?. ;e
'gnu ,„ 7i Imitity.7.flodii'
--.-.4:u.,t ,t ,,
lig:MakLi', sa l': 4W-I! Of
,.LI + -',.
,,i,,,,iiiiLv,,,..446,.,,,,,410,,. .,,,,,
f'2',''*!.1.'Afr°10i3-:V. •*..it=r 4-, k
•
- o Acquired:-..,,
,i
41-,f.::'•_',-::',Y'.•-
.. . ,
.Data, ',•:;:.:.: f.,Ictirtilati•ila-,!t'.-
• v 1::7-•.• :••• !,:7,,.,i,
Type:',.,.,!- Yiiqi,-Mgsfi,[4-;-,-;'!;3:z.!3'
. . . ... ...
.1Pi-,o,teetedi
.;.--rt',..,,:iLtr,.:iTZ.!:`:;:'F,!:
•-f:i.::'-;.`,iii,iv,'
>,..ii.. ''' ',4:,1,'
-•
•
_
or Juvenile Booking
1 (Indian),
U (Unknown),
W (White)
14
t
SEX . ;
t
InvOlvedPerson
. t
PRS GENDER
-
Selected by
Officer or
Juvenile
Booking
Dropdown
NI (ktale)„
F (Female),
u (Unknown)
No
15
DATE OF BIRTH
InvolvedPerson
PRS BIRTH DATE
— —
Selected by Officer
or Juvenile Booking
Date/
Calendar
Control
YYYYMMDD
No
16
InvolvedPerson/ -
HOME AfromAddress
ADDRESS
Role="home"
• , i
See Field 34 for definition
Entered by Officer
or Juvenile Booking
then verified and
geo-coded by GIS
Service before
authentication and
converted into
multiple fields
No
17
BUSINESS OR
OTHER ,,!j,
ADDRESS
InvolvedPerson/
AfromAddress
Rol e.--:XXX
See Field 34 for definition
Entered by Officer
or Juvenile Booking
then verified andgeo-coded by GIS
Service before
authentication and
converted into
multiple fields
No
•
18
..i
OTHER PHONE .
NUMBERS •
Home, Cell, Pager,
Work " 1
InvolvedPerson/ Phone
Number/ role=77
PHO — AREA
PI-[O_NUMBER
Entered By
Officer or
Juvenile
Booking
Text(3)
Text(8)
NNN
NNNNNNN
No
19
SOURCE OF
ADDRESS
InvolvedPerson/
AfromAddress role--XXX
ADDR_SOURCE
Entered By
Officer or
Juvenile
Booking
Text(10)
'
No
19
. • 4
OTHER VALUE
FOR ADDRESS
SOURCE -I
InvolvedPerson/ .
AfromAddress role=X)CX
•
ADDR_SOURCE_OTHER
Entered By
Officer or
(ffi
Juvenile
Booking
Text(10)
,
No
Thinkstre4m/A-Form Project 12/15/2011v1.2
•!•,•.
Page 33 of 38
MIAMI-DADS COUNTY
PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
TIINKSTIIEAL„';;:` .
#
t
•"Entity' ;i.a 9M00a.A04041c14,E
ri.E. C� i.N:;,_„
HOwAcc(uirecl:?;;
Data`:Ty0e
';Format'
::Protected:.
.;F1eldN5me
20
•
DL #
hrvolvedPerson
PRS_DRLIC NUM
PRS DR LIC STA �
— _
Entered by Officer
or Juvenile Booking,
DL Mag Code
scanning when
supported.
Selected by Officer
or Juvenile Booking
Text
Dropdown
"fext(32)
Text(2)
No
21
TESTIMONY
InvolvedPersonfTestiniony
EX_DATA
Entered By Officer
or Juvenile Booking
/ Includes Spell
Checking
Memo
No
Thinkstream/A-Form Project 12/ 15/2011 v 1.2
Page 34 of 38
MIAMI-DADE COUNTY
PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
Appendix A — List Of Agency Codes for Field 9
AGNCYI ' NAME
001 IMIAMI
002 1MIAMI,BEACH
003 'CORAL GABLES
004'HIALEAH
005'MIAMI SPRINGS .,
006 (NORTH MIAMI
. 007 (NORTH MIAMI BEACH
008 1OPA-LOCKA
009 'SOUTH MIAMI
• 010 'HOMESTEAD
011'MIAMI SHORES
012 IBAL HARBOR
013 IBAY HARBOR ISLANDS
014 ISURFSIDE
015 (WEST MIAMI .
016'FLORIDA CITY
017 BBISCAYNE PARK
018 'EL PORTAL
019 'GOLDEN BEACH
020 'DIV OF MOTOR VEHICLES
021'INDIAN CREEK VILLAGE
022 (MEDLEY
023 'NORTH BAY VILLAGE
024 IFIU CAMPUS POLICE
025 'SWEETWATER.,•
026'VIRGINIA GARDENS
027'HIALEAH GARDENS
028 IMICCOSUKEE TRIBAL POL
029 IISLANDIA
030 MMIAMI-DADE I.
031 1F.H.P.
032 'STATE BEVERAGE DEPT
033 (STATE NARCOTICS BUREAU
034'F.B.I.
• 035 jUS BORDER PATROL
036 IUS IMMIGRATION SERVCE
037 IALCOHOL,TABACCO & FIRE
038 (SECRET SERVICE
039 IUS CUSTOMS SERVICE
040 IU.S. MARSHAL
041 (MINIMUM HOUSING
042 ICODE ENFORCEMENT
043 (FRESH WATER FISH& GAME
044 (FINANCIAL RESP. DIV.
045 'DIV- PUBLIC WALFARE
046 pADE COUNTY WASTE DEPT
047 'MILITARY
048 (BONDSMAN
049 'JUVENILE COURT
050 'CIRCUIT COURT
051 'CRIMINAL COURT
052'CIVIL COURT
053 (FEDERAL COURT
054 'PROBATION OFFICER
055 (COUNTY COURT
056 'STATE ATTORNEY'S OFFCE
057 (POSTAL AUTHORITIES
058'D.E.A.
059 'POLLUTION CONTROL
060 CCORR & REHABILITATION
061 'PRIVATE COMPLAINT
062 'ANIMAL CONTROL
063 'DADE COUNTY SCHOOLS
064 'FL FISH & WILDLIFE COM
065 'CONSUMER PROTECTION
066 MMIAMI-DADS FIRE DEPT
067'MIAMI FIRE DEPARTMENT
068 IDADE COUNTY PARKS
069 (PUBLIC SERVICE COMM.
070 (SEABOARD POLICE
071'FLORIDA STATE PARKS
072 'FL DEPT OF TRANSPORTN
073 IFL E. COAST RAILWAY CO
074 (AVIATION DEPT M.I.A.
THINKSTREAML4-4,.1t-:
075 IDIV OF DRIVER'S LICENS
076 IF.D-L.E.
077 AFL. DEPT. OF PROF. REG
078 IDADE COUNTY MEDICAL EX
079'HIALEAH FIRE DEPARTIvINT
080 IFL. 1NSURACE FRAUD
081 IKEY BISCAYNE
082 (PASS. TRANS. REG. DIV.
083 FL DEPT AGR CONS SERVC
084ID.E.R.M.
085 IAVENTURA
086 IPINECREST
087 IU.S. COAST GUARD
088 'MEDICAID FRAUD UNIT
089 ISUNNY ISLES
090 'COURT ORDERS/ADMIN HLD
091 TOFF OF TOLL OPER - DOT
092 IMDPWD CAUSEWAY DIV.
093'BISCAYNE NATIONAL PARK
094 (STATE FIRE_ MARSHALL OF
095 'TOWN OF MIAMI LAKES
096 (PALMETTO BAY
097 (CITY OF DORAL
098 ADEPT OF CORR. ST OF FL
099 (UNKNOWN
100 ICrr Y OF MIAMI GARDENS
101 IFIOMELAND SECURITY FPS
102 IBLDING CODE COMPLIANCE
103 IMIAMI-DADS EXPRESSWAY
104 'CUTLER RIDGE
105 (SEAPORT PARKING AUTH
106 IMIAMI-DADE TRANSIT ATH
107 AFL DEPT OF ENVIR PROT
108 IDISABILTY SERVICES
109 IUS TREAS DEPT-IRS
999 TOUT OF CNTY/COURT OR
Thinkstream/A-Form Project 12/15/2011v1.2 Page 35 of 38
MIAMI-DADE COUNTY
PRISONER ;
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
TIINKSTBEAM
* COUNTRY CODES ***
AF = AFGHANISTAN''>
AD = ANDORRA
AI = ANTIGUA AND BARBUDA
AP .= ARMENIA
AS = AUSTRALIA
AQ = AZORES ISLANDS
BW = BALEARIC ISLANDS
BF BASSAS DA INDIA
DH = BENIN
BV = BOLIVIA
BT
BO
•
BU
BI
CM
CV
CF
HR
CB
DI
KC
EZ
DM
EY
EK
EO
FO =
FN =
FR =
GZ
GG
GC
GP
GR
GY
BOTSWANA
BRITISH INDIAN
OCEAN TERRITORY
BULGARIA
BURUNDI
CAMEROON
CAPE VERDE ISLANDS
CHAD
CHRISTMAS ISLAND
COLUMBIA
COOK ISLANDS
CROATIA
CZECH REPUBLIC
DOMINICA
EGYPT
EQUATORIAL GUINEA
ETHIOPIA
FAROE ISLANDS
FRANCE
FRENCH SOUTHERN AND
ANTARTIC LANDS
GAZA
GHANA
GREECE
GUADELOUPE
GUERRERO
GUYANA
NE = HOLLAND
HU = HUNGARY
I0'= INDONESIA_
IE = IRELAND
- Used for Citizenship
AA'= ALBANIA
AO .= ANGOLA
YY = ANY UNLISTED ITEM
AJ = ARUBA
AU
BD
BL
BG,
BM
NX
BQ
VB
UV
BY
CD
CP
CQ
DB
DG
DJ
CC
DK
DR
EL
ET
ER
FJ
FG
GB
= AUSTRIA
= BAHAMAS
= BANGLADESH
= BELGIUM
= BERMUDA
= BONAIRE AND
CURACAO
= BOUVET ISLAND
= BRITISH VIRGIN
ISLANDS
= BURKINA FASO
= BYELARUS
= CANADA
= CAYMAN ISLANDS
= CHILE
= CLIPPERTON ISLAND
= COMOROS
= CORAL SEA ISLANDS
= CUBA
DENMARK
= DOMINICAN REPUBLIC
= EL SALVADOR
ERITREA
EUROPA ISLAND
= FIJI
FRENCH GUTANA
= GABON
GD =
RG =
GN.=
GT =
G.T. =
HT =
HD
IC
IR
IB
GEORGIA(GRUZINSKAYA)
GIBRALTAR
GREENLAND
GUATEMALA
GUINEA
HAITI
= HONDURAS
= ICELAND
= IRAN
= ISLE OF MAN
AN = ALGERIA
AE = ANGUILLA
AT = ARGENTINA
AH = ASHMORE AND C
ISLANDS
AV = AZERBAIJAN
BE = BAHRAIN/DAHRE
BB = BARBADOS
BH = BELIZE
BN = BIIUTAN
BP = BOSNIA AND
HERZEGOVINA
8Z = BRAZIL
BX = BRUNEI
BR = BURMA
CI = CAMBODIA
ZI = CANARY ISLAND
CW = CENTRAL AFRIC
RC = CHINA
DD = COCOS ISLANDS
RB = CONGO
CR = COSTA RICA
CS = CYPRUS.
DN = DJIBOUTI
EU = ECUADOR
EN = ENGLAND
ES ESTONIA
FA = FALKLAND ISLA
FD = FINLAND
FP = FRENCH POLYNE
GK = GAMBIA
GE = GERMANY
GO = GLORIOSO ISLA
GJ = GRENADA
GF = GUERNSEY
PG = GUINEA-BISSAU
HE = HEARD ISLAND
MCDONALD ISLA
HK = HONG KONG
II = INDIA •
IQ = IRAQ
IS = ISRAEL
Thinkstream/A-Form Project 12/15/2011v1.2 Page 36 of 38
MIAMI-DADE COUNTY
PRISONER ' '
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
IT = ITALY-
JN = JAN MAYEN
JO = JORDAN
KE = KENYA,,
KU = KUWAIT
LT = LATVIA..
LB = LIBERIA
LH = LITHUANIA
ZD = MACEDONIA
MZ = MALAYSIA
MY = MALTA,.
MU = MAURITANIA
MM = MEXICO
(WHEN STATE
MJ = MONACO
ZO = MOZAMBIQUE
NP = NEPAL
IY
JA
JU
= IVORY COAST
= JAPAN
= JUAN DE
KZ
IN =
LY =
LX =
IM =
MV =
KH =
UM =
FS =
UNKNOWN)
MG,_
5J =
TS =
NZ = NEW ZEALAND
NG = NIGERIA .
KN = NORTH KOREA
OI = OKINAWA
PD = PALAU
PF = PARACEL ISLANDS
PI = PHILIPPINES :
NU
IU
NI
OM
PM
PV
'PC
PT = PORTUGAL QA
RU = ROMANIA/RUMANIA RA
RW = RWANDA HS
PS = SAINT PIERRE AND W
MIQUELON j, '
TP = SAO TOME & PRINCIPE SB
SG .= SENEGAL SE
SR = SINGAPORE LF
BS = SOLOMON ISLANDS SM
GS = SOUTH GEORGIAr.AND KO
SOUTH SANDWICH ISLAND
TE = SPRATLY ISLANDS CY.
ZC = SURINAM SV
SQ = SWEDEN SZ
TW = TAIWAN TJ'
TH = THAILAND TO
TG = TONGA TQ
TM = TROMELIN ISLAND TD'
TU = TUNISIA TY
NOVA
KYRGYZSTAN
LEBANON
LIBYA
LUXEMBOURG
MADEIRA ISLANDS
MALDIVES
MANAHIKI ISLAND
MAURITIUS
MICRONESIA
MONGOLIA
NAMIBIA
NEVIS AND SAINT
CHRISTOPHER
= NICARAGUA
= NIUE
= NORTHERN IRELAND
= OMAN
= PANAMA
= PARAGIJAY
= PITCAIRN, HENDERSON
DUCIE & OENO ISLANDS
= QATAR
= RUSSIA
= SAINT HELENA
= SAINT VINCENT
THE GRENADINE
= SAUDI ARABIA
= SEYCHELLES
= SLOVAKIA
= SOMALIA
= SOUTH KOREA
= SRI LANKA
= SVALBARD
= SWITZ_E_RLAND
= TAJIKISTAN
= TOGO
= TONGAREVA
= TRUST TERRITORY OF
THE PACIFIC ISLANDS
= TURKEY
JM =
JE =
ISLAND KT =
KB =
LS =
LE =
LI =
OC =
MF =
ML =
ZB =
YO =
LD =
RR
NR
NQ
NN
OF
NW
PK
NO
PU
PO
RE
RF
LU
SH
JAMAICA
JERSEY
KAZAKHSTAN
KIRIBATI
LAOS
LESOTHO
LIECHTENSTEIN
MACAU
MALAWI
MALI
MARTINIQUE
MAYOTTE
MOLDOVA
= MONTSERRAT
= NAURU
= NEW CALEDONIA
NIGER
= NORFOLK ISLAN
= NORWAY
= PAKISTAN
= PAPUA NEW GUI
= PERU
= POLAND
= REUNION
= RUSSIAN FEDER
= SAINT LUCIA
= SAN MARINO
SS
SA
LO
SF
SP.
SI1
SW
SY
TZ
TK
TT
TF
= SCOTLAND
= SIERRA LEONE
= SLOVENIA
= SOUTH AFRICA
= SPAIN
= SUDAN
= SWAZILAND
= SYRIA
= TANZANIA
= TOKELAU
= TRINIDAD AND
= TUAMOTU ARCHI
OR = TURKMENISTAN
THINKSTREA/fli_t1 --, . ut
Thinkstream/A-Form Project 12/15/2011v1.2 Page 37 of 38
MIAMI-DADE COUNTY
PRISONER
PROCESSING ARREST FORM
AUTOMATION SOLUTION
Friday, February 24, 2012
TR = TURKS'AND CAICOS
UK = UKRAINE
XX'= UNKNOWN
HN = VANUATU
RV = VIETNAM.
WB = WEST BANK
RY = YEMEN.
ZM = ZAMBIA
TV =
TC
TUVALU UG = UGANDA
- UNITED ARAB EMIRATES US = UNITED STATES
UY =
VY
WL
RS
YG
RH
URUGUAY
= VATICAN CITY
= WALES
= WESTERN SAHARA
= YUGOSLAVIA
= ZIMBABWE
•
UZ = UZBEKISTAN
VZ = VENEZUELA
WF = WALLIS & FUTU
WS = WESTERN SOMOA
ZR = ZAIRE
State Codes — Used for Place of Birth Only
STATE (Local Address, POB, and Driver License):
AL = ALABAMA AK = ALASKA
AR = ARKANSAS CA.= CALIFORNIA
CT = CONNECTICUT DE = DELAWARE
FL = FLORIDA GA = GEORGIA
ID = IDAHO
IA = IOWA
LA = LOUISIANA•!
MA = MASSACHUSETTS'
MS = MISSISSIPPI
NB.= NEBRASKA
NJ = NEW JERSEY
NC = NORTH CAROLINA
OH = OHIO
PA = PENNSYLVANIA
SD = SOUTH DAKOTA
UT = UTAH
WA = WASHINGTON
WY = WYOMING
IL = ILLINOIS
KS = KANSAS
ME = MAINE
MI = MICHIGAN
MO = MISSOURI
NV = NEVADA
NM = NEW MEXICO
ND = NORTH DAKOTA
OR = OREGON
RI = RHODE ISLAND
TN = TENNESSEE
'VT = VERMONT
WV = WEST VIRGINIA
AZ = ARIZONA
CO = COLORADO
DC = DISTRICT OF COLUMBIA
HI = HAWAII
IN = INDIANA
KY = KENTUCKY
MD = MARYLAND
MN = MINNESOTA
MT = MONTANA
NH = NEW HAMPSHIRE
NY = NEW YORK
OK = OKLAHOMA
SC = SOUTH CAROLIN
TX = TEXAS
VA = VIRGINIA
WI = WISCONSIN
THlNKSTB AM .
Thinkstream/A-Form Project 12/15/2011v12 Page 38 of 38
PROGRAM BUDGET ATTACHMENT B
Jurisdiction Name: Miami Contact Person: Chief Manuel Orosa
Project Name: MDCACP Prisoner Processing - Interface Program Dates: 3/2/2012 - 2/28/2013
CONTRACTUAL SERVICES TOTAL $31,101
IT vendor interface development $31,101
approx. 207.34 hrs. @ approx. 150.00/hr.
Total Budget $31,101
Miami Dade County will reimburse an amount not to exceed: $31,101
Attachment C
Edward Byrne Memorial Justice. Assistance Grant American Recovery
and Reinvestment Act (ARRA)
QUARTERLY PROJECT PERFORMANCE REPORT
PURPOSE AREA: Planning Evaluation and Technology Improvement
Department/Agency
MDCACP COUNTYWIDE PRISONER PROCESSING PROJECT
Project Name
Name of Person Completing Form Title Phone
2010-ARRC-DADE-2-W7-118
FDLE Contract ID Number
---e�-
L epor=t�Numfjer
� Q:Cla erl,y P erf i - -
v;
,. �P 5 - �
,..,:_
1
*March 2 — March 31, 2012
*April 5, 2012
2
April 1 — June 30, 2012
July 5, 2012
3
July 1 — September 30, 2012
October 5, 2012
4
October 1 — December 31, 2012
January 5, 2013
5
*January 1 — February-28, 2013
*March 5, 2013
RepaNumbei
�� iva�rte:rly Penod�,:
ReportD.u6I ate-M
*Partial quarter
Page 1 of 2
Attachment C
Objective
Development and .implementation of an interface between the existing Records Management
System (RMS) and the automated Arrest Form (A -Form) for the MDCACP Countywide Prisoner
Processing Project.
Please answer the following questions relating to your activity for this project:
Measures
Contractual Services
During this quarter how many hours were paid with JAG funds for contractual IT
services?
During this quarter what was the total amount of JAG funds expended for contractual
IT services? $
Information Systems
During this quarter did you use JAG funds to make improvements to your criminal information
system?
During this quarter did you complete improvements to your criminal information system?
During this quarter can you report a desired change in efficiency as a result of completed
system improvements?
During this quarter can you report a desired change in program quality as a result of completed
system improvements?
Project Narrative
Include detailed description of all project activities for this quarter:
Page 2 of 2
Attachment D
Edward Byrne Memorial Justice Assistance Grant - American Recovery and Reinvestment Act
Monthly Expenditure Report
MDCACP COUNTYWIDE PRISONER PROCESSING PROJECT
cL n4 �4fer?c+!
; aFZeport Number, ,
fl K it:! xCC+ in.a - _..6.�/'f'?'s'�'I
• u ;; MonhlY�,Per.im ,�
i
i^''' c=�.�'�xroN..l[
rg,- _ ,s
,N` .� "<
port D re2E s
.t
15-Apr-12
1
*March 2 — March 31, 2012
2
April 1 —April 30, 2012
15-May-12
3
May 1 — May 31, 2012
15-Jun-12
4
June 1 — June 30, 2012
15-Jul-12
5
July 1 —July 31, 2012
15-Aug-12
6
August 1 —August 31, 2012
15-Sep-12
7
September 1 — September 30, 2012
15-Oct-12
8
October 1 — October 31, 2012
15-Nov-12
9
November 1 — November 30, 2012
15-Dec-12
10
December 1 — December 31, 2012
15-Jan-13
11
January. 1 — January 31, 2013
15-Feb-13
12,
February 1 — February 28, 2013
15-Mar-13
(*Contract start date)
,� „ _„
rRe o.r{"Nurrrbe�
�Re er D0e gafe � '
t sg_.
. , uarte I` �Pe�iod
Q �y
Recovery and Reinvestment Act
Page 2 of 3
Edward Byrne Memorial Justice Assistance Grant - American
MONTHLY EXPENDITURE REPORT
FDLE Contract ID Number: 2010-ARRC-DADE-2-W7-118
Department/Agency:
Date of Claim:
Project : MDCACP Prisoner Processing
Claim Number:
Telephone:
Claim Period:
Name of Person Completing Form:
,.5
,'Fb3
A
e -
�
y UjyxF
��:.
1. Total Federal Budget $ .
2. Amount This Invoice
4. Remaining Federal
Exceeds
Budget
$ .
Balance $
3. Amount of Previous Invoices $
Category
Totals
Sub Object Budget Line Item
Code Categories • Disallowed
Federal Funds
Salaries & Benefits
Operating/Capital Equipment
Expenses
TOTAL CLAIM
been paid and
and fall within
is requested.
We request payment in accordance with our contract/MOU agreement
Attached, please find the records which substantiate the above expenditures.
none of the items have been previously reimbursed. All of the expenditures
the contractual scope of services and all of the goods and services have
Respectfully submitted,
in the amount of $
I certify'that all of the costs have
comply with the authorized budget
been received, for which reimbursement
Payment Approved, Office of Managem. & Budget
Chief of-Police/Designated Official
DepartmentlAgency:
Project Name:
Page 3 of 3
Monthly Expenditure Report - Detail of Contractual Services
Date of Claim:
MDCACP Prisoner Processing Claim Number:
Vendor
Name
Description of Services*
Date Paid
Check Number
Total #.
Hours
Amount
*Any activities related to this grant
TOTAL HOURS
NOTE: Copies of all invoices, cancelled checks and time
sheets -must be attached to process this payment
•
AT$ .PER HOUR =$
TOTAL:
ATTACHMENT E
JAG/BYRNE GRANT ADMINISTRATION
MIAMI-DADE COUNTY AFFIDAVITS
The contracting individual or entity (governmental or otherwise) shall indicate by an "X" all affidavits
that pertain to this contract and shall indicate by an "N/A" all affidavits that do not pertain to this contract. All
blank spaces must be filled.
The MIAMI-DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT; MIAMI-DADE COUNTY
EMPLOYMENT DISCLOSURE AFFIDAVIT; MIAMI-DADE CRIMINAL RECORD AH 1DAVIT;
DISABILITY NONDISCRIMINATION AFFIDAVIT; and the PROJECT FRESH START AFFIDAVIT shall
not pertain to contracts with the United States or any of its departments or agencies thereof, the State or any
political subdivision or agency thereof or any municipality of this State. The MIAMI-DADE FAMILY LEAVE
AFFIDAVIT shall not pertain to contracts with the United States or any of its departments or agencies or the
State of Florida or any political subdivision or agency thereof; it shall, however, pertain to municipalities of the
State of Florida. All other contracting entities or individuals shall read carefully each affidavit to determine
whether or not it pertains to this contract.
I being first duly swom state:
Affiant
The full legal name and business address of the person(s) or entity contracting or transacting business with
Miami -Dade County are (Post Office addresses are not acceptable):
Federal Employer Identification Number (If none, Social Security)
Name of Entity, Individual(s), Partners, or Corporation
Doing Business As (if same as above, leave blank)
Street Address City State Zip Code
I. MIAMI-DADE COUNTY OWNERSHIP DISCLOSURE AI-.HDAVIT (Sec. 2-8.1 of the County Code)
1. If the contract or business transaction is with a corporation, the full legal name and business address
shall be provided for each officer and director and each stockholder who holds directly or indirectly
five percent (5%) or more of the corporation's stock: If the contract or business transaction is with a
partnership, the foregoing information shall be provided for each partner. If the contract or business
transaction is with a trust, the full legal name and address shall be provided for each trustee and each
beneficiary. The foregoing requirements shall not pertain to contracts with publicly traded
corporations or to contracts with the United States or any department or agency thereof, the State or
any political subdivision or agency thereof or any -municipality of this State.,All such names and
addresses are (Post Office addresses are not acceptable):
Full Legal Name
Address Ownership
%
1 of 5
2. The full legal names and business address of any other individual (other than subcontractors,
material men, suppliers, laborers, or lenders) who have, or will have, any interest (legal, equitable
beneficial or otherwise) in the contract or business transaction with Dade County are (Post Office
addresses' are not acceptable):
3. Any person who willfully fails to disclose the information required herein, or who knowingly
discloses false information in this regard, shall be punished by a fine of up to five hundred dollars
($500.00) or imprisonment in the County jail for up to sixty (60) days or both.
II. MIAMI-DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT (County Ordinance No. 90-
133, Amending sec. 2.8-1; Subsection (d)(2) of the County Code).
Except where precluded by federal or State laws or regulations, each contract or business transaction or
renewal thereof which involves the expenditure 'of ten thousand dollars ($10,000) or more shall require
the entity contracting or transacting business to disclose the following information. The foregoing
disclosure requirements do not apply to contracts with the United States or any department or, agency
thereof, the State or any political subdivision or agency thereof or any municipality of this State.
1. Does your firm have a collective bargaining agreement with its employees?
Yes No
2. Does your firm provide paid health care benefits for its employees?
Yes No
3. Provide a current breakdown (number of persons) of your firm's
work force and ownership as to race, national origin and gender:
White: Males Females Asian: Males Females
Black: Males Females American Indian: Males Females
Hispanics: Males Females Aleut (Eskimo): Males Females
Males Females: Males Females
_III. AFFIRMATIVE ACTION/NONDISCPJMINATION OF EMPLOYMENT, PROMOTION AND
PROCUREMENT PRACTICES (County Ordinance 98-30 codified at 2-8.1.5 of the County Code.)
In accordance with County Ordinance No. 98-30, entities with annual gross revenues in excess of
$5,000,000 seeking to contract with the County shall, as a condition of receiving a County contract,
have: i) a written affirmative action plan which sets forth the procedures the entity utilizes to assure that
it does not discriminate in its employment and promotion practices; and ii) a written procurement policy
which sets forth the procedures the entity utilizes to assure that it does not discriminate against minority
and women -owned businesses in its own procurement of goods, supplies and services. Such affirmative
action plans and procurement policies shall provide for periodic review to determine their effectiveness
in assuring the entity does not discriminate in its employment, promotion and procurement practices.
The foregoing notwithstanding, corporate entities whose boards of directors are representative of the
population make-up of the nation shall be presumed to have non-discriminatory employment and
procurement policies, and shall not be required to have written affirmative action plans and procurement
policies in order to receive a County contract. The foregoing presumption may be rebutted.
2 of 5
The requirements of County Ordinance No. 98-30 may be waived upon the written recommendation of
the County Manager that -it isdn ahe.best,interest of the County to do so and upon approval of the Board
of County Commissioners by majority vote of the members present.
The firm does not have annual gross revenues in excess of $5,000,000.
The firm does have annual revenues in excess of $5,000,000; however, its Board of Directors is
representative of the population make-up of the nation and has submitted a written, detailed
listing of its Board of Directors, including the race or ethnicity of each board member, to the
County's Department of Business Development, 175 N.W, 1st Avenue, 28th Floor, Miami,
Florida 33128.
The firm has annual gross revenues in excess of $5,000,000 and the firm does have a written
affirmative action plan and procurement policy as described above, which includes periodic
reviews to determine effectiveness, and 'has submitted • the plan and policy to the County's
Department of Business Development 175 N.W. 15` Avenue, 28th Floor, Miami, Florida
33128;
The firm does not have an affirmative action plan and/or a procurement policy as described
above, but has been granted a waiver.
_IV. MIAMI-DADE COUNTY CRIMINAL RECORD AFFIDAVIT (Section 2-8.6 of the County Code)
The individual or entity entering into a contract or receiving funding from the County has
has not as of the date of this affidavit been convicted of a felony during the past ten (10) years.
An officer, director, or executive of the entity entering into a contract or receiving funding from the
County has has not as of the date of this affidavit been convicted of a felony during the past
ten (10) years.
_V. MIAMI-DADE EMPLOYMENT DRUG -FREE WORKPLACE AFFIDAVIT (County Ordinance No.
92-15 codified as Section 2-8.1.2 of the County Code)
That in compliance with Ordinance No. 92-15 of the Code of Miami -Dade County, Florida, the above
named person or entity is providing a thug -free workplace. A written statement to each employee
shall inform the employee about:
1. danger of drug abuse in the workplace
2. the firm's policy of maintaining a drug -free environment at all workplaces
3. availability of drug counseling, rehabilitation and employee assistance programs
4. penalties that may be imposed upon employees for drug abuse violations
The person or entity shall also.require an employee to sign a statement, as a condition of employment
that the employee will abide by the terms and notify the employer of any criminal drug conviction
occurring no later than five (5) days after receiving notice of such conviction and impose appropriate
personnel action against the employee up to and including termination. .
Compliance with Ordinance No. 92-15 may be waived if the special characteristics of the product or
service offered by the person or entity make it necessary for the operation of the County or for the
health, safety, welfare, economic benefits and well-beingof the public. Contracts involving funding
which -is provided in whole or. inpart by the United: States.:or..the,State.:of Flonda shall be exempted
from the provisions of this ordinance in those instances where those provisions are in conflief with the
requirements of those governmental entities.
3 of
_VI. MIAMI-DARE EMPLOYMENT FAMILY LEAVE AFFIDAVIT (County Ordinance No.
142-91 codified as Section 11A-29 et. seq-of the County Code)
That in compliance with Ordinance No. 142-91 of the Code of Miami -Dade County, Florida, an
employer with fifty (50) or more employees working in Dade County for each working day during
each of twenty (20) or more calendar work weeks, shall provide the following information in
compliance with all items in the aforementioned ordinance:
An employee who has worked for the above firm at least one (1) year shall be entitled to ninety (90)
days of family leave during any twenty-four (24) month period, for medical reasons, for the birth or
adoption of a child, or for the care of a child, spouse or other close relative who has a serious health
condition without risk of termination of employment or employer retaliation.
The foregoing requirements shall not pertain to contracts with the United States or any department or
•
agency thereof, or the State of Florida or any political subdivision or agency thereof. . It shall,
however, pertain to municipalities of this State.
VII. DISABILITY NON-DISCRIMINATION AFFIDAVIT (County Resolution R-385-95)
That the above named firm, corporation or organization is in compliance with and agrees to continue
to comply with, and assure that any subcontractor, or third party contractor under this project complies
with all applicable requirements of the laws listed below including, but not limited to, those
provisions . pertaining to employment, provision of programs and services, transportation,
communications, access to facilities, renovations, and new construction in the following laws: The
Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 U.S.C.
12101-12213 and 47 U.S.C. Sections 225 and 611 including Title I, Employment; Title II, Public
Services; Title III, Public Accommodations and Services Operated by Private Entities; Title IV,
Telecommunications; and Title V, Miscellaneous Provisions; The Rehabilitation Act of 1973, 29
U.S.C. Section 794; The Federal Transit Act, as amended 49 U.S.C. Section 1612; The Fair Housing
Act as amended, 42 U.S.C. Section 3601-3631. The foregoing requirements shall not pertain to -
contracts with the United States or any department or agency thereof, the State or any political
subdivision or agency thereof or any municipality of this State.
•
VIII. MIAMI-DADE COUNTY REGARDING DELINQUENT AND CURRENTLY DUE FEES OR
TAXES (Sec. 2-8.1(c) of the County Code)
Except for small purchase orders and sole source contracts, that above named firm, corporation,
organization or individual desiring to transact business or enter into a contract with the County
verifies that all delinquent and currently due fees or taxes -- including but not limited to real and
property taxes, utility taxes and occupational licenses -- which are collected in the normal course by
the Dade County Tax Collector as well as Dade County issued parking tickets for vehicles registered
in the name of the firm, corporation, organization or individual have been paid.
IX. CURRENT ON ALL COUNTY CONTRACTS, LOANS AND OTHER OBLIGATIONS
The individual entity seeking to transact business with the County is current in all its obligations to.
the County and is not otherwise in default of any contract, promissory note or other loan document
with the County or any of its agencies or instrumentalities.
4 of 5
X. PROJECT FRESH START (Resolutions R-702-98 and 358-99)
Any firm that has a contract with the County that results in actual payment of $500,000 or more shall
contribute to Project Fresh Start, the County's Welfare to Work Initiative. However, if five percent
(5%) of the firm's work force consists of individuals who reside in Miami -Dade County and who have
lost or will lose cash assistance benefits (formerly Aid to Families with Dependent Children) as a
result of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996, the firm may
request waiver from the requirements of R-702-98 and R-358-99 by submitting a waiver request
affidavit. The foregoing requirement does not pertain to government entities, not for profit
organizations or recipients of grant awards.
_XI. DOMESTIC VIOLENCE LEAVE (Resolution 185-00; 99-5 Codified At 11A-60 Et. Seq. of the
Miami -Dade County Code).
The firm desiring to do business with the County is in compliance with Domestic Leave Ordinance,
Ordinance 99-5, codified at 11A-60 et. seq. of the Miami Dade County Code, which requires an
employer which has in the regular course of business fifty (50) or more employees working in Miami -
Dade County for each working day during each of twenty (20) or more calendar work weeks in the
current or proceeding calendar years, to provide Domestic Violence Leave to its employees.
I have carefully read this entire five (5) page document entitled, "Miami -Dade County Affidavits" and
have indicated by an "X" all affidavits that pertain to this contract and have indicated by an "N/A" all affidavits
that do not pertain to this contract.
By:
(Signature of Affiant) (Date)
SUBSCRIBED AND SWORN TO (or affirmed) before me this day of
200_ by . He/She is personally
known to me or has presented as identification.
(Type of Identification)
(Signature of Notary)
(Serial Number)
(Print or Stamp of Notary) (Expiration Date)
- Notary Public — Stamp State of
(State)
Notary Seal
5 of 5
ATTACHMENT El
ML4MI-DADS COUNTY FLORIDA
Form A-12
Code -of Business Ethics -
In accordance with Resolution R-994-99 each person or entity that seeks to do business
with Miami -Dade County shall adopt the Miami -Dade County/Greater Miami Chamber of
Commerce Code of Business Ethics as follows:
The Miami -Dade County/Greater Miami Chamber of Commerce seeks to create and sustain an
ethical business climate for its members and the community by adopting a Code of Business
Ethics. Miami -Dade County/Greater Miami Chamber of Commerce encourages its members to
incorporate the principles and practices outlined here in their individual codes of ethics, which will
guide their relationships with customers, clients and suppliers. This Model Code can and should
'be prominently displayed at all business locations and may be incorporated into marketing
materials. Miami -Dade County/Greater Miami Chamber of. Commerce believes that its members
should use this Code as a model for the development of their organizations' business codes of
ethics.
This Model Code is a statement of principles to help guide decisions and actions based on respect
for the importance of ethical business standards in the community. Miami -Dade County/Greater
Miami Chamber of Commerce believes the adoption of a meaningful code of ethics is the
responsibility of every business and professional organization.
By affixing a signature in the Proposal signature page, Form A-12, the Proposer hereby
agrees to comply with the principles of Miami -Dade County/Greater Miami Chamber of
Commerce Code of Business Ethics. If the Proposer firm's code varies in any way the
Proposer must identify the difference(s) on a separate document attached to Form A-12.
•
Compliance with Government Rules and Regulations
We the undersigned Proposer will properly maintain all records and post all licenses and
certificates in prominent places easily seen by our employees and customers;
In dealing with government agencies and employees, we will conduct business in accordance
with all applicable rules and regulations and in the open;
• We, the undersigned Proposer will report contract irregularities and other improper or unlawful
business practices to the Ethics Commission, the Office of Inspector General or appropriate
law enforcement authorities.
--Recruitment, Selection and Compensation of Contractors, Consulting. Vendors, and Suppliers
We, -the undersigned Proposer will avoid conflicts of interest and disclose such conflicts when
identified;
Gifts that compromise the integrity of a business transaction are unacceptable; we will not kick
- back any portion of a contract payment to employees of the other contracting party or accept
such kickback.
Page 1 of 3
MIAMI-DADE COUNTY, FLORIDA
Business Accounting
• All our financial transactions will be properly and fairly recorded in appropriate books of
account, and
there will be no off the books" transactions or secret accounts.
Promotion and Sales of Products and Services
• Our products will comply with all applicable safety and quality standards;
• We, the undersigned Proposer will promote and advertise our business and its products or
services in a manner that is not misleading and does not falsely disparage our competitors;
• We, the undersigned Proposer will conduct business with government agencies and employees
in .a manner that avoids even the appearance of impropriety. Efforts to curry political favoritism
are unacceptable;
• Our proposal will be competitive, appropriate to the request for proposals/qualifications
documents and .arrived at independently;
• Any changes to contracts awarded will have a substantive basis and not be pursued merely
because we are the successful Proposer.
We, the undersigned Proposer will, to the best of our ability, perform government contracts
awarded at the price and under the terms provided for in the contract. We will not submit
inflated invoices for goods provided or services performed under such contracts, and claims
will be made only for work actually performed. We will abide by all contracting and
subcontracting regulations.
We, the undersigned Proposer will not, directly or indirectly, offer to give a bribe or otherwise
channel kickbacks from contracts awarded, to government officials, theft family members or
business associates.
• We, the undersigned Proposer will not seek or expect preferential treatment on proposals
based on our participation in political campaigns.
Public Life and Political Campaigns
We, the undersigned Proposer encourage all employees to participate in community life, public
service and the political process to the extent.permitted by-law;
We, the undersigned Proposer encourage all employees to recruit, support and elect ethical
and qualified public officials and engage them in dialogue and. debate about business and
community -issues to the extent'permitted by law;_.
Our contributions to political parties, committees or individuals will be made only in accordance
with applicable -laws and will comply with all requirements for public disclosure. All contributions
made on behalf of the business must be reported to senior company management;
We, the undersigned_Proposer will not contribute to the campaigns of persons who are
convicted felons or those who do not sign the Fair Campaign Practices Ordinance.
Page 2 of 3
MIAMI-DADE COUNTY, FLORIDA
• We, the undersigned Proposer will not knowingly disseminate false campaign information or
support those who do.
Pass -through Requirements
• This Code prohibits pass -through payments whereby the prime firm requires that the MBE firm
accepts payments as an MBE and passes through those payments to another entity;
Rental Space, Equipment and Staff Requirements or Flat Overhead Fee Requirements
• This Code prohibits rental space requirements, equipment requirements, staff.requirements
and/or flat overhead fee requirements, whereby the prime firm requires the MBE firm to rent
space, equipment and/or staff from the prime firm or charges a flat overhead fee for the use of
space, equipment, secretary, etc;
MBE Staff Utilization
• This Code prohibits the prime firm from requiring the MBE firm to provide more staff than is
necessary and then utilizing the MBE staff for other work to be performed by the prime firm.
This Code also requires that on any contract where MBE participation is purported, the contract shall
specify essential terms including, but not limited to, a specific statement regarding the percent of
participation planned for MBEs, the timing of payments and when the work is to be performed.
By:
(Signature of Affiant) (Date)
SUBSCRIBED AND SWORN TO (or affirmed) before me this day of
200_ by
. He/She
is personally known to me or has presented
(Type of Identification)
as identification.
(Signature of Notary) (Serial Number)
(Print or Stamp of Notary) (Expiration Date
Page 3 of 3
Attachment E2
MIAMI-DARE COUNTY DEBARMENT DISCLOSURE AFFIDAVIT
(Ordinance 93-129, Section 1)
I, being duly first sworn, upon oath deposes and says that the bidder of this
contract or his agents, officers, principals, stockholders, subcontractors or their
affiliates are not debarred by Miami -Dade County.
By:
(Signature of Affiant) (Date)
SUBSCRIBED AND SWORN TO (or affiinied) before me this day of
200 by
. He/She
is personally known to me or has presented
(Type of Identification)
as identification.
(Signature of Notary) (Serial Number)
(Print or Stamp of Notary) (Expiration Date)
Notary Public — Stamp State of Notary Seal
(State)
5/01
Attachment E3
SWORN STATEMENT PI7RSUANT'TO SECTION 287.133 (3) (a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS
1. This sworn statement is submitted to Miami -Dade County_
by
for
(print individual's name and title).
(print Name of entity submitting sworn statement)
whose business address is
and if applicable its Federal Employer Identification Number (FEIN) is
If the entity has no FEIN, include the Social Security Number of the individual signing
this sworn statement:
2. I understand that a "public entity crime" as defined in paragraph 287.133 (1)(g), Florida Statutes,
means a violation of any state or federal law by a person with respect to and directly related to the
transactions of business with any public entity or with an agency or political subdivision of any other
state or with the United States, including, but not limited to, any bid or contract for goods or services
to be provided to public entity or agency or political subdivision of any other state or of the United
States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material
misinterpretation.
3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133 (1)(b), Florida
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought by
indictment or information after July 1, 1989, as a result of a jury verdict, non jury trial, or entry of a
plea of guilty or nolo contendere.
4. I understand that an "affiliate" as defined in paragraph 287.133(1)(a), Florida Statutes, means:
1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under
the control of any natural person who is active in the management of the entity and who has been
convicted of a public entity crime. The term "affiliate" includes those officers, directors,
executives, partners, shareholders, employees, members, and agents who are active in the
management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
market value underan arm's length agreement, shall be a prima facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
I of 2
5. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any
natural person or entity organized under the laws of any state or of the United States within the legal
power to enter into a binding contact and which bids or applies to bid on contracts for the provision
of goods or services let by a public entity, or which otherwise transacts or applies to transact business
with a public entity. The term "person" includes those officers, executives, partners, shareholders,
employees, members, and agents who are active in management of an entity.
6. Based on information and belief, the statement which I have marked below is true in relation to the
entity submitting this sworn statement. (Please indicate which statement applies.)
Neither the entity submitting this sworn statement, nor any of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the
entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime
subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the
entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime
subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing
Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by
the Hearing Officer determined that it was not in the public interest to place the entity submitting
this sworn statement on the convicted vendor list. (attach a copy of the final order).
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING O144 ICER FOR
THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC
ENTITY ONLY AND, THAT PHIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR
YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND 1HAT I AM REQUIRED TO INFORM THAT
PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF TAF. THRESHOLD
AMOUNT PROVIDED IN SECTION 287.017 FLORIDA STATUTES FOR CATEGORY TWO OF ANY
CHANGE IN THE INF'ORMATION CONTAINED IN THIS FORM.
(Signature)
Sworn to and subscribed before me this day of , 20
Personally known
OR Produced Identification Notary Public - State of
My commission expires
(Type of Identification)
(Printed typed or stamped commissioned name of notary'
public)
2 of 2
ATTACHMENT F
JAGBYRNE GRANT ADMINISTRATION
PROVIDER'S.DISCLOSURE OF SUBCONTRACTORS AND SUPPLIERS
(Ordinance 97-104)
Name of .Organization: Address:
REQUIRED LISTING OF SUBCONTRACTORS ON COUNTY CONTRACT
In compliance with Miami -Dade County Ordinance 97-104, the Provider must submit the list of first tier
subcontractors or sub -consultants who will perfoiiii any part of the Scope of Services Work, if this
Contract is for $100,000 or more.
The Provider must complete this information. If the Provider will not utilize subcontractors, then the
Provider must state "No subcontractors will be used"; do not state "N/A".
ADDRESS CITY AND STATE
NAME OF SUBCONTRACTOR OR SUB -CONSULTANT
No subcontractors will be used.
REQUIRED LIST OF SUPPLIERS ON COUNTY CONTRACT
In compliance with Miami -Dade County Ordinance 97-104, the Provider must submit a list of suppliers
who will supply materials for the Scope of Services to the Provider, if this Contract is $100,000 or
more.
The Provider must fill out this information. If the Provider will not use suppliers, the Provider must.
state "No suppliers will be used", do not state "N/A".
ADDRESS CITY AND STATE
NAME OF SUPPLIER
No suppliers will be used.
I hereby certify that the foregoing informationn is true, correct and complete:
Signature of Authorized Representative:
Title:--- — Date:
Fed. ID No.
Firm- Narne:
• Address: — City/Stale/Zip:
Telephone: ( ) Fax: ( ) E-mail:
MOTOROLA SOLUTIONS
North America Government &,Commercial. Markets —Public Safety Applications
7237 Church Ranch Blvd., Suite 406; Westminster, CO 80021
Please direct questions to: Clark McCall, (352) 589-5721, Clark.Mccall@motorolasolutions.com
CUSTOMER PROPOSAL
Proposal No.: QR-11-0440
Date: January 31, 2012
Customer:
Attention:
PRICE DETAIL
category : (:=
City of Miami Police Department
400 NW 2nd Avenue
Miami, FL 33128
Lt. Sean D. MacDonald
mac@miami-police.org
Infotrak LRMS Interface to Miami -Dade A -Form
M oto rola -I nte rfaces
Inforrak4foThinkstream7nferace
Implementation/Installation
Maintenance Summary
Year 1
Warranty
Year2
$1,800
Year3
$1,890
Year4
$1,985
Year 5
$2,084
Note: Maintenance pricing is based on 2012 rates, subject to then current rates upon commencement. Changes to
configuration or count will result in a change to maintenance pricing.
Third Party Partner Maintenance Pricing subject to change based on values quoted through vendors for the years
following the warranty period.
$1,800
$29,301
$31,101
Proposal QR-11-0440 City of Miami Police Department
Jahua y 31;'2012 Motorola Confidential proprietary. Pricing valid for 180 days from the date of this quote. Page 1
THIS QUOTE IS SUBJECT TO THE FOLLOWING:
1. If you wish to purchase the solution,, please submit your purchase order referencing this Proposal Number.
Motorola will acknowledge your purchase order.
2. Motorola pricing is based on a complete solution. The addition or deletion of any component(s) may subject
the total price to modifications.
3. This Proposal is subject to the enclosed Standard Terms and Conditions of Sale and is valid for 180 days
from the date of this quote.
4. Any Services included in the quote will be provided in accordance with the attached Statement of Work.
Signature
Scott Dodge
7464-4c
Customer Engagement
Manager
Proposal QR-11-0440 - - City of Miami Police Department
'January 31, `2012 Motorola -Confidential proprietary. Pricing valid for 180 days from the date of this quote. Page 2
Statement of Work
1.1 General Information
The following Statement of Work (SOW) defines the principal activities and responsibilities
Lansing Police Department ("Customer") and Motorola Solutions, Inc. (Motorola) for the
following contracted activities:
o Development Engineering Services for Thinkstream (A -Form) Interface to LRMS
♦ Remote Testing Services
♦ Remote Deployment Services
• Remote Site Test Services
o Remote Support Services
This Statement of Work is contingent upon both Motorola and the Customer fulfilling their
respective responsibilities as defined within this document. Deviations to this Statement of
Work shall be in accordance with a mutually agreed upon change order.
1.2 Overview
The Customer is currently operating a Motorola Infotrak Law Records Management System
(LRMS). The Customer has requested that Motorola create an interface for Thinkstream
Arrest (A -Form) modules to the Motorola LRMS.
1.3 Assumptions
Motorola assumes the following:
• All Motorola work will be conducted remotely during regular business hours Monday
through Friday 8:00 a.m. to 5:00 p.m. Mountain Standard Time.
+ Motorola assumes the Customer will provide all network infrastructures.
+ Customer's ICS version is v2.4.01 or higher.
o Motorola's proposal makes no provision for cabling or capital improvements to the
installation environment that may be required to support the Thinkstream System to
LRMS.
o Motorola's proposal does not include any hardware.
• Motorola's proposal is for a remote interface, engineering services, installation, and
testing of interface. No on -site support is provided.
o Motorola will write to the Thinkstream A -Form XML_APL_.,._ ,._.._.._._ . _.
o _ The Customer will have the UCR mapping completed prior to commencement of
interface work by Motorola.
Proposal QR-12-0440
January 31, 2012
Page 3
• The scope of this proposal does not include any automatic updates to statue codes. All
modifications to statue codes will be handled using standard LRMS administration
functionalityto add, modify, or delete statues codes.
o This interface request is for the Arrest .(A-Form).modules only. If the Customer requires
additional modules to be integrated, those modules need to be quoted separately.
o Should Customer upgrade to PremierOne Records this interface will require re-
evaluation.
1.4 LRMS / Thinkstream Interface
Motorola will create an XML interface that is required to pass the arrest record information
from the Thinkstream Arrest (A -Form) modules to the LRMS as listed below.
OBTS
NUMBER
ArrestReport
ARR_OBTS_NUM
This number is
passed to
Thinkstream Text( 1o)
from CJIS using
a shared database
table
No
POLICE
CASE
NUMBER
ArrestReport
ARR_CASE_NUM
This information
is entered by the
officer; the
number is
supplied by the
dispatcher.
Text( 15)
Agency
Specific
Yes
3
SPECIAL
OPERATION
ArrestReport
ARR SPECIAL OPERATION
Entered by
Officer
Normally Blank
or some acronym
(e.g FTAA)
Text(5)
R=RID
T=TNT
W=
WARRANTS
D=DUI
S = SWEEP
Y=FTAA
Arrest
N=NON FTAA
ARREST
E=Emergency
Yes
Proposal QR-12-0440
January 31, 2012
Page 4
4
ARRESTREP
ORT TYPE
DefendantStatus
DFND_CAT_FELONY
DFND CAT MISD
DFND CAT TRAFFIC
J
°DFND UVENILE
DFND_CAT_DV
DFND_CAT_MOVES
DFND CAT CIV INF
DFND CAT WARRANT
DFND_CAT_IN_CUSTODY
DFND CAT AT LARGE
Entered by
Officer
Possibly Default
based on charges
to Felony/Misd.
Boolean
True/False
Yes
5
JAIL
NUMBER
ArrestReport
ARR_BOOKING_NUM
Created by
Thinkstream and
assigned on
Booking
acceptance.
Text(17)
(adult)
YYNNNNNNN
Or
(juiv)
YYSNNNNNN
Or offline
YY I NNITRINN
YY2NNNNNN
Yes
6
PMHD
ArrestReport
ARR—MENTAL_HEALTH_DISAB
Entered by
Officer
Text(1)
Y/N/U
Yes
7
COURT CASE
NUMBER
ArrestReport
COURT CASE NUM
—
This number is
passed to
Thinkstream
from CM using
WebService or
shared database
table on chanee
(Updated 12/11)
Text(12)
Alpha -numeric
No
Proposal QR-12-0440
January 31, 2012
Page 5
8
9
10
IDS NO
AGENCY
CODE
MUNICIPAL
PD DEF ID
NUMBER
Defendant
ArrestReport
ArrestReport
PRS_IDS_NUMBER
INC_AGENCY
ARR_MD_POLICE_RECJD
This number
is passed to
Thinkstream
from CJIS
using a
shared
database
table. Also
known as
PID
Auto
Populated by
A -Form
application
based on the
logged in
user. Default
based on
login but
allow for
change
Entered by
Agency, not a
part of A -
Form entry —
Waiting for
ITC
Text(7)
Text(3)
Text(20)
NNNNNNN No
NNN
Yes
(Appendix A)
No
11
MDPD
RECORD
NUMBER
ArrestReport
ARR_MDPD_ID
Entered by
Agency, not a
part of A -
Form entry -
Waiting for
ITC
Text(20)
No
12
STUDENT ID
NUMBER
Defendant
Entered by
PRS_STUDENT_ID_NUMBER Officer
Number(7)
Yes
13
GANG
ACTIVITY
RELATED
ArrestReport
ARR_GANG_RELATED
Entered by
Officer
Boolean
True/False Yes
14
FRAUD
RELATED
ArrestReport
Entered by
ARRFRAUD :RELATED Officer
Boolean
True/False Yes
15
DEFENDAN
T NAME
Defendant
PRS_NAME_FIRST
PRS_NAME_MIDDLE
PRS_NAME_LAST
PRSNAME_SUFFIX
Entered by
Officer
Text(32)-12
Text(32)-12
TeXt(64) -30
Text(8)-3
Yes
16
ALIAS OR
STREET
NAME
Identity
IDTY_NAME_FIRST Entered by
IDTY_NAME_MIDDLE Officer
IDTYNAME_LAST
Text(32),12
Text(32)-12
Text(64)-30
Yes
Proposal QR-12-0440
January 31, 2012
Page 6
17
SIGNAL
ARR_CRIME_ID_SIGNAL
Entered by
Officer
Dropdown
100,150,200,
300,400,500
Yes
I $
DATE OF
BIRTH
Defendant
PRS_BIRTH _DATE
Selected by
Officer
Date/ Calendar
Control
YYYYMMD
D
Yes
19
AGE
Defendant
PRS_AGE
Calculated by
Form for
Birth Date,
editable
Number
NNN
Yes
20
RACE
Defendant
PRS_RACE
Selected by
Officer
Dropdown
A (Asian),
B (Black),
1(Indian),
U (Unknown),
W (White)
Yes
21 SEX Defendant
22
ETHNTICI
TY
Defendant
PRS_GENDER
Selected by Officer
Dropdown
M (Male),
F (Female),
U (Unknown)
Yes
PRS_ENTHNICITY
Selected by Officer
Dropdown
AFR=African
American ANG=Anglo
ARG=Argentinean
AIN=Asian Indian
BHS=Bahamian
BRA=Brazilian
CAN=Canadian
CAR=Caribbean
CHI=Chinese
COL —Colombian
CUB=Cuban
Hn=Haitian
JAM=Jamaican
JAP=Japanese
MEX=Mexican
MEA=Middle Eastern
NIC=Nicaraguan
NGA=Nigerian
HIS=Other Hispanic
PRI=Puerto Rican
VEN=Venezuelan
UNK=Unknown
OTH=other
Yes
22
HISPANIC
Defendant
PRS_HISPANIC
Selected by Officer
(Updated 12/11)
Boolean
True/False
Yes
23
HEIGHT
Defendant
PRS_HEIGHT
Selected by Officer String
FII
Yes
Proposal QR-12-0440
January 31, 2012
Page 7
24
WEIGHT
Defendant
PRS_WEIGHT
Selected by Officer
Number
NNN
Yes
25
HAIR
COLOR
Defendant
PRS_HAIR_COLOR
Selected by Officer
Dropdown
BLD=Bald
BLK=Black
BLN=BIond/Sirawberr
y BRO=Brown
GRY=Grey
RED -Red
SDY=Sandy
WHI=White
MIX=Grey & Black
XXX=Unknown
Yes
26
HAIR
LENGTH
Defendant
PRS_HAIR_LENGTH
Selected by Officer
Dropdown
LNG LONG
REC =RECEDING
MED = MEDIUM
BDG = BALDING
SHT = SHORT
BLD = BALD.
UNK = UNKNOWN
Yes
27
HAIR
STYLE
Defendant
PRS_HAIR_STYLE
AFR = AFRO/NATURAL UNC =
UNCOMBED
BAD = BRAIDED
W A VEY/CURLEY
BUS BUSHY
FLATTOP
WAN, =
FLT =
DIR = DIRTY/GREASY PON =
. PONYTAIL
Selected by Officer Dropdown
DRE = DREADLOCKS FAD =
FADE
PRO = PROCESSED
DELASOL
DEL =
=- STRAIGHT UNK=
UNKNOWN
Yes
28
EYES
Defendant
PRS_EYE_COLOR
Selected by Officer
Dropdown
BLK = BLACK
= BROWN
GRN = GREEN
=MAROON
PNK = PINK
BLUE
GRY = GREY
HAZEL
BRO
MAR
BLU =
HAZ =
MUL = MULTICOLORED XXX =
UNKNOWN_ ...
Yes
29
GLASSES
Defendant
PRS_GLASSES
Selected by Officer
(Updated 12/11)
Boolean
True/False
Yes
Proposal QR-12-0440
January 31, 2012
Page 8
OTH = OTHER GOT =
GOATEE
CLN = CLEAN SHAVEN LWL =
LOWER LIP
FUL = FUL BEARD MUS =
30
FACIAL
HAIR
Defendant
PRS FACIAL HAIR
- —
--Selected by Officer
Dropdown
MUSTACHE
FUM=FUMANCHU SID=
Yes
SIDEBURNS
FUZ = FUZZ UNS =
UNSHA\'EN
UNK = UNKNOWN
Proposal QR712-0440
January 31, 2012
Page 9
31 TEETH
Defendant
PRS TEETI-1
Selected by Officer
Dropdown
BRK=BROKEN
GDD = GOLD DESIGNED
BUC = BUCK TEETH
MIS =MISSING
DEC = DECAYED
VWH = VERY WHrrE
DER = DIRTY
OTH = OTHER
GLD = GOLD
NOR=NORMAL
GDL = GOLD LINED
BRA = BRACES
UNK =UNKNOWN
Yes
32
SCARS —SMT
SMT
Selected by Officer
As supplied by
CJIS
See Attachment
Yes
33
PLACE OF BIRTH
Defendant/ Address
Type=Binh Place
ADDR_CITY
ADDR_STATE
ADDR_COUNTRY
Entered by Officer
Default to FLA, US
(Updated 12/11)
.String
Dropdown
Dropdown
Text(20)
Text(2)
Use Country Code
Yes
34
LOCAL ADDRESS
ArrestReport/AFormAddress
BEFORE GIS:
ADDR_SINGLE_LINE
ADDR_CITY
ADDR_STATE
ADDR_COUNTRY
ADDR_ZIP
AFTER GIS:
ADDR_SINGLE LING
ADDR SINGLE LINE ORIG
ADDR_STREET
ADDR_STREETNUM
ADDR_APT
ADDR_COMPASS_DIR
ADDR_POST COMPASSDIR
ADD_ROUTE
ADDR_CITY
ADDR_STATE
ADDR_COUNTRY
ADDR_ZIP
(GPSPOINT_LAT,
GPSPOINT_LONG)
(COOR X, COORY)
Entered by Officer then Verified
and geo-coded by GIS Service
before authentication and
converted into multiple fields
NOTE: If local and Permanent
number are the same, this field
will be left blank.
NOTE: ADDR SINGLE LINE ORIG
will store the text the officer
original entered before geo-coding
BEFORE GIS
Text(255)
Text(20)
Text(2)
Dropdown
Text(9)
AFTER GIS
Text(255)
Text(255)
Text(24)
Yes
Proposal QR-12-0440
January 31, 2012
Page 10
1
Text(10)
Text(5)
Text(2)
Text(2)
Text(10)
Tcxt(20)
Text(2)
Dropdown
Text(9)
35
LOCAL PHONE
ArrestReporonc
t/Ph
PI IOAREA
PHO_NUMBER
Entered By Officer
Text(3)
Text(8)
NNN
NNNNNNN
Yes
36
CITIZENSHIP
Defendant
PRS CITIZENSHII
—
Entered By Officer
(Updated 12/11)
Dropdown
Use Country Code
Yes
Proposal QR-12-0440
January 31, 2012
Page 11
37 PERMANENT
ADDRES
Defendant/
AfromAddress
Type=Home
See Field 34 for definition
Yes
37
HOMELESS
Defendant
PRS_HOMELESS
Selected by
Officer
Dropdown
NLA, REF,
NONE, UNK
Yes
37
UNKNOWN
ADDRSS
Defendant
PRS_ADDRESS_UNK
Selected by
Officer
Boolean
True/False
Yes
38
PERMANENT
PHONE
Defendant/ Phone
PHO_AREA
PHO NUMBER
Entered By
Officer
Text(3)
Text(8)
NNN
NNNNNNN
Yes
39
OCCUPATION
Defendant
PRS_OCCUPATION
Entered by
Officer
Text(1 5)
Yes
40
BUSINESS
NAME AND
ADDRESS
-and/or-
SCHOOL NAME
ANDADDRESS
Defendant/
AfrornAddress
Type=work/School
See Field 34 for definition
For Schools use
a list to be
supplied by
Miami
Yes
4]
BUSINESS
PHONE
-and/or-
SCHOOL PHONE
Defendant/ Phone
Type=Work/School
PHO_AREA
PHO NUMBER
Entered By
Officer
Text(3)
Text(8)
NNN
NNNNNNN
Yes
42
ADDRESS
SOURCE
Defendant/
AfrornAddress
ADDR_SOURCE
Entered by
Officer
Text(10)
DL,
verbal,
voters
UNK
Other
Yes
43
DRIVERS
LICENSE
NUMBER/STATE
Defendant
PRS_DR_LIC_NUM
PRS DR LIC STA
Entered by
Officer, DL Ma.
Code scanning
when supported.
Selected by
Officer
Text
Dropdown
Text(32)
Text(2)
Yes
44
SSN
Defendant
•
PRS_SSN
Entered by
Officer
Text(32)
Yes
45
•WEAPON SEIZED
• ArrestReport
ARR_WEAPON_USED
Entered by
Officer
Dropdown
01 = HANDGUN
02 =
RIFLE/SHOTGUN
03 = FAKE/TOY
GUN
Yes
Proposal QR-11-0440
January 31, 2012
City of Miami Police Department
Page 12
46
CONCEALED
WEAPON
Defendant
PRS_CONCEALED_WEAPON PERMIT_NUM
Entered by
Officer
Text(100)
04 =
STUN/ELECTRIC
WEAPON
. 05 = KNIFE/ CUT
INSTR
06 = BLUNT
OBJECT'
21 = MULTIPLE
WEAPONS
W/FIREARM
22 = MULTIPLE
WEAPONS
NO/FIREARM
SS = UNKNOWN
99 = OTHER
00 = NOT
APPLICABLE
(DEFAULT)
Starts with W-
Yes
47
INDICATION OF ArrestReport
48
49
50
ARRESTREPORT
DATE
ARRESTREPORT
TIME
ArrestReport
ArrestReport
ArrestReport/
ARRESTREPORT AfromAddress
LOCATION
Type=.ArrestReport
ARR_INFLUENCE_ALCOHOL
ARR INFLUENCE DRUGS
ARR_DATE_START
ARR_TIME_START
See Field 34for definition
Entered by
Officer
Dropdown
True/False/Unk
nown
True/False/Unk
nown
Yes
Automatically
Set but editable
by Officer.
Cannot be more
then 120 days
in the past.
Allowed to be
blank.
NOTE: This
field will
display
"REFERRED"
if Field `E' is
set. No GIS
will occur
Date
Time
YYYYM0v D
H00MM
Yes
Yes
51
GRID
ArrestReport/
AfromAddress
Type=ArrestRepon
ADDR_LOC_CODE
Populated by
GIS Server after.
ArrestReport
Location .
GeoCoding.
Default to 999
if not a
geocodable ,
address.
Text
Text(4)
Yes
Proposal QR-11-0440
January 31, 2012
City of Miami Police Department
Page 13
52,
55,
58
CO-DEFENDANT
InvolvedPerson
role=cotMe�aant
PRS__NAMEFIRST
PRS NAME _MIDDLE
PRS — NAME LAST
—
Entered by
Officer on first
form,
automatically
populated on
subsequent
reports.
Text(12)
Text(12)
Text(32)
Yes
53,
56,
57
CO-DEFENDANT
DATE OF BIRTH
InvolvedPerson
role=CoDefendant
PRS BIRTH DATE
— —
Entered by
Officer on first
form,
automatically
populated on
subsequent
reports.
Date
YYYYMMDD
Yes
54,
57,
60
CO-DEFENDANT
STATUS
DefendantStatus
DFND_CAT_IN_CUSTODY
DFND CAT FELONY
DFND CAT_JUVENILE
DFND_CAT_AT_LARGE
DFND_CAT_DV
DFND_CAT_MISD
Entered by
Officer on first
form,
automatically
populated on
subsequent
reports.
Boolean
True/False
Yes
61
JUIV
_PARENT
DATA -
NAME
InvolvedPerson PRS NAME FIRST
role=Parent,Guardha,, PRS_NAME_MIDDLE
Foster Care PRSNAME LAST
Entered By Officer
Text(32)
Text(32)
Text(64)
Yes
61
JUIV
PARENT
DATA -
ADDRESS
InvolvedPerson/
AfromAddress
See Field 34 for definition
Yes
61
JUIV
PARENT
DATA -
PHONE
InvolvedPerson/
Phone
PHO_AREA
PHO_NUMBER
Entered By Officer
Text(3)
Text(8)
Yes
62
JUIV
PARENT
CONTACTE
D
InvolvedPerson
PRS CONTACTED
Entered By Officer
NOTE: Only
necessary if#61 is
populated
Boolean
True/False
Yes
63
CHARGES
Statute
DESCRIPTION
Selected By Officer
Autocornplete
Control
Text(50)
Yes
63
WARRANT
REMARK
Offense
OFF_WARRANT_REMARK
Entered By Officer
if arrest is from a
Warmat
Text(38)
Yes
64
CHARGES. _.
AS
Statute
MUNICIPALITY
Auto Completed
from Statute
Selection,
If State then FS
otherwise, County
Oridance
Text(3)
FS — Florida
Statute
'or
###-County
Ordinance
Yes..,.::,
Proposal QR-11-0440
January 31, 2012
- City of Miami Police Department
Page 14
65
CHARGE
COUNTS
g Char e
OFF_ COUNTS
Selected By Officer
Text(3)
Yes
66
STATUTE
NUMBER
Statute
STATUTE
Auto Completed
from Statute
Selection
Autocomplete
Control
Text
Yes
67
SECTION
Statute
SECTION
Auto Completed
from Statute
Selection
Autocomplete
Control
Text(4)
Yes
68
CODE OF
Charge
MUNICIPALITY
Auto Completed
from Statute
Selection. The
municipality code
whose ordinance
number entered if
not a Florda State
Statute.
Autocomplete
Control
Text(3)
Yes
69
UCR
Statute
UCR CODE
—
Auto Completed
from Statute
Selection
Autocomplete
Control
Text(8)
Yes
70
DV
Charge
OFF DV
Auto Completed
from Statute
Selection
Autocomplete
Control
Yes
71
WARRANT
TYPE
Charge
OFF_WARRANT_TYPE
Selected ByOfficer
Dropdown
p
AC, CAPIAS,
CIT, BW, FW,
PW, NV PU,
AW, DVW,
WRIT
Yes
• 71
CASE
NUMBER
Charge
g
OFF_CITATION_NUYM
Entered ByOfficer
Text
Text(20)
Yes
72
from Field #48
73
ARRESTREPO
RT TIME
Pre -Populated
from Field #49
ARRESTREPO
74 RT
LOCATION
Pre -Populated
from Field 450
75 NARRATIVE
ArrestReport/
Narrative
EX_DATA
NAR_DATE
NAR TIME
Entered By
Officer/ Includes
Spell Checking
Memo
Yes
76 PAGE
NUMBER
'-
N/A __
Paper Form Field
Only
77
HOLD FOR;
AGENCY
'PrisonHold
PSHD AGENCY
Entered By Office
Text(20) :_:.
:Yes:
78 VERIFIED BY
PrisonHold
PSHD_VERIFIED
Entered By Office
Text(20)
Yes
Proposal QR-11-0440 City of Miami Police Department ._.
January 31, 2012
Page 15
79
HOLD FOR
BOND
ArrestReport
ARR_BOND— HOLD
ARR BOND FOR
Boolean
Text(20)
True/False
80
OFFICER
SIGNATURE
officer
role=ArrestReponng ,.
OFFR_SIG
Pre -Populated
based on logged-
in user
Memo
Text Base64
Yes
81
OFFICER ID
Officer
role=ArrestReponing
OFFRCOURT_ID
OFFR__DEPARMENT
Pre -Populated
based on logged-
in user
(Updated 12/11)
Text(20)
Text(20)
Yes
82
OFFICER
NAME
Officer
role=ArrestReponing
PRS_NAME_LAST
Pre -Populated
based on logged-
in user
Text(64)
Yes
83
ARREST
REPORTING
AGENCY
ArrestReport •
INC AGENCY
—
Pre -Populated
from Field 49
84
APPROVAL
DATE
ArrestReport
ARR APPROVE_DATETIME
Auto -Populated
based on time of
approval
• DateTime
YYYYMNIDDHHmm
Yes
SS
APPROVAL
OFFICER
Officer
role=supervisor
OFFR_SIG
Pre -Populated
based on logged- •Text
in user at approval
time -
Text (Base64)
Yes
86
N/A
PTA out of scope
-
87
N/A
PTA out of scope
--
88
SIGNATURE
N/A
PTA out of scope
--
89
FINGERPRINT
N/A
--
Not used by A-
Form App
--
1•.4.1 Motorola Responsibilities
1. Develop engineering services for the Thinkstream interface for Arrest (A -Form) modules
only.
2. Provide remote testing services.
3. Provide remote deployment services.
4. Provide remote site test services.
5. Provide remote support services.
6. Provide documentation of interface.
7 Conduct a teleconference handover meeting with support.
_ -1.4.2 -Customer Responsibilities
1 ' Pfovide Motorola with remote access to the LRMS Server and Thinkstream server.
2. Provide the Thinkstream API Documentation to Motorola.
Proposal QR-11-0440 City of Miami Police Departrnent
January 31, 2012
Page 16
3. Customer will have the UCR mapping completed prior to commencement of interface
work by Motorola.
4. Provide a representative to assist in the installation, testing process.
5. Attend a teleconference handover meeting with support.
1.4.3 Completion Criteria
This task is considered complete upon verification that Thinkstream is detected and new A -
form Data is populating associated fields in the LRMS.
Proposal QR-11-0440 City of Miami Police Department
January 31, 2012
Page 17
Attachment 2. Performance Schedule
This section contains the estimated Performance Schedule.
The duration shows the approximate window during
will not necessarily occupy the entire duration show
Task order and timeframes can and will be modified
customer milestones.
Name
Thinkstream to LRMS Cal! for Service Interface
Project Signing
Project Management m
)es gn Documnet8 Ana ysls
Coding
Deployment g Freid, Testing (Remote)
Project Completion/ Management
Prpjed finals document(8), sign off, and dose
Customer Support Handover
which the task is to occur. The activity
n.
by Project Manager to meet expected
Proposal QR-11-0440 - City of Miami Police Department
.January 31, 2012 Page 18
Attachment 3. Standard Terms & Conditions of Sale
1. Scope. Motorola Solutions, Inc. ("Seller") will sell to City of Miami Police Department ("Customer") and
Customer will purchase from Seller the equipment, parts, software, or services related to the equipment (e.g. installation)
described in Seller's Proposal dated January 31, 2012. These terms and conditions, together with the Proposal, comprise the
"Agreement." Customer may indicate its acceptance of this Agreement by signing below or by issuing a purchase order that
refers to either the Proposal or to a Customer solicitation to which the Proposal responds. Only these terms and conditions
apply to the transaction, notwithstanding any inconsistent or additional terms and conditions contained in the purchase order
or Customer solicitation.
2. Price and Payment Terms. The Contract Price is U.S. 531,101.00, excluding applicable sales, use, or similar taxes and
freight, Seller will submit invoices to Customer for products when they are shipped and, if applicable, for services when
they are performed. Customer will make payments to Seller within thirty (30) days after the invoice date. Seller will pre -pay
and add all freight charges to the invoices. Title and risk of loss to equipment or parts will pass to Customer upon shipment.
Title to software will not pass to Customer at any time. Seller will pack and ship all equipment, parts or software in
accordance with good commercial practices.
3. Software. If this transaction involves software, any software owned by Seller ("Motorola Software") is licensed to
Customer solely in accordance with Customer's existing Software License Agreement ("SLA"), which is incorporated herein
by this reference. Any software owned by a third party ("Non -Motorola Software") is licensed to Customer in accordance
with the standard license, terms, and restrictions of the copyright owner unless the owner has granted to Seller the right to
sublicense its software pursuant to the SLA, in which case the SLA applies and the owner will have all rights and protections
under the SLA as the Licensor. Seller makes no representations or warranties of any kind regarding Non :Motorola Software.
4. Express Limited Warranty and Warranty Disclaimer. Motorola Software is warranted in accordance with the SLA.
For one year from the date of shipment, Seller warrants that the equipment and parts under normal use and service are free
from material defects in material and workmanship. These warranties do not apply to (i) defects or damage resulting from:
use of the equipment, part, or Motorola Software in other than its normal, customary, and authorized manner; accident,
liquids, neglect, or acts of God; testing, maintenance, disassembly, repair, installation, alteration, modification, or adjustment
not provided or authorized in writing by Seller; or Customer's failure to comply with all applicable industry and OSHA
standards; (ii) breakage of or damage to antennas unless caused directly by defects in material or workmanship; (iii)
equipment that has had the serial number removed or made illegible; (iv) batteries (because they carry their own separate
limited warranty) or consumables; (v) freight costs to ship equipment or parts to the repair depot; (vi) scratches or other
cosmetic damage to equipment surfaces that does not affect the operation of the equipment; and (vii) normal or customary
wear and tear. These express limited warranties are extended by Seller to the original user purchasing the products for
commercial, industrial, or governmental use only, and are not assignable or transferable. If Customer gives notice of a valid,
warranty. claim ,before .the expiration of the warranty period, Seller will (at its option and at no additional charge to
Customer) repair the defective product, replace it with the same or equivalent product, or refund the price of the defective
product. This action will be the full extent of Seller's liability for a warranty claim. Repaired or replaced product is
warranted for the balance of the original applicable Warranty Period. All replaced products or parts will become the
property of Seller. THESE WARRANTIES ARE THE COMPLETE WARRANTIES AND ARE GIVEN IN LIEU OF ALL
OTHER WARRANTIES. SELLER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
THE IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE.
5. Delays and Disputes. Neither party will be liable for its non-performance or delayed performance if caused by an
event, circumstance, or act of a third party that is beyond a parry's reasonable control (a "Force Majeure"). Each party will
notify the other if it becomes aware of a Force Majeure that will significantly delay performance. The parties will try to
settle any dispute arising from this Agreement (except for a claim relating to intellectual property or breach of
confidentiality) through good faith negotiations. If necessary, the parties will escalate the dispute to their appropriate higher -
level managers. If negotiations fail, the parties`will jointly select a mediator to mediate the dispute and will share equally the
mediation costs. Neither party will assert a breach of this Agreement without first giving the other party written notice and a
thirty (30) day period to cure the alleged breach.
-6." 'LIMITATION OF LIABILITY. Except for personal injury or death, Seller's total liability, whether for breach
of contract, warranty, negligence, strict liability in tort, or otherwise, will be limited to the direct damages
'recoverable under law, but not. -to exceed.the purchase price of the products or services for which losses or damages
are claimed. SELLER WILL`NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF
USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL,
INDIRECT; 'OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS
Proposal QR-11-0440
Short Form.FINAL.1.10.05.revision.doc January 31, 2012
City of Miami Police Department
Page 19
AGREEMENT, THE SALE OR USE OF THE PRODUCTS, OR THE PERFORMANCE OF SERVICES BY
SELLER PURSUANT TO THIS AGREEMENT. No action for contract breach or otherwise relating to the
transactions contemplated by this Agreement may be brought more than one year after the accrual of the cause of
action. This limitation of liability survives the expiration or termination of this Agreement.
7. Confidential Information and"Preservation ofProprietarv;Riehts. The SLA governs software confidentiality. As to
any other information marked "Confidential" and provided by one party to the other, the receiving party will maintain the
confidentiality of the information and not disclose it to any third party; take necessary and appropriate precautions to protect
the information; and use the information only to further the performance of this Agreement. Confidential information is and
will remain the property of the disclosing party, and no grant of proprietary rights in the confidential information is given or
intended. Seller, any copyright owner of Non -Motorola Software, and any third party manufacturer own and retain all of
their proprietary rights in the equipment, parts and software, and nothing herein is intended to restrict their proprietary
rights,. Except as explicitly provided in the SLA, this Agreement does not grant any right, title or interest in Seller's
proprietary rights, or a license under any Seller patent or patent application.
8. Miscellaneous: Each party will comply with all applicable laws, regulations and rules concerning the performance of
this Agreement or use of the products. Customer will obtain and comply with all FCC licenses and authorizations required
for the installation, operation and use of the products. This Agreement and the rights and duties of the parties will be
governed by and interpreted in accordance with the laws of the State in which the products are installed. This Agreement
constitutes the entire agreement of the parties regarding this transaction, supersedes all previous agreements and proposals
relating to this subject matter, and may be amended only by a written instrument executed by both parties. Seller is not
making, and Customer is not relying upon, any representation or warranty except those expressed herein. There are no
certifications or commitments binding Seller applicable to this transaction unless they are in writing and signed by an
authorized signatory of Seller.
w P. Short Form.FINAL.1.10.05.revision.doc
Proposal QR-11-0440 City of Miami Police Department
January 31, 2012 Page 20